HomeMy WebLinkAbout92-06 RESOLUTIONRESOLUTION NO, 92=06
A RESOLUTION APPROVING A ONE YEAR STANDARD
SOFTWARE MAINTENANCE AGREEMENT IN THE AMOUNT
OF $35,797.25 WITH DYNAMIC INFORMATION SOLUTIONS
COMPANY, INC. (D.I.S.C.) TO SUPPORT THE ELECTRONIC
DOCUMENT MANAGEMENT SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a one year Standard Software Maintenance Agreement in the
amount of $35,797.25 with Dynamic Information Solutions Company, Inc.
(D.I.S.C.) to support the Electronic Document Management System. A copy of
the Agreement, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this 160, day of May, 2006. G�: "' •:mss
=U•
APPROVED: ATTEST: c ;FAYETTEVILLE;
Wiz• A
\ � %9s0 -V RKANSP Jam'
By: By
DAN COODY, May SONDRA SMITH, City Clerk
Dynamic lntormation Solutions Company, Inc.
15 Shackleford Drive, Suite A
Little Rock, AR 72211
CONTRACT # 05.2346
SYSTEM SERIAL # FAY001 _Original Contract
X Renewal
ApplicationXiender,• Verity Telefoon
Dynamic Information Solutions Company, Inc. (D.I.S. C.)
SERVICE AND SUPPORT AGREEMENT
Dynamic Information Solutions Company, Inc. agrees to provide maintenance service and technical support and the Customer agrees to accept
maintenance service and technical support for the invoiced system identified by the serial number listed above (the 'System's according to the Terms
and Conditions of this Agreement. The Customer will render payment of the Total Amount stated below prior to the commencement of service/support.
The Customer may, from time to time by written notice referencing this Agreement and payment to Dynamic Information Solutions Company, Inc., add
additional authorized equipment to this Agreement at the then applicable charges, terms and conditions.
Customer. City of Fayetteville
Address: 113 West Mountain
City: Fayetteville, AR 72701
Contact., Lesa Brosch
Contract Amount: 33,735.61
Applicable Tares: 2,061.64
Contract Total: 350797.25
Invoice Date: January 9, 2006
Commencement Date: January 1, 2006
Expiration Date: December 31, 2006
The additional terms and conditions of the following pages are part of this agreement. The customer acknowledges that the customer has read this
agreement understands it and agrees to be bound by its terms and conditions. Further, the customer agrees that this agreement is the complete and
exclusive statement of the agreement between the parties, superseding all proposals or prior agreements, oral or written, and all other communication
between the parties relating to the subject matter of this Agreement.
City of Fayetteville
By:
Title:
Name(
Customer Accepted by
Dynamic Information Solutions Company, Inc.
D.I.S.C.
6-13-06 By: Date: S 3/ z 00
Title:
PLEASE MAKE CHECK PAYABLE TO:
Dynamic Information solutions company, Inc.
15 Shackleford Drive, Suite A
2.
ADDITIONAL TERMSAND CONDITIONS
TERM:
a. This Agreement, signed by Dynamic Information Solutions Company, Inc. and the
Customer, will go into effect the first day following the 90 Day Limited Warranty Policy
provided the Customer has rendered payment of the Total Amount (Payment) to Dynamic
Information Solutions Company, Inc. on or before the 89th calendar day after the original
Invoice Date.
b. The Commencement Date is considered the 91st calendar day after the original Invoice Date.
c. In order for the Term to be automatically renewed one or more times in yearly increments,
Payment, at the then applicable Charges, must be received by Dynamic Information Solutions
Company, Inc. prior to the Expiration Date then in effect. Once this Payment is received, the
Term is renewed for one year commencing on the day after the Expiration Date for the preceding
year.
MAINTENANCE SERVICE & TECHNICAL SUPPORT.'
a. For all Systems under this Agreement, Dynamic Information Solutions Company, Inc. agrees to
provide within a reasonable time, during Dynamic Information Solutions Company, Inc. normal
business hours, the availability of Maintenance Service and Technical Support described as
follows:
Maintenance Service to keep the System in, or restore the System to, good working order.
