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HomeMy WebLinkAbout177-07 RESOLUTIONRESOLUTION NO. 177-07 A RESOLUTION AWARDING BID #07-58 AND APPROVING A CONTRACT WITH JOE PERME CONSTRUCTION d/b/a PERME EXCAVATING IN THE AMOUNT OF $105,692.17 FOR RENOVATIONS AT THE CITY ANIMAL SHELTER; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $10,569.83. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-58 and approves a contract with Joe Perme Construction d/b/a Perme Excavatmg in the amount of $105,692.17 for renovations at the City Animal Shelter. A copy ofthe contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, hereby approves a project contingency in the amount of $10,569.83. PASSED and APPROVED this 16th day of October, 2007. APPROVED: By: DAN COODY, Mayor ATTEST: Arkansas Mann m nhq ` •`G�E.RK/TR1'�.,', �a,°°c\SY Qt SGS ;V.0 •A. FAYETfEVILLE By: Yu Ywu G� _� sy"vGTO flt' ��. "unwne,,,. SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville Bid 07-58, Animal Shelter Renovation Contract 1 This contract executed this i M day of Oeibber , 2007, between the City of Fayetteville, Arkansas, and Perme Excavating, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Perme Excavating, Inc. at its own cost and expense shall furnish all labor, materials supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 07-58 as stated in Perme Excavating, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #07- 58, all included herein as if spelled out word for word The City of Fayetteville shall pa Perme Excavating, Inc., based on their bid proposal in an amount not to exceed $/05, ( l/2- r / . Payments will be made after approval and acceptance of work and submission of invice. Payments will be made approximately 30 days after receipt of invoice. The Contract documents which comprise the contract between the City of Fayetteville and Perme Excavating, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 07-58 with the specifications and conditions typed thereon. B. Perme Excavating, Inc. bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Perme Excavating, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Perme Excavating, Inc. 5. Perme Excavating, Inc. shall not assign its duties under the terms of this agreement. 6. Perme Excavating, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Perme Excavating, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Perme Excavating, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Perme Excavating, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. City of Fayetteville Bid 07-58, Animal Shelter Renovation Page 1 of 2 Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,00.0,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Perme Excavating, Inc. 8. Perme Excavating, Inc. to fumish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Perme Excavating, Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance off the change in scope, cost or fees. �44 WITNESS OUR HANDS THIS , DAY OF ©�,�thher , 2007. ATTEST: CQMP�NY SECRETARY iQ74{ s. ,_( o.. r+acea.t i`7c 7 2 ? o 1 BUSINESS. ADDRESS City of Fayetteville Bid 07-58, Animal Shelter Renovation Page 2 of 2 OF FAYETTEVILLE, ,.,`` RK/TR ',% KANSAS �• C.I\ • 'TY - ahs: G� F =�: U F� e eFAY ETTEVILLEl te• r9R PS' K •c.:7 ••6 Gp.•• uuuuua" DAN COODY, Mayor A Sondra Smith, City Cle d—EONT CTOR .pO BY 3x fee"4. Vrcc-rlessehk NAME AND TITLE Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 10/16/2007 City Council Meeting Date Animal Services Division Action Required: /07/4/02 /77. kehtPannew Police Department City Council to approve a resolution awarding bid number 07-58 to Joe Perme Construction for the Animal Shelter ceiling and lighting project. 116,262.00 Cost of this request 4470.9470.5400.00 Account Number 02046.0609 Project Number Budgeted Item X 326, 386.00 Category / Project Budget 191,316.00 Funds Used to Date $ 135,070.00 Remaining Balance Budget Adjustment Attached Animal Shelter Lighting Project Program Category / Project Name Building Improvements Animal Shelter ceiling Replacement Program / Project Category Name Sales Tax Capital Improvement Fund Name (oepartmen(birector C DD City Attorney Finance and Internal Service Director rret Mayor Comments: 4 en 0z Date 10 It 167 Date 0 Date hz Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office ENTEREiI Ph /a7 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT TO: FROM: DATE: SUBJECT: Mayor Dan Coody and Members of the City