HomeMy WebLinkAbout15-07 RESOLUTIONRESOLUTION NO. 15-07
A RESOLUTION APPROVING AN ANNUAL SERVICE AND
MAINTENANCE AGREEMENT IN THE AMOUNT OF $36,291.00
WITH DYNAMIC INFORMATION SOLUTIONS COMPANY,
INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves an Annual Service and Maintenance Agreement in the amount
of $36,291.00 with Dynamic Information Solutions Company, Inc. A copy of the
Annual Service and Maintenance Agreement, marked Exhibit "A" is attached
hereto and made a part hereof.
PASSED and APPROVED this 6th day of February, 2007.
APPROVED:
By:
DAN COODY, Mayo
llllll
SSG%
.0•
•13?
ATTEST: k FAYETTEVILLE: F.
_ •.15>2 ANS • P Jam~:
o'
By: n �l rte. lllln, nuoN,,..
S NDRA SMITH, City Clerk/Treasurer
•
D.I. S.C.
Dynamic Information Solutions Company, Inc. (D.LS.C.)
15 Shackleford Drive, Suite A
Little Rock, AR 72211
CONTRACT # 07-1015
SYSTEM SERIAL # FAY001 _ Original Contract
x Renewal
ApplicatlonXtender; Verity Teleform
Dynamic Information Solutions Company, Inc. (D.1.5.0.)
SERVICE AND SUPPORT AGREEMENT
Dynamic Information Solutions Company, Inc. agrees to provide maintenance service and technical support and the Customer agrees to accept
maintenance service and technical support for the invoiced system identified by the serial number listed above (the "System, according to the
Terms and Conditions of this Agreement The Customer will render payment of the Total Amount stated below prior to the commencement of
service/support. The Customer may, from time to time by written notice referencing this Agreement and payment to Dynamic Information Solutions
Company, Inc., add additional authorized equipment to this Agreement at the then applicable charges, terms and conditions.
Customer. City of Fayetteville
Address: 113 West Mountain
City: Fayetteville, AR 72701
Contact: Lesa Brosch
Contract Amount: 33,735.61 Invoice Date: January 3, 2007
Applicable Taxes: 2,061.64 Commencement Date: January 1, 2007
Contract Total: 35, 797.25 Expiration Date: December 31, 2007
The additional terms and conditions of the following pages are part of this agreement. The customer acknowledges that the customer has mad this
agreement, understands it and agrees to be bound by its terms and conditions. Further, the customer agrees that this agreement is the complete
and exclusive statement of the agreement between the parties,. superseding all proposals or prior agreements, oral or written, and all other
communication between the parties relating to the subject matter of this Agreement.
City of Fayetteville Customer
By:
Tdle:
Name (Type or Print)
Date:
3/137
Accepted by
Dynamic Information Solutions Company, Inc.
0.1.5.C.
By:
Title:
•
PLEASE MAKE CHECK PAYABLE TO:
Dynamic Information solutions company, Inc.
15 Shackleford Drive, Suite A
Little Rock, AR 72211
ADDITIONAL TERMS AND CONDITIONS
TERM:
a. This Agreement, signed by Dynamic Information Solutions Company, inc. and the
Customer, will go into effect the first day following the 90 Day Limited Warranty Policy
provided the Customer has rendered payment of the Total Amount (Payment) to Dynamic
information Solutions Company, Inc. on or before the 89th calendar day after the original
Invoice Date.
b. The Commencement Date is considered the 9lst calendar day after the original Invoice Date.
c. In order for the Term to be automatically renewed one or more times in yearly increments,
Payment, at the then applicable Charges, must be received by Dynamic Information Solutions
Company, Inc. prior to the Expiration Date then in effect. Once this Payment is received, the
Term is renewed for one year commencing on the day after the Expiration Date for the preceding
year.
d If payment is not received bythe expiration date, Dynamic' Information Solutions Company will
nolonger provide hardware or software support for the items covered under the terms 'of this
a ement. All telephone and onsite support after he exp:rat:oondate will be billed atthera of,
x$250.00 per, hour, in addition to arty travel expenses and/or parts and repair, expenses.
2. MAINTENANCE SERVICE & TECHNICAL SUPPORT:
a. For all Systems under this Agreement, Dynamic Information Solutions Company, Inc. agrees to
provide within a reasonable time, during Dynamic Information Solutions Company, Inc. normal
business hours, the availability of Maintenance Service and Technical Support described as
follows:
Maintenance Service to keep the System in, or restore the System to, good working order.
