HomeMy WebLinkAbout14-07 RESOLUTIONRESOLUTION NO. 14-07
A RESOLUTION APPROVING A PURCHASE REQUEST TO
HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $55,725.00
FOR SOFTWARE SERVICE AND MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Purchase Request to Hansen Technology, Inc. in the amount
of $55,725.00 for software service and maintenance fees.
PASSED and APPROVED this 6th day of February, 2007.
ATTEST:
DAN COODY, Mayo
N.r\ 2RIV Retoo
4i
62.00
:o. •
�'
,FAYETTEVILLE;
s-;yy: /fAN`�Iti Jam``:
,;;VG•TDN�400e CP% /...f
Clerk/Treasurer
S. Huddleston
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2007
City Council Meeting Date
Information Technology
Division
Action Required:
g65-
214107
6S2f4/D7
i4C
Finance and Internal Services
Department
Approve payment for 2007 Hansen Software Maintenance Fees.
64,099.75
Cost of this request
1010-1710-5416.00
Account Number
Project Number
Budgeted Item
X
249,020.00
Category / Project Budget
3,000.00
Funds Used to Date
246,020.00
Remaining Balance
Budget Adjustment Attached
Maintenance
Program Category / Project Name
Program / Project Category Name
General
Fund Name
PR. it L
Department Director
a�
City
Attorney
-113eNJ A a . f .-�
Finance and Internal Service Director
Mayor
Date
2/07
Date
Date
Date
Previous Ordinance or Resolution # 243-05
Original Contract Date:
Original Contract Number:
1/15/2002
Received in Clerk Office
BITERED
Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
February 6, 2007 Agenda Session
January 10, 2007
TO: Mayor Coody
THRU: Paul Becker, Finance Director
FROM: Scott Huddleston. Information Technology Director 5-
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN
INFORMATION TECHOLOGIES 2007 SERVICE AND MAINTENANCE FEES.
Recommendations:
Staff recommends approval of purchase requests to Hansen Information Technologies 2007 Service
and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep software current. These fees allow the City to
receive updates and enhancements to the software as they become available. In addition, Service
and Maintenance fees provide technical phone support and problem troubleshooting and resolution.
The software products that we have purchased from Hansen are essential to the City's day to day
operations and it is important that we keep these assets current.
Background:
January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information
Technologies for purchase of software, and professional services for installation and training.
Installation began in March of 2002, and the first module went live in April of 2002 Installation of
all modules was completed by year end 2002. The Hansen software provides modules and
applications utilized by the City for many daily operations. Hansen applications include Building
Permits and Inspections, Code Enforcement, Planning, Customer Service, Asset Management, Work
Orders, and Citizen Requests for Service processed from the web.
To date, the Hansen system has been used to process almost 48,000 Customer Service Requests, over
4,700 Code Enforcement Cases, approximately 26,500 Building Applications, and over 109,500
Inspections. In addition, over 48,300 city maintained assets have been entered into the system. Work
orders associated with assets total approximately 10,000 with total allocated work order costs of over
9 million dollars. Total paid Fees generated through Hansen applications equals over 10.3 million
dollars.
RESOLUTION NO.
A RESOLUTION APPROVING A PURCHASE REQUEST TO
HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $55,725.00
FOR SOFTWARE SERVICE AND MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville-fArka as
hereby approves a Purchase Request to Hansen Technology, Incr.CinlaVount
of $55,725.00 for software service and maintenance fees.
PASSED and APPROVED this 6th day of February
APPROVED: ATT
By:
DANCCOODY, ayo' if 50NDRt1��N1I'City Clerk/Treasurer
•
HANSEN®
People. Government. Solutions.
FAYETTEVILLE, CITY OF
SCOTT HUDDLESTON - IT MGR
113 WEST MOUNTAIN STREET
FAYETTEVILLE AR 72701
Invoice Type.
SMAR
Item
Purchase Ord r/,Contract;,No:
PLEASE ISSUE PO/CK
*� .tJ ,tRt Nt•tn".i
mt.
