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HomeMy WebLinkAbout94-06 RESOLUTIONRESOLUTION NO. 94-06 A RESOLUTION SUPPORTING THE PROPOSED LOCATION OF A NEW POLICE STATION FOR THE FAYE 11 EVILLE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby supports locating a new police station for the Fayetteville Police Department in Downtown Fayetteville. ���,•��ERWTR'o,,� tics, .• •c,\iY•0,e• 11, 11 :FAYETTEVILLE: .9�kANSQ�' �';'` �,,,GTON ttttt„oo PASSED and APPROVED this 16th day of May, 2006. APPRO D: ATTEST: By DAN COODY, May By: .4/, / SONDRA SMITH, City Clerk Susan Thomas Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 5/16/2006 City Council Meeting Date Public Information Division Action Required: )5/w 57/641) No) Polis& Shrholl General Government Department A resolution supporting the proposed location of a new Police Station for the City of Fayetteville Police Department $ imm Cost of this request Account Number Project Number Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached Previous Ordinance or Resolution # Department Director Date Original Contract Date: Original Contract Number: t2 S cam.&_ City Attorney Micliftrt Finance and In ernal Service Director Date 51, 4, Date Mayor Date Received in Mayor's Office ENTERED 1' ;. Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS City Council Memorandum TO: FROM: DATE: SUBJECT: Mayor and City Council Susan B. Thomas, Public Information & Policy Advisor April 25, 2006 Police Station Location Recent space needs assessments provided to the City of Fayetteville document that the Police Department, District Court and City Prosecutor have immediate space needs that cannot be accommodated by current space allocations. These current needs, in addition to the future space needs documented in the Wilson Estes report, prompted staff to begin the planning process for a new police station.' Before this planning process proceeds further, the Mayor and City Council need to direct staff as to the preferred location for the new station. Division Court/Prosecutor Police Current Allocated Space 4,813 22,229 Current Space Needs (Gross) 12,512 43,454 Future Space Needs (Gross) 14,269 55,040 While the Tyson property has been discussed as a potential location for the new station since City Council approved the purchase of that property in November 2004, new opportunities have arisen that enable the City to consider retaining Police and Court services in the downtown area. A new police station will require a substantial public investment by the City, and the decision before the Council is where the City should make this investment: (1) South Fayetteville on the Tyson property; or (2) Downtown alongside other core services. This level of public investment is an important decision as it will have effects on the surrounding area through additional private investment and economic activity. Consideration should be given to the marketability of each site and the type of development that would likely occur at each site 1 The Wilson Estes report projected future space needs to 2025. However, Council should note that this projection is based on population and personnel. These future space needs are designed to serve a population of approximately 100,000 and a staff of 266 (Police, Court, and Prosecutor). Depending on future growth rates and changes in service provision, actual space needs may vary. with and without this public investment. In an assessment of potential locations for police stations, the Police Department considers the following planning criteria: 1. Flexibility to meet the needs of a growing community; 2. Public accessibility to contribute to a comfortable, civil, and respectful atmosphere; 3. Serviceability to allow for energy conservation for lighting, electrical, heating and air; 4. Aesthetic qualities to create an atmosphere of dignity and respect for the officers and public; 5. Security to provide for a safe environment for records, weapons, and evidence, and; 6. Physical space to accommodate the total number of police personnel until the year 2025. Potentially, both locations would adequately address each of these criteria. Moreover, it should be noted that emergency response time is not related to the location of a police station as police officers respond to emergency calls for service from the field, not the station. From an efficiency and effectiveness perspective, both locations appear to be suitable for a new station. While it is difficult to measure an exact comparison, the costs associated with constructing a police department are virtually the same for the Tyson property and downtown options. While it is true that a downtown location will require a parking deck, this investment or a very similar investment has been planned since 2000. The City in association with the Downtown Parking District, will likely at some point in the future construct a parking deck regardless of the City's decision on Police Station location. If Council chooses to locate the new station downtown, staff recommends clearing the Tyson property to prepare it for development and selling all property except that which is needed for Fire Station #3. The income from this sale, along with the $250,000 saved in right-of-way acquisition costs for Huntsville -Happy Hollow intersection improvements and the estimated $230,000 saved in land acquisition costs for Fire Station #3, should ensure a net benefit for the City. • RESOLUTION NO. A RESOLUTION SUPPORTING THE PROPOSED LOCATION OF A NEW POLICE STATION FOR THE FAYETTEVILLE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby supports locating a new police station for the Fayetteville Police Department at PASSED and APPROVED this 16th day of May, 2006. ATTEST: By: 4"'SONDRA SMI APPROVED: By: DAN O".ODY FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE MEMORANDUM TO: FROM: Coy Hurd, Project Manager , DATE: May 2, 2006 Susan Thomas Public Information and Policy Advisor SUBJECT: Budgetary information regarding proposed Joint Public Safety Facility I trust the following information will assist you in your efforts. Questions have been raised concerning the proposed Joint Public Safety Facility. One of the questions is: will the location of the facility affect the cost of construction? More specifically, what is the differential in cost when considering the Huntsville Road site versus a downtown site? The site on Huntsville Road would certainly be easier for a contractor to stage the work. There would be plenty of room for parking and for storage on this twelve acre site. The downtown site would be constrained in this regard. If the downtown option is exercised, there would be opportunities to mitigate these constraints. Usually when faced with a tight site to bid, a project manager will develop a plan for parking and storage that will satisfy the concerns of the bidders. There may indeed be a difference in a bid price resulting from the different natures of the sites, but, my opinion is that this difference would be a very slight one if handled with forethought. As far as utilities to the sites, the infrastructure is there (to both) already. There would not be much consideration on that accord. If the downtown site is chosen, the only upgrade would be the electrical. This would not be extraordinary. In both cases, utility work (onsite and off) would indeed be budgetary considerations, but not so compelling as is usually the case in such a major undertaking. I have attached a forecast of costs for the construction of this facility, and in doing so, I believe that we have uncovered a chance for a significant cost savings (thanks to a suggestion from Steve Davis). As you see, the first item is the costly job of moving the City's Dispatch operation. This will certainly be problematic in either a move to a new facility at the Huntsville Road location or to a new building downtown. Steve's • interesting suggestion is to leave Dispatch in-place. This idea would alleviate all manner of problems and would eliminate a large budgetary item. Spreadsheet One shows the costs of the project resulting from moving Dispatch, Spreadsheet Two shows the reduced cost of leaving it in place. The forecasts included in these two spreadsheets were reached by historical perspective and by industry standards published in AIA Press' Problem Seeking: An Architectural Programming Primer, Third Edition. Please note that the issue of parking is not addressed in these forecasts. A few years ago, the City used off-site parking for staff during the construction of the Fayetteville Town Center. This added about $35,000 annually to the cost of the effort (year 2000 dollars). JOINT PUBLIC SAFETY FACILITY (BUDGET REFLECTS 2006 DOLLARS) COST OF MOVING DISPATCH BUILDING COST FIXED EQUIPMENT SITE DEVELOPMENT TOTAL CONSTRUCTION COST DEMOLITION MOVEABLE EQUIPMENT PROFESSIONAL FEE CONTINGENCY TOTAL BUDGET REQUIRED SITE DEVELOPMEN1 PARKING ROADWAYS WALLS AND SCREENS SIDEWALKS ON SITE UTILITIES OFF SITE UTILITIES STORM DRAINAGE LANDSCAPING OUTDOOR LIGHTING TOTAL SITE $ 1,500,000 $ 14,485,581 $ .724,279 $ 706,538 $ 17,416,398 $ 47,576 NOT IN BUDGET $ 724,279 $ 144,855 $ 18,333,108 NOT IN BUDGET NOT IN BUDGET NOT IN BUDGET $ 120,123 $ 89,711 $ 134,567 $ 72,427 $ 144,855 $ 144,855 $ 706,538, 69,309 SF © $209 see detail below 5"/o of B.C. 10% of B.C. Spreedsheet One: Dispatch Operation is moved. JOINT PUBLIC SAFETY FACILITY (BUDGET REFLECTS 2006 DOLLARS) BUILDING COST FIXED EQUIPMENT SITE DEVELOPMENT TOTAL CONSTRUCTION COST DEMOLITION MOVEABLE EQUIPMENT PROFESSIONAL FEE CONTINGENCY TOTAL BUDGET REQUIRED SITE DEVELOPMENT PARKING ROADWAYS WALLS AND SCREENS SIDEWALKS ON SITE UTILITIES OFF SITE UTILITIES STORM DRAINAGE LANDSCAPING OUTDOOR LIGHTING TOTAL SITE $ 14,485,581 $ 724,279 $ 706,538 $ 15,916,398 $ 47,576 NOT IN BUDGET $ 724,279 $ 144,855 $ 16,833,108 NOT IN BUDGET NOT IN BUDGET NOT IN BUDGET $ 120,123 $ 89,711 $ 134,567 $ 72,427 $ 144,855 $ 144,855 $ 706,538 69,309 SF @ $209 see detail below 5% of B.C. 10% of B.C. Spreedsheet Two: Dispatch Operation is not moved. EXISTING FUNDS FROM PREVIOUS ASSET SALES Use depends on Council Priorities Cato Springs 1,000,000 Wilson Springs Continuing Ed Building POTENTIAL ASSETS TO SELL Use depends on Council Priorities Location Tyson Site Hwy 265 Razorback Road Acres 5 45 10 2,300,000 207,000 3,507,000 Est. Max. 1,000,000 4,500,000 Potential Cash Available Approx. Cost of New Police Station 69,309 sqft at $209 (2006 dollars) Funds Needed (2006 dollars) 2,000,000 7,500,000 ea4-i O'1VJ Est. Min. 500,000 2,250,000 1,000,000 3,750,000 Existing + Max Existing + Min 11,007,000 7,257,000 16,833,108 Min 5,826,108 ESTIMATED Annual Payment 20 yr note 500,000 Max 9,576,108 850,000 Can be absorbed into CIP depending on Council priorities Average annual revenue growth Expected increase in turnback from Census 5/9/2006 1 Rough estimates for Police Station financing Clarice Pearman - Res. 94-06 From: Clarice Pearman To: Thomas, Susan Date: 5.19.06 4:54PM Subject: Res. 94-06 Susan, Attached is a copy of the resolution passed by City Council, May 16, 2006 regarding the new police station. Thanks. Clarice CC: Audit Page 1