Council Greg Tabor, Chief of Police September 28, 2007 Animal Shelter Ceiling/Lighting Project Recommendation: Council approve a resolution awarding bid number 07-58 to Joe Perme Construction for the removal and replacement of ceiling, insulation, lighting, ventilation and intercom systems at the Animal Services Shelter. Background: The current ceiling, lighting and ventilation systems have accumulated mold and pathogens that have lead to a potentially hazardous environment for both employees and animals sheltered in the building. Discussion: This project will consist of demolition and removal of all existing ceiling grid tiles, track, and insulation from the Animal Services Shelter site. This includes complete clean up performed per any OSHA and/or CDC guidelines or specifications for this type of work as well as installation of upgrades to the lighting, ventilation, and intercom systems. The removal of the materials will keep the interior open and free of materials that attracts mold and pathogens. Budget Impact: $116,262 from the Sales Tax Capital Improvement fund. FAYETTEVILLE POLICE DEPARTMENT 100-A WEST ROCK STREET FAYETTEVILLE, ARKANSAS 72701 (DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701 PHONE: 479.587.3555 FAX: 479.587.3522 • RESOLUTION NO. A RESOLUTION AWARDING BID #07-58 AND APPROVING A CONTRACT WITH JOE PERME CONSTRUCTION d/b/a PERME EXCAVATING IN THE AMOUNT OF $105,692.17 FOR RENOVATIONS AT THE CITY ANIMAL SHELTER; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $10,569.83. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-58 and approves a contract with Joe Perme Construction d/b/a Perme Excavating in the amount of $105,692.17 for renovations at the City Ammal Shelter. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Project Contingency in the amount of $10,569.83. PASSED and APPROVED this 16th day of October, 2007. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer r City of Fayetteville Bid 07-58, Animal Shelter Renovation Contract bele This contract executed this/ day of lJ(i"�beJ, 2007, between the City of Fayetteville, Arkansas, and Perme Excavating, Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Perme Excavating, Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 07-58 as stated in Perme Excavating, Inc. bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #07- 58, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Perme Excavating, Inc., based on their bid proposal in an amount not to exceed $ j P9S 6 7 2 . Payments will be made after approval and acceptance of work and submission of invoice. Pay ents will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Perme Excavating, Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 07-58 with the specifications and conditions typed thereon. B. Perme Excavating, Inc. bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. These Contract documents constitute the entire agreement between the City of Fayetteville and Perme Excavating, Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Perme Excavating, Inc. 5. Perme Excavating, Inc. shall not assign its duties under the terms of this agreement. • 6. Perme Excavating, Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Perme Excavating, Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Perme Excavating, Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Perme Excavating, Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. City of Fayetteville Bid 07-58, Animal Shelter Renovation Page 1 of 2 Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Perme Excavating, Inc. 8. Perme Excavating, Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or Perme Excavating, Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city, contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. WITNESS OUR HANDS THIS DAY OFet ber , 2007. ATT„ ESJ: COMP»Y SECRETARY cti&I4j� e4rtc i 8 ief 5 Ons..t Or-. reGyeAufic, r 71 Za f BUSINESS ADDRESS City of Fayetteville Bid 07-58, Animal Shelter Renovation Page 2 of 2 ITY OF FAYETTEVILLE, RKANSAS Att Sondra Smith, City Cle ++++,n:III nro ...+.Ft1VTR...'.%,. to: A ; FAYETTEVILLE •• '- %9;$1• :91f 4 N S,?°%•)‘*‘ 'i ift/GTON C, ' aumuu++ CON CTOR,// � BY Joe re-r•••4_✓'CQ rtes Jtick NAME AND TITLE (10.19.07) Clarice Pearman - Res. 177-07 Page 1 From: Clarice Pearman To: Tabor, Greg Date: 10.19.07 10:17 AM Subject: Res. 177-07 Attachments: 177-07 Joe Perme Construction-Excavating.pdf CC: Audit Chief: • Attached is a copy of the above resolution passed by City Council, October 16, 2007. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice From: FAXmaker To: 14795758257 Page: 2/9 Date: 11/2/2007 3:00:05 PM •-•1-•THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ACORD, CERTIFICATE OF LIABILITY INSURANCE °"'1'1/01/07 PAIGE PRODUCER 501-6647705 Ramsey,Krug,Farrell & Lensing 8315 Cantrell, Suite 300 THIS CERTIFICATE IS ISSUED AS A MATTER ONLY AND CONFERS NO RIGHTS UPON HOLDER. THIS CERTIFICATE DOES NOT ALTER THE COVERAGE AFFORDED BY THE AMEND, OF THE POLICIES INFORMATION CERTIFICATE EXTEND OR . BELOW. P.O. Box 251510 Little Rock, AR 72225 INSURERS AFFORDING COVERAGE INSURED INSURER A: Ohio Casualty Perme Excavating, Inc, lNSJRERB: 5917 Ivy Lane NSJRERC: Harrison, AR 72601 INSURER D: - 1 INSURER E: •-•1-•THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS NOTWITHSTANDING MAY BE ISSUED OR AND CONDITIONS OF SUCH POLICIES BE CANCELLED WORE THE EXPIRATION WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN PAIGE TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE IMPA/DOPFY)LVE POLICY EXPIMM!DAT'ONLT _DATE IMMIRATIOI UMITS nlnSI 1000 .. a ,to ren nr A GENERAL LIABILITY BK053522083 9/01/07 9101108 EACH OCCURRENCE 6 1000000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any ane 11:el 6 100000 CLAIMS MADE X OCCUR MW EXP (Any one Person) 6 5000 PERSONAL M1 ACV INJURY B 1000000 GENERAL AGGREGATE 6 2000000 GEN'L AGGREGATE LIMIT APjP''L'I'E'SPER: PRODUCTS - COMP/OP AGG a 2000000 POLICY � 1 I LOC A AUTOMOBILE LIABILITY 8AW53522083 9/01/07 9/01/08 COMBINED SINGLE LIMIT F ANY AUTO IEa accident' ALL OWNED AUTOS BODILY INJURY Pa X SCHEDULED AUTOS Person) X HIRED AUTOS BODILY INJURY E 1000000 X NON -OWNED AUTOS (Par PecMg1l PROPERTY DAMAGE 6 IPri accident) GARAGE LIABILITY AUTO ONLY. EA ACCIDENT 6 . ANY AUTO OTHER THAN EA ACC 4 AUTO ONLY: AGG 6 EXCESS UABIUTY US053522083 9/01/07 9/01/08 EACH OCCURRENCE 6 1000000 A OCCUR n CLAIMS MADE AGGREGATE 8 1000000' 0 DEDUCTIBLE 6 RETENTION $ - e COMPENSATION AND XW W53522083 9/01/07 9/01/08 C STATU- TGWRr unys OTH- ER ER ER - A WORKERS EMPLOYERS' UABIUTY E.L. EACH ACCIDENT > 1000000 E.L. DISEASE - EA EMPLOYEE S 1000000 . - E.L DISEASE - POLICY LIMIT 0 1000000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED'BY ENDORSEMENT/SPECIAL PROVISIONS REFI BID 07-58, ANIMAL SHELTER RENOVATION L:CN lJrl6R le nVLYcn AuenmNAi mount.., e.au...... %.. ...... _-....w__..._.- CITY OF FAYETTEVILLE 113 W. MOUNTAIN STREET - FAYETTEVILLE, AR 72702 I SHOULD ANY OF TIE ABOVE DESCRWED DATE THEREOF. THE ISSUING INSURER NOTICE TO THE CERTIFICATE ROUTER NAMED IMPOSE NO OBLIGATION OR UABILTY OF POLICIES BE CANCELLED WORE THE EXPIRATION WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN TO THE LEFT. BUT FARMRE TO 00 60 SHALL ANY KIND UPON THE INSURER. ITS AGENTS OR AUTHOR I,"'Atf, UU A nlnSI 1000 .. a ,to ren nr ACORD 25.5 47/971 1-28 PER59115 - 065586 CO From: FAXmaker To: 14795758257 Page: 3/9 Date: 11/2/2007 3:00:06 PM • IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policyliesl must be endorsed. A statement an this certificate does not confer rights to the certificate holder in lieu of such endorsementls). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insureds), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25•S 17197) • From: FAXmaker To: 14795758257 Page: 4/9 Date: 11/2/2007 3:00:06 PM THE AMERICAN INSTITUTE OF ARCHITECTS Bond # 1000050. AIA bowmen( A312 Performance Bond Aoy•singular retecence to Contiattor, Surety, Owneror. other party.hatl tie considered plural I:ate:applicable. CONTRACTOR (Mame and Address).:: PermeExcavating, Inc. 5917 Ivy Lane Harrison, Arkansas 72601 OWNER..(Name: and. Address);. City of Fayetteville, Arkansas 113 W. Mountain Street Fayetteville, Arkansas 72701 SURETY (Mame and Principal Place of Business): Mid -Continent Casualty Company P.O. Box 1409 Tulsa, Oklahoma 74101-1409 CONSTRUCTION CONTRACT Date! i0!16/2007 Amount;. ONE HUN ORE!! EWE THOUSAND SIX HUNDRED NINETY-TWO AND 17/100THS Dollars 15105.692.171 .00501.4113D-StIl 110:tecadati)t Animal Shelter Lighting Project,1640 S. Armstrong Ave., Fayetteville, AR 72701 :BO.NO Date (Not'ear(ier'thah Consituetion 'Contract [)ate): 11/01/2007 "Amount' ONE HUNDRED FIVE THOUSAND SIX HUNDRED NINETY-TWO AND 17I100THS Dollars ($105,69237) Modifications to.this _Btiiid . IN None 0 See Page 3 CONTRACTOR AS PRINCIPAL -SURETY Company: ,(Corporate.. Seal) Company;: (Corporate Seal) Perme Excavating, Inc. Mid -Continent Casualty Company ;Signature i Name and .Title: ar._o'n:; , {Any additionak signatures :appe page3) Signature:. Narne':arid Title;. Carla S. Hollis Attorney -lo -Fact (FOR ,NFORMATIO1•1 ONLY :Name, 'Adthess andtelephone) ACENT`or BROKER: OWNER'S REPRESENTATIVE (Architect, Engineer or Ramsey, Krug, Farrell & Lensing other party:: P.O. Box 251510 Little Rock, AR 72225 (501)664-7705 MA DOCIJMEH .. A312:+1.RFORMANCt BOND A140-yP0.ME1.1 $OND • 11EtEMaER1934,ED:.AIA 0 111. AINERICAH.INS11W1F. OC ARCkITECtS. 