Prices, 'Qty Orderedt, ,
Ihvoiee,:�
SMAR101723
Date;
;;
10/31/2006
4 ts^.hai
Page:; y.=
1
aym nt4 erne
4+ __ •:�r`id`.i••n
Net 00
SMA-CS-LAt Service and Maintenance for Land Products
$11,457.00 1.00
V7.x Land Management: Customer Service (9),
Building (25), Code Enforcement (9), and Licensing
(5)
SMA -CS -AS
Service and Maintenance for Asset Products
$38,681.00 1.00
V7.x Assets: Customer Service (13), Bldg (1),
Complex (3), Park (3), Plant (12), Sewer (4),
Storm (4), Street (4), Water (6), Pvmnt, Adv.
Asset Insp., VRM, and Tab Ed
SMA-CS-DYI Service and Maintenance for Dynamic Portal
$1,936.00 1.00
Dynamic Portal for Customer Service
SMA-CS-GI5 Service and Maintenance for GIS Products
$3,651.00 1.00
V7.x GIS (7): GeoAdministrator (1) w/IMV (5) and
-:GeoAssistant (1)
SMA -CS
Service and Maintenance Fees
$0.00 1.00
Each line item above contains an incremental
increase based on a Consumer Price Index of 2%
($1,091)
Due on or be ore 1/1/07 for Cov Term: 1/1/07 -
12/31/07. A reinstatement fee will be due if pymt
is recd after 2/15/07. Please direct questions to
Diane at ext. 3002. Thank you!
cry w� er3.ya-n
4mount
$11,457.00
$38,681.00
$1,936.00
$3,651.00
$0.00
$55,725.00
Tax
$0.00
$0.00
$55,725.00
AUCKLAND • LONDON • MELBOURNE SACRAMENTO • SYDNEY • TORONTO
Corporate Headquarters: 11092 Sun Center Drive • Rancho Cordova. CA. USA 95670-6109
Phone: 800.821.9316 • 916.921.0883 • Fax: 916.921.6620 • www.hansen.com
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager Utilities Manager: Other:
Special Instructions:
(0 CO V 0 0 A W N
Requester aym,gv+ y'� „ t $w4- tr4";. ry -nr w -. -fh b'
Scott Huddleston &!i9 ]9^ -. ... =*,4*.
City:
Rancho Cordova
Address:
1092 Sun Center Drive
� N
o o
V
City Of Fayetteville
Shipping/Handling
4.1fir ..;-.auric tier e,
fef Annual Maintenance Fees'•
p
ro
N
o
B.
D_
O
.
Quantity
(Not a Purchase Order)
IVendorNme
a
Hansen Information
r
o
km
Unit of Issue
Q N
D N
..
sjDq.
55 725.00
•
Unit Cost
IA
O
O
O
$0.00
$0.00
$o.00
$0.o0
fA
O
O
co
W
0
O
O
N
0
O
O
$0.00
M
0
Co
O
w
H
U
V
N
cot
0
O
O
Extended Cost
V0:
Oi
{
0a
N
.
p03
�'r f
Account Numbers
^'Requester's Employee*.
.rr "... 331' • ; ,f
Zip Code: Ship to code 'P
95670 • c a 030
Fob Point:
Subtotal: $55,725.00
Tax: $8,374.75
Total: $64,099.75
ProjecUSubproject #
Extension:_r�
°T' 320
Divison Head pprov I: _
CP
(0
x
a
IXi=
m
o,
Z
2
IX
z
C
Z
3
a
m
x
n
N
'
Z
�
m
2
Quotes Attached
No:
C
co
a
C
N
N
C
N
N
+ m
+ ..
o
V
(Fixed Asset #
irclaalici Clarice Pearman - Res. 13-07 and 14-07 Page 1
From: Clarice Pearman
To: Huddleston, Scott
Date: 2.14.07 2:57 PM
Subject: Res. 13-07 and 14-07
Attachments: 14-07 Hansen Technology Inc.pdf; 13-07 ESRI Inc.pdf
CC: Audit; Vice, Peggy
Scott:
Attached are copies of the above resolutions passed by City Council, February 6, 2007 regarding software maintenance and
upgrades. I will forward to purchasing the original purchase requisitions. If anything else is needed please let me know.
Have a good day.
Thanks.
Clarice •
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us