Maintenance service includes repair or replacement of maintenance parts, as deemed
necessary by Dynamic Information Solutions Company, Inc. and repair or replacement of
peripheral components, as deemed necessary by Dynamic Information Solutions
Company, Inc. Maintenance parts, which may be used parts, will be furnished on an
exchange basis and the replaced (returned) parts will become the property of
Dynamic Information Solutions Company, Inc..
Technical Support to ensure operational techniques are proper and to provide technical
advice and problem solving expertise. Also included is the support required to install any
Dynamic Information Solutions Company, Inc. authorized updates.
b. Under this Agreement, the Customer agrees to (i) provide Dynamic Information Solutions
Company, Inc. with their serial numbers; (it) provide a suitable environment as specified by
Dynamic Information Solutions Company, Inc., including adequate space, electrical power,
air conditioning and humidity control; phone line for modem access for remote diagnostics,
(iii) implement appropriate safeguards for the Customer's data, including proper storage of
discs and sufficient data backups; and (iv) provide qualified and trained personnel for
operation of the System.
3. ENGINEERING CHANGES:
a Engineering changes determined applicable by Dynamic Information Solutions
Company, Inc. will be installed by the Customer unless otherwise specified by Dynamic
information Solutions Company, Inc. The Customer may elect to have only mandatory
changes, as determined by Dynamic Information Solutions Company, Inc. installed under this
Agreement.
4. CHARGES:
a. For each System under this Agreement, the Customer agrees to pay on the Effective Date to
Dynamic Information Solutions, Inc. the service agreement price of the system in this
Agreement. This amount shall constitute the Annual Charge.
b. If the Customer requests maintenance service and/or technical support outside the Dynamic
Information Solutions Company, Inc. normal business hours, and if such maintenance service
and/or technical support is available and provided the Customer agrees to pay travel expense,
then applicable hourly service rates, however, there will be no additional charge for
maintenance parts.
c. Maintenance service and/or technical support Charges under this Agreement are not
refundable.
5. PRICE CHANGES:
a. Dynamic Information Solutions Company, Inc. may, effective on the first day of the
succeeding Term which commences on the Effective Date specified in the Service Contract
Renewal Form, change the Annual Charge.
6. TERMINATION OF THIS AGREEMENT:
a. The Customer may withdraw any or all Systems from this Agreement by not paying the
Annual Charge as applicable at the time of renewal.
b. Either party may withdraw any or all Systems from this Agreement at any time by providing
30 days written notice offailure of any other party to comply with any of the Agreement's
terms and conditions.
c. Dynamic Information Solutions Company, Inc. may cancel this Agreement if the Customer
becomes insolvent or a petition is filed by or against Customer, voluntarily or involuntarily,
under any banhxdptcy law.
7. SERVICES FOR ADDITIONAL CHARGE:
a. The following are not considered maintenance service and/or technical support as described in
the section "MAINTENANCE SERVICE AND TECHNICAL SUPPORT":
I. Repair of damage, replacement of maintenance parts, or any increase in service time
caused by accident, disaster, neglect, abuse, or misuse;
2. Use of the System for purposes other than for which designed; and
3. Transportation; alterations; attachments; accessories; supplies; and expendable
items, e.g., bulbs, primer cartridges, power supply batteries, general batteries or
any item that has a lifespan due to normal usage.
b. The following are not eligible for maintenance service and/or technical support as described
in the section "MAINTENANCE SERVICE AND TECHNICAL SUPPORT":
1. Dynamic Information Solutions Company, Inc. Systems not under an agreement;
2. Non - Dynamic Information Solutions Company, Inc. parts; and
3. Non -Dynamic Information Solutions Company, Inc. repairs or activities, e.g.
tampering or unauthorized repair, or attempted repair.
c. Maintenance service and/or technical support as described in the section "MAINTENANCE
SERVICE AND TECHNICAL SUPPORT" will not be provided when the Customer fails to
provide a suitable environment.
d The services listed in (a), (b) and (c) above, if available and practical for Dynamic
Information Solutions Company, Inc. to render, may be provided under this Agreement,
however, the Customer agrees to pay travel expenses and parts prices plus travel at the
Dynamic information Solutions Company, Inc. then applicable hourly service rates and
minimum charges.