1735 NLW YORK -AVE., N.W.,, WASNWGTOH,1).c., ante: THIRD. rRIHTING • MARCH tier _ Contract 97R t12,07/ A312 -i984 1 From: FAXmaker To: 14795758257 1 The contractus and dtie Sutetyi jointly and severalty,. blid themselves, then heirs, executors; a drrunriirators, successors and.asthgns.tolhe Owner dor the peiforrmdce • dithe:Conslruetiga Coglract; Whiciiisincotperrated herein: byreference:: 2 l'f.the:Contrattorperforms fhr±Con troction-Ci?ntraCC. flie::'Syrety arid:!. he Contractor Sttall.iiave no obligation under this Bond',. except to-,partrctpate in confererizes as prOGided m Sotiparagtaph3:t :3 if'there $s •no Osvner Ciefauit The -SO fetyi'obhgation under this Bond shill atise• after: 3:1 The Owrier:haS notihed the COritiactor4art the.. Surety at its--;address-descnbed to Paragraph 10{beto}v that the'Owtier li cOniidermg ilecleiing:a ebritrattor Oefautt and-itas• requested and 2Ne_rhoted to arrange: a. • conference -with the Contractor and`the Surety:.to.bc held not,.tatetihan,:fifeen'days'aher- receipt. of such notice'todiscuss meitiods•of.perforni'ing the'Construc; gory Contract:Al-the Owner:.ihe Gontractorirtd The Surety agree, the Cont actor shallbe.allowed a _reason able time Iv *ertorni:; the Construction Contac rbui sgch :an.agreement shalt not waive. the Ownees•right>;if arty subsequently to detract a Contractor Defaph;; and . The Owner has,declared a Contractor Detauit and ioimalty tertrimatedthe;Conttactor.s.right•to corhptete the caotrap•.5uctC•onfracter Delaitft shall not be de• e ared:arlier than twentydaysatter:tliibit:Ogler and theSurety- have receiver notice as Orthrded:th Sub- :paragraph,3�l; ;and 3:3 The Ownernas egreed to pay theBalancg:af'ihe_ Contract Pfice to the: Surety in actbtdance v ICN :Ihe - •ierms od the:Contruaion Gfntract_or to d contractor .selected to perform the:ConsiructidA.Contrecf in atter'. dance With:the. terms ofihe:coptract1Nrihe'Owner. 4' .When the Owner lias:satisfied the'condhions,df Para. graph' the_Surety shall;promptly athe Surety's n - pence take one df the 1olirmmgacndat tions:. 4a grrange:for the' Coritrattgr:.with consent b(:ahe Owrre�, •io:;petform..and complete;_dir Construciiori .COntraet.i or '41 Undertake loperfoimandxomplrtethe:Construt- tion Coribatt:itsei(,jhrftugh tti.agents or thrpugh fhde- .pendenF;Contratto.rs>Or 4.3 {ibtabn,.b'kds :or aegotfated prbpdsals from •qualdted ,contractors•,aaeptable to the Owner:fur;a ;contract (ur performance and cdmpktton of.tFrecon- •stmetton Contract: arrange, for a;mntract to be, pier .pared'fofexecu ion.bythe Ownetand;the contractor, selected with the Ownefl eonciurencc, to be'.secuied: with petioetnance anientd%payrrbonds executed gaaltfed surety eq fnatent to the fronds ssued ori the. Construction ConUact, and pay to the Owner. the :ariwU'nt.of.da iiges.as 3bedsin'Paragrapht .n;ei;• ce$s ofthe Balance bf thtContiSCtP4te incurred by'the t?wner re;ulhngdrum_tire Coritractor.s default; pr: 4:4 Waive.0s right t0;perform 2nd compfe e,,arrarage for compleficini or" ehtaih a hew dintr'actor and With .teasetnable,profitpbness tfndCr:the:etreumstaneei: • .1 iter IPveitigation;;detefshine the:aiftauntfor. Page: 5/9 Date: 11/2/2007 3:00:07 PM :which ktri0•y br_liable.tothe Owner and, as soon es practxcable.after the amount is deter.. :mined, .tender: payment therefor 16 Atte .2: Deny Itabil'ity n whole oriin part andnoiffy. the Ownerc ting reasons the•refor. • 5 If. die.5t t.ety does not proceed'as provided'in:Paragrapb 4 with reasonable prortiptness, the Su rety,Shall be deemr~d to be !n.defauIt oh thiklond fifteeiti:days after receipt of.an additional wri tett notice froth the. Ownersurety dernanding'.that the Su{ety;perform ilsdbligations':cinder this Bond,_and the Owner Shall be entitled toenforce.any remedy .availableto;the Owner. If:the Surety'proceedS as prcE14ed3n. Subparagraph 4A, andthe Owner refuse the payment,tehdered...di: the Surety has denied liability, in