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HomeMy WebLinkAbout170-07 RESOLUTION-1001 RESOLUTION NO. 170-07 A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO ACCEPT A REIMBURSEMENT MINI -GRANT FROM THE ARKANSAS ALCOHOLIC BEVERAGE CONTROL ENFORCEMENT DIVISION IN THE AMOUNT OF $5,400.00 TO ENFORCE UNDERAGE DRINKING LAWS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to accept a Reimbursement Mini -Grant from the Arkansas Alcoholic Beverage Control Enforcement Division in . the amount of $5,400.00 to enforce underage drinking laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. ..�`�RK%TR'% Ce. Eyf Y pec° SG 5V o0�= e FAYETTEVILLE ° E %ct;419,KANSt J4 By: .4.1 Q1i ���y%%%%%%%%%%% `. SONDRA E SMITH, City Clerk/Treasurer PASSED and APPROVED this 2"" day of October, 2007. APPROVE By DAN COODY, Mayor ATTEST: City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2007 Department: Police Division: Police Program: Patrol Date Requested 10/2/2007 Adjustment Number Project or Item Added/Increased: Patrol overtime Project or Item Deleted/Reduced: None Justification of this Increase: Received revenue from an ABC mini -grant Justification of this Decrease: Increase Expense Budget (Decrease Revenue Budget) Account Name Account Number Amount Project Number 3104 Overtime 1010 2940 —61031 00 5,400 O`t035 I Account Name Decrease Expense Budget (Increase Revenue Budget) Account Number Amount State Grants -Operational 1010 0001 4302 01 Project Number 5,400 0i o3 6 Approval Signatures Requ tedLBy t Date B get Mager Date DepartmenfBiiec� Date Budget Office Use Only Type: A B C Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/2/2007 City Council Meeting Date Agenda Items Only Police Division Action Required: sjo 7 /7D is MC 2iNge745 Can dorley Police Department City Council approve the acceptance of funding to enforce underage drinking laws and approve a budget adjustment recognizing the revenue. $5,400 Cost of this request 1010-2940-5103.00 Account Number Project Number IBudgeted Item 6,461,092.00 Category / Project Budget 4,561,246.00 $ Personnel Program Category / Project Name Patrol Funds Used to Date Program / Project Category Name 1,899,846.00 General Remaining Balance Fund Name Budget Adjustment Attached XXX Departmen Date City Attorney ;Finance and Internal Service Director r Previous Ordinance or Resolution # Original Contract Date: 67 Original Contract Number: 9 -t ►-u'7 Date Mayor Date Received in City Clerk's Office Comments - Revised April 16, 2007 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Members of the City Council FROM: Greg Tabor, Chief of Police DATE: September 5, 2007 SUBJECT: Enforcement of Underage Drinking Laws Mini -Grant Recommendation: It is recommended City Council approve the acceptance of funding to enforce underage drinking laws and approve a budget adjustment recognizing the grant. Background: The Fayetteville Police Department, historically, is one of the area's leading law enforcement agencies on enforcing underage drinking laws. The department works closely with the Arkansas State Alcoholic Beverage Control Division to monitor local establishments in the sale and consumption of alcoholic beverages to minors. The department conducts regular checks throughout the year involving several officers inspecting a number of alcohol permitted outlets. Discussion: The Alcoholic Beverage Control Enforcement Division has awarded a mini - grant in the amount of $5,400 to the Fayetteville Police Department for enforcement underage drinking laws. The Fayetteville Police Department will use these funds to offset the expenditure of a number of details to monitor and inspect alcohol permitted outlets in the enforcement of underage drinking laws throughout the year. This is a reimbursement grant as opposed to a matching funds grant. Budget Impact: Revenue applied to Patrol Overtime • RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO ACCEPT A REIMBURSEMENT MINI -GRANT FROM THE ARKANSAS ALCOHOLIC BEVERAGE CONTROL ENFORCEMENT DIVISION IN THE AMOUNT OF $5,400.00 TO ENFORCE UNDERAGE DRINKING LAWS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to accept a Reimbursement Mini -Grant from the Arkansas Alcoholic Beverage Control Enforcement Division in the amount of $5,400.00 to enforce underage drinking laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 2nd day of October, 2007. APPROVED: ATTEST - By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer August 24, 2007 Mayor Dan Coody, Alcoholic Beverage Control Enforcement 1515 West Seventh Street, Suite 204 Little Rock, Arkansas 72203-2259 Phone: (501) 682-8174 Fax: (501) 682-3874 hi tp:ffwww. state. ar. usldfa