HomeMy WebLinkAbout140-07 RESOLUTIONRESOLUTION NO. 140-07
A RESOLUTION APPROVING THE PURCHASE OF AN IBM
AS400, MODEL 9406-515 THROUGH THE STATE PURCHASING
CONTRACT IN AN AMOUNT NOT TO EXCEED $43,700.00 FOR
USE BY THE FAYETTEVILLE POLICE DEPARTMENT .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of an IBM AS400, Model 9406-515 through the
state purchasing contract in an amount not to exceed $43,700.00 for use by the
Fayetteville Police Department.
PASSED and APPROVED this 7th day of August, 2007.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
By
GV • Y SL'a
.U• •.-tt-
:FAYETTEVILLE;
°
SONDRA E. SMITH, City Clerk/Treasurer 'NG TON . `'
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/7/2007
City Council Meeting Date
Agenda Items Only
Police
Division
Action Required:
1265
140
jt5M aerial
Police
Department
Accept contract to purchase a IBM AS400 model 9406-515. This machine will allow continued operation of the
Central Dispatch Center in the event the primary AS400 becomes unavailable as a result of failure or for scheduled
maintenance. The cost of this purchase is not to exceed $43,700.00.
43,698.94
Cost of this request
4470-9470-5801.00
Account Number
06002-1
Project Number
Budgeted Item
X
225,368.00
Category / Project Budget
130,669.00
Police Technology Improvements
Program Category / Project Name
Fixed Assets
Funds Used to Date Program / Project Category Name
94,699.00 Sales Tax Capital Improvemnts
Remaining Balance Fund Name
Budget Adjustment Attached
Department r'- for
City Attomey Dat
&\ aPktiv
Finance and Internal Service Director
Mayor
7. 23-07
Date
)Z3 (J/
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised April 16, 2007
Ya e evi le
ARKANSAS
Departmental Correspondence
Fayetteville Police Department
100-A West Rock
Fayetteville, AR 72701
Telephone: (479) 587-3555
Fax: (479) 587-3563
TO: Mayor Coody
Members of City Council
FROM: Greg Tabor, Police Chief G<A-
DATE: July 20, 2007
SUBJECT: Computer Aided Dispatch AS/400 Redundancy
Recommendation
Staff recommends purchase approval of the AS/400 back up system from IBM Corporation in an
amount not to exceed $43,700 00 This system is available through the State of Arkansas's
purchasing contract.
Background
The Fayetteville Police Department provides dispatching for Police, Fire and after hours city
services In 2007 the scheduled replacement of our AS/400 computer system was initiated with
the purchase of an IBM AS/400 model 9406-520. The second step to this upgrade is the
purchase of a smaller AS/400 model 9406-515 to allow redundant operations for our Dispatch
Center.
Discussion:
Redundancy is important to the Dispatch Center to allow continuous operations. The Dispatch
center must be operational even when the main computer is down due to failure or scheduled
maintenance, which may take up to 24 hours to complete. Approximately 52,000 calls for
service are processed through the Dispatch Center annually. This software records the time and
location of the call, which service was despatched, when we arrived and when the call was
completed. This call then becomes the incident to add all information to create a case file or fire
records and ultimately report our crime and fire statistics. The software that runs on this system
provides Dispatchers with critical information such as previous incidents at a location i.e.
disturbances, armed persons, criminal activity, street directions to reach the call and hydrant
information for fire calls. The proposed AS/400 provides a seamless transition between the
primary AS/400 and the redundancy software stored on the back-up system.
Budget Impact:
Funding for this purchase is budgeted in the adopted 2006-2010 Capital Improvements Program
in Sales Tax Capital Improvement Fund under the Police Technology Improvements Project.
Additionally, annual maintenance expenses of $816 will be included in future operating budgets.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF AN IBM
AS400, MODEL 9406-515 THROUGH THE STATE PURCHASING
CONTRACT IN AN AMOUNT NOT TO EXCEED $43,700 00 FOR
USE BY THE FAYETTEVILLE POLICE DEPARTMENT .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of an IBM AS400, Model 9406-515 through the
state purchasing contract in an amount not to exceed $43,700.00 for use by the
Fayetteville Police Department.
PASSED and APPROVED this 7th day of August, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMTTH, City Clerk/Treasurer
07/20/2007 2_1781753561 B --> City of Fayetteville
11:25:07 515 Express/2G Mem/Qty 4 70G Disk/Rack Mnt/25 OS Users
Configuration Summary
Hardware Section Totals
Page 1
Initial orders
Purchase 31,440.00
Monthly Maint 73.00
Annual Maint 816.00
Overall hardware order (Net Charges)
Purchase
Monthly Maint
Annual Maint
Software Section Totals
USD 31,440.00
73.00
USD 816.00
Initial orders
OTC 9,709.00
Overall software order (Net Charges)
OTC
Service Section Totals
USD 9,709.00
Overall System Order (Net Grand Totals)
OTC 41,149.00
Monthly 73.00
Annual 816.00
Notes:
1) All hardware and software list prices are effective as of
07/13/2007, and are subject to change without notice.
Prices do not include any applicable recycling fees.
2) Maintenance prices shown are reference prices
(ESA - US Only) and are standard level of service.
3) All removed parts belong to IBM on any
upgrade or Return Parts transaction.
4) Informational totals are calculated based
upon current list and/or reference price and do not reflect
the prices actually paid by the customer.
Base starting -point prices show only the
recurring charges.
Configuration Summary
Mayor: Department Director: Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Shipping/Handling
p CD CO v Cl) (.n a w N -
Requester:
1
selle0l
Ail
Address:
1605 LBJ Freeeway
Vendor w:
5710
Requisition No.: Date:
City Of Fayetteville 7/20/2007
(Not a Purchase Order) P.O Number: hxpected Delivery Date:
3
Software
AS/400 moss! 9406-515
1 Description
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Vendor Name:
IBM Corp
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!Unit of Issue
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1 31,440.00
Unit Cost
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50.00
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I531,440.00
'Extended Cost
4470-9470-5209.00
4470-9470-5801.00
Account Numbers
Requester's Employee #:
Zip Code:
75234
Fob Point:
Ship to code:
21
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!Project/Subproject #
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'Quotes Attached
Yes: No:
(Fixed Asset #