HomeMy WebLinkAbout112-07 RESOLUTIONRESOLUTION NO. 112-07
A RESOLUTION AWARDING AN ADDITIONAL PURCHASE
FROM BID #05-73 TO BARLOWORLD FREIGHTLINER FOR THE
PURCHASE OF ONE (1) ADDITIONAL TANDEM AXLE DUMP
TRUCK IN THE AMOUNT OF $90,233.00 FOR USE BY THE
WATER & SEWER DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards an additional purchase from Bid #05-73 to Barloworld
Freightliner for the purchase of one (1) additional tandem axle dump truck in the
amount of $90,233.00 for use by the Water & Sewer Division. ..................
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;FAYETTEVILLE;
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By: %�� By: n 4 £ z ......................
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DAN COODY Mayor . SONDRA E. SMITH, City Clerk/Treasurer
PASSED and APPROVED this 1961 day of June, 2007.
APPROVED:
ATTEST
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
19 -Jun -07
City Council Meeting Date
Fleet Operations
Division
Action Required:
Operations
Department
A resolution awarding purchase of one additional tandem axle dump truck from bid #05-73 to Barloworld Freightliner
of Springdale for use by Water & Sewer Division.
$90,233.00
Cost of this request
9700.1920.5802.00
Account Number
02079.1
Project Number
Budgeted Item
X
$
195,165.00
Category/Project Budget
76,303.00
Funds Used to Date
118,862.00
Remaining Balance
Budget Adjustment Attached
Medium/Heavy Duty Trucks
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Dep rtment irector Date
< e, (A)
Qt*Ck
City Attorhey
LJ 0..�..�..,
Finance and Internal Service Director
4od
Mayor
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6-5-67
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments*
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aye...evi te
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: May 30, 2007
Subject: Purchase of one additional Tandem Axle Dump Truck
RECOMMENDATION: That City Council approve the purchase of one additional tandem axle
dump truck from Barloworld Freightliner of Springdale for use by Water & Sewer Division.
BACKGROUND: Unit #719, a 1993 Mack flat bed dump truck has been scheduled for
replacement in 2009, however a recent automatic transmission failure creates a need to perform
major repairs or replace at this time. Spending an estimated $12,000 to repair this fourteen year
old truck does not make economic sense Water and Sewer staff agrees with the Fleet
recommendation to replace with a tandem axle conventional dump truck which would be much
more usable than the current flat bed for the daily needs of Water and Sewer Division. Sufficient
funds have been accumulated in the Fleet Replacement Fund for this replacement
Bid #05-73 was awarded in November 2005 to Barloworld Freightliner of Spnngdaie for four
tandem axle dump trucks for Transportation Division. One additional unit was ordered in
January 2006 for Water and Sewer. These trucks were delivered in July 2006 and are
performing well. Barloworld has one identical new 2006 model chassis in inventory and will
honor this bid in the ongmal amount of $90,233.00 for one additional unit with dump body
I recommend purchase of one additional unit from bid 05-73 from Barloworld Freightliner in the
amount of $90,233.00.
Funds are available for this purchase in Fleet Replacement Special Project 02079 — Heavy Duty
Trucks.
Purchase of the tandem axle dump truck from Barloworld Freightliner was approved by the
Equipment Committee at the meeting of May 29, 2007.
RESOLUTION NO.
A RESOLUTION AWARDING AN ADDITIONAL PURCHASE
FROM BID #05-73 TO BARLOWORLD FREIGHTLINER FOR T
PURCHASE OF ONE (1) ADDITIONAL TANDEM AXL
TRUCK IN THE AMOUNT OF $90,233 00 FOR
WATER & SEWER DIVISION.
BE IT RESOLVED BY THE C COUN< O THE OF
FAYETTEVILLE, ARKANSAS:
Section 1. Coun o e City Fayettevil °" r ansas
hereby awards . diti pur f , - se = Bi 05-73 to Barloworld
Freightl' - the . has = .one (1 . tan.`" le dump truck in the
ision.
day of June, 2007.
ATTEST:
By:
COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
•
'Fay.e��lle
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO:
City of Fayetteville, Equipment Committee
Kyle Cook Bobby Ferrell
Adella Gray Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt ?�✓3
DATE: May 21, 2007
SUBJECT: Purchase of one replacement dump truck
Unit #719, a 1993 Mack flat bed dump truck has been scheduled for replacement in 2009, however a
recent automatic transmission failure creates a need to perform major repairs or replace at this time.
Spending an estimated $12,000 to repair this fourteen year old truck does not make economic sense.
Water and Sewer staff agrees with the Fleet recommendation to replace with a tandem axle
conventional dump truck which would be much more usable than the current flat bed for the daily
needs of Water and Sewer Division. Sufficient funds have been accumulated in the Fleet
Replacement Fund for this replacement.
Said #05-73 was awarded in November 2005 to Barloworld Freightliner of Springdale for four tandem
axle dump trucks for Transportation Division. One additional unit was ordered in January 2006 for
Water and Sewer. These truck were delivered in July 2006 and are performing well. Barloworld has
one identical new 2006 model chassis in inventory and will honor this bid in the original amount of
$90,233.00 for one additional unit with dump body.
I recommend purchase of one additional unit from bid 05-73 from Barloworld Freightliner in the
amount of $90,233.00.
Funds are available for this purchase in Fleet Replacement Special Project 02079 — Heavy Duty
Trucks.
Cc:
Gary Dumas
pfd 114
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'Expected Delivery Date:
'Quotes Attached
Yes:_ No:
Fixed Asset #
Special Instructions: Subtotal: 90,233.00
Tax: EXEMPT
Approvals: Total: 90,233.00
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
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Requisition No.
P.O Number
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Taxable
Yes: XX No:
Divison Head Approval
Extension:
485
IProjecUSubp_rojact# I
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O N
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City Of Fayetteville
(Not a Purchase Order)
Vendor Name:
BARLOWORLD FREIGHTLINER
Fob Point:
Ship to code:I
050 J
Requester's Employee #
1940
Account Numbers
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Zip Code
State:
Unit Cost Extended Cost
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03N
50.00
O
O
N
O
6
N
O
O
N
O
O
43
O
O
N
O
O
W
O
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N
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O
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0
O
N
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Vendor #
/309s
Address:
5
'Requester
Barbara Olsen
Unit of Issuel
EA
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EA
EA
EA
Q
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EA
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Quantity
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Description
2006 MODEL CHASSIS WITH DUMP
BODY PER BID #05-73, TO BE UNIT
#752, FIXED ASSET #700752
Shipping/Handling
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(6.22.07) Clarice Pearman - Res. 112-07, 113-07, 114-07, 115-07 & 116-07
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
6.22.07 9:30 AM
Res. 112-07, 113-07, 114-07, 115-07 & 116-07
116-07 Lewis Ford.pdf; 113-07 Williams Tractor Inc.pdf; 114-07 Countryside
Farm & Lawm Equipment.pdf; 115-07 Williams Tractor Inc.pdf; 112-07 Barlowor
Id Freightliner.pdf
CC: Audit; Vice, Peggy
David,
Attached are copies of the above resolutions passed by City Council, lune 19, 2007 regarding various purchase for equipment. I
will forward to Purchasing Division your original requisitions for this items. Please let me know if there is anything else needed.
Have a good day.
Thanks.
Clarice
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