Maintenance service includes repair or replacement ofmaintenance parts, as deemed
necessary by Dynamic Information Solutions Company, Inc. and repair or replacement of
peripheral components, as deemed necessary by Dynamic Information Solutions
Company, Inc. Maintenance parts, which may be used parts, will be furnished on an
exchange basis and the replaced (returned) parts will become the property of
Dynamic Information Solutions Company, Inc..
Technical Support to ensure operational techniques are proper and to provide technical
advice and problem solving expertise. Also included is the support required to install any
Uvnamie Information Solutions Company, Inc. authorized updates.
b. Under this Agreement, the Customer agrees to (t) provide Dynamic Information Solutions
Company, Inc. with their serial numbers; (1i) provide a suitable environment as specified by
Dynamic Information Solutions Company, Inc., including adequate space, electrical power,
air conditioning and humidity control; phone line for modem accessfor remote diagnostics,
(iii) implement appropriate safeguardsfor the Customer's data, including proper storage of
discs and sufficient data backups; and (w) provide qualified and trained personnel for
operation of the System.
3. ENGINEERING CHANGES:
a. Engineering changes, determined applicable by Dynamic Information Solutions
Company, Inc. will be installed by the Customer unless otherwise specified by Dynamic
Information Solutions Company, Inc. The Customer may elect to have only mandatory
changes, as determined by Dynamic information Solutions Company, Inc. installed under this
Agreement.
CHARGES:
a. For each System under this Agreement, the Customer agrees to pay on the Effective Date to
Dynamic Information Solutions, inc. the service agreement price ofthe system in this
Agreement. This amount shall constitute the Annual Charge.
b. If the Customer requests maintenance service and/or technical support outside the Dynamic
Information Solutions Company, Inc. normal business hours, and ifsuch maintenance service
and/or technical support is available and provided, the Customer agrees to pay travel expense,
then applicable hourly service rates, however, there will be no additional charge for
maintenance parts.
c. Maintenance service and/or technical support Charges under thisAgreement are not
refundable.
5. PRICE CHANGES:
a. Dynamic Information Solutions Company, Inc. may, effective on the first day of the
succeeding Term which commences on the Effective Date specified in the Service Contract
Renewal Form, change the Annual Charge.
6. TERMINATION OFTHISAGREEMENT
a. The Customer may withdraw any or all Systems from this Agreement by not paying the
Annual Charge as applicable at the time ofrenewal.
b. Either party may withdraw any or all Systems from this Agreement at anytime by providing
30 days written notice offailure of any other party to comply with any of the Agreement's
terms and conditions.
c. Dynamic Information Solutions Company, inc. may cancel this Agreement if the Customer
becomes insolvent or a petition is fled by or against Customer, voluntarily or involuntarily,
under any bankruptcy law.
. SERVICES FOR ADDITIONAL CHARGE
a. The following are not considered maintenance service and/or technical support as described in
the section `MAINTENANCE SERViCEAND TECHNICAL SUPPORT".-
1.
UPPORT":
1. Repair ofdamage, replacement ofmaintenance parts, or any increase in service time
caused by accident, disaster, neglect, abuse, or misuse;
2. Use of the System for purposes other than for which designed; and
3. Transportation; alterations; attachments; accessories; supplies; and expendable
items, e.g., bulbs, printer cartridges, power supply batteries, general batteries or
any item that has a lifespan due to normal usage.
b. The following are not eligible for maintenance service and/or technical support as described
in the section 'MAINTENANCESERVICEAND TECHNICAL SUPPORT":
1. Dynamic Information Solutions Company, Inc. Systems not under an agreement,
2. Non -Dynamic Information Solutions Company, Inc. parts; and
3. Non -Dynamic Information Solutions Company, Inc. repairs or activities, e.g.
tampering or unauthorized repair, or attempted repair.
c. Maintenance service and/or technical support as described in the section 'MAINTENANCE
SER VICE AND TECHNICAL SUPPORT" will not be provided when the Customer jails to
provide a suitable environment.
d. The services listed in (a), (b) and (c) above, if available and practical for Dynamic
Information Solutions Company, Inc. to render, may be provided under thisAgreement,
however, the Customer agrees to pay travel expenses and parts prices plus travel at the
Dynamic Information Solutions Company, Inc. then applicable hourly service rates and
minimum charges.
