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Home My WebLink About144-07 RESOLUTIONRESOLUTION NO. 144-07 A RESOLUTION APPROVING AN OUT -OF -SCOPE AGREEMENT WITH OMI IN THE AMOUNT OF $74,931.00 FOR THE UPGRADE OF LIFT STATION 16 (McCOLLUM ROAD), WSIP SUBPROJECT EL -4 LS -16; AND APPROVING A 2% EL -4 PROJECT CONTINGENCY IN THE AMOUNT OF $1,500.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an Out -Of -Scope Agreement with OMI in the amount of $74,931.00 for the upgrade of Lift Station 16 (McCollum Road), WSIP Subproject EL -4 LS -16 A copy of the Agreement, marked Exhibit "A" is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 2% EL -4 Project Contingency in the amount of $1,500.00 „..... ..... .�`��FRWTRE9S% :SY O G''. PASSED and APPROVED this 7th day of August, 2007. APPROVED: By: DAN COODY, Mayor ATTEST: By: SONDRA E. SMITH, Ci I". • . FAYETTEVILLE • ys.9RKANSPc.:)J`$• /41141010 `'. uN no" Clerk/Treasurer 1 June 2007 David Jurgens City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Subject: Out of Scope Letter Agreement Dear David: Operations Management International, Inc. (OMI) will provide the following Out of Scope services at the sewer lift station located at 3917 South McCollum Road as per the Operations, Maintenance, and Management Agreement executed between the parties: What is being provided: • Labor to install a new generator that is provided by the owner. • Material and labor to purchase and install transfer switch, main disconnect, generator disconnect and wiring associated with the generator for Lift Station #16 at 3917 S. McCollum Rd. ▪ Material and labor to excavate existing lift station site and backfill with appropriate material for generator pad. • Material and labor to form and pour generator pad per engineer's specifications. • Material and labor to purchase and install replacement wetwell hatch covers. • Material and labor to cap or plug existing overflow line. The work to be performed on this Lift Station will be according to the specification and plans provided to OMI by Garver Engineers Any change or deviation from their specification or plans will be presented to the City's staff for approval before any work is done. When it is being provided: • Services shall be coordinated with City staff and design engineers and are expected to be completed within 180 days of OMI receiving signed authorization from the City to proceed. Price of services: • To be billed at OMI's cost plus 18% as per article 2.26 of our Agreement upon completion of the services. Estimate of costs: Payment terms: Additional terms: ▪ Estimated at approximately $74,931 • Due upon receipt of OMI's invoice and payable within 30 days as per Article 5.2 of our Agreement. • OMI shall not be liable for any fines or penalties incurred by City of Fayetteville as it relates to the services provided in this Out of Scope Letter Agreement. All other terms and conditions of the Agreement dated August 16, 1994 between OMI and The City of Fayetteville remains in full force and effect. If these terms are agreeable to you, please sign both copies of this letter. We will return one fully executed original for your files. OMI appreciates the opportunity to provide these additional services to the City of Fayetteville. Sincerely, P Roger B. Quayle Both parties indicate their approval of the above-described services by their signature below. Authorized OMI: CAlt/ 6fr‘—‘LA{ kr) Roger' B. Quayle Senior Vice President Date: o? %1 S la -00 Authorized City of Fayetteville, Arkansas: an Coody Mayor Date: 3 David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 7 -Aug -07 City Council Meeting Date Water/Wastewater Division Action Required: Water/Wastewater Department Approval of an out -of -scope agreements with OMI, for the upgrade of Lift Station 16 (McCollum Road), WSIP subproject EL -4 LS -16, in the amount of $74,931, and approve a 2% EL -4 project contingency of $1500. $236,225.00 `. Cost of this request 4520-9520-5315.00 Account Number 02133.0341 99,013,095.00 Category / Project Budget Wastewater System Imp Project Program Category / Project Name 75,871,623.00 Water and Wastewater Funds Used to Date Program / Project Category Name $ 23,141,472.00 Project Number Remaining Balance Budgeted Item xx Budget Adjustment Attached Water/Sewer Fund Name Depa7f$ient D, City Attorn ector ,14"' Date 7/2y Date Q (�. 