HomeMy WebLinkAbout16-07 RESOLUTIONRESOLUTION NO. 16-07
A RESOLUTION APPROVING RENEWAL OF THE
MEMORANDUM OF AGREEMENT WITH VAN SCOYOC
ASSOCIATES IN THE AMOUNT OF $84,000.00 TO PROVIDE
LOBBYING SERVICES TO THE CITY OF FAYE1'1 EVILLE FOR
2007.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS: .
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves renewal of the Memorandum of Agreement with Van Scoyoc
Associates in the amount of $84,000.00 to provide lobbying services to the City of
Fayetteville for 2007.
PASSED and APPROVED this 6th day of February, 2007.
APPROVED:
By
-ATTEST:
DAN COODY, M
R
By: 2
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: FAY ETT EVILLE:
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SONDRA SMITH, City Clerk/Treasurer
Susan Thomas
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2007
City Council Meeting Date
Public Information
Division
Action Required:
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General Government
Department
A resolution approving a Memorandum of Understanding with Van Scoyoc Associates in the amount of $84,000 to
provide lobbying services to the City of Fayetteville.
$84,000
Cost of this request
1010-6600-5314-00
Account Number
Project Number
Budgeted Item
X
85,000.00
Category / Project Budget
Funds Used to Date
$ 85,000.00
Remaining Balance
Budget Adjustment Attached
Miscellaneous
Program Category / Project Name
Professional Services
Program / Project Category Name
General fund
Fund Name
Department Dire
17 246O7
Date
4407
City Attorney Date
Finance and Internal Service Director
Mgiyor
1 2.3-07
Date
kani
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
ENTERED
arr
Comments:
City Council Memo
TO: Mayor Coody and City Council
FROM: Susan B. Thomas, Ph.D., Public Information & Policy Advisor �,al
DATE: January 18, 2007 ��/
SUBJECT: Van Scoyoc Associates Memorandum of Agreement
Recommendation
A resolution approving a Memorandum of Agreement with Van Scoyoc Associates in the amount
of $84,000 to provide lobbying services to the City of Fayetteville.
Background
The City of Fayetteville entered into a one year renewable Memorandum of Agreement with Van
Scoyoc and Associates (VSA) in February 2004. The firm is a Washington D.C. based
consulting firm that assists clients with securing federal funding including line -item earmarks
and agency -based grants.
Each year, the City develops a list of priority projects that qualify for federal support In 2005,
VSA helped the City develop seven proposals for FY 2006 funding totaling $22.15 million. Of
those seven requests, the City secured $13.8 million which represents approximately $162,000
received for every $1,000 invested. In 2006, VSA assisted the City in developing six requests
two in conjunction with the University of Arkansas. Due to federal budgetary constraints, the
U.S. Congress has announced that they will not likely fund earmark requests for FY 2007.
However, there is some indication that if any requests are eventually funded, it will be those
submitted by states, counties, and municipalities. VSA is lobbying hard to secure any and all
potential FY 2007 funds for the City of Fayetteville.
Current Status
This year we have developed a list of six projects for FY 2008 totaling approximately $18.6
million (attached as FY 2008 Federal Requests Summary). VSA will begin actively lobbying for
these proposals starting in February 2007. They are also providing written progress reports, e-
mail briefings on relevant budget and/or congressional committee activities, and a monthly
conference call to provide funding status reports and to help us generate ideas for increasing our
chances for securing federal dollars including earmarks and agency grants.
Currently, the firm is also under contract with the University of Arkansas.
Budget Impact
The firm works on an annual retainer basis. The City signed a two-year commitment in 2006 for
$168,000. In February 2006, Council approved $84,000 for one year of funding This resolution
will fund the second year of the Agreement. The agreed upon contract price for 2006 and 2007
was $84,000 per year. The City may incur additional reimbursable expenses not to exceed
$10,000 for the two-year contract term.
RESOLUTION NO.
A RESOLUTION APPROVING A MEMORANDUM OF
AGREEMENT WITH VAN SCOYOC ASSOCIATES IN THE
AMOUNT OF $84,000.00 TO PROVIDE LOBBYING SERVICES TO
THE CITY OF FAYETTEVILLE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, ApIcansas
hereby approves a Memorandum of Agreement with Van Scoyoc Assokrafes in
the amount of $84,000.00 to provide lobbying services to t��ty' taytt4ville.
A copy of the Memorandum of Agreement, marked'Exhibit IAA is attached
hereto, and made a part hereof.
PASSED and APPROVED this 6th da
APPROVED:
By
MITH, City Clerk/Treasurer
•
l
MEMORANDUM OF AGREEMENT
Agreement. The City of Fayetteville hereby retains Van Scoyoc Associates,
Inc. (VSA) as consultants and advisors with regard to various legislative and
administrative matters.
Statement of Work VSA will assist the City of Fayetteville and its personnel
in the following areas:
• Developing a program and strategy towards obtaining federal
appropriations and grants for Fayetteville's future economic viability.