8. GENERAL:
a. Services provided under this Agreement do not ensure uninterrupted operation ofthe System
and Dynamic Information Solutions Company, Inc. is not responsible for failure to render
services or delay to render services due to causes beyond its control.
b. This Agreement does not extend to any product which has been repaired or altered by other
than service representatives qualified by Dynamic Information Solutions Company, Inc.
c. This Agreement is not assignable without the prior written consent of Dynamic Information
Solutions Company, Inc. Any attempt to assign any ofthe rights, duties or obligations of this
Agreement without such consent is void.
d. Dynamic Information Solutions Company, Inc. charges do include sales, use, excise,
value-added or similar taxes. Consequently, in addition to the charges specified herein, the
amount of any present or future sales, use, excise, value-added or similar tax applicable to the
manufacturer, sale, price, delivery or use ofthe parts or services furnished hereunder shall be
paid by the Customer, in lieu thereof, the Customer will provide Dynamic Information
Solutions Company, Inc. with a tar exemption certificate acceptable to Dynamic Information
Solutions Company, Inc. and taxing authorities.
e. 7hisAgreement will be governed by the laws of the State ofArkansas.
f Dynamic Information Solutions Company, Inc. is not responsible for lost data and images. Cost
associated with recovery oflost data or images is solely the responsibility of the customer. The
customer is to maintain sufficient backups ofall data and images. The customer agrees to
routinely check backup systems.
g. Qvnamic Information Solutions Company, Inc. is not responsible for disasters affecting the
systems and hardware provided. Disasaters may include but are not limited to any act of God
(i.e., tornado, food, lightning, earthquake), power surges or power sags, employee
thefilvandalism, misuse/neglect, and any other cause beyond the control of Dynamic Information
Solutions Company, Inc.
DISCLAIMER: 77te warranties contained in this agreement are in lieu of all other warranties, express or implied
including any regarding merchantability or fitness for a particular purpose, relating to the use or performance of
the products. In no event will Dynamic Information Solutions Company, Inc. be liable for any damages, including
but not limited to lost profits, lost savings, or any other consequential damages, even if Dynamic Information
Solutions Company, Inc. has been advised of the possibility ofsuch damages, or for any claim against the customer
by any other party. Some states do not allow the exclusion or imitation ofconsequential damages, so the above
limitations or exclusions may not apply to the customer. This agreement gives the customer specific legal rights and
the customer may also have other rights which may varyfrom state to state.
�/VOA
OL w
Lesa Brosch
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
Mil IIPr Zoo6
City Council Meeting Date
Information Technology
Division
Finance and Internal Services
Department
Action Required:
nends approval of a 1 year Standard Software Maintenance Agreement
Solutions Company, Inc. (D.I.S.C.)
$ 35,797.25
Cost of this request
1010-1710-5416.00
Account Number
Project Number
$ 2142690.00
Category / Project Budget
$ 162,866.00
Funds Used to Date
$ 51,824.00
Remaining Balance
Budgeted Item FX Budget Adjustment Attached
Maintenance
Program Category / Project Name
Information Technology
Program / Project Category Name
General
Fund Name
Previous Ordinance or Resolution #
Departtme� t Director Date Original Contract Date:
.si
Original Contract Number:
To: Mayor Dan Coody
Thru: Steve Davis, Finance Director
Scott Huddleston, IT Manager
From: Lesa Brosch, Business Systems Analyst%
Date: May 01, 2006
Subject: Agenda Item to approve 1 Service and Support Agreement (2006) with D.LS.C.
for the EDMS.
BACKGROUND
The City implemented an Electronic Document Management System (EDMS) in the third
quarter of 2005 from Dynamic Information Solutions Company, Inc (D.I.S.C.) The EDMS is a
city-wide document management system. The implementation consisted of Appxtender
Document Management, Appxtender Image Capture, Webxtender, Verity Telefoms, and
Records Management.
The Appxtender Image Capture is an application that allows for scanning documents in large
batches. This application is currently being utilized by the City Clerks Office, Purchasing and the
Police Department.
Appxtender Document Management (AX) is an application that allows for indexing, editing and
retrieval of documents. This application is currently being utilized by the City Clerks Office,
Purchasing and the Police Department.