whole or inpart, without furthernotice the Owner shatibe entitled -to -entente.. a ny .remedy :to the Owner - B: After*ie Owner has terminated the Contractor's right ;fo.comptele the cohsirutlloectcroirec.. and.if;the Surety elects 30 _act under •5ubp4ragraph:4 r 4 2, oto 3. etiooe, then the--.'4ipiodP ibilities ol.the:SuretytotheOwrfer shall not be..gteater than;:t mse' of the. Contractor under the -Construction Contract and the responsibilities. oT .the OLvge to,flieSuretystrollnisi.be:grease[thanthPse;of.tbe :OwnerCinder the. Construction Contract to the hmit:ofthe amouncuf'ih+s 13bnd, but subject to rominithlent by the Owner of thetalance_oi the Contract Prtc•e tQ mitigation of costsand damages on the Constcuctton Contract, the Sure- ty• is obllgatedwithoni duptcahoi fort. sit The responsibilitieS.ofith&Contractarfor cticrec- tion of defect r:e work and;compietion,ottEie•Consi uc- tioniComrace 6:2 kddibonal'iegai, design professional.and delay. 'costs resalting:.frpm'otic Contractors Oefau t . acrd sutting,from the+tctlons:orfailure:to act of: he.St,rety andel Paragraph 4; and b.3 i:Iqurdateddarnages of it no Gqufdated damages` -are specded in:the Construction Contract, actual darn• ages'jcaused )v-er ayed. performance.;or non-perfor-- chance;. fthe Contractor; 7 3heSuretysftafhoibeirabte:foihatWnergibtlier5(or• ohIIgaimnsonhe Contractorthalare unrelated to the Con- ,struction"Goatitri and the; Balance of the. Contract Price shag„notbe duced,ar set-off en.accdunt: of -any such. ueirelated;;obligationsi No rrghtof action.shali accrue-oR. this 6.9.48 .16 Any person or entity other Thai) the Ownerbr • iis.hejrs„executors'-:administrators or successors. 8 .The:Su reticherebywaf0es.notke of any chaiige, includ- ing:'changes et-'timeh to *he`ConatrutI1On Contract o; to relaletfsubcbntiacts: purchase *niers and other obbga- 9 Any proceeding; IeBaI or,e unable._.pnder this.Bnnd r%iay.be:. nab+ufedrtn any lout of cotnpetenC}ur sdretiiin i i. the k cation m which the work.ar.part of the work 1s located :and sha I'ibeanititute$.within'two-years after Coptract(>r Default or wtihin two yeah: aft the=lcbnlractor ceased •working or withi if%vp years aper the Surety refusesor fails: to:pedorm us_otil gat"ions underthis:fBond, whichever oc- turs firs♦;,: ff .the provis ions of•this Pasagrap.h are void yr .prafiiblted by taw,atie mlhiritumtperiod:of limri ttatioa4ail- AtA.pb UMEM. A7t2. _ PERibRMhatIEONb Mdn P.*AfNr &.'k.t3 • 'iE�CEmet 19aa Eb rii�:S :rHE Antro» N4.tiis3n sot: Cie wftortrrets., 4735.r.'tW YORtt AVF M W:, LVASNINGIJN� I) 2aagr 1'NIRO iBtivriNCh MARCN:a961 ' A312-1984 2 From: FAXmaker To: 14795758257 aljle':to:Sureties:as;a detente iC'ttte:JUr Sdititottof the 3Uit Shall"he applicable:: to NoocetotheSurety the Ownerorifie:ConiraclOrshall tie .mailed order vered:.ta .he addressaKown-..orithe3ig . • haturepage-: . 11'When Mit Bondhasbeenfurntshed.tocomplywith:a statutoryr ooth'etlegal requiremem n The location where • he corlstrutaon was to.beperformed, aftyyprovision Ih thit tlotxl`Confltcting•w th saidstatutory or legal requirement shall .be 'denied `beleted herehom and pro isroris•con' .forniing to iuch.siatutory orother legal'requrrement shall be:;deertled.;incorparated herein Theante t is that ,this • 136nd:'shan be s oristri ed•'as ;a, starutory:bond ann. notas- a: -camman iawhotid: '12.1 Balante of tbe:Contracrp ice:_Tbetbial ariirwei payable by'the Owner ito the Contractor under. the Construction ContraeVafter:ai prdper adp stments 'lave.been'made; rnelt4i .affuwance to.thc'Con= 'ApapipcATIQNS TO THI$ BOND ARENAS FO11 W5 Page: 6/9 Date: 11/2/2007 3:00:07 PM : tractor of artyattoyme received or tribe received by the Owner in settlement atinsurence or:other dairns for damages, tOE 1hich the Contractor is emitted; re- duced by all validand Proper .payments.Mane to or On - behati the Contractor:briefer the Consttecties0 Con•. tract. 112 :Censtructlah:Contract .Theagreementbetween the Owner•and the COntrattot identified on thea g- natti a page, Including. all Contract 1)&intrenis. and Changes thereto.. 11.3 'Contractor Default: failure of the, Contractor, which,has neither bneereriiedied not waived to.per- fordl or otherwise to Comply with: the terms of the CPAStnKtinh CoMra[t• ty4: aTyner17efauh Paiture,oftheeerner;Whicttiias Wertheir been rzinedted hpr waived;: to pay the Cirn- tractor as required by• the Cons ruction Coe tract or perform and complete orco.Tnply W..ilh the: otherterms thereet: AS.pace.i5 proyRled.belo}v.for additlonal'Sigrtatures:otadded parties, other-dwn,those appearing on' 00:CPver.page4 COIJTRACrfD,AS fltNCtPAL, StiltEi;Y • Cornpprry:, `.Company: dCorporate Seat) Signature tgnauTQ: • Name and iiile5• Name and Titte.: Address:. Addres; '(Goryorate:Seall :AIA VaCUMENT A3!2 pERr,O_Ittot: fN� aO.An'D'PAY-' 1 BONG Olat'Al . 