HomeMy WebLinkAbout13-07 RESOLUTIONRESOLUTION NO. 13-07
A RESOLUTION APPROVING A PURCHASE REQUEST IN THE
AMOUNT OF $32,142.39 WITH ESRI, INC. FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SOFTWARE MAINTENANCE
AND UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
��R
hereby approves a Purchase Request in the amount of $32,142.39 with ESRI, Inc.
for Geographic Information System (GIS) software maintenance and upgrades.
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.FAYETTEVILLE•
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PASSED and APPROVED this 6th day of February, 2007
APPROVED:
By:
DAN COODY, May
ATTEST:
SONDRA SMITH, Ci
Clerk/Treasurer
S. Huddleston
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
2/6/2006
City Council Meeting Date
Information Technology
Division •
Action Required:
3-07
[5e/A+.
Finance and Internal Services
Department
Approve payment for 2007 ESRI Software Maintenance Fees.
32,142.39
Cost of this request
1010-1710-5416.00
Account Number
Project Number
Budgeted Item
X
249,020.00
Category / Project Budget
67,099.75
Funds Used to Date
$ 181,920.25
Remaining Balance
Budget Adjustment Attached
Maintenance
Program Category / Project Name
Program / Project Category Name
General
Fund Name
•-('moi G . Pad,
Department Director
(Lt. -
Finance and I -mal Service Director
Mayor
1-1i-07
Date
/-/Z- 0 7
Date
I-1147
Date
Date
Previous Ordinance or Resolution # 245-05
Original Contract Date:
Original Contract Number:
3/5/2002
'Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
February 6, 2007 Agenda Session
January 10, 2007
TO: Mayor Coody
THRU: Paul Becker, Finance Director
FROM: Scott Huddleston. Information Technology Director l
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO ESRI FOR 2007
SERVICE AND MAINTENANCE FEES.
Recommendations:
Staff recommends approval of purchase request to ESRI for 2007 Service and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep software current. These fees allow the City to
receive updates and enhancements to the software as they become available. In addition, Service
and Maintenance fees provide technical phone support and problem troubleshooting and resolution.
The software products that we have purchased from ESRI are essential to the City's day to day
operations and it is important that we keep these assets current.
Background:
The City began using ESRI software products in 1996. ESRI provides software utilized for the
development, analysis and utilization of the City's Geographic Information System data. All maps
and analysis of the City's geographic information are stored and produced through the utilization of
ESRI software products.
RESOLUTION NO.
A RESOLUTION APPROVING THE ANNUAL MAINTENANCE
AGREEMENT IN THE AMOUNT OF $32,142.39 WITH ESRI, INC.
FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE
MAINTENANCE AND UPGRADES.
BE IT RESOLVED BY THE CITY
COUNCIL�"OFtTHE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council
hereby approves the Annual Mamt ri
$32,142.39 with ESR L ,,roc' £or`:Geograp
maintenance and
the City
Agr eme'
ormafir
aye eville Aikansas
t h ttif the ar oknt of
System (GIST oftware
6th day of Fem clary, 2007.
ATTEST:
APPROVED:
By:
AN CooDY, ayor SONDRA SMITH, City Clerk/Treasurer
ESRI
ESRI Inc
380 New York Street
REDLANDS CA 92373
SUBJECT:
DATE:
TO:
ORGANIZATION:
FAX #:
FROM:
FAX #:
EMAIL:
MAINTENANCE QUOTE
10/03/2006
John Goddard
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
479-575-8316 PHONE #: 479-575-8219
Avidahn Buckner
909-7934801 PHONE #: 888-377-4575 Ext. 2596
abuckner@esri.com
Number of pages transmitted
(including this cover sheet): 5 QUOTATION #25224293
Please find the attached quotation for your forthcoming software
maintenance term. Keeping your maintenance current helps you stay
up-to-date with the rapid advancements in GIS technology, and provides you
with tools that enable you to be more successful while using ESRI. software.
For details about the maintenance program, benefits for your licensing, please
visit http://gis.esri.com/software/maintenance/qualifying.cfm
Customers who have multiple copies of some ESRI products may have the
option of supporting some of their licenses with secondary maintenance.
Secondary maintenance entitles users to software upgrades and technical
support through a primary license. Users must support at least one primary
license for every ten copies of each version of a product (e.g., ArcView 3.x
licensing is regarded as separate from ArcView 9.x). Please contact
Customer Service to find out more about the availability of secondary
maintenance.
If you are using ESRI products that are at previous versions, or if you have
software that is not currently covered by one of our programs, please contact
us for information about the different options that are available to you.
Do you need training? You can get affordable ESRI software training for your
entire organization with a subscription to ESRI Virtual Campus. To find out
how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575.
1
Date: 10/03/2006
In
380 New York Street
REDLANDS. CA 92373
Phone: 888-377-45752596
Fax #: 909-793-4801
Quotation Number: 25224293
Quotation
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
113 W MOUNTAIN
FAYETTEVILLE AR 72701
Attn: John Goddard
Customer Number: 23472
For questions regarding this document, please contact Customer Service at 88B377-4575.