8. GENERAL:
a. Services provided under this Agreement do not ensure uninterrupted operation of the System
and Dynamic Information Solutions Company, inc. is not responsible for failure to render
services or delay to render services due to causes beyond its control.
b. This Agreement does not extend to any product which has been repaired or altered by other
than service representatives qualified by Dynamic Information Solutions Company, inc.
c. This Agreement is not assignable without the prior written consent of Dynamic Information
Solutions Company, inc. Any attempt to assign any of the rights, duties or obligations of this
Agreement without such consent is void
d Dynamic Information Solutions Company, Inc. charges do include sales, use, excise,
value-added or similar taxes. Consequently, in addition to the charges specified herein, the
amount of any present or future sales, use, excise, value-added or similar tax applicable to the
manufacturer, sale, price, delivery or use of the parts or services furnished hereunder shall be
paid by the Customer, in lieu thereof the Customer will provide Dynamic Information
Solutions Company, Inc. with a tax exemption certificate acceptable to Dynamic Information
Solutions Company, Inc. and taxing authorities.
e. This Agreement will be governed by the laws of the State of Arkansas.
g
Dynamic Information Solutions Company, Inc. is not responsible for lost data and images. Cost
associated with recovery of lost data or images is solely the responsibility of the customer. The
customer is to maintain sufficient backups of all data and images. The customer agrees to
routinely check backup systems.
Dynamic Information Solutions Company, Inc. is not responsible for disasters affecting the
systems and hardware provided Disasaters may include but are not limited to any act of God
(i.e., tornado, flood, lightning, earthquake), power surges or power sags, employee
theft/vandalism, misuse/neglect, and any other cause beyond the control of Dynamic Information.
Solutions Company, Inc.
DISCLAIMER: The warranties contained in this agreement are in lieu of all other warranties, express or implied
including any regarding merchantability or fitness for a particular purpose, relating to the use or performance of
the products. In no :event will Dynamic Information Solutions Company, Inc. be liable for any damages, including
but not limited to lost profits, lost savings, or any other consequential damages, even if Dynamic Information
Solutions Company, Inc. has been advised of the possibility of such damages, or for any claim against the customer
by any other party. Some states do not allow the exclusion or imitation of consequential damages, so the above
limitations or exclusions may not apply to the customer. This agreement gives the customer specific legal rights and
the customer may also have other rights which may vary from state to state.
Lesa Brosch
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2007
City Council Meeting Date
Information Technology
Division
Action Required:
0)/4167
/5-07
bynarn
I n-Formae10 k
�, ernS
Finance and Internal Services
Department
Staff recommends approval of a 1 year Standard Software Maintenance Agreement Contract with Dynamic
Information. Solutions Company, Inc. (D.I.S.C.)
36291.00
Cost of this request
1010-1710-5416-00
Account Number
Project Number
Budgeted Item
X
249,020.00
Category / Project Budget
99,242.14
Funds Used to Date
$ 149,777.86
Remaining Balance
Budget Adjustment Attached
•
Document Imaging System
Program Category / Project Name
Program / Project Category Name
Fund Name
Department D rector
OWL--
City Attom y
LPA cc . �..
Finance and Internal Service Director
Mayor
Comments'
CJ
I -%t -o7
Date
1 - It - o 7
Date
/647
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in ay Cler Office
ENTERED
'Received in Mayor's Office
•
!eteviUe
To: Mayor Dan Coody
Thru: Paul Becker, Finance Director
Scott Huddleston, IT Manager 511. ---
From: Lesa Brosch, Business Systems Analyst
Date: January 10, 2007
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
479-575-8214
Subject: Agenda Item to Approve Purchase Request to D.LS.0 2007 Service and
Maintenance
BACKGROUND
The City implemented an Electromc Document Management System (EDMS) m the third
quarter of 2005 from Dynamic Information Solutions Company, Inc (D.I.S.C.) The EDMS is a
city-wide document management system. The implementation consisted of Appxtender
Document Management, Appxtender Image Capture, Webxtender, Verity Teleforms, and
Records Management.
Historically, the City of Fayetteville utilized a full time Microfilm Clerk for microfilming and
processing all city documents. The EDMS allows for multi -divisional scanning to increase the
records management storage process In the past, the Microfilm Clerk could process
approximately five hundred thousand documents a year, which averaged to be 2,032 documents
per day. With the EDMS recently moving from a test environment to a production environment,
we are able to increase the documents processed per day. We currently have 98,505 documents
in the EDMS
Once the city has processed the appropriate documents, city staff will incorporate the use of the
Webxtender to citizens on the city's website. The Webxtender application is scheduled to go
online the first quarter of 2007. This process will allow citizens the capability to retrieve public
documents without a visit to city hall. Previously, all document retrieval was coordinated through
the Microfilm Clerk. The EDMS has the potential to eliminate this time consuming process with
the Webxtender Application.
