Loading...
HomeMy WebLinkAbout133-07 RESOLUTIONRESOLUTION NO. 133-07 A RESOLUTION AWARDING BID # 07-59 AND APPROVING A CONTRACT WITH KING ELECTRICAL CONTRACTORS, INC. IN THE AMOUNT OF $36,141.00 FOR THE INSTALLATION OF THE LIGHTING FOR PHASE II OF THE SCULL CREEK TRAIL; AND APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $3,614.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 07-59 and approves a contract with King Electrical Contractors, Inc. in the amount of $36,141.00 for the installation of the lighting for Phase II of the Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 10% project contingency in the amount of $3,614.00. PASSED and APPROVED this 17th day of July, 2007. APPROVED: By A , i! 1409Ag DAN COODY, Mayor ATTEST: By: SO DRA SMITH, City Clerk/Treasurer RK/TR��',et, y`13 W O.ti SP14i&4o +Lao a i4 -em Atte u ;l Q Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/17/2007 'ty Council Meeting Date enda Items Only Engineering Operations Division Action Required: SCS 7//7/D7 /33 br"f// (�tfrae&s/ /its Department A resolution awarding Bid #07-59 and approving a contract with in the amount of $ for the installation of lighting at Scull Creek Trail; approving a % project contingency in the amount of $ ; awarding Bid #07-01 and approving the purchase of light fixtures and poles from Illuminetrics, authorized agents for Dynamic Lighting Inc and Composite Materials Technologies South Carolina, LLC in the amount of $72,590.00 Cost of this request 4470.9470.5814.05 Account Number 02016.9 Project Number Budgeted Item x 2,201,264.00 Trail Development Category / Project Budget Program Category / Project Name 739,015.00 Trail Improvements Funds Used to Date Program / Project Category Name 1,462,249.00 Sales Tax Cap Imp Fund Remaining Balance Fund Name Budget Adjustment Attached Department Director 'DDfCity Attorne Date Date c\ - _ 7- 3-o? Finance and Internal Service Director Date Mayor en -7/, 2g/r7 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Nur er: Received in City Clerk's Office 1)qi Received in Mayor's Office \7 E$TFAED Comments: Revised April 16, 2007 A,1/ tuL1 6 4, JA(J /Jy'`;nq /JAcir 11 Co! -rf to/ -o/ '7/to/c7 S( (Ur At City Council Meeting of July 17, 2007 Agenda Item Number CITY COITNCIL, AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations Ron Petrie, Director of Engineering From: Matt Mihalevich, Trails Coordinator Date: July 10th, 2007 Subject: Scull Creek Trail Lighting Phase II, Bid #07-01. RECOMMENDATION Approval of the purchase of additional light fixtures and poles under Bid # 07-01 from Illuminetrics, authorized agents for Dynamic Lighting, Inc and Composite Materials Technologies South Carolina, LLC in the amount of $72,590.00 for Phase II of the Scull Creek Trail. BACKGROUND The construction of phase II of Scull Creek Trail is nearing competition from Gordon Long Park to Poplar Street. As part of this construction phase, trail lighting has been designed by G.A. Engineers to be spaced every 100' along this 1 0 mile section of trail resulting in the need for 61 light poles and fixtures In an effort to reduce cost, the light poles and fixtures were bid separately as Bid #07-01 and will be supplied by the City to the winning contractor of Bid #07-59. DISCUSSION The style of fight and pole will be consistent with the lighting along the first 0.7 mile phase of Scull Creek Trail near Washington Regional Hospital. This lighting style complies with the City of Fayetteville lighting ordinance and the International Dark -Sky Association standards (See picture below). The light fixtures and poles were advertised on December 19th, 2006 as bid number 07- 01; official bids were received and opened on January 1 l th, 2007. The official bid tab is attached. Four bids were submitted and the results are as follows, excluding light bulb cost: 1.) CED — Springdale $1,337.57 ea 2.) Graybar Electric $1,365.73 ea 3.) "Illuminetrics" $1,190 ea 4.) Upchurch Electrical Supply Co. $1,324 ea The Scull Creek Trail Lighting Project was advertised on June 15th and June 22'd 2007 as bid number 07-59; official bids will be opened on July 10th, 2007. TRAIL, LIGHTING STYLE D142 Series Dynamic Lighting, Inc. Model #PT40 / D142-RFS22 / 175MH — 240v / BLK / HR3-GL Direct Bury 12' Composite Materials Technology (CMT) Legacy fiberglass pole with decorative base Model #LFY12-T-3-T400X4.5-S 12 /I '1 -1r .1 RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ADDITIONAL LIGHT FIXTURES AND POLES UNDER BID #07- 01 FROM ILLUMINETRICS, AUTHORIZED AGENTS FOR DYNAMIC LIGHTING, INC. AND COMPOSITE MATERIALS TECHNOLOGIES SOUTH CAROLINA, LLC IN THE AMOUNT OF $72,590.00 FOR PHASE II OF THE SCULL CREEK TRAIL. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-01 and approves the purchase of light fixtures and poles from Illuminetrics, authorized agents for Dynamic Lighting, Inc. and Composite Materials Technologies South Carolina, LLC in the amount of $72,590.00. PASSED and APPROVED this 17th day of July, 2007. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer RESOLUTION NO. A RESOLUTION AWARDING BID #07-59 AND APPROVING A CONTRACT WITH XXXXXXXXXX IN THE AMOUNT OF $)0000000( FOR THE INSTALLATION OF THE LIGHTING FOR PHASE II OF THE SCULL CREEK TRAIL; AND APPROVING A %XX PROJECT CONTINGENCY IN THE AMOUNT OF $XXXXXX. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #07-59 and approves a contract with )0000 ?:XXXX in the amount of $)0000000( for the installation of the lighting for Phase II of the Scull Creek Trail Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a %XX project contingency in the amount of $XXXXXX. PASSED and APPROVED this 17th day of July, 2007. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA SMITH, City Clerk/Treasurer The Scull Creek Trail Lighting Project was advertised on June 15th and June 22'" 2007 as bid number 07-59; official bids will be opened on July 10th, 2007. TRAIL LIGHTING STYLE D142 Series Dynamic Lighting, Inc. Model #PT40 / D142-RFS22 / 175MH — 240v / BLK / HR3-GL Direct Bury 12' Composite Materials Technology (CMT) Legacy fiberglass pole with decorative base Model #LFY12-T-3-T400X4.5-S 12 141- 16^-+1 NU L/9 pas!Aaa Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Special Instructions: - - - '0 0 CO V CO N A CO N + Requester: MATT MIHALEVICH ,�� > w N Vendor #: 5974_ City Of Fayetteville (Not a Purchase Order) Shipping/Handling rRES #_-07 BID #07.59 SCULL CREEK TRAIL LIGHTING INSTALLATION O 0 0 0 3. 9_ 0 7 r 0 c m 3 Vendor Name: KING ELECTRICAL CONTR INC r o 0 O to Unit of Issue CO m a 0.00 'Unit Cost M O O O M O O O H 0 O O 60.00 $0.00 M 0 b O 00'06 $0.00 $0.00 N 0 O O M W CO la • O O 1Extended Cost 4470.9470.5814.05 _ Account Numbers Requester's Employee #: 2509 Zip Code: Ship to code: Fob Point: Tax: $0.00 Total: $36,141.00 N O -16O m IProject/Subproject # Extension: 418 O d PI cox 1 v u m 0) x m IL O Y O 3 v m0 A v N c o z 0 0 N D O !Quotes Attached Yes:_ No: Expected Delivery Date: Date: 7/16/2007 !�> Fixed Asset # 1 (7.23.07) Clarice Pearman - Res. 133-07 Page 1 From: Clarice Pearman To: Mihalevich, Matt Date: 7.23.07 2:24 PM Subject: Res. 133-07 Attachments: 133-07 King Electrical Contractors Inc..pdf CC: Audit; Vice, Peggy Matt: Attached is a copy of the above resolution passed by City Council, July 17, 2007 regarding King Electrical Contractors. I will forward to Purchasing your purchase requisition. Please let me know if there is anything else needed. Have a good day. Thanks. Clarice Clarice Buffalohead-Pearman, C.A.M.C., C.M.C. City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearmanraci.fayetteville.ar. us Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Engineering Division Action Required: Operations Department Approval of a change order to Contract #1098 with King Electrical Contractors, Inc. in the amount of $1,885.00, to the original contract amount of $36,141.00, for the completion of lighting installation on Scull Creek Trail. A 10% project contingency in the amount of $3,614.00 was approved by Resolution #133-07 which included the award of Bid #07- 59 and Contract #1098. Approval is requested to use a portion of this contingency to complete the additional lighting installation required to meet the updated trail specifications. 