HomeMy WebLinkAbout143-07 RESOLUTIONRESOLUTION NO. 143-07
A RESOLUTION APPROVING AN OUT -OF -SCOPE
AGREEMENT WITH OMI IN THE AMOUNT OF $74,942.00 FOR
THE UPGRADE OF LIFT STATION 14 (INDUSTRIAL PARK),
WSIP SUBPROJECT EL -4 LS -14; AND APPROVING A 2% EL -4
PROJECT CONTINGENCY IN THE AMOUNT OF $1,500.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Out -Of -Scope Agreement with OMI in the amount of
$74,942.00 for the upgrade of Lift Station 14 (Industrial Park), WSIP Subproject
EL -4 LS -14. A copy of the Agreement, marked Exhibit "A" is attached hereto and
made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a% EL -4 Project Contingency in the amount of $1,500.00.
PASSED and APPROVED this 7th day of August, 2007.
APPROVED:
By
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SONDRA E. SMITH, City Clerk/Treasurer
1 June 2007
David Jurgens
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Subject: Out of Scope Letter Agreement
Dear David:
Operations Management International, Inc. (OMI) will provide the following Out of Scope
services at the sewer lift station located at 1820 South Armstrong as per the Operations,
Maintenance, and Management Agreement executed between the parties:
What is being provided:
• Labor to install a new generator that is provided by the owner.
• Material and labor to purchase and install transfer switch, main
disconnect, generator disconnect and wiring associated with the generator
for Lift Station #14 at 1820 S. Armstrong.
• Material and labor to excavate existing lift station site and backfill with
appropriate material for generator pad.
• Material and labor to form and pour generator pad per engineer's
specifications.
• Material and labor to purchase and install replacement wetwell hatch
covers.
• Material and labor to cap or plug existing overflow line.
• Material and labor to install a security fence.
The work to be performed on this Lift Station will be according to the specification and plans
provided to OMI by Garver Engineers Any change or deviation from their specification or plans
will be presented to the City's staff for approval before any work is done.
When it is being provided:
• Services shall be coordinated with City staff and design engineers and are
expected to be completed within 180 days of OMI receiving signed
authorization from the City to proceed.
Price of services
Estimate of costs:
Payment terms:
Additional terms:
• To be billed at OMI's cost plus 18% as per article 2.26 of our Agreement
upon completion of the services.
• Estimated at approximately $74,942
• Due upon receipt of OMI's invoice and payable within 30 days as per
Article 5.2 of our Agreement.
• OMI shall not be liable for any fines or penalties incurred by City of
Fayetteville as it relates to the services provided in this Out of Scope Letter
Agreement.
All other terms and conditions of the Agreement dated August 16, 1994 between OMI and The
City of Fayetteville remains in full force and effect.
If these terms are agreeable to you, please sign both copies of this letter. We will return one fully
executed original for your files.
OMI appreciates the opportunity to provide these additional services to the City of Fayetteville.
Sincerely,
Roger B. Quayle
P.'
Both parties indicate their approval of the above-described services by their signature below.
Authorized OMI:
Roger B. gtlayle
ptk Senior Vice President
Date- 0%)I& //'°o7
Authorized City of Fayetteville, Arkansas:
Dan Coody
Mayor
Date: O / -7 l 0
David Jurgens
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
7 -Aug -07
City Council Meeting Date
Water/Wastewater
Division
Action Required:
Rt5
811/07
/1-3
Opti Out -o( SWt-
Water/Wastewater
Department
Approval of an out -of -scope agreement with OMI, for the upgrade of Lift Station 14 (Industrial Park), WSIP
subproject EL -4 LS -14, in the amount of $74,942, and approve a 2% EL -4 project contingency of $1500.
$74,942.00
Cost of this request
4520-9520-5315.00
Account Number
02133.0341
Project Number
Budgeted Item
xx
99,013,095.00
Category / Project Budget
75,871,623.00
Funds Used to Date
23,141,472.00
Remaining Balance
Budget Adjustment Attached
Wastewater System Imp Project
Program Category / Project Name
Water and Wastewater
Program / Project Category Name
Water/Sewer
Fund Name
Departq
nt Dir4'ctor
City Atto n y
Finance and Internal Service Director
afrAW
Mayor
Comments:
4
2o3u104
Date
Date
-07
Date Date
Date
7
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received i
Received in Mayo
204-06, 94-94
12/06, 07/94_
412
CITY COUNCIL AGENDA MEMO
To: Fayetteville City Council
Thru: Mayor Dan Coody
From: David Jurgens, Water and Wastewater Director
Fayetteville Sewer Committee
Date: 12 July 2007
City Council Meeting of August 7, 2007
Subject: Approval of an out -of -scope agreement with OMI, for the upgrade of Lift Station 14 (Industrial
Park), WSIP subproject EL -4 LS -14, in the amount of $74,942, and approve a 2% EL -4 project
contingency of $1500.