19E::EO A1AS ',THE'AMtRtCAN 1N$T1Tl.?E, pF a011ECri,'1735 tatW YbR&:AV:NER I . W,. W P WNCtON; U C.2a00b :T/ngi timi1NG &Wok. 'r9a7 A311-1984 3 From: FAXmaker To: 14795758257 Page: 7/9 Date: 11/2/2007 3:00:07 PM THE AMERICAN INSTITUTEOF ARCHITECTS Bond # 1000050 AIA Oocurtient A312 Payment Bond 'Any 3ingUlarTeteiencC to. Contiactar, 50ietyi:Owner Or other..party shall be 2odsideied plutal Where:applicable. CONTRACtOR:(Natne and Adcres.S)_ Perme Excavating, Inc. 5917 Ivy Lane Harrison, Arkansas 72601 OWNER (Nance and P ,chess);; City of Fayetteville, Arkansas 113 W. Mountain Street Fayetteville, Arkansas 72701 SURETY :Nitro :and:Principal place of.Business): Mid -Continent Casualty Company P.O. Box 1409 Tulsa, Oklahoma 74101-1409 :CONSTRUCTION CONTRACT pate; 10/16/2007 Amount: ONE HUNDRED FIVE THOUSAND SIX HUNDRED NINETY-TWO ANI) 17/100THS Dollars ($105,692.17) Oescription. (Name and Location): Animal Shelter Lighting Project, 1640 S. Armstrong Ave., Fayetteville, AR 72701 BONO. Date (Not:earlier than:ConsttUction Co»tract.Date)s 11/01/2007 AmOUnii ONE HUNDRED FIVE THOUSAND SIX HUNDRED NINETY-TWO AND 17/100THS Dollars ( $105.692.171 :Modifications tb._this Bondi IX None 0 -See Page -6 CONZRAGToR AS PRINCIPAL_ 'COmpariy:: Penne Excavating, Inc. •(COrpora'te'Se; SURETY ) Com,parxy: Mid-Cnntineot Casualty Company S(ynature; . :Signature'. Name and Title:' Naine:and Title: (Any additional signatures appear iage 6) .(Corporate. Seal) Carla S. Hollis Attornev-In-Fact ffOR-INFORMATJON ONLY .Name Address and Telephone) AGENt or BROKER OWNER'S REPRESENTATIV:E',(Architect, Engineer .or Ramsey, Krug, Farrell & Lensing other patty): P.O. Box 251510 Little Rock, AR 72225 (501)664-7705 'AIA Docump t'A311 115:ft RMANe t SOYD AND PAYMENT BOND • I CEAtaER:i96{ ED • N." TMt AMERIUN IN$71rUTEi: OF,MCH 1rtECT07— NEW YORK AVE BON.? wasna Cron 'G 40P06 "M4 /.•rn•Nillic AIAR04100: • . Contract 3 i3.(kalt A3111984. 4. From: FAXmaker To: 14795758257 1, The Contractor and the:SuretYjointly and,'seyerally; ..bind. themselyes their heirs executors • administrators; successors:•and assigns'tothe Owiner to pay .for labor; materials and equipment _furnisised for use in: the perfor mance of the Construction Contract, whtcfi is' incot,po rated herein bq re'fereh&e.: 2 -With:'respect tothe Owner tliis obligation-16Sn. be ;null and void if the.Contractor: 21 promptly rakes::payments-directiV orindirectly, 'for all shins due Claimants, and 22 befends indemnifies and holds harmless the Owner from daims< demands . hens or suits by any person or entity whose claim :demand, lien or suit is for the:paymentforlthat rp eerie IS. Orequipment:fut• niSfiett loruse in tke performanceof the Construction Contract, provided the, Owner has' promptly notified :the Contractor and the Surety rat- -the ..address. described: in Paragraph 12) of any claims, demands, . liens of..suitY and tendered defense of sti h -claims, lensands . liens of suits to the Contractor. ,and the :Surety and prCvrded:there is »o` coiner Default: g : With respect to Claimants this obligation shall be null andvod. If the Contractor.prornptly riiakes'paY- ::ment, directly:or indrredly; for. ail cutis due: 4 The :urety shall:I'haye no obligation, to ;(laimants under thii Bond utit • 4.1 Claimants who•are employed by or have_ a -direct. ''tont actwith the Coniractor,have.given notice to the :Surety la! the address described in Faragraph 12) and: sent a Copy w notice: thereof to'the Ownet, stating that a cairn.h being made under'this Bond and, with- substantialaccuracy,;the anioont'of the Claim. 4.3 Cla meats who do• not ;have, a; direct contract With the Coiittactoi i Haveftrrnished written notice to.the Cvn- fracttx.ard"sent ropy,: or notite`.tfiereof,::to the fawner, tnthm 90,:clays after heving Iasi ;performed'labor or.last furnished trraterials qr. ;e uipnteeit•igduded..in the claim :stating, with :substantial accuracy; theamount of the chilli. :.and •the. name of the party to whom the matenafs'Were turntShed or sic , led ortfot whom the labor W asd'one a permed, and. Have either received. aretectionin. whole:or .114h010: part1rorif-theConeractat, or:not receiVed- within 30 days of furnishing theabove no;• Lice any corrirnumcation from the Contractor by which the.Contractor has indicated the -claim.wih'.bepaiddirectly4c ndirectty;;and Not 110.10g'been pau3 witnirit ieabove. 