• Analyzing and informing the City of contemplated legislative and
regulatory changes that may positively or negatively affect programs of
interest to the City.
Educating Members of Congress and their staffs about Fayetteville
concerns or opportunities with respect to legislation or regulations.
•
• Building grassroots support of the projects to demonstrate local interest
• by finding individuals and groups with goals similar to those of the City.
• Working with the relevant committees to secure enactment of the
legislative agenda or otherwise advance the interests of the City.
• Assisting in working with federal agencies and the federal administration
to identify, create and secure new federal grant and funding opportunities.
Lobby Disclosure Act. It is understood that VSA will be required to register on
behalf of the City of Fayetteville under the terms of the Lobbying and Disclosure
Act of 1995 (P.L. 104-65) and any subsequent laws or regulations.
Term. In consideration of the performance of these services, the City of
Fayetteville shall pay to VSA the sum of $7,000 per month for the period of
February 1, 2006 through January 31, 2008, for a total of $168,000 in retainer
expenses subject to appropriation by the Fayetteville City Council.
The City of Fayetteville further agrees to pay all reasonable costs and expenses
incurred by VSA in furtherance of its efforts on behalf of the City, including, but
not limited to, copies, facsimiles, couriers, telephone, local transportation and meals
directly attributable to those efforts. VSA agrees that these expenses, exclusive of
out-of-town travel costs taken solely at the City's direction, shall not exceed
$10,000 during the contract term.
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Notice. The City of Fayetteville shall have the right to terminate this contract
after giving VSA 30 days advance written notice. Should the City exercise this
option, it agrees to pay VSA all outstanding retainer and expense costs owed
through the termination date.
VAN SCOYOC ASSOCIATES
By: fi^i// 04•15/ Date: /13.06
H. Stewart Van Scoyoc
President
CITY OF F d YETTEVILLE
By
Dan Coody
Mayor
•
2
Date: 21/D /06
From: Clarice Pearman
To:. Thomas, Susan
Date: 2.8.07 11:52 AM
Subject: Van Scoyco Assoc.
Susan:
The City Council passed a resolution approving the agreement with Van Scoyoc Associates. In preparing the resolution and
attachments for signature I only have a copy of the signed agreement. Please let me know if you have the original
agreement. I need the original to attach to the resolution and finish processing.
Have a good day.
Thanks.
Clarice
Clarice 8uffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
•
•
2.8.07)
Clarice Pearman - Van Scoyco Assoc. Page
1
From: Clarice Pearman
To:. Thomas, Susan
Date: 2.8.07 11:52 AM
Subject: Van Scoyco Assoc.
Susan:
The City Council passed a resolution approving the agreement with Van Scoyoc Associates. In preparing the resolution and
attachments for signature I only have a copy of the signed agreement. Please let me know if you have the original
agreement. I need the original to attach to the resolution and finish processing.
Have a good day.
Thanks.
Clarice
Clarice 8uffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
•
•
(2.8.07) -Clarice Pearman - Re: Van Scoyco Assoc.
From: Clarice Pearman
To: Thomas, Susan
Date: 2.8.07 2:56 PM
Subject: Re: Van Scoyco Assoc.
Susan:
The resolution says "...approving a Memorandum of Agreement with Van Scoyoc Associates in the amount ...A copy of
Memorandum of Agreement, marked Exhibit "A" is attached. So I'm looking for the Memorandum of Agreement
marked Exhibit A. If the agreement from last year is to be used Sondra says it needs to have Exhibit A printed on it if
there is no renewal agreement. If this is not the case then you might get with Kit and have them reword the resolution.
Thanks.
Garice
»> Susan Thomas 2.8,07 11:56 AM »>
the agreement was a two year agreement beginning last year. I suspect the original is in last years file. let me know if you need
more from me. thanks.
Susan
»> Clarice Pearman 2/8/2007 11:52 AM »>
Susan:
The City Council passed a resolution approving the agreement with Van Scoyoc Associates. In preparing the resolution and
attachments for signature I only have a copy of the signed agreement. Please let me know if you have the original agreement. I
need the original to attach to the resolution and finish processing.
Have a good day.
Thanks.
Carte
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman anci.favetteville.ar.us
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Thomas, Susan
2.14.07 2:53 PM
Res. 16-07
16-07 Van Scoyoc Assciates Renewal.pdf
CC: Audit
Susan:
Attached is a copy of the above resolution passed by City Council, February 6, 2007 regarding the lobbyist renewal
agreement with Van Scoyoc Associates. If anything else is needed please let me know. Have a good day.
Thanks.
Clarice
•
N.14 .07) Clarice
Pearman - Res. 16-07
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Thomas, Susan
2.14.07 2:53 PM
Res. 16-07
16-07 Van Scoyoc Assciates Renewal.pdf
CC: Audit
Susan:
Attached is a copy of the above resolution passed by City Council, February 6, 2007 regarding the lobbyist renewal
agreement with Van Scoyoc Associates. If anything else is needed please let me know. Have a good day.
Thanks.
Clarice
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