HomeMy WebLinkAbout124-07 RESOLUTIONRESOLUTION NO. 124-07
A RESOLUTION AWARDING BID # 07-52 TO LANDERS-
MCLARTY FORD FOR THE PURCHASE OF ONE (1) CREW CAB
UTILITY BODY TRUCK WITH CRANE IN THE AMOUNT OF
$50,285.14 FOR USE BY THE TRANSPORTATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid # 07-52 to Landers-McLarty Ford for the purchase of one (1)
crew cab utility body truck with crane in the amount of $50,285.14 for use by the
Transportation Division."`2YJTRff"''''�
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PASSED and APPROVED this 17th day of July, 2007.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Jul -07
City Council Meeting Date
David Bragg Fleet Operations Operations
Submitted By Division Department
//!c/tit rty
i_Action Required:
A resolution awarding Bid 07-52 to Lander's (NcCIary)Ford of Bentonville, Arkansas in the amount of $50,285.14 for
the purchase of one crew cab utility body truck with crane for use by the Transportation Division.
$50,285.00
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
X
513,193.00
Category/Project Budget
185,759.00
Funds Used to Date
327,434.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Duty Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
k.
Date
-7/3/200
Date
Department Director
Q . Id s.Ju---
Finance and Internal Service Director
Mayor
7_3-67
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received
City Cle s Office
ENTERED
Received in Mayor's Office
Comments:
ve� eviie_
r
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operatio
From: David Bragg, Fleet Operations Superintendent
Date: June 27, 2007
Subject: Purchase of one Crew Cab Utility Body Truck with Crane
RECOMMENDATION: That City Council approve the purchase of one crew cab utility body
truck with crane for use by the Transportation Division
BACKGROUND: Bid #07-52 was opened on June 12, 2007 for one crew cab chassis with utility
body and crane for assignment to the Transportation Division Eight bid responses were
received. A detailed tabulation sheet is attached.
During the past year, fleet staff has done extensive research on durability of various
manufacturers of utility bodies and determined that the quality and durability of Reading bodies
is superior to any other in the mid price range. Reading bodies are available to all truck dealers
from numerous sources. Specifications for this bid call for "Reading utility body or approved
equal". All competitive brand bodies bid list numerous exceptions and are not approved as equal
to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $50,285.14.
This unit is a replacement for unit #319, a 1999 Ford F-350 dump truck with 101,000 miles that
is no longer dependable for daily service. The crew cab with utility body is more suitable for
moving work crews and equipment to and from job sites than the current dump truck.
Funds are available for this purchase in Fleet Replacement Special Project 02078 —
Light/Medium Trucks.
Purchase of this truck from Landers McLarty Ford was approved by the Equipment Committee
at the meeting of June 26, 2007
RESOLUTION NO.
A RESOLUTION AWARDING BID #07-52 TO LANDERS-
MCCLARTY FORD FOR THE PURCHASE OF ONE (1) CREW
CAB UTILITY BODY TRUCK WITH CRANE IN THE AMOUNT
OF $50,285.14 FOR USE BY THE TRANSPORTATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #07-52 to Landers-McClarty Ford for the purchase of one (1)
crew cab utility body truck with crane in the amount of $50,285.14 for use by the
Transportation Division.
PASSED and APPROVED this 17th day of July, 2007.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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'NOTICE: Bid award Is contingent upon vendor meeting minimum specifications end formal authorization by City officials.
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FLEET OPERATIONS
Happy Hollow Road
etteviile, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: June 20, 2007
SUBJECT: Award of Bid 07-52
Bid #07-52 was opened on June 12, 2007 for one crew cab chassis with utility body and crane for
assignment to the Transportation Division Eight bid responses were received. A detailed tabulation
sheet is attached.
During the past year, fleet staff has done extensive research on durability of various manufacturers of
utility bodies and determined that the quality and durability of Reading bodies is superior to any other
in the mid price range. Reading bodies are available to all truck dealers from numerous sources.
Specifications for this bid call for Reading utility body or approved equal". All competitive brand
bodies bid list numerous exceptions and are not approved as equal to the body specified.
The bid from Landers-McLarty Ford of Bentonville is the only bid that meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $50,285.14.
This unit is a replacement for unit #319, a 1999 Ford F-350 dump truck with 101,000 miles that is no
longer dependable for daily service The crew cab with utility body is more suitable for moving work
crews and equipment to and from job sites than the current dump truck.
Funds are available for this purchase in Fleet Replacement Special Project 02079 — Medium/Heavy
Trucks.
Cc: Abe 0to/bi
Gary Dumas
a7-9060
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
I
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Requester
Barbara Olsen
C:
(Address:
Vendor#
14257
Requisition No. Date:
City Of Fayetteville 6/21/2007
(Not a Purchase Order) P.0 Number Expected Delivery Date:
Shipping/Handling
TO BE UNIT #361, FA #700361
BODY AND 2007 PRX11 AUTOCRANE j
W/ READING CLASSIC 108 UTILITY
2008 FORD F350 4 x 2 TRUCK
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LANDER'S MCLARTY FORD
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'Account Numbers
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Zip Code
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Ship to code:
050
02078.1
Project/Sub roject #
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Diviso ad Approval
Extension:
Taxable
Yes: XX No:
Mail
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Inventory #
Quotes Attached
Yes: No:
Fixed Asset #
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Mayor: Department Director Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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requester
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Address:
'Vendor#
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Requisition No. Date:
City Of Fayetteville 6/21/2007
(Not a Purchase Order) P.O Number Expected Delivery Date:
Shipping/Handling
TO BE UNIT #361, FA #700361
BODY AND 2007 PRX11 AUTOCRANE
W/ READING CLASSIC 108 UTILITY
2008 FORD F350 4 x 2 TRUCK
Description
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LANDER'S MCLARTY FORD
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9700.1920.5802.00
!Account Numbers
Requester's Employee #
1940
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Fob Point:
Ship to code:
050
02078.1
Project/Subproject #
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Fixed Asset #
x(7.23 07) Clarice Pearman - Res. 123-07-thru 127-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
7.23.07 3:14 PM
Res. 123-07 thru 127-07
127-07 Landers-McLarty Ford Bid 07-55.pdf; 124-07 Landers-McLarty Ford Bid
07-52.pdf; 125-07 Landers-McLarty Ford Bid 07-53.pdf; 126-07 Landers-McLart
y Ford Bid 07 54 pdf; 123-07 Golden Circle -Bid 07-51.pdf
CC: Audit; Vice, Peggy
David:
Attached is a copy of the above resolution passed by City Council, July 17, 2007 regarding various vehicle purchases. I will forward
your purchase requisitions to the Purchasing Division. Please let me know if there is anything else needed. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
coearman(rDci.favettevil le.a r. us
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