HomeMy WebLinkAbout127-07 RESOLUTIONRESOLUTION NO. 127-07
A RESOLUTION AWARDING BID # 07-55 TO LANDERS-
MCLARTY FORD FOR THE PURCHASE OF TWO (2) REGULAR
CAB 4x4 UTILITY BODY TRUCKS IN THE AMOUNT OF
$89,336.28 FOR USE BY THE WATER & SEWER DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-55 to Landers-McLarty Ford for the purchase of two (2)
regular cab 4x4 utility body trucks in the amount of $89,336.28 for use by the
Water & Sewer Division.
PASSED and APPROVED this 17th day of July, 2007.
APPROVED:
By:
ATTEST:
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U° ••
AS
E - :FAYETTEVILLE:
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By: NJ. AM): �(SL:tGi NN C'c;+,.
SONDRA E. SMITH, City Clerk/Treasurer
•
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Jul -07
City Council Meeting Date
Fleet Operations
Division
nY
Acton Required:
7,7/07
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L04' 2r5
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Operations
Department
A resolution awarding Bid 07-55 to Lander's cClartOFord of Bentonville, Arkansas in the amount of $89,336.28 for
the purchase of two regular cab 4X4 utility body trucks for use by the Water and Sewer Division.
$89,336.00
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
X
513,193.00
Category/Project Budget
323,228.00
Funds Used to Date
189,965.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Duty Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Dir tor
Date
/t4:5e----__773 /Zoo k
Date
City Attorney
4,,S\ 0. ,
Finance and Internal Service Director
Mayor
(Comments:
7-3-61
Date
%ALs
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
6 •�
ave .r evl_e
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operation
From:
David Bragg, Fleet Operations Supenntendent
Date: June 27, 2007
Subject: Purchase of two Regular cab 4x4 Utility Body Trucks
RECOMMENDATION: That City Council approve the purchase of two regular cab 4x4 utility
body trucks for use by the Water and Sewer Division.
BACKGROUND. Bid #07-55 was opened on June 12, 2007 for two regular cab 4x4 chassis
with utility body for assignment to the Water and Sewer Division. Seven bid responses were
received. A detailed tabulation sheet is attached.
During the past year, Fleet staff has done extensive research on durability of various
manufacturers of utility bodies and determined that the quality and durability of Reading bodies
is superior to any other in the mid price range. Reading bodies are available to all truck dealers
from numerous sources Specifications for this bid call for "Reading utility body or approved
equal" All competitive brand bodies bid list numerous exceptions and are not approved as equal
to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $89,336.28.
These units are replacements for units #321 and #322, both 1999 Ford F-350 service body
trucks that are no longer dependable for daily service. The higher GVW rated F-550 is more
suitable for the current mission of this equipment. Four wheel drive is required for the off road
construction conditions encountered by maintenance crews and was previously approved by the
equipment committee during 2007 budget preparation.
Funds are available for this purchase in Fleet Replacement Special Project 02078 —
Light/Medium Trucks.
Purchase of these trucks from Landers McLarty Ford was approved by the Equipment
Committee at the meeting of June 26, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-55 TO LANDERS-
MCCLARTY FORD FOR THE PURCHASE OF TWO (2) REGULAR
CAB 4x4 UTILITY BODY TRUCKS IN THE AMOUNT OF
$89,336.28 FOR USE BY THE WATER & SEWER DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-55 to Landers -McCarty Ford for the purchase of two (2)
regular cab 4x4 utility body trucks in the amount of $89,336.28 for use by the
Water & Sewer Division.
PASSED and APPROVED this 17± day of July, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
ARKANSAS
Equipment Committee Co
FLEET OPERATIONS
1525 S. Happy Hollow Road
e. AR 72701
sponde€ ce
TO:
City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: June 20, 2007
SUBJECT: Award of Bid 07-55
Bid #07-55 was opened on June 12, 2007 for two regular cab 4X4 chassis with utility body for
assignment to the Water and Sewer Division. Seven bid responses were received. A detailed
tabulation sheet is attached.
Dunng the past year, fleet staff has done extensive research on durability of various manufacturers of
utility bodies and determined that the quality and durability of Reading bodies is superior to any other
in the mid price range. Reading bodies are available to all truck dealers from numerous sources.