RECOMMENDATION
City Administration recommend approval of an out -of -scope agreement with OMI, for the upgrade of Lift
Station 14 (Industrial Park), WSIP subproject EL -4 LS -14, in the amount of $74,942, and approve a 2%
EL -4 project contingency of $1500.
BACKGROUND
Lift stations in the White River Watershed portion of our wastewater collection system are being upgraded for
capacity, odor control, and backup power as defined in subproject EL -4 of the WSIP. Garver Engineers has
performed the design work for these upgrades to conform to other WSIP improvements.
DISCUSSION
Staff and Garver have independently estimated the costs of this work. Staff's estimate is for OMI to execute the
work; Garver s is for the project to be bid out to contractors. Because the work is renovation and modification to
existing lift stations, OMI will have to be heavily involved in these lift station upgrades whether they take the lead
on the projects or if they are performed under contract. Having OMI execute the work, inspected and supervised by
both the Engineer and the City, offers significant cost savings and provides a higher level of protection against
sewer overflows from the work. The estimated cost savings are shown below.
EL -4 Cost Estimates
Lift Station
Garver
OMI
Estimated
Savings
LS 13- Stonebridge
$302,495
$236,225
$66,270
LS 14- Industrial Park
$86,960
$74,942
$12,018
LS 16- McCollum
$98,560
$74,931
$23,629
Bid Subtotal
$488,015
$386,098
$101,917
Other Savings (combined for all three lift stations)
Engineering Const Phase Work including Inspection
$10,200
Bidding
$5,000
OMI Basic Costs Est 250 Hours @ $30/hr
$7,500
Subtotal Other Savings
$22,700
Grand Total Estimated Savings:
$124,617
BUDGET IMPACT
Funds are available in the WSIP project budget.
EL -4 LS -14 OMI CCMemoJu107
RESOLUTION NO.
A RESOLUTION APPROVING AN OUT -OF -SCOPE
AGREEMENT WITH OMI IN THE AMOUNT OF $74,942.00 FOR
THE UPGRADE OF LIFT STATION 14 (INDUSTRIAL PARK),
WSIP SUBPROJECT EL -4 LS -14; AND APPROVING A 2% EL -4
PROJECT CONTINGENCY IN THE AMOUNT OF $1,500.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Out -Of -Scope Agreement with OMI in the amount of
$74,942.00 for the upgrade of Lift Station 14 (Industrial Park), WSIP Subproject
EL4 LS -14. A copy of the Agreement, marked Exhibit "A" is attached hereto and
made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a% EL -4 Project Contingency in the amount of $1,500.00.
PASSED and APPROVED this 7th day of August, 2007.
APPROVED: ATTEST -
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager Other:
ISpecial Instructions:
O m CO V m LT a W n)
Requester:
WSIP
City:
Fayetteville
Address:
1500 N Fox Hunter Rd
'Vendor 9:
61490
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
' EL -4 Lift Station 16
(McCollum Rd)
EL -4 Lift Station 14
(Industrial Park)
EL -4 Lift Station 13 (Stone
Bridge)
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Quantity
Vendor Name:
OMI
Lot
Unit of Issue
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$236,225.00
Extended Cost_I
4520-9520-5315.00
4520-9520-5315.00
4520-9520-5315.00
Account Numbers
Requester's Employee #:
2737
Zip Code:
72701
Fob Point:
7
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Subtotal: $386,098.00
Tax:
Total: $386,098.00
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Expected Delivery Date:
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8.14.07 Clarice Pearman - Res. 142-07 to 144-07 Page 1
From: Clarice Pearman
To: Jurgens, David
Date: 8.14.07 5:01 PM
Subject: Res. 142-07 to 144-07
Attachments: 144-07 OMI Out -of -Scope Agrmt-16.pdf; 143-07 OMI Out -of -Scope Agrmt-14.pdf;
142-07 OMI Out -of -Scope Agrmt-13.pdf
CC: Audit; Vice, Peggy
David:
Attached are copies of the above resolutions passed by City Council, August 7, 2007. I will forward to Purchasing the purchase
requisitions via interoffice mail. I am also forwarding to you the extra OMI agreements for all these resolutions. Please let me
know if there is anything needed for these items. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearmaneci.favetteville.ar. us