HomeMy WebLinkAbout165-07 RESOLUTIONRESOLUTION NO. 165-07
A RESOLUTION RESCINDING RESOLUTION #38-07, AND
AWARDING BID #07-04 TO HUGG & HALL EQUIPMENT OF
SPRINGDALE FOR THE PURCHASE OF ONE (1) TOYOTA FORK
LIFT TRUCK IN THE AMOUNT OF $29,980.00 FOR USE BY THE
FLEET RENTAL POOL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby rescinds Resolution #38-07, and awards Bid #07-04 to Hugg & Hall
Equipment of Springdale for the purchase of one (1) Toyota Fork Lift Truck in
the amount of $29,980.00 for use by the Fleet Rental Pool.
PASSED and APPROVED this 18th day of September, 2007.
APPROVED
By. l�
ATTEST:
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NDRA SMITH, City Clerk/Treasurer
By
AN COODY, Mayor
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David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
Sep. 18, 2007
City Council Meeting Date
Fleet Operations
Division
Action Required:
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Operations
Department
A resolution (repealing Resolution #38-07) awarding bid #07-04 to Hugg & Hall Equipment of Springdale in the
amount of $29,980.00 for the purchase of one Forklift truck.
$29,980.00
Cost of this request
9700.1920.5802.00
Account Number
02080.1
Project Number
Budgeted Item
X
1,052,969.00
Category/Project Budget
775,637.00
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
Other Vehicles/Equipment
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Difector
crDieol
City Attorney
Finance and dernal Service Director
Mayor
Date
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Date
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Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
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ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: September 11, 2007
Subject: Purchase of one Fork Lift Truck from Bid #07-04
RECOMMENDATION: That City Council rescind resolution #38-07 to purchase a Yale fork lift
truck from Yale Matenal Handling -Gammon, Inc., and approve the purchase of one Toyota fork
lift truck from Hugg & Hall Equipment of Springdale in the amount of $29,980.00
BACKGROUND: At the Council meeting of March 6, the purchase of one Yale fork lift truck was
approved in the amount of $28,800.00 from Yale Material Handling -Gammon, Inc. for
assignment to the fleet rental pool and primarily used by Fleet, Parks, and Transportation
Divisions. Yale was the lowest bidder meeting specifications of Bid #07-04 according to bid form
responses and specification sheets provided. I personally met with a representative of Yale
Material -Gammon to review the bid and specification sheets and was assured that the model
required to meet the specifications would be provided The forklift was delivered 7/24/2007 and
inspection by Fleet staff revealed that the machine delivered was not as specified and does not
meet bid specifications. Yale has advised that the machine listed in the specification sheets has
yet to be produced and can provide no expected delivery date. Specified delivery deadline was
8/23/2007.
The next lowest bidder, Hugg & Hall has agreed to honor their bid in the amount of $29,980.00
and can provide delivery in 90 days This bid for a Toyota lift truck meets all specifications.
I recommend purchase of the forklift from Hugg & Hall in the amount of $29,980.00
Funds are budgeted and available in the 2007 CIP budget, Project 02080, Other
Vehicles/Equipment.
This purchase from Yale was approved by the Equipment Committee at their meeting on
February 13, 2007.
•
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTION #38-07, AND
AWARDING BID #07-04 TO HUGG & HALL EQUIPMENT OF
SPRINGDALE FOR THE PURCHASE OF ONE (1) TOYOTA FORK
LIFT TRUCK IN THE AMOUNT OF $29,980.00 FOR. USE BY THE
FLEET RENTAL POOL.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby rescinds Resolution #38-07, and awards Bid #07-04 to Hugg & Hall
Equipment of Springdale for the purchase of one (1) Toyota Fork Lift Truck in
the amount of $29,980.00 for use by the Fleet Rental Pool.
•
PASSED and APPROVED this 18th day of September, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer
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CERTIFIED:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
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Requester
Barbara Olsen
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Address:
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Extended Cost
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Account Numbers
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Requisition No.
29,980.00
[Inventory #
Quotes Attached
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Expected Delivery Date:
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L(9.24.07) Clarice Pearman - Res. 162-07 thru 165-07pag 1 11
From: Clarice Pearman
To: Bragg, David
Date: 9.24.07 3:44 PM
Subject: Res. 162-07 thru 165-07
Attachments: 165-07 Hugg & Hall Equipment.pdf; 163-07 Countryside Farm & Lawn Equipment.
pdf; 164-07 Hertz Equipment Rental pdf; 162-07 Truck Centers of Arkansas.pd
f
CC: Audit; Vice, Peggy
David:
Attached are various bid awards for various equipment for use by the Parks & Recreation Division, Transportation and Fleet.
I will forward the purchase requisitions for these items to Purchasing. Please let me know if there is anything else needed
for these items. Have a good day.
Thanks.
Clarice