30 ;days have Sunt a wntten notice to the Surety: fat the.address described inParagra(1h13)End .Senta copy: or notice ihemof. totheOw'*r :statingthata ctaiinas bemgmade underthis Bond and:,el1eIosing.a copy of the previous- wntten notice LfUrnishect.to the Contractor. 5' if a'notite requiredby;paragtaph 4 ti given by'the: e net; to 'the Contractor or to., -.the Surety,: that is suff1- cient•cornpliance. ix Page: 8/9 Date: 11 /2/2007 3:00:08 PM s• When the daimant. has 'satisfied. the. conditions. of Paragraph 4, the: Surety sf+all pre:400 y and at the Surety's expenie'take the fiiUbWing actions; f, 1. Send an,answer te'the Elainiant; With a copy.to: the Owner,. within d5 days after receipt.o€ thectarm,. stating the amqunts that areund+sputed and the.basis fa chahengngiany amounts thatare:disputed: Pay•d arrange for payment pf:any undisputed amounts. 9 The: Susely's, total obligation shall not exceed the. amount.of this t3ond,'dnd theainountof; this:Bond shall be. creel ted for any paytnentt made in good faith bythe Surety.: 8` •6mountsowe0 by the Owner to theCoritractoi'under the Construction Co'titract:thaU.:be used for the perfor- Marc-Oafthe Construction Contract and'tosatisfy th ms, if any,•pnder any Construction Perforritance Bond: By the Cgntrattor furnishing and:the Owner accepting this. Bond:they agree that all. ftold 3 earned by.the Contractor: m the'performaiice of the .Construction Contract ate dedicated to satisfy tphi gations -Of .the Contractor and- the Surety underthis Bondsublect to.the Ovine s prior- ityterruse the. funds for she completion of the work. 9 The::Sumeyshall not be liable to the Owner, Claimants orathers:for obligations Of the Contractor: that are tinrelat-• ed to the Construction Contract The, Owner shall riot be, liable for. payment ef any costs br expenses•of any Claim- ant under this Bord, and shallhave undei'the Bond bd'obi', gation_s to make,pagments:to, give noticesn b oehaif.of. or othervvise haye.obligabons to Claimants under this Bond. 1OThe. Surety• hereby• waives •notice of any :change, mdudingchange.SO time;'to the Constriction Contrate pian related subcontrace9.:purchase-orders and:other obligations. 1 Y N'a': surf or:.action shall be •commencet by a Claimant undercthis Bond»thPr than 0 a Court of _competentiui i - diction in the :location in which the work or part of. the. work is located:c after the expiration of one year From the date;(1) on which tlie'Claimant gave the notice required by Subparagraph 4,7. or.Clause• 42.3; or.t2-on which; the last labor orserv+cewas performed.by anyone oethelast'rate- rials -or equipnieritwere furnished by anyone under the coir structionContrad,.whichever of 111or 121 first occurs. if. the:. Prov 5ians.of. ttl+s•Paragraph.are void or. prohibited.by Iaw, the minimum pend of limitation available to sureties. as -a defenseps the.:lurisdretfon.ofthe sutt;shafi be applicahfe. 12 Notice to the Surety..the Owner or. Contractor sltall'bemailed :or delivered:to the address shown tin tile. signature.:page,.:Actual receipt of notite.#iy Surety; the Owner: or the Contractot.(however accomplished,; shall be sufficiettconipiranceas;of the:datereceived at the. .address shown':on the signature page. 13 WhentehiS.Bond has-been furnishecho comply_with a statutory:or other legal requirement In the location where the:construction was to be.performed,.any,provision in this Bonn conflrctingwith said statutory'orlegal requirement shall be -Cieernefideetedi herefrom and ,provnbns. con- formng to such.;Statuto y.or ether:fegal regulrement:shall be deemed incorporated: herein: The intentaS.that dhii, AIA OpCUMEHr•AIl] � eEiirOAMANCFBDND MP:P...5'01f In BOND! DECEMRERI9U:Ea:•.AiA✓• 'ink AMERtCMr'II STITU(E.oP.4RCHITEGfS. il4S19EW Y,ORI AVE„N.W_ WA5N1NGtQN,QS. 10Od,: :THIRD. P.RPnii,.ic • ihN. RCH 1917. A312.7R.84 'S From: FAXmaker To: 14795758257 epnd shall be; construe4, as.a statutory. bond.and not a5 a. orrimon law bond. 14_liponreguestbyanypersonocertb!yappearingto.bea, potentia) bin effetary of Ibis Bond, the Cohtractpr sh'ali` promptly.furnjsh.acopypfibi. eondor:sha11permitacopy tpbe made 't5. Off1MT1ONS •15 1 Claimant -An individua)or ent tyAaving:,adkect �onlractvaithihe Cori&kfiYrorwiEh:a 5ubcamractorbf the Contractor.10 furnish labor, materials flrequipr hent fair use to the farmariee•ofthe Cohtiact,•The ntent of this tiond:shafl:be to inquire Without limits--. tion In the terms '1abor materials pr equipment? that pati of water gas,'*mer lig){,:heat oil;'gasolme;. 