Webxtender is an application that allows for view, print and processing of documents. This
application is currently being utilized by the City Clerks Office, Purchasing, Police Department
and Accounting. This application, in the future, will allow citizen's access through the web to the
city's public documents.
Verity Teleforms is an application that allows for automated index (data) capture of values from
scanned documents and index processing in AX applications. This software is currently being
utilized in the Police Department.
Records Management is an application that automates the retrieve and index process of reports
from the AS/400 into AX. This process is being utilized for reports from the Business Office and
Accounting.
1"
Historically, the City of Fayetteville utilized a full time Microfilm Clerk for microfilming and
processing all city documents. The EDMS allows for multi -divisional scanning to increase the
records management storage process. In the past, the Microfilm Clerk could process
approximately five hundred thousand documents a year, which averaged to be 2,032 documents
per day. With the EDMS recently moving from a test environment to a production environment,
this same individual is able to process approximately 6,500 documents in a day.
Once the city has processed enough documents, city staff will incorporate the use of the
Webxtender to citizens on the city's website. The Webxtender application is scheduled to go
online in the fall of 2006. This process will allow citizens the capability to retrieve public
documents without a visit to city hall. Previously, all document retrieval was coordinated through
the Microfilm Clerk. The EDMS has the potential to eliminate this time consuming process with
the Websxtender Application.
RECCOMENDATION
Staff recommends approval of 1 -Year Standard Software Maintenance Agreement Contract with
Dynamic Information Solutions Company, Inc. (D.I.S.C.)
Service and Maintenance fees are necessary to keep software current. These fees allow the City
to receive updates and enhancements to the software as they become available. In addition,
Service and Maintenance fees provide technical phone support and problem troubleshooting and
resolution. The software products that we have purchased from D.I.S.C. are essential to the
City's day to day operations and it is important that we keep these assets current.
2
RESOLUTION NO.
A RESOLUTION APPROVING A ONE YEAR STANDARD SOFTWARE
MAINTENANCE AGREEMENT IN THE AMOUNT OF $35,797.25 WITH
DYNAMIC INFORMATION SOLUTIONS COMPANY, INC. (D.I.S.C.) TO
SUPPORT THE ELECTRONIC DOCUMENT MANAGEMENT SYSTEM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves a one year Standard Software Maintenance Agreement in the amount of
$35,797.25 with Dynamic Information Solutions Company, Inc. (D.I.S.C.) to support the
Electronic Document Management System. A copy of the Agreement, marked Exhibit
" A// •C fl 1-4-n n'l i, nd tlnrfmI'(\ ne.A nna Ae n In a ri lnore.,F
0
DISC.
Dynamic Information Solutions Company, Inc. (D.LS.C.)
15 Sheddeford Drive, Suite A
Little Rock, AR 72211
CONTRACT# 05,2348
SYSTEM SERIAL # FAY001 _Original Contract
X Renewal
ApplicationXtender, Verity Teleform
Dynamic Information Solutions Company, Inc. (D.I.S.C.)
SERVICE AND SUPPORT AGREEMENT
Dynamic Information Solutions Company, Inc. agrees to provide maintenance service and technical support and the Customer agrees to accept
maintenance service and technical support for the invoiced system identified by the serial number listed above (the 'Systemaccording to the Terms
and Conditions of this Agreement The Customer will render payment of the Total Amount stated below prior to the commencement of servicalsupport.
The Customer may, from time to time by written notice referencing this Agreement and payment to Dynamic Information Solutions Company, Inc, add
additional authorized equipment to this Agreement at the then applicable charges, terms and conditions.
Customer.
City of Fayetteville
Address:
113 West Mountain
City.
Fayetteville, AR 72701
Contact.
Len Brosch
Contract Amount 33,735.61
Applicable Taxes: Z061.64
Contract Total 35,797.25
Invoice Date: January 9, 2006
Commencement Date: January 1, 2006
Expiation Date: December 31, 2006
The additional terms and conditions of the following pages are part of this agreement The customer acknowledges that the customer has read this
agreement, understands it and agrees to be bound by its terms and motions. FurMer, Me customer agrees that this agreement is the complete and
exclusive statement of the agreement between the parties, superseding all proposals or prior agreements, oral or written, end all other communication
between the parties relating to the subject matter of this Agreement
City of Fayetteville - Customer Accepted by
Dynamic lnformatkm Solutions Company, Inc.