Notification of Award FY 2005 Enforcing the Underage Drinking Laws Grant Fayetteville Police Department FiCrThirmsD AUG 2 9 200i CIT1' OF FAYE rTCVILLE MAYOR'S OFFICE The Arkansas Alcoholic Beverage Control Enforcement Division is pleased to announce that your proposal has been approved in the amount of $5,400.00. The grant period will run from August 15, 2007 to April 30, 2008. Receipt of the award is contingent on the following: Attachment 1 (attached) must be completed by your agency head and returned to ABC Enforcement as soon as possible. Ensure the following: a. Acknowledgement from your agency head indicating the requirements for this award are understood and are acceptable. b. Contact information for your agency Award Manager/Coordinator and for at least one additional alternate contact. Reporting Requirements Detailed written summary reports and reimbursement requests are due monthly no later than the 51° of the month and a final report due no later than May 10, 2007. Failure to .submit these reports by the deadline may result in a cancellation of this award or only partial reimbursement (refer to RFP for more info on cancellation of award). Reports should include detailed descriptions/narratives of all activities and data compilation for the time period allotted. A report is required, even if no activities were performed within the reporting period. Reimbursement will be issued only for the specific items and services indicated in the proposal. To ensure full reimbursement, detailed receipts must beattached to the reimbursement request. To receive reimbursement for promotional items, copies or samples must be submitted with the reimbursement request. (Two copies and an electronic version' of the reports mustbe submitted.) Minors will be compensated ata rate of pay no higher than $10.00 perhour. Officers will be compensated at a rate of pay no higher than $25.00 per hour. Officers will not be compensated for court:time. Compensation for mileage will be reimbursed at $.43 cents a mile (or highest rate approved by the State). ABCE Acknowledgement a. Performance measures and data to be collected forms will be provided upon receipt of acceptance and acknowledgement of grant award b. Reimbursement and report forms will be provided upon receipt of acceptance and acknowledgement of grant award Should you have any questions or concerns throughout your grant period, please contact Juanita Shermo- Assistant Director ABC Enforcement at: (501) 682-8174 or by email at Luanita.shermo©dfa.state.ar.us. Congratulations once again on your award. Sincerely, c--r� Shermo A nt Director A=C ; nforcement ani a sista Attach 1 Grantee Acknowledgement of EUDL Grant Requirements and Restrictions FY 2005 August 15, 2007 to April 30, 2008 I, Dan Coody agency head for City of Fayetteville acknowledge the specific requirements outlined in the Notification of Award. I will ensure the timely submission of all reports and will ensure the reimbursement requests are submitted only for quallfled expenses and for only the approved rates outlined in the Notification of Award. Contact Information: Fayetteville Police Department Dan Coody Agency Head- Printed Name Mayor Title Signature Date Agency Award Manager/Coordinator contact information: Name: William Brown Title: Captain Phone: Other. 479-587-3500 479-530-7212 Altemate Person contact information: (at least one required) Name: Shannon Gabbard Title: Sergeant Phone: 479-587-3580 Other 479-200-9704 Name: Phone: Other: Title: Please complete this form and mail it and other requested documentation to: Juanita Sherrno- Assistant Director Alcoholic Beverage Control Enforcement 1515 West Seventh Street, Suite 204 Lithe Rock, Arkansas 72203-225g Phone: (501) 862.8174 Fax: (501) 682-3874 • C(10.5.077Clarice Pearman - Res. 170-07 - 172-07 Page 1 From: To: Date: Subject: Attachments: CC: Chief: Attached are copies forward the original needed these items. Thanks. Clarice Clarice Pearman Tabor, Greg 10.5.07 12:03 PM Res. 170-07 - 172-07 171-07 Sam's Club Foundation Grant Acceptance.pdf; 170-07 ABC Underage Drin king Grant Acceptance.pdf; 172-07 STEP Grant Acceptance.pdf Audit; Fell, Barbara of the above resolutions passed by City Council, October 2, 2007 regarding grant acceptance. I will budget adjustments for these items to Budget & Research. Please let me know if there is anything else Have a good weekend. Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts NA City Council Meeting Date Aviation & Economic Development General Govemment Division Action Required: Department Approve a 2005 Cost Share Agreement with the FAA retroactive to 10/1/05. Approve a 2006 Cost Share Agreement with the FAA. Approve an agreement with Robinson Aviation Inc.