3elepfioneaerSice•.dr rental :equipment..y*Ican the: :Ii1ODIFICATIQNS"TO T 115 BOND ARE M FOLLOWS: Page: 9/9 Date: 11/2/2007 3:00:08 PM Construction Contract; architecturaltand engineering sa rvices required: forpertorMae M• he'.work.otthe Contractor and ibe toithactor's subcontractors; and all iofher Uem6for which armechanit(s: lien may. be asserted Ih the jurkdtcuon where•the labor, materials . er:equ pment were furnished: 154' . COnstreetig rContract. The agreement between. the.0wrrerand the Contractor tdehtifled On1he nature pager inctuding:all Contract: Documents: and changes thereto: 15.3' Ownor Defau$ , Failure 010Owner which has neither beenrerimedted nor'waived; to$ay rite:Coh,' tractor as Tequired by the: Construction Contract onto perforin and c0A'iplete ar comply wiih:ihe•other fans theiebf. ESpace is provided below for 4dAitional signatures of added,parnes; other than :those:appea . 5,012fTY` CJpIJTEfACTOR AS PR+IyGEP.At Company_: (Corporate Seal) Company: Signature; Name arid tide: Nameand Tide Nadress: gild_ iess:; . ing.on be cover mel '{Corporate: Seal) Signature;. .. ................... . __ .... . DOCUMENT Aatl ptgreRMAoct:BOND RND.P.AYt:1ENT Bono•• DECEMBER 1444•@ Al SS. `THE AMERLCM4 iNSTUTUYE-Of ARCHITECTS,: 1715 NF'wt Yr3RK AYE., WAY 4, WASMINCION 11,;.20006 C. TlitttO:t!RINitN,t .**44CH 19x7= A312-1984 6 • Coy Hurd Subm City of Fayetteville Staff Review Form Staff Review Only Building Services Operations Division Department Action Required:, The action required is for the appropriate Staff to review thi$Change2rder and to forward to the Mayor for signature (please refer to the attached memorandum). $ 5,080.00 Cost of this request 4470 9470 5400 00 Account Number 02046.0609 Project Number Budgeted Item XX 290,197.00 Building Improvements Category / Project Budget Program Category /-Project Name 128,825.00 Animal Shelter Funds Used to Date Program / Project Category Name 161,372.00 Sales Tax Remaining Balance Fund Name Budget Adjustment Attached Department 11 irector 'Paid Q . — Finance and In emal Service Director o (7 S Previous Ordinance or Resolution # /77-07 Date Original Contract Date: Itolefr Original Contract Number: Date 3- It-og; Date Mayor Date Received in City Clerk's Office ENTERED 1 Received in Mayor's Office E/NhAEO p ;dir/ Comments: Revised April 16, 2007 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE MEMORANDUM TO: Mayor Dan Coody THROUGH: Gary Dumas, Director of Operations FROM: Coy Hurd, Project Manager RE: Change Order One, Animal Services Project DATE: March, 12, 2008 Recommendation Staff recommends that Mayor Coody sign the attached Change Order adding $5,080 to the present contract for renovation work being completed at the Animal Services Building. Background For some time, work has been needed at the Animal Services Facility. Most of the work being done there involves the installation of more efficient and effective Tight fixtures through the kennel area. Other problems are being addressed with the work as well. One issue has been the hazardous materials (droppings from rodents and other vermin) above the ceiling. The scope of work in the contract calls for removal and disposal of the existing drop ceiling and the fiberglass bat insulation above. The removal of the ceiling in the kennel area presented an additional problem. Because the cinderblock interior walls do not rise all the way to the roof deck, it may be possible for some animals to climb up and out of the kennel. Several solutions were considered. One possible solution would have been to extend the height of the walls all the way to the roof deck. This idea was priced by the Contractor. Because of the many ducts and conduits in place, this idea would be difficult, and was deemed too expensive. Another idea was considered. This solution would involve the installation of new ceiling system in strategic areas, using food -grade lay -in panels and grid. Animal Services Staff would then be able to spray -wash the area, walls and ceiling. This solution seemed to fit the needs of the operation very well, and at a much more affordable price ($5,080). No