7,21-o? Finance and Internal Service Director Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: (Received in it 204-06, 94-94 12/06, 07/94 412 Clerk Office 'Received in Mayor's Office 3'I!1 Comments: CITY COUNCIL AGENDA MEMO To: Fayetteville City Council Thru: Mayor Dan Coody From: David Jurgens, Water and Wastewater Director Fayetteville Sewer Committee Date: 12 July 2007 City Council Meeting of August 7, 2007 Subject: Approval of an out -of -scope agreements with OMI, for the upgrade of Lift Station 16 (McCollum Road), WSIP subproject EL -4 LS -16, in the amount of $74,931, and approve a 2% EL -4 project contingency of $1500. RECOMMENDATION Approval of an out -of -scope agreements with OMI, for the upgrade of Lift Station 16 (McCollum Road), WSIP subproject EL -4 LS -16, in the amount of $74,931, and approve a 2% EL -4 project contingency of $1500. BACKGROUND Lift stations in the White River Watershed portion of our wastewater collection system are being upgraded for capacity, odor control, and backup power as defined in subproject EL -4 of the WSIP. Garver Engineers has performed the design work for these upgrades to conform to other WSIP improvements. DISCUSSION Staff and Garver have independently estimated the costs of this work. Staff's estimate is for OMI to execute the work; Garver s is for the project to be bid out to contractors. Because the work is renovation and modification to existing lift stations, OMI will have to be heavily involved in these lift station upgrades whether they take the lead on the projects or if they are performed under contract. Having OMI execute the work, inspected and supervised by both the Engineer and the City, offers significant cost savings and provides a higher level of protection against sewer overflows from the work. The estimated cost savings are shown below. EL -4 Cost Estimates Lift Station Garver OMI Estimated Savings LS 13- Stonebridge $302,495 $236,225 $66,270 LS 14- Industrial Park $86,960 $74,942 $12,018 LS 16- McCollum $98,560 $74,931 $23,629 Bid Subtotal $488,015 $386,098 $101,917 Other Savings (combined for all three lift stations) Engineering Const Phase Work including Inspection $10,200 Bidding $5,000 OMI Basic Costs Est 250 Hours @ $30/hr $7,500 Subtotal Other Savings $22,700 Grand Total Estimated Savings: $124,617 BUDGET IMPACT Funds are available in the WSIP project budget. EL -4 LS -16 OMI CCMcmo]u107 RESOLUTION NO. A RESOLUTION APPROVING AN OUT -OF -SCOPE AGREEMENT WITH OMI IN THE AMOUNT OF $74,931.00 FOR THE UPGRADE OF LIFT STATION 16 (McCOLLUM ROAD), WSIP SUBPROJECT EL -4 LS -16; AND APPROVING A 2% EL -4 PROJECT CONTINGENCY IN THE AMOUNT OF $1,500.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves an Out -Of -Scope Agreement with OMI in the amount of $74,931.00 for the upgrade of Lift Station 16 (McCollum Road), WSIP Subproject EL -4 LS -16. A copy of the Agreement, marked Exhibit "A" is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 2% EL -4 Project Contingency in the amount of $1,500.00 PASSED and APPROVED this 7th day of August, 2007. APPROVED: ATTEST. By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer COU 1/9 pdsMea requisition No.: Date: City Of Fayetteville (Not a Purchase Order) 15.0 Number: Expected Delivery Date: ASAP Vendor #: Vendor Name: Mail 61490 OMI Yes:x No: Address: Fob Point: Ta - .le Quotes Attached 1500 N Fox Hunter Rd Y=, . I No: Yes: x City: State: Zip Code: Ship to code: Di IA ad Approval: Fayetteville AR 72701 J r8 Requester: Requester's Employee #: Extensi• WSIP 2737 670 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/bproject # Inventory # # Fixed Asset 1 EL -4 Lift Station 13 (Stone 1 1 236,225.00 $236,225.00 4520-9520-5315.00 \ 2133.0341 Bridge) 2 EL -4 Lift Station 14 1 1 74,942.00 $74,942.00 4520-9520-5315.00 2133.0341 (Industrial Park) 3 EL -4 Lift Station 16 1 1 74,931.00 $74,931.00 4520-9520-5315.00 2133.0341 (McCollum Rd) 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 -Special Instructions: Wil .1 T.♦ Subtotal: $386,098.00 Tax: Total: _$386,098.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other. (8.14.07 Clarice Pearman - Res. 142-07 to 144-07 Page 1 From: To: Date: Subject: Attachments: Clarice Pearman Jurgen, David 8.14.07 5:01 PM Res. 142-07 to 144-07 144-07 OMI Out -of -Scope Agrmt-16.pdf; 143-07 OMI Out -of -Scope Agrmt-14.pdf; 142-07 OMI Out -of -Scope Agrmt-13.pdf CC: Audit; Vice, Peggy David: Attached are copies of the above resolutions passed by Gty Coundl, August 7, 2007. I will forward to Purchasing the purchase requisitions via interoffice mail. I am also forwarding to you the extra OMI agreements for all these resolutions. Please let me know if there is anything needed for these items. Have a good day. Thanks. Clarice Clarice Buffalohead-Pearman, C.A.M.C., C.M.C. City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 coea rmanaci.favettevi Ile. a r. us