RECCOMENDATION
Staff recommends approval of a 1 -Year Standard Software Maintenance Agreement Contract
with Dynamic Information Solutions Company, Inc. (D.LS.C.)
1
•
DISCUSSION
Service and Maintenance fees are necessary to keep software current. These fees allow the city to
receive updates and enhancements to the software as they become available. In addition, Service
and Maintenance fees provide technical phone support and problem troubleshooting and
resolution. The software products that we have purchased from DISC are essential to the city's
day to day operations and it is important that we keep these assets current.
2
RESOLUTION NO.
A RESOLUTION APPROVING AN ANNUAL SERVICE AND
MAINTENANCE AGREEMENT IN THE AMOUNT OF $36,291.00
WITH DYNAMIC INFORMATION SOLUTIONS COMPANY,
INC.
BE IT RESOLVED BY THE CITY COUNCIL OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City 'of Fayetteville, Arkansas
hereby approves an Annual Service and Maintenance Agreement in theme mount
of $36,291 00 with Dynamic Information options Comp4any, Inc. A cdp,�� of the
Annual Service and Maintenance Agre�en , marked?Exhibit A is attached
hereto and made a .art"
SASSED and A$PROViED thist6 ticb af• `,ebru.",v 2007
B
By:
aye SONDRA SMITH, City Clerk/Treasurer
Dynamic Information Solutions Co., Inc.
15 Shacklelord Drive, Suite A
Little Rock, AR 72211
Phone: 501-223-2236
Fax: 501-223-4094
Email: Sales@discic.com
Enclosed is the invoice and renewal contract for your imaging system support agreement
renewal. Please review and call if you have any questions.
There are two original copies of the contract. Please sign and return both copies of the
original contracts along with payment of the invoice. The contracts will then be signed
by D.I. S.C. and an original copy will be returned to you for your records.
We sincerely appreciate your business and look forward to being of service.
Kindest Regards, \ ds
Mark Wingfield
D.I.S.C. Partner
CONTRACT # 07-1014
SYSTEM SERIAL # FAY001
ApplicationXtender, Verity Teleform
D.I.S.C.
Dynamic Information Solutions Company, Inc. (D.1.S.C.)
15 Shackleford Drive, Suite A
Little Rock, AR 72211
_Original Contract
x Renewal
Dynamic Information Solutions Company, Inc. (D.LS.C.)
SERVICE AND SUPPORT AGREEMENT
Dynamic Information Solutions Company, Inc. agrees to provide maintenance service and technical support and the Customer agrees to accept
maintenance service and technical support for the invoiced system identified by the serial number listed above (the "System" according to the Terms
and Conditions of this Agreement. The Customer will render payment of the Total Amount stated below prior to the commencement of service/support.
The Customer may, from time to time by written notice referencing this Agreement and payment to Dynamic Information Solutions Company, Inc., add
additional authorized equipment to this Agreement at the then applicable charges, terms and conditions.
Customer: City of Fayetteville
Address: 113 West Mountain
City: Fayetteville, AR 72701
Contact: Lesa Brosch
Contract Amount 33,735.61 Invoice Date: January 1, 2007
Applicable Taxes: 2,061.64 Commencement Date: January 1, 2007
Contract Total: 35,797.25 Expiration Date: December 31, 2007
The additional terms and conditions of the following pages am part of this agreement The customer acknowledges that the customer has mad this
agreement understands it and agrees to be bound by its terms and conditions. Further the customer agrees that this agreement is the complete and
exclusive statement of the agreement between the parties, superseding all proposals or prior agreements, oral or wd0en, and all other communication
between the parties relating to the subject matter of this Agreement.
City of Fayetteville Customer Accepted by
Dynamic Information Solutions Company, Inc.
D.I.S.C.
By:
Title:
Name (Type or Print)
Date:
By: Date:
Title:
PLEASE M AKE CHECK PAYABLE TO:
Dynamic Information solutions company, Inc.