Specifications for this bid call for "Reading utility body or approved equal". All competitive brand
hodies bid list numerous exceptions and are not approved as equal to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $89,336.28.
These units are replacements for units #321 and #322, both 1999 Ford F-350 service body trucks that
are no longer dependable for daily service. The higher GVW rated F-550 is more suitable for the
current mission of this equipment. Four wheel drive is required for the off road construction conditions
encountered by maintenance crews and was previously approved by this committee during 2007
budget preparation.
Funds are available for this purchase in Fleet Replacement Special Project 02079 — Medium/Heavy
Trucks.
Cc:
Gary Dumas
Ai6G°✓Gr2
6/2 d %20a7
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
O (0 N V 0) 01 A CON �
3
(Requester
Barbara Olsen
l7
,Z
Address:
'Vendor#
14257
City Of Fayetteville
(Not a Purchase Order)
C0
7
"O
V
7
O
co
r
n
r
(0N
AND UNIT #365, FA #700365
BODIES, TO BE UNIT #364, FA 700364
IW/ READING CLASSIC 132 UTILITY
12008 FORD F550 4 x 4 TRUCKS
Description —J
Quantity
Lot
m
D
m
D
EA
EA
EA
EA
EA
EA
EA
m
D
Unit of Issue)
a
t
o
0
m
J
A
c
=
0
w
m
m
Vendor Name:
LANDER'S MCLARTY FORD
N
O
b
O
44
O
o
44
0
O
44
0
O
O
44
0
O
$o.00
N
0
b
N
0
M
O
O
N
0
b
N
CO
f0
14
to
0/
IJ
03N
Extended Cost
9700.1920.5802.00
'Account Numbers
Requesters Employee #
1940
v
0
g.0
m
'Fob Point:
N
7
'o
N 0
08
0.
0
Subtotal: 89,336.28
Tax: EXEMPT
Total: 89,336.28
02078.1
)Project/Subproject #
ExtensTon:
485
Divison Head Approval
-< -I
0 CO
O3 x
v
Fm
Z
2
rMail
'Yes:_
P.O Number
Requisition No. Date:
6/22/2007
Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date:
x
a
D
y
M_
•
Mayor: Department Director: C c_:i2f Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
O CD CO J 0) CO A W N -s
0
!Requester
Barbara Olsen
'Address:
'Vendor#
14257
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
)AND UNIT #365, FA #700365
BODIES, TO BE UNIT #364, FA 700364
W/ READING CLASSIC 132 UTILITY
2008 FORD F550 4 x 4 TRUCKS
1 Description
N
0
c
j
r
9„
EA
EA
EA
EA
In
D
EA
EA
EA
EA
EA
Unit of Issue)
pN
A
W
W
coA
Unit Cost
N
0
Vendor Name:
LANDER'S MCLARTY FORD
O
O
o
O
C.
O
$0.o0
O
O
O
O
$0.00
O
O
O
00'05
M
Co
lOO
W
CO
N
CO
Extended Cost
9700.1920.5802.00
Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
Tax: EXEMPT
Total: 89,336.28
N3
'
CO
Project/Subproject #
m
0
01
Divison Head Approval
lI;
<-I
H
�x(
Xm
o
w
c
Mail
Yes: No:_XX_
P.O Number
!Requisition No.
<
0
O
#
m
0
I
0
cc
0
0
N
0
a
Expected Delivery Date:
Date:
6/22/2007
Fixed Asset #
(7.23.07) Clarice Pearman - Res 123-07 thru 127-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
7.23.07 3:14 PM
Res. 123-07 thru 127-07
127-07 Landers-McLarty Ford Bid 07-55.pdf; 124-07 Landers-McLarty Ford Bid
07-52.pdf; 125-07 Landers-McLarty Ford Bid 07-53.pdf; 126-07 Landers-McLart
y Ford Bid 07-54.pdf; 123-07 Golden Circle -Bid 07-51.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolution passed by City Council, July 17, 2007 regarding various vehicle purchases. I will forward
your purchase requisitions to the Purchasing Division. Please let me know if there is anything else needed. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk)Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpea nnaneci.favetteville.a r. us