D.I.S.C.
By: Date: By. Date:
Title: The:
Name (Type or Print)
PLEASE MAKE CHECK PAYABLE TO:
Dynamic Information solutions company, Inc.
15 Shackle!o d Drive, Suite A
Little Rock, AR 72211
ADDITIONAL TERAISAND CONDITIONS
TERM.
a This Agreement, signed by Dynamiclnformation Solutions Company, Inc. and the
Customer, will go into effect the first day following the 90 Day Limited Warranty Policy
provided the Customer has rendered payment of the TotatAmount (Payment) to Dynamic
Information Solutions Company, Inc. on or before the 89th calendar day after the original
Invoice Date.
b. The Commencement Date is considered the 91st calendar day after the original Invoice Date.
c. In order for the Term to be automatically renewed one or more times in yearly increments,
Payment, at the then applicable Charges, must be received by Dynamic Information Solutions
Company, Inc. prior to the Expiration Date then in effect. Once this Payment is received, the
Term is renewed for one year commencing on the day after the Expiration Date for the preceding
year.
2.
MAINTENANCE SERVICE & TECHNICAL SUPPORT.
a. For all Systems under thisAgreement, Dynamic Information Solutions Company, Inc. agrees to
provide within a reasonable time, during Dynamic Information Solutions Company, Inc. normal
business hours, the availability ofMaintenance Service and Technical Support described as
follows:
Maintenance Service to keep the System in, or restore the System to, good working order.
Maintenance service includes repair or replacement ofmaintenance parts, as deemed
necessary by Dynamic Information Solutions Company, Inc and repair or replacement of
peripheral components, as deemed necessary by Dynamic Information Solutions
Company, Inc. Maintenance parts, which may be used parts, will be furnished on an
exchange basis and the replaced (returned) parts will become the property of
Dynamic Information Solutions Company, Inc..
Technical Support to ensure operational techniques are proper and to provide technical
advice and problem solving expertise. Also included is the support required to install any
Dynamic Information Solutions Company, Inc. authorized updates
b. Under thisAgreement, the Customer agrees to (r) provide Dynamic Information Solutions
Company, Inc. with their serial numbers; (ti) provide a suitable environment as specified by
Dynamic Information Solutions Company, Inc., inducting adequate space, electrical power,
air conditioning and humidity control; phone line for modem access for remote diagnostics,
(iii) implement appropriate safeguards for the Customer's data, including proper storage of
discs and sufficient data backups; and (iv) provide quaked and trained personnel for
operation of the System.
3. ENGINEERING CHANGES:
a. Engineering changes, determined applicable by Dynamic Information Solutions
Company, Inc. will be installed by the Customer unless otherwise specified by Dynamic
Information Solutions Company, Inc. The Customer may elect to have only mandatory
changes, as determined by Dynamic Information Solutions Company, Inc. installed under this
Agreement.
4. CHARGES:
a. For each System under thisAgreement, the Customer agrees to pay on the Effective Date to
Dynamic Information Solutions, Inc. the service agreement price of the system in this
Agreement. This amount shall constitute the Annual Charge.
b. If the Customer requests maintenance service and/or technical support outside the Dynamic
Information Solutions Company, Inc. normal business hours, and ifsuch maintenance service
and/or technical support is available and provided{ the Customer agrees to pay travel expense,
then applicable hourly service rates, however, there will be no additional charge for
maintenance parts.
Maintenance service and/or technical support Charges under thisAgreement are not
refundable.
5. PRICE CHANGES:
a Dynamic Information Solutions Company, Inc. may, effective on the first day of the
succeeding Term which commences on the Effective Date specified in the Service Contract
Renewal Form, change the Annual Charge.
6. TERMINA TION OF THIS A GREEMENT:
a. The Customer may withdraw any or all Systems from thisAgreement by not paying the
Annual Charge as applicable at the time of renewal.
b. Either party may withdraw any or all Systems from thisAgreement at any time by providing
30 days written notice offailure of any other party to comply with any of the Agreement's
terms and conditions:
c. Dynamic Information Solutions Company, Inc. may cancel thisAgreement if the Customer
becomes insolvent or a petition is filed by or against Customer, voluntarily or involuntarily,
under any bankruptcy law.