15 Shackleford Drive, Suite A
Little Rock, AR 72211
ADDITIONAL TERAIS AND CONDITIONS
TERM:
a. This Agreement, signed by Dynamic Information Solutions Company, Inc. and the
Customer, will go into effect the first day following the 90 Day Limited Warranty Policy
provided the Customer has rendered payment of the Total Amount (Payment) to Dynamic
Information Solutions Company, Ina on or before the 89th calendar day after the original
Invoice Date.
b. The Commencement Date is considered the 91st calendar day after the original lnvoice Date.
c. In order for the Tenn to be automatically renewed one or more times in yearly increments,
Payment at the then applicable Charges, must be received by Dynamic Information Solutions
Company, Inc. prior to the Expiration Date then in effect Once this Payment is received the
Term is renewed for one year commencing on the day after the Expiration Date for the preceding
year.
d.11rlfpayment is not received by the expiration date,DDynamic Information Solutions Company will,
no'longer provide hardware ar software support jou the items covered under the terms of this
agree� � r�• r�
agreement Al! telephone andonsite �ppo�t afer'the xpirafion date will be billed at the _rate of
$250.00 per hourinaddition to any travel expenses and/or parts and repairexpenses.
MAINTENANCE SERVICE & TECHNICAL SUPPORT:
a. For all Systems under this Agreement, Dynamic Information Solutions Company, Inc. agrees to
provide within a reasonable time, during Dynamic Information Solutions Company, Inc. normal
business hours, the availability ofMaintenance Service and Technical Support described as
follows:
Maintenance Service to keep the System in, or restore the System to, good working order.
Maintenance service includes repair or replacement of maintenance parts, as deemed
necessary by Dynamic Information Solutions Company, Inc. and repair or replacement of
peripheral components, as deemed necessary by Dynamic Information Solutions
Company, Inc. Maintenance parts, which may be used parts, will be furnished on an
exchange basis and the replaced (returned) parts will become the property of
Dynamic Information Solutions Company, Inc..
Technical Support to ensure operational techniques are proper and to provide technical
advice and problem solving expertise. Also included is the support required to install any
Dynamic Information Solutions Company, Inc. authorized updates.
b. Under this Agreement, the Customer agrees to 0) provide Dynamic Information Solutions
Company, Inc. with their serial numbers; (ii) provide a suitable environment as specified by
Dynamic Information Solutions Company, Inc., including adequate space, electrical power,
air conditioning and humidity control; phone line for modem access for remote diagnostics,
(iii) implement appropriate safeguards for the Customer's data, including proper storage of
discs and sufficient data backups; and (iv) provide qualified and trained personnel for
operation of the System.
3. ENGINEERING CHANGES:
a. Engineering changes, determined applicable by Dynamic Information Solutions
Company, Inc. will be installed by the Customer unless otherwise specified by Dynamic
Information Solutions Company, Inc. The Customer may elect to have only mandatory
changes, as determined by Dynamic Information Solutions Company, Inc. installed under this
Agreement.
•
4. CHARGES:
a. For each System under this Agreement, the Customer agrees to pay on the Effective Date to
Dynamic Information Solutions, Inc. the service agreement price of the system in this
Agreement. This amount shall constitute the Annual Charge.
b. If the Customer requests maintenance service and/or technical support outside the Dynamic
Information Solutions Company, Inc. normal business hours, and if such maintenance service
and/or technical support is available and provided, the Customer agrees to pay travel expense,
then applicable hourly service rates, however, there will be no additional charge for
maintenance parts.
c. Maintenance service and/or technical support Charges under thisAgreement are not
refundable.
PRICE CHANGES:
a Dynamic Information Solutions Company, Inc. may, effective on the first day of the
succeeding Term which commences on the Effective Date specified in the Service Contract
Renewal Form, change the Annual Charge.
6. TERMINATION OF THiS AGREEMENT:
a. The Customer may withdraw any or all Systems from this Agreement by not paying the
Annual Charge as applicable at the time ofrenewal.
b. Either party may withdraw any or all Systems from this Agreement at any time by providing
30 days written notice offailure of any other party to comply with any of the Agreement's
terms and conditions.
c. Dynamic Information Solutions Company, Inc. may cancel this Agreement if the Customer
becomes insolvent or a petition is filed by or against Customer, voluntarily or involuntarily,
under any bankruptcy law.