(RVA), Contact Karen Williams Lawrence, CFO, VF Administration, 1601 NW Expressway, Suite 850, Oklahoma City, OK, 73118, phone: 405-840-3771, fax: 405-840- 3772, to provide Air Traffic Control services at the airport $10,890.00 Cost of this request 5550.3940.5315.00 Account Number NA Project Number Budgeted Item X 283,557.00 Category/Project Budget 77,703.00 Funds Used to Date $ 205,854.00 Remaining Balance Budget Adjustment Attached Department Director Date 'Original Contract Date: Serv/Chgs Program Category / Project Name Airport Administration Program / Project Category Name Airport Fund Name Previous Ordinance or Resolution # 170-04 City Attorney Finance and Internal Service Director Mayor 31t)/2oi_ Da Original Contract Number: 2/8/2005 Received in Mayor's Office Comments: City Council Meeting of: N/A Agenda Item Number: CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor THRU: Staff/Contract Review Co FROM: Ray M. Boudreaux, Director, Aviation' . conomic Development f DATE: March 14, 2006 SUBJECT: Renewal and acceptance of the FAA Contract Tower Cost Share Agreement for the Air Traffic Control Tower (ATCT) at Fayetteville Municipal Airport, Drake Field and Agreement with RVA to operate the ATCT. RECOMMENDATION: Approve and execute by signature of the Mayor, the Agreement with the FAA for participation in the FAA Contract Tower Cost Share Program and the Agreement with RVA to provide services to operate the ATCT at the airport. BACKGROUND: As a result of the re -computation of the Benefit Cost Analysis of the activity at Fayetteville Municipal Airport, Drake Field, the cost share to the Airport has been reduced. This item accepts the participation agreement with the FAA Contract Tower Cost Share Program and the Agreement with RVA to provide the services The new rate paid to RVA becomes effective April 1, 2006 and will remain through September 2006, the end of the Federal Fiscal Year. There could be a cost of living adjustment at the end of the first year so the documents are only for a year at a time. Typically, the FAA only addresses the cost share airports every two years. With this change, we are now aligned with the other cost share airports in the country. DISCUSSION: The airport has been participating in the FAA Contract Tower Cost Share Program since March 2005. This continues participation through the end of September 2006. With this action by the FAA there are three agreements: 1. FAA Agreement for participation in the FAA Contract Tower Program Oct 05 -Mar 06 2. FAA Agreement for participation in the FAA Contract Tower Program Apr 1, 2006 3. RVA Agreement for ATCT services Apr 1, 06 thru Sep 30, 06 BUDGET IMPACT: The expense is budgeted in 2006. Please note that the cost to the airport has been reduced effective April 1, 2006 to a 7% share of the cost at a rate of $1815 per month. Attachments: Agreement with FAA, Oct 05 through Mar 06 Agreement with FAA, Apr 06....forward Agreement with RVA, Apr 06 through Sep 06 Contract review form Aviation and Economic Developmau Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director Agreement THIS AGREEMENT made this ) day of MCuteh , 2006, by and between City of Fayetteville (hereinafter referred to as "Sponsor") and Robinson Aviation (RVA), Inc., a corporation with its principal place of business in Oklahoma and authorized to conduct business in the State of Arkansas (hereinafter referred to as "Company"). WHEREAS, Company currently operates the control tower at the Fayetteville Municipal Airport under contract with the Federal Aviation Administration (FAA), and WHEREAS, Sponsor, in carrying out its agreement with the FAA to fund a portion of the air traffic control services under the FAA Cost Share Program, desires to enter into an agreement with Company to ensure full funding of continued operations of the control tower at the Fayetteville Municipal Airport; and WHEREAS, Company is willing to enter into such an agreement; NOW, therefore, in the consideration of the terms, conditions and covenants set forth herein, it is mutually agreed as follows: 1. Term: The term of this agreement shall be from April 1, 2006 through September 30, 2006 and continuing on a month-to-month basis thereafter until terminated by either party with thirty (30) days written notice; 2. Services: Company shall provide air traffic control services at Airport as specified in its agreement with the FAA. This Agreement will terminate in its entirety concurrently with the Company's Agreement with the FAA; 3. Payment: In accordance with its cost-sharing agreement with the