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Home My WebLink About129-07 RESOLUTIONGRANT AGREEMENT BETWEEN ARKANSAS FORESTRY COMMISSION AND City of Fayetteville 007 — 7/1/2008 This Grant Agreement is hereby entered into by and between the Arkansas Forestry Commission, hereafter referred to as `AFC', and the City of Fayetteville, hereafter referred to as 'Grantee.' All funds must be used for the purposes stated below. Any modification of purpose, final product, grant award, or matching contribution must be requested in writing and approved by the AFC. All printed materials must have prior approval by AFC. Grantee must raise the entire balance of funds necessary to complete the budget as proposed, from non-federal sources Grant funds cannot be used for food. Purpose: Stream bank restoration $10,000 (up to $5,000 for rock). The $10,000 grant will be paid on a reimbursement basis upon submission of approved cost records, documentation AND a final project report. The amount paid will equal 50% of the approved project costs, not to exceed either the grant amount or the out-of-pocket expenses. The Grantee shall be responsible for a minimum match of $10,000 in eligible cash purchases or in- land contributions. Written prior approval of trees and shrubs is required before purchasing. The Grantee shall be responsible for providing proof -of -payment records for all purchases and in-kind contributions. These include source documentation such as invoices, canceled checks, paid receipts, payroll or time and attendance records, contract documents, and valuation letters for third -party in-kind contributions. Cost records must be retained for three years following conclusion of the project. The Grantee shall submit a final project performance report, a financial summary with supporting documentation, and a copy of any product developed through the grant within 30 days of project completion, or by July 1, 2008, at the latest. The State Forester and the Comptroller General of the United States, or any of their authorized representatives, shall have the right of access to any pertinent books, documents, papers, or other records of the Grantee which are pertinent to the grant in order to make audits, examinations, excerpts, and transcripts. (For Tree Planting Projects Only) Trees must be maintained for three full years following planting. The Grantee must replace any dead trees within the period of this three-year period. Prior approval is required for substitutions. All trees must be inspected by an AFC County Forester prior to planting. The Grantee agrees to include in all promotion, publicity, programs, advertising, and in any printed materials pertaining to all AFC Urban Forestry funded programs and/or projects, the following credit line: "This project is supported in part by the Arkansas Forestry Commission's Urban Forestry Program and the U. S. Forest Service." If a Grantee materially fails to comply with any term of this award, as stated above, the AFC may disallow all or part of the cost of the activity or action not in compliance, wholly or partly suspend or terminate the current award for the Grantee, withhold further awards for the program, demand repayment of the grant, or take other legally available remedies. The Grantee agrees not to discriminate against any employee, applicant for employment or any person participating in any aspect of this grant on the basis of race, creed, color, national origin, religion, sex, age or physical or mental disability. The Grantee may terminate this entire Agreement, without cause, pnor to the expiration of the grant period, upon sixty (60) days written notice. Upon cancellation of this Agreement and release of the unexpended grant funds, the Grantee is fully released of all obligations under this Agreement. If any part of this Agreement shall be deemed to be or shall, in fact, be invalid, inoperative, or unenforceable as applied, such circumstance shall not have the effect of rendering any other provision of this Agreement mvand, inoperative, or unenforceable to any extent whatever. We accept this grant subject to the terms and provisions stated above. Signature Date fe t0/? -007 Name Patti sS Erwin • Urban Forestry Coordinator Arkansas Forestry Commission Organization �� nt Fajo.41-to Ila - y Organization City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2007 Department: Operations Division: Parks & Recreation Program: Parks Development Capital Date Requested 6/28/2007 Adjustment