7. SERVICES FOR ADDITIONAL CHARGE:
a. The following are not considered maintenance service and/or technical support as described in
the section 'MAINTENANCE SERVICE AND TECHNICAL SUPPORT":
I. Repair ofdamage, replacement of maintenance parts, or any increase in service time
caused by accident, disaster, neglect, abuse, or misuse;
2. Use of the System for purposes other than for which designed; and •
3. Transportation; alterations; attachments; accessories; supplies; and expendable
items, e.g., bulbs, printer cartridges, power supply batteries, general batteries or
any item that has a Lifespan due to normal usage.
b. The following are not eligible for maintenance service and/or technical support as described
in the section "MAINTENANCE SERVICE AND TECHNICAL SUPPORT":
1. Dynamic Information Solutions Company, Inc. Systems not under an agreement;
2. Non - Dynamic Information Solutions Company, Inc. parts; and
3. Non -Dynamic Information Solutions Company, Inc. repairs or activities, e.g.
tampering or unauthorized repair, or attempted repair.
c. Maintenance service and/or technical support as described in the section 'MAINTENANCE
SERVICE AND TECHNICAL SUPPORT" will not be provided when the Customer fails to
provide a suitable environment.
d. The services listed in (a), (b) and (c) above, if available and practical for Dynamic
Information Solutions Company, Inc. to render, may be provided under this Agreement,
however, the Customer agrees to pay travel expenses and parts prices plus travel at the
Dynamic Information Solutions Company, Inc. then applicable hourly service rates and
minimum charges.
GENERAL
a. Services provided under this Agreement do not ensure uninterrupted operation of the System
and Dynamic Information Solutions Company, Inc. is not responsible for failure to render
services or delay to render services due to causes beyond its control.
b. This Agreement does not extend to any product which has been repaired or altered by other
than service representatives qualified by Dynamic Information Solutions Company, Inc.
c. This Agreement is not assignable without the prior written consent ofDynamic Information
Solutions Company, Inc. Any attempt to assign any of the rights, duties or obligations of this
Agreement without such consent is void
d. Dynamic Information Solutions Company, Inc. charges do include sales, use, excise,
value-added or similar taxes. Consequently, in addition to the charges specified herein, the
amount of any present or future sales, use, excise, value-added or similar tax applicable to the
manufacturer, sale, price, delivery or use of the parts or services furnished hereunder shall be
paid by the Customer, in lieu thereof the Customer will provide Dynamic Information
Solutions Company, Inc. with a tax exemption certificate acceptable to Dynamic Information
Solutions Company, Inc. and taxing authorities.
e. This Agreement will be governed by the laws of the State ofArkansas.
1
g
Dynamic Information Solutions Company, Inc. is not responsible for lost data and images. Cost
associated with recovery of lost data or images is solely the responsibility of the customer. The
customer is to maintain sufficient backups of all data and images. The customer agrees to
routinely check backup systems.
Dynamic Information Solutions Company, Inc. is not responsible for disasters affecting the
systems and hardware provided. Disasaters may include but are not limited to any act of God
(i.e., tornado, flood, lightning, earthquake), power surges or power sags, employee
thefiA'andalism, misuse/neglect, and any other cause beyond the control of Dynamic Information
Solutions Company, Inc.
DISCLAIMER• The warranties contained in this agreement are in lieu of all other warranties, express or implied
including any regarding merchantability or fitness for a particular purpose, relating to the use or performance of
the products. In no event will Dynamic Information Solutions Company, Inc. be liable for any damages, including
but not limited to lost profits, lost savings, or any other consequential damages, even ifDynamic Information
Solutions Company, Inc. has been advised of the possibility of such damages, or for any claim against the customer
by any other party. Some states do not allow the exclusion or imitation ofconsequential damages, so the above
limitations or exclusions may not apply to the customer. This agreement gives the customer specific legal rights and
the customer may also have other rights which may vary from state to state.
URGENT NOTICE
Please note that your support agreement is about to expire.
After the expiration date, DISC will no longer provide
hardware or software support for the items covered under
the terms of this agreement. Vendor software support will
also be discontinued.
All telephone and onsite support after this date will be billed
at the rate of $250.00 per hour in addition to any travel
expenses and/or parts and repair expenses.
Please mail your check so that it is received in this office
before the due date. If your check has been mailed, please
disregard this notice.
NOTE: A 10% reinstatement charge may be assessed if
payment is not received before the expiration date.
From: Clarice Pearman
To: Brosch, Lesa
Date: 2.8.07 11:49 AM
Subject: Dynamic Information Solutions Co.