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Avidahn Buckner
Please include the following
remittance address on your
Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
Item Qty Product#
Unit Price Extended Price
10 1 52384
Arclnfo Floating Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
20 2 52385
Arclnfo Floating Secondary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
3,000.00 3,000.00
1,200.00 2,400.00
30 1 52390 500.00 500.00
Network Floating Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
40 1 86497 1,500.00 1,500.00
ArcEditor Concurrent Use Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
50 1 86500 664.11 664.11
ArcEditor Concurrent Use Secondary Maintenance
Start Date: 06/28/2007
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHDOMI
ESRI
Date: 100//03%2006
Item Qty Product#
380 New York Street
REDLANDS, CA 92373 Quotation
Phone: 888-377-45752596 Page 2
Fax #: 909-7934801
Quotation Number: 25224293
Unit Price Extended Price
End Date: 01/15/2008
60 1 86500 .1,200.00 1,200.00
ArcEditor Concurrent Use Secondary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
70 1 87232 500.00 500.00
ArcGIS Spatial Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
80 1 87198 500.00 500.00
ArcGIS 3D Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
90 1 98696 500.00 500.00
ArcGIS Publisher Concurrent Use Primary Maintenance
Start Date: 01/16/2007
' End Date: 01/15/2008
100 4 87192 400.00 1,600.00
ArcView Single Use Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
110 32 87193 300.00 9,600.00
ArcView Single Use Secondary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
120 1 93303
ArcEditor Single Use Primary Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
1,500.00 1,500.00
130 1 87213 3,000.00 3,000.00
ArcSDE Developer Support Group Maintenance for One Server Two CPUs and Five Read and Write Connections
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHDOM]
■
ESRI
Date: 10/03/2006
Item Qty Product#
380 New York Street
REDLANDS, CA 92373
Phone: 868-377-45752596
Fax #: 909-7934801
Quotation Number: 25224293
Quotation
Page 3
Unit Price
Extended Price
Start Date: 01/16/2007
End Date: 01/15/2008
140 1 97534
ArcIMS One Server Two CPUs Maintenance
Start Date: 01/16/2007
End Date: 01/15/2008
2,000.00
Subtotal
Shipping & Handling
Estimated Taxes
Total
2,000.00
28,464.11
0.00
1,782.85
$ 30,246.96
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use taz has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your states taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
ICSBATCHOOMJ
■
Date: 10/03/2006
ESRI
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752596
Fax #: 909-793-4801
Quotation Number: 25224293
Quotation
Page 4
Item Qty Product#
Unit Price Extended Price
BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO
NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS
BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.
To expedite your order, either attach a copy of this quotation to your purchase order when it is remitted
to ESRI, or sign below and return this quotation to indicate your acceptance. ESRI's address and fax
number are provided on the first page of this quotation.
If you have made ANY alterations to the line items included in this quote and have chosen to sign the
quote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the
quote to be accepted. You will be contacted by your Customer Service Representative if additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a
company that will not pay an invoice without having issued a formal purchase order, a signed quotation
will not be accepted unless it is accompanied by your purchase order.
If you choose to discontinue your support, you will become ineligible for support benefits and services.
All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate
your support coverage at a later date.
By signing below, you are authorizing SSRI to issue a software maintenance invoice in the amount of:
$ , plus sales taxes if applicable.
Please check one of the following:
I agree to pay any applicable sales tax.
I am tax exempt, please contact me if exempt information is not currently on file with ESRI.
Signature of Authorized Representative Date
Name (Please Print) Title
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your states taxing authority for the given jurisdiction.
Issued By: Avidahn Buckner Ext: 2596
To expedite your order, please reference your customer number and this quotation number on your purchase order.
(CSSATCHDOM)
RESOLUTION NO.
A RESOLUTION APPROVING A PURCHASE REQUEST IN THE
AMOUNT OF $32,142.39 WITH ESRI, INC. FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SOFTWARE MAINTEN NC7~i.,
AND UPGRADES.
BE IT RESOLVED BY THE CITY COUNCIL OF HE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council
hereby approves a Purchase`I�etquest in the
for Geographic Information System (GI: ) so
.SE and
APPROVED:
he City o Fayeti; eville, A kansas
ount of $3 ,142.39 with. ES , Inc.
re maintenance and trades.
APPROVED this 6t day o
ebruar 2007.
ATT
ByBy:
DAN COODYAA y r SONDRA SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
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Los Angeles
Address:
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Account Numbers
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Zip Code:
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Fob Point:
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Tax: $1,896.03
Total: $32,142.39
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(2.14.07 Clarice Pearman - Res. 13-07 and 14-67 Page 1
From: Clarice Pearman
To: Huddleston, Scott
Date: 2.14.07 2:57 PM
Subject: Res. 13-07 and 14-07
Attachments: 14-07 Hansen Technology Inc.pdf; 13-07 ESRI Inc.pdf
CC: Audit; Vice, Peggy
Scott:
Attached are copies of the above resolutions passed by City Council, February 6, 2007 regarding software maintenance and
upgrades. I will forward to purchasing the original purchase requisitions. If anything else is needed please let me know.
Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us