FAA, Sponsor shall pay Company $1,815.00 per month from April 1, 2006 through September 30, 2006. This amount may be adjusted from time to time, as approved by the FAA, to cover increases or decreases in Company's approved operating costs including, but not limited to, its labor costs. Company shall endeavor to provide to the Sponsor as much advance notice as possible when adjustments to costs are expected. Company shall invoice Sponsor on a monthly basis. Invoices shall be payable to Company within 30 days of receipt. Failure to pay any portion of any invoice may result in an immediate termination of services. Sponsor understands that annual price changes in accordance with Company's Agreement with the FAA are effective October 1 s of each year; accordingly, the amount due under this agreement will change effective October 1st of each year. Price changes may not be approved by the FAA in time to accurately bill for services rendered after October 151; both parties agree that such price changes will be communicated as soon as possible after FAA approval and that any price adjustments (negative/positive) will be effective retroactive to October 1st. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. Sponsor j Company: By: By: C:\Documents and Settings \Kcren.R fli R\My Documents\Contract\Agreement - Fayetteville.doc 1 i COST SHARING AGREEMENT THIS AGREEMENT made this 8th day of March 2006 by and between Drake Field Airport (Airport Authority) and the Federal Aviation Administration ( `FAA"). WHEREAS, R ECECVE0 MAY 0 2 2006 RAMC HAY 0 4 2096 CRY OF FAYE TTEVILLE CITY CLERK'S OFFICE The Airport Authority wishes to participate in the FAA's Contract Tower Cost Sharing Program (the "Program"), and The FAA has performed a benefit/cost study relating to the feasibility of placing air traffic control services at Drake Field Airport, an airport operated and Controlled by the Airport Authority, and The FAA and the Airport Authority have agreed that, as a result of the outcome of the benefit/cost study, the Airport Authority is eligible to participate in the Program, and The Airport Authority has entered into an agreement (the "Service Agreement") with Robinson Van Vuren Associates (the "Contractor"), whereby among other things, the Airport Authority agreed to pay the Contractor $1,815.00 per month for air traffic services at said airport, all as more fully described in the said agreement. NOW THEREFORE, Pursuant to the authority granted in 49 U.S.C. 106(1) and the Department of Transportation Appropriations Act for Fiscal Year 1999, and in consideration of the terms, conditions and covenants set forth herein, it is mutually agreed as follows: a) The Airport Authority shall promptly and timely satisfy its obligations under the Service Agreement, including the payments described above. The parties further agree the terms and conditions of the parties' cost sharing allocations and payments are effective Aural 1, 2006. b) Upon notification, by any means, that the Airport Authority is in arrears on its payments to the Contractor, the FAA will remove all air traffic control services at the subject airport. Upon such removal, the Airport Authority will not be eligible for further participation in the Program. The continued operation of air traffic control services by the Contractor at the airport, after notification of arrearage to the FAA, shall not be construed as a waiver by the FAA of any of its rights under this agreement. c) The Airport Authority shall reimburse the FAA, including interest calculated as per FAAMS Clause 3.3.1-9 (April, 1996), for all sums paid by the FAA to the Contractor for services provided by the Contractor to the Airport Authority on and after the date the Airport Authority went into arrears. COST SHARE AGREEMENT - Con't Page 2 d) The parties agree that if the FAA Contract Tower benefit/cost analysis demonstrates a change in the applicable benefit -to -cost ratio, the parties may renegotiate this agreement. e) Execution of this Agreement does not constitute a commitment by the FAA to provide air traffic control services, via contract or otherwise, to said airport. This Agreement is subject to the laws and regulations of the United States, as are in force and effect now, or as may be in the future. Dated: 3A> --/a6 Federal A ' tion ms tion By: Contracting Officer By: ___12 FAA Cbnfract Tower Program Manager Dated: VWOE r 1•11111111111r Clarice Pearman - Robinson Aviation/FAA Page 1 From: Clarice Pearman To: Boudreaux, Ray Date: 5.8.06 1:54PM Subject: Robinson Aviation/FAA Ray, Attached is a copy of the agreements with Robinson Aviation and the FAA. Thanks. Clarice CC: Audit