Lesa:
The City Council passed a resolution approving service and maintenance agreement with Dynamic Information Solutions
Company. In preparing the resolution for signature I noticed that your agreement does not have Dynamics signature
before I can get the mayor's signature. I can return to you the agreements to obtain their signature or you may come by
and pick them. Please let me know how you would liketo proceed so that we can continue processing the resolution.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
2.8.07) Clarice Pearman -Dynamic Information
Solutions
Co. Page 11
From: Clarice Pearman
To: Brosch, Lesa
Date: 2.8.07 11:49 AM
Subject: Dynamic Information Solutions Co.
Lesa:
The City Council passed a resolution approving service and maintenance agreement with Dynamic Information Solutions
Company. In preparing the resolution for signature I noticed that your agreement does not have Dynamics signature
before I can get the mayor's signature. I can return to you the agreements to obtain their signature or you may come by
and pick them. Please let me know how you would liketo proceed so that we can continue processing the resolution.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
jL(3.6.07) Clarice Pearman - Res. 22-07 -
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
3.6.07 12:34 PM
Res. 22-07
22-07 Southern Company NLR Inc..pdf
CC: Audit
David:
Attached is a copy of the above resolution passed by City Council February 6, 2007 regarding Southern Company. I will
forward to Budget & Research the original budget adjustment. Also, I will forward via interoffice mail to you two or three
original change orders. Have a good day.
Thanks.
Clarice
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other.
Special Instructions:
0 0 CO v 0) 01 a CO n>
Requester:
Lesa Brosch
1D8
R
r
'Address:
16 Shackleford Drive Suite A
1
City Of Fayetteville
(Not a Purchase Order)
>
3
Shipping/Handling
1 Year Maintenance Support
o
K
a
5
0
c
d
Vendor Name:
Dynamic Info Solutions Co. Inc.
Lot
EA
Unh of Issue
tilm
1.00
c
0
8m_
$0.00
o
o
o
o
0
o
0
0
0
0
0
0
0
b
0
o
00'0$
$33,736.61
F1
a
2.
n
g
0
'o
V
co
0
0
Account Numbers
Requesters Employee #:
2048
Zip Code:
72211
Fob Point:
j
-co
a
R.
R
Subtotal: $33,736.81
Tax: 62,666.39
Total: 636,291.00
Project/Subproject #
Davison Head Approval:
2
2
c
3
Y
Requtsltlon No.:
1 01
m
O
H
N
a
Inventory #
3 c
R
tll
D
go
1
2
0
Date:
Expected Delivery nate:
Fixed Asset #
Dynamic Information Solutions Co., Inc.
15 Shackleford Drive, Suite A
Little Rock, AR 72211
Phone: 501-223-2236
Far: 501-223-4094
Email: Sales@disclic.com
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Attn: Lesa Brosch
INVOICE
Date
Invoice # ,
P.O. #
Terms
Due Date
. Tax ID
12/29/2006
07-1014
Net 30
1/28/2007
71-0842791
Verity Teleform
Qty
Description
Rate
Amount
Support Agreement Contract for the following components:
33,735.61
33,735.61T
ApplicationXtender
Verity Teleform
Term: 01/012007 -12/312007
'
County Sales Tax
25.00
25.00
City Sales Tax
12.50
12.50
State Sales Tax
6.00%
2,024A4
r
INVOICE TOTAL
$35,797.25
Please show the invoice number on your check. A FINANCE CHARGE of 1 5% (18% per annum) may be chargeable after 30 days.
R3.6.07) Clarice Pearman - Re: Res. 15-07 Page 1]
From: Clarice Pearman
To: Brosch, Lesa
Date: 3.6.07 2:46 PM
Subject: Re: Res. 15-07
I'm sorry Lesa I didn't send the PO to purchasing. I check the resolution backup again and I found the PO and will take to
Purchasing right now. Let me know if anything is needed.
Have a good afternoon.
Thanks.
Clarice
»> Lesa Brosch 3.6.07 1:50 PM >»
Does this mean you tumed in the PO request? If so, I should be receiving it soon so I can pay that?
Thanks Clarice
-Lesa
»> Clarice Pearman 3/6/2007 12:39 PM »>
Lesa:
Attached is a copy of the above resolution passed by City Council, February 6, 2007. I will forward to you via interoffice mail one
of two original agreements. Have a good day.
Thanks.
Clarice