Number Project or Item Added/Increased: $10,000 in the Gordon Long/Red Oak Improvements capital project. Project or Item Deleted/Reduced: None. To recognize $10,000 in the State Grants - Capital account of the Parks Development Fund. Justification of this Increase: Grant funds are being accepted for the Red Oak Park Stream Stabilization Project. This is a 50/50 Matching Grant. Justification of this Decrease: This adjustment is administrative. An Arkansas Urban & Community Forestry Assistance Grant was received for the Red Oak Park Stream Stabilization Project at Red Oak Park. This adjustment recognizes that revenue which will be processed upon completion of the grant, July 2008. Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number Amount Project Number Park improvements 2250 9255 5806 00 10,000 02015 Account Name Decrease Expense Budget (Increase Revenue Budget) Account Number Amount State grants -Capital • 2250 0925 Project Number 4302 00 10,000 02015 pproval Signatures /i /1/ b► Bud Manager epartment rec Date 3'en Date b-29.0-7 Date ‘P4,,,% 4.. 7- I u 7 Finance & Intemat Services Director Date Date Mayor Budget Office Use Only Type: A B C C L, Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Sarah K. Patterson Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/17/2007 City Council Meeting Date Agenda Items Only Parks and Recreation Division Action Required: es 7/17/67 /0 9 Operations Department Resolution approving Parks and Recreation to accept a 50 / 50 Matching Arkansas Urban and Community Forestry Assistance Grant from the Arkansas Forestry Commission, in an amount of $10,000 for Red Oak Park Stream Stabilization Project. $76,802 Cost of this request 2250.9255.5806.00 4470.9470.5806.00 Account number 02015.1 Project Number Budgeted Item X $ 145,954.00 Gordon Long/ Red Oak Improvements Category / Project Budget Program Category / Project Name Parks Development Funds Used to Date Program / Project Category Name $ 145,954.00 Sales Tax / Park Development Remaining Balance Fund Name Budget Adjustment Attached X Department Di ctor 412 ell Date City Attomey Aacial 7-3-67 Finance and Internal Service Director Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number Received in Cil Clerk's Office ENTERED �l�(s Mi6RE Received in Mayor's Office Comments: Red Oak Park Improvements is an approved and budgeted project for 2007. This 50/50 grant would be easily matched by exisiting funds and in-kind contributions. Revised April 16, 2007 City Council Meeting of July 17, 2007 CITY COUNCIL AGENDA MEMO To: Mayor Dan Coody City Council Thru: Gary Dumas, Operations Director Connie Edmontson, Parks and Recreation Director From: Sarah K. Patterson, Urban Forester Date: June 27, 2007 Subject: Urban and Community Forestry Assistance Grant Acceptance RECOMMENDATION Approval of a resolution authorizing the City to accept a $10,000 grant from the Arkansas Forestry Commission 2007 Urban and Community Forestry Assistance Grant for the streambank stabilization project in Red Oak Park. BACKGROUND The Arkansas Forestry Commission offers a grant every year to communities for urban forestry projects. This is a 50/50 reimbursable matching grant program The grant is funded by the United States Department of Agriculture. The grant will be awarded in July 2007 and will run until July 2008. The maximum amount allowed is $20,000. Funding by the USDA for this kind of assistance has been cut slowly from the State's budget over the last years and scheduled to cease by 2009. The application for this grant is very competetive amoung other community projects around the state. DISCUSSION Red Oak Park was deeded to the City 1995 to meet Parkland Dedication requirments. This park is approximately 8.72 acres and has many amenities such as a pavillion, picnic tables, a trail, and basketball court. The park serves the Bridgeport, Fieldstone, Willow Springs and surrounding subdivisions. The Park is currently experiencing severe erosion from stormwater runoff after the high density of development. The Arkansas Game and Fish Commission has served as a consultant for a stabilization project. It is the intent of this project to restore the creek to allow for continued use of the park and future trail connectivity. The upper portion of the channel will be modified to create a larger area to handle the runoff events. Both banks will be shaped to increase the total channel area. This shaping will involve the removal of soil and some trees. The newly shaped banks will be planted in grass, fertilized, and covered with coconut matting to encourage rapid revegetation. A City Council Meeting of July 17, 2007 vanety of shrubs and small trees will be added for further stabilization. In the lower portion, a series of stone grade -control structures and rock -line plunge pools will be added to help prevent further erosion of bed material This grant is a competitive 50/50 reimbursement grant allowing in-kind and/or cash match. It is the Intent that the majority of the match will be in-kind from collaborations between City staff and volunteers Volunteers will assist in the planting while Park Maintenance staff will operate equipment to reshape the drainage channel according to the plan from Arkansas Game and Fish In addition, matching funds for this grant are provided in the Red Oak Park Capital Project. The grant term is for 1 year to begin July 1, 2007 All receipts, volunteer, and staff hours will be submitted in a final report by July 1, 2008 followed by a reimbursement check from the Arkansas Forestry Commission. BUDGET IMPACT The Red Oak Park Project budget was adopted with the 2007 budget. Arkansas Game and Fish estimated the total cost as $76,802. ATTCHMENTS Arkansas Forestry Commission Urban and Community Grant Award Notification Grant Agreement Form between Arkansas Forestry Commission and City of Fayetteville RESOLUTION NO. A RESOLUTION AUTHORIZING THE PARKS AND RECREATION DIVISION TO ACCEPT A 50/50 MATCHING ARKANSAS URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $10,000.00 TO FUND THE RED OAK PARK STREAM STABILIZATION PROJECT; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Parks and Recreation Division to accept a 50/50 matching Arkansas Urban and Community Forestry Assistance Grant from the Arkansas Forestry Commission in the amount of $10,000.00 to fund the Red Oak Park Stream Stabilization Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 17th day of July, 2007. APPROVED: Al LEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer I John T. Shannon State Forester June 15,2007 City of Fayetteville Sarah Patterson Parks and Recreation 113 W. Mountain Street Fayetteville, AR 72701 ARKANSAS FORESTRY COMMISSION Dear Sarah Patterson: I am very pleased to award a grant for $10,000 to the City of Fayetteville after a detailed review of the Urban & Community Forestry Assistance Grant applications by the grant review committee. The Arkansas Forestry Commission has assigned this project the number UCF07-07. Please sign the enclosed agreement and return to my office. Your vision will help to foster stewardship of our natural resources and enhance the character and economic viability of our communities. With eighty percent of our citizens living in urban areas it is important that we keep our communities healthy through proper planning and management of our community forest. Thank you for your dedication in furthering the importance of Arkansas' natural resources. Sincerely yours, ,panzaft,, • Patti Erwin (7.23.07) Clarice Pearman - Res. 129-07 - Page 1 From: Clarice Pearman To: Patterson, Sarah Date: 7.23.07 3:07 PM Subject: Res. 129-07 Attachments: 129-07 Urban & Community Forestry Grant.pdf CC: Audit; Fell, Barbara Sarah: Attached is a copy of the above resolution passed by City Coundl, July 17, 2007 regarding Arkansas Urban & Community Forestry grant. I will forward to you one of two original grants and forward to Budget & Research your budget adjustment. Please let me know if there is anything else needed. Have a good day. Thanks. Clarice Clarice Buffalohead-Pearman, C.A.M.C., C.M.C. City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearmanaci.favettevi lle. ar. us • RESOLUTION NO. 129-07 A RESOLUTION AUTHORIZING THE PARKS AND RECREATION DIVISION TO ACCEPT A 50/50 MATCHING ARKANSAS URBAN AND COMMUNITY FORESTRY ASSISTANCE GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF $10,000.00 TO FUND THE RED OAK PARK STREAM STABILIZATION PROJECT; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Parks and Recreation Division to accept a 50/50 matching Arkansas Urban and Community Forestry Assistance Grant from the Arkansas Forestry Commission in the amount of $10,000.00 to fund the Red Oak Park Stream Stabilization Project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 17th day of July, 2007. APPROVED. By D ' COODY ayor ATTEST ".RK/TR:'''., � •.'ck a Y _U• F • G�P': • ( • FAYETTEVILLE . 9 Rk9NSP5 tt n.nuw,u By: r ''•,/G TON Go°.`. SONDRA E. SMITH, City Clerk/Treasurer