HomeMy WebLinkAbout139-07 RESOLUTIONRESOLUTION NO. 139-07
A RESOLUTION AWARDING BID # 07-56 TO DOWNING SALES
AND SERVICE, INC. FOR THE PURCHASE AND
INSTALLATION OF ONE (1) RECYCLING BALER IN THE
AMOUNT OF $211 393 00 PLUS APPLICABLE TAXES; AND
APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF
$5,500.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid # 07-56 to Downing Sales And Service, Inc. for the purchase
and installation of one (1) recycling baler in the amount of $211,393.00 plus
applicable taxes.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a project contingency in the amount of $5,500.00.
PASSED and APPROVED this 7th day of August, 2007.
APPROVE
By
D 1' COODY, Mayor
ATTEST.
............ c ....
.°c\SY p
SG,P
•• 11
:
Brian Pugh
Submitted By
City of Fayetteville Staff Review Fonn
City Council Agenda Items
and
Contracts, Leases or Agreements
August 7th, 2007
City Council Meeting Dab
Agenda Items Only
Solid Waste and Recycling
Division
Action Required:
Operations
Department
IA resolution awarding Bid # 07-56 in the amount of $211,393.00 plus any applicable taxes for the purchase and
installation of a new recycling baler for the recycling program; and approving a project contingency in the amount of
$5,500 to cover installation costs of a steel plate for the baler.
$ 230,069.08
Cost of this request
5500.5060.5816.00
Account Number
07017
Project Number
Budgeted kern
x
240,000.00
Category / Project Budget
Recycling Baler
Program Category / Project Name
Solid Waste Improvements
Funds Used to Date Program / Project Category Name
240,000.00 Solid Waste
Remaining Balance
Budget Adjustment Attached
Fund Name
Department i ector
City Attu ey'
7 fir
Date
CJS
Teti. ck.
7-$9.67
Finance and Internal Service Director
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments* Project contengency for $5,500 is included due to additional option of securing baler to steel plate during installation.
Revised April 16, 2007
City Council Agenda Item
To: Mayor and City Council
From: Brian Pugh
Thru: Gary Dumas
Date: July 9, 2007
Subject: A resolution awarding Bid # 07-56 in the amount of $211,393.00 to
Downing Sales and Service for the purchase and installation of a new
recyclmg baler for the recycling program; and approving a project
contingency in the amount of $5,500 to cover installation costs of a steel
plate for the baler.
Recommendation:
Staff requests approving a resolution awarding Bid # 07-56 to Downing Sales and
Service in the amount of $211,393.00 plus any applicable taxes for the purchase and
installation of a new recycling baler for the recycling program; and approving a project
contingency in the amount of $5,500 to cover installation costs of a steel plate for the
baler.
Background:
On April 17th, 2007 resolution No. 70-07 authorized the Solid Waste and Recycling
Division to accept a recycling grant from the Boston Mountam Solid Waste District in the
amount of $81,605 to partially fund the purchase of a new baler for the recycling center
Project number 07017 was budgeted in the 2007 CIP for $240,000, mcluding the
recycling grant funds mentioned here, to completely fund the purchase and installation of
a new recycling baler.
Discussion:
Bid 07-56 was opened on June 22nd, 2007 with the low bidder being Downing Sales and
Service with a bid of $211,393 In addition to the bid, Downing recommends the
addition of a%" steel plate to be positioned between the floor and the baler to minimize
the impact baling activities will have on the floor, protecting it from cracking. The cost
of this steel plate and installation is an additional. $5,500. The request for a project
contingency in that amount is included with this request.
Budget Impact'
The purchase of the recycling baler was anticipated and budgeted into Solid Waste's
2007 CIP. The account number is 5500.5060.5816.00. The budget for 2007 for this
purchase is $240,000.
1 of 1 7/11/2007 11:10:41 AM
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-56 TO DOWNING SALES
AND SERVICE, INC FOR THE PURCHASE AND
INSTALLATION OF ONE (1) RECYCLING BALER IN THE
AMOUNT OF $211 393 00 PLUS APPLICABLE TAXES; AND
APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF
$5,500.00 .
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-56 to Downing Sales And Service, Inc. for the purchase
and installation of one (1) recycling baler in the amount of $211,393.00 plus
applicable taxes.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a project contingency in the amount of $5,500.00.
PASSED and APPROVED this 7th day of August, 2007.
APPROVED. ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
0
T
O
•sIelowo Imo tq uonszpownt !swan pug suoneowoeds wnwryiw Bupeew Jopuen uodn;ueBunuo3 51 rums P18 30110N.
5 United Recycling Equipment, Inc.
O
O
V
N
N
23
co
0
0
gmtug NodJo 3llgJeted 4
3 Marck Industries, Inc.
v
V
0
O
O
V
Downing Sales & Service, Inc.
ueBxaN/uoq;eJe j
9L -OL -N06 L-UZ
N
i
t3
w
0
0
Auedwoo Jaleg ueouetuy
Jafeg ueopawy
V1001-91OV
O
O
v
a
N
171
0I
0
0
0
Bid 07-56, Recycling Baler
Approvals:
Mayor. Department Director: Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
1
8 ro m v co 01 a u N +
it
rj, S
Ji Cc
a
C
2
4
Ym
•
Requisition No.: Uate:
City Of Fayetteville 7/9/2007
(Not a Purchase Order) ')J.0 Number: Expected Uelivery Date:
12/12/2007
to
13
9
1cu
g.
a
Project Contengency to
Install 3/4" think steel plate
between baler and floor
P
fl a
P !
of
F
g
3
a
IQuantitv
Vendor Name:
Downing Sales and Service
Lot
'Unit of Issue
!n
m_
P
u
o
o
0
+3
..
u
C
s
0
O
8
$0.00
$0.00
4.
OS
50.00
O
O
O
O
S
O
O
a
u
c
O
O
M
R.
igem
4
O
O
Extended Cost
Included In bld award
1
$
8
Account Numbers
it
N
a
0
g
P
m
v
o
3
Ship to code:
170
07017
'Pro)ecUSubprojet.0
a
a
kRO
{
m
Ix E
m
2
9
K3
°1 i
I
2
R
IK
va
V
m
a
O
R
ik
'Quotes Attached
Yes: No:x_
'Fixed Asset •
8.14.07 Clarice Pearman - Res. 139-07 _ M
Page
From: Clarice Pearman
To: Pugh, Brian
Date: 8.14.07 4:48 PM
Subject: Res. 139-07
Attachments: 139-07 Downing Sales & Service Inc.pdf
CC: Audit; Vice, Peggy
Brian:
Attached is a copy of the above resolution passed by City Council, August 7, 2007 awarding Bid 07-56 to Downing Sales & Service
Inc. I will forward via interoffice mail the original purchase requisition. Please let me know if there anything else needed. Have a
good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearmaneci.fayetteville. ar. us