1,885.00 Cost of this request 4470-9470-5814.05 Account Number 02019 / 9 Project Number Budgeted Item X 1,316,174.00 Category / Project Budget Trail Development Program Category / Project Name 757,136.63 Transportation Improvements Funds Used to Date Program / Project Category Name 559,037.37 Sales Tax Capital Improvements Remaining Balance Fund Name Budget Adjustment Attached Department Di'ecMr 08 Date City Attorney/ 'i-2-og Finance and Internal Service Director Date Mayor Date Previous Ordinance or Resoluti Original Contract Date: CO X133-07�� 7/17/2007 Original Contract Number. 1098 Received in CRY / Clerk's Office ^'—g-(]\ Received in Mayor's Office Comments: Revised April 16, 2007 Subcontractor Change Order Date q -/o -or Contractor G/ m, y�get. ile- ProjectName$c..// c%I%«. L.j4{�j 6^Sr-how Change order # 5 King Electrical Contractors 2145 W Moore Lane Fayetteville AR 72704 479-443-0006 • You are directed to make the following changes Total for change order # / / 8 S The Original contract sum was: Net amount on previous change orders. Total original contract amount plus or minus change orders Total amount of this change order The new contract amount including this change order Contractor: King Electrical Contractors 2145 W Moore Lane Fayetteville AR 72704 BYE L�'b� By Owner 3 g) zit 3 6 /y/ 3 go?‘ aye epi le ARKANSAS MEMO To: Gary Dumas, Director of Operations�& City Clerk Thru: Ron Petrie, City Engineer �`ra From: Matt Mihalevich, Trails Coordinator Date: April 7, 2008 Subject: Scull Creek Trail Lighting, Phase II Change Order for King Electric. Recommendation: Staff requests approval of a change order to Contract #1098 with King Electrical Contractors, Inc. in the amount of $1,885.00, to the original contract amount of $36,141.00, for the completion of lighting installation on Scull Creek Trail. A 10% project contingency in the amount of $3,614.00 was approved by Resolution #133-07 which included the award of Bid #07-59 and Contract #1098. Approval is requested to use a portion of this contingency to complete the additional lighting installation required to meet the updated trail specifications. Background: Phase I of Scull Creek Trail Lighting from Gordon Long Park to Fulbright Expressway is spaced every 100 feet along the trail. After observation of dark spots between the poles, we determined that 75 foot spacing for the lights is perfect. Phase II had already been awarded to King Electric when this change was determined, so they worked with us to install 14 additional lights on the 0.9 mile Phase II from Gordon Long Park to Poplar Street. Since the City purchased the lights and poles separately, this change only resulted in an increase of $1,885.00. Discussion: The proposed change order of $1,885.00 falls within the approved 10% contingency of $3,614.00. Budget Impact: If approved, the change order will use $1,885.00 from trail development funds from Sales tax capital improvements. • WieSPURCHASE ©HIDER VENDOR NO. 5974 King Electrical Contr Inc 2145 Moore Lane Fayetteville Alt 72704 Each Package Must Be Marked Exactly As shown Here City of Fayetteville, Arkansas PURCHASE ORDER # 07-0001049-001 DATE 7/24/07 TERMS FOB Fyv NET 30 DAY Qty. Unit aged of R Issue Descrlptbn and Account Number Unit Price TOTALS 1.00 JOB Change Order #1 - a) Scull Creek Trail Lighting Installation Per Res #133-07 Bid #07-59 Contract #1098 4470.9470.5814.05 02016 9 36141.00 614i.Oy Please increase purchase order by $1,885.00 for the installation of 14 additional lights on Scull Creek Trait. Reference Res. #133-07, Bid #07-59, and Contract #1098. This increase will utilize a portion of the 10% project contingency approved, leaving $1,729.00 remaining. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville Alt 72701 Mihalevch DEPARTMENT VERIFICATION RECENED DEPT HEAD APPROVAL AMOUNT TO PAY AP VERIFICATION PROCESSED APR 0 7 2008 OPE • TIONS PURCHASING VERIFICATION PRICE CHANGE VERRCATION RETURNCF ECKTO SEND COPY TO Sales Tax Total: Purchase Order Total: 36141.00 ADDMONAL APPROVAL CHECK* DCIS NOT MEET PURCHASING POIJCY CONTRACT PAYMENT OTHER APPROVED BY DEPT COPY PROJECT* THIS PAYMENT S PREVIOUS PAYMENT(S) E TOTAL PYMT(S) S BALANCES KING ELECTICAL CONTRACTORS 2145 W MOORE LANE FAYETTEVILLE AR 72701 479-443-0006 FAX 479-443-1719 PROPOSAL TO: City of Fayetteville PHONE DATE 4-3-08 JOB NAME Scull Creek Trail Lighting Gordon long to Poplar Street JOB DESCRIPTION: Install 14 additional pole lights on new trail per Matt Mahavolich. PROPOSAL GOOD FOR 30 DAYS DOLLARS: $1885.00 TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE A FINANCE CHARGE WILL BE CHARGED ON ALL PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL ATTORNEY FEES WILL BE COLLECTED ON PAST DUE ACCOUNTS. AUTHORIZED SIGNATURE THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. ACCEPTANCE SIGNATURE RESOLUTION NO. 133-07 A RESOLUTION AWARDING BID # 07-59 AND APPROVING A CONTRACT WITH KING ELECTRICAL CONTRACTORS, INC. IN THE AMOUNT OF $36,141 00 FOR THE INSTALLATION OF THE LIGHTING FOR PHASE II OF THE SCULL CREEK TRAIL; AND APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $3,614.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 07-59 and approves a contract with King Electrical Contractors, Inc. in the amount of $36,141.00 for the installation of the lighting for Phase II of the Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 10% project contingency in the amount of $3,614.00. PASSED and APPROVED this•17th day of July, 2007. APPROVED: ATTEST: By DAN COODY, Mayor 0``LR............. ITR .. �ySGa =U:. :•PA : FAYETTEVILLE: ace -7 cliikANSgt°.\.41. SMITH, City Clerk/Treasurer • Cid Bid 07-59, Scutt Creek Trail Lighting Construction O O O K aox O O N t0 10' m c N t0 N 1 N N w CD h H M IA IA Midland Construction, Inc. O 0) CO N N OD OD 64 w 5 Perme Excavating, In 6 Township Builders, Inc. Wachter Network Seryices, Inc. 0 j 13 d 7 J 7 4-1,30 (4.10.08) Clarice Pearman - Re: Change Order#1 From: Clarice Pearman To: Mihalevich, Matt Date: 4.10.08 2:55 PM Subject: Re: Change Order #1 Matt: Is Mr. King mailing the original to you? We also need to get that for our file. I will put the faxed copy with your staff review item. Have a good afternoon. Thanks. Clarice »> Matt Mihalevich 4.10.08 1:49 PM »> Hi Clarice, As requested, here is the Change Order #1 from Chris IOng. Thank you for processing this, Matt Matt Mihalevich, RLA Trails Coordinator City of Fayetteville 113 W Mountain Street Fayetteville, Arkansas 72701 Voice: (479) 444-3416 Fax: (479) 575-8202 E-mail: mmihalevich@ci.favetteville.ar.us www.accessfavetteville.orq Page 1 04/10/2008 11:00 4794432594 King Electrical Contractors 2145 W Moore Lane Fayetteville AR 72704 479-443-0006 CHRIS KING Change Order PAGE 02 Date 41-/O- Contractor 1-Jo-Contractor C, Ay et rawly <{h„d Project Name ,c�11 (*✓eek To,! 1-6-44446 to-sh'. Change order # • The Original contract sum was: Net amount on previous change orders: Total original contract amount plus or minus change orders Total amount of this change order The new contract amount including this change order Contractor: King Electrical Contractors 2145 W Moore Lane Fayetteville AR 72704 Bye p O 34 36 !4,,v"' J WC "‘' son,' Owner: C y ®J gyt', Wlle ZL3 0) e7o h v.•,',1 .t L)/c Alt 7no i By You are directed to make the following changes /411 Jy c6JJiI,p.,�J p,6 44/s I d SIS. cc Total for change order #) )9g3- w The Original contract sum was: Net amount on previous change orders: Total original contract amount plus or minus change orders Total amount of this change order The new contract amount including this change order Contractor: King Electrical Contractors 2145 W Moore Lane Fayetteville AR 72704 Bye p O 34 36 !4,,v"' J WC "‘' son,' Owner: C y ®J gyt', Wlle ZL3 0) e7o h v.•,',1 .t L)/c Alt 7no i By 4.15.08) Clarice Pearman - King Electrical Page 11 From: Clarice Pearman To: Mihalevich, Matt Date: 4.15.08 1:06 PM Subject: King Electrical Attachments: 04.10.08 King Electrical Contractors CO1.pdf CC: Audit Matt: Attached is a copy of the above change order signed by the mayor. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice