HomeMy WebLinkAbout126-07 RESOLUTIONRESOLUTION NO. 126-07
A RESOLUTION AWARDING BID #07-54 TO LANDERS-
MCLARTY FORD FOR THE PURCHASE OF ONE (1) REGULAR
CAB 4x4 UTILITY BODY TRUCK IN THE AMOUNT OF $36,481.00
FOR USE BY THE WATER & SEWER DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-54 to Landers-McLarty Ford for the purchase of one (1)
regular cab 4x4 utility body truck in the amount of $36,481.00 for use by the
Water & Sewer Division
PASSED and APPROVED this 17th day of July, 2007.
APPROVED:
By
ATTEST:
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RA E. SMITH, City Clerk/Treasurer
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City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Jul -07
City Council Meeting Date
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David Bragg Fleet Operations Operations
Submitted By Division Department
p i iarty
-ton Required:
A resolution awarding Bid 07-54 to Landei*AcCIar OFord of Bentonville, Arkansas in the amount of $36,481.14 for
the purchase of one regular cab 4X4 utility body truck for use by the Water and Sewer Division.
$36,481.00
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
X
513,193.00
Category/Project Budget
286,747.00
Funds Used to Date
226,446.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Duty Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Di Dale
Dire for Date
CJ /ilo&'
City Attornet Date
Finance and Internal Service Director
7-3-6?
Date
7774)
Ma or
Comments:
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
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Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operation
From: David Bragg, Fleet Operations Superintendent
Date: June 27, 2007
Subject: Purchase of one Regular cab 4x4 Utility Body Truck
RECOMMENDATION: That City Council approve the purchase of one regular cab 4x4 utility
body truck for use by the Water and Sewer Division.
BACKGROUND. Bid #07-54 was opened on June 12, 2007 for one regular cab 4x4 chassis
with utility body for assignment to the Water and Sewer Division. Seven bid responses were
received. A detailed tabulation sheet is attached.
Dunng the past year, Fleet staff has done extensive research on durability of various
manufacturers of utility bodies and determined that the quality and durability of Reading bodies
is supenor to any other in the mid price range. Reading bodies are available to all truck dealers
from numerous sources Specifications for this bid call for °Reading utility body or approved
equal". All competitive brand bodies bid list numerous exceptions and are not approved as equal
to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $36,481.14.
This unit is a replacement for unit #280, a 1997 Ford F-250 service body truck that is no longer
dependable for daily service The higher GVW rated F350 is more suitable for the current
mission of this equipment. Four wheel dnve is required for the off road construction conditions
encountered by maintenance crews and was previously approved by the equipment committee
dunng 2007 budget preparation.
Funds are available for this purchase in Fleet Replacement Special Project 02078 —
Light/Medium Trucks.
Purchase of this truck from Landers McLarty Ford was approved by the Equipment Committee
at the meeting of June 26, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-54 TO LANDERS-
MCCLARTY FORD FOR THE PURCHASE OF ONE (1) REGULAR
CAB 4x4 UTILITY BODY TRUCK IN THE AMOUNT OF $36,481.00
FOR USE BY THE WATER & SEWER DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-54 to Landers-McClarty Ford for the purchase of one (1)
regular cab 4x4 utility body truck in the amount of $36,481.00 for use by the
Water & Sewer Division
PASSED and APPROVED this 17th day of July, 2007.
APPROVED: ATTEST.
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: June 20, 2007
SUBJECT: Award of Bid 07-54
Bid #07-54 was opened on June 12, 2007 for one regular cab 4X4 chassis with utility body for
assignment to the Water and Sewer Division. Seven bid responses were received. A detailed
tabulation sheet is attached.
Dunng the past year, fleet staff has done extensive research on durability of vanous manufacturers of
utility bodies and determined that the quality and durability of Reading bodies is supenor to any other
in the mid price range. Reading bodies are available to all truck dealers from numerous sources.
Specifications for this bid call for "Reading utility body or approved equal". All competitive brand
bodies bid list numerous exceptions and are not approved as equal to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $36,481.14.
This unit is a replacement for unit #280, a 1997 Ford F-250 service body truck that is no longer
dependable for daily service. The higher GVW rated F-350 is more suitable for the current mission of
this equipment. Four wheel drive is required for the off road construction conditions encountered by
maintenance crews and was previously approved by this committee during 2007 budget preparation.
Funds are available for this purchase in Fleet Replacement Special Project 02079 — Medium/Heavy
Trucks.
Cc:
Gary Dumas
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Requester
Barbara Olsen
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
TO BE UNIT #363, FA #700363
BODY
W/ READING CLASSIC 108 UTILITY
2008 FORD F350 4 x 4 TRUCK
Description
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Department Director: 6( r' Purchasing Manager:
Budget Manager: IT Manager:
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Unit Cost
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Vendor Name:
LANDER'S MCLARTY FORD
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'Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
02078.1
'Project/Subproject #
Extension:
485
Divison Approval
Taxable
Yes: XX No:
Mail
Yes: No:_XX_
Inventory #
Quotes Attached
Yes: No:
Fixed Asset #
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Barbara Olsen
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IW/ READING CLASSIC 108 UTILITY
12008 FORD F350 4 x 4 TRUCK
Description
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State:
Vendor Name:
LANDER'S MCLARTY FORD
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Extended Cost
9700.1920.5802.00
Account Numbers
[Requester's Employee #
III 1940
Zip Code
Fob Point:
Ship to code:
050
02078.1
ProjecuSubproject #
Extension:
485
Diviso Approval
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Mail
Yes:_ No _XX_
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Requisition No.
Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
6/22/2007
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7.23.07 Clarice Pearman - Res. 123-07 thru 127-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
7.23.07 3:14 PM
Res. 123-07 thru 127-07
127-07 Landers-McLarty Ford Bid 07-55.pdf; 124-07 Landers-McLarty Ford Bid
07-52.pdf; 125-07 Landers-McLarty Ford Bid 07-53.pdf; 126-07 Landers-McLart
y Ford Bid 07-54.pdf; 123-07 Golden Circle -Bid 07-51.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolution passed by City Council, July 17, 2007 regarding various vehide purchases. I will forward
your purchase requisitions to the Purchasing Division. Please let me know if there is anything else needed. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearmanfdrei. favettevi I le. a r. us
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