SERVICES FOR ADDITIONAL CHARGE:
a. The following are not considered maintenance service and/or technical support as described in
the section "MAINTENANCE SERVICEAND TECHNICAL SUPPORT":
I. Repair of damage, replacement ofmaintenance parts, or any increase in service time
caused by accident, disaster, neglect, abuse, or misuse;
2. Use of the System for purposes other than for which designed; and
3. Transportation; alterations; attachments; accessories; supplies; and expendable
items, e.g., bulbs, printer cartridges, power supply batteries, general batteries or
any item that has a hfespan due to normal usage.
b. The following are not eligible for maintenance service and/or technical support as described
in the section "MAINTENANCE SERVICEAND TECHNICAL SUPPORT":
1. Dynamic Information Solutions Company, Inc. Systems not under an agreement;
2. Non - Dynamic.Information Solutions Company, Inc. parts; and
3. Non -Dynamic Information Solutions Company, Inc. repairs or activities, e.g.
tampering or unauthorized repair, or attempted repair.
c. Maintenance service and/or technical support as described in the section "MAINTENANCE
SERVICEAND TECHNICAL SUPPORT" will no/be provided when the Customer fails to
provide a suitable environment.
d The services listed in (a), (b) and (c) above, ?[available and practical for Dynamic
Information Solutions Company, Inc. to render, maybe provided under thisAgreement,
however, the Customer agrees to pay travel expenses and parts prices plus travel at the
Dynamic Information Solutions Company, Inc. then applicable hourly service rates and
minimum charges.
8. GENERAL:
a. Services provided under this Agreement do not ensure uninterrupted operation of the System
and Dynamic Information Solutions Company, Inc. is not responsible for failure to render
services or delay to render services due to causes beyond its control.
b. This Agreement does not extend to any product which has been repaired or altered by other
than service representatives qualified by Dynamic Information Solutions Company, Inc.
c. This Agreement is not assignable without the prior written consent ofDynamic Information
Solutions Company, Inc. Any attempt to assign any ofthe rights, duties or obligations of this
Agreement without such consent is void.
d Dynamic Information Solutions Company, Inc. charges do include sales, use, excise,
value-added or similar taxes. Consequently, in addition to the charges specified herein, the
amount of any present or future sales, use, excise, value-added or similar tax applicable to the
manufacturer, sale, price, delivery or use of the parts or services furnished hereunder shall be
paid by the Customer, in lieu thereof the Customer will provide Dynamic Information
Solutions Company, Inc. with a tax exemption certificate acceptable to Dynamic Information
Solutions Company, Inc. and taxing authorities.
e. This Agreement will be governed by the laws of the State ofArkansas.
f Dynamic Information Solutions Company, Inc. is not responsible for lost data and images. Cost
associated with recovery of lost data or images is solely the responsibility of the customer. The
customer is to maintain sufficient backups of data and images. The customer agrees to
routinely check backup systems
g. Dynamic Information Solutions Company, Inc. is not responsible for disasters affecting the
systems and hardware provided. Disasaters may include but are not limited to any act of God
(Le., tornado, food lightning, earthquake), power surges or power sags, employee
thef/vandalism, misuse/neglect, and any other cause beyond the control ofDynamic Information
Solutions Company, Inc.
DISCLAIMER: The warranties contained in this agreement are in lieu of all other warranties, express or implied
including any regarding merchantability or fitness for a particular purpose, relating to the use or performance of
the products. In no event will Dynamic Information Solutions Company, Inc. be liable for any damages, including
but not limited to lost profits, lost savings, or any other consequential damages, even ifDynamic Information
Solutions Company, Inc. has been advised of the possibility of such damages, or for any claim against the customer
by any other party. Some states do not allow the exclusion or imitation ofconsequential damages, so the above
limitations or exclusions may not apply to the customer. This agreement gives the customer specific legal rights and
the customer may also have other rights which may varyfom state to state.
Clarice Pearman - Dynamic Information Solutions Co. Page 1
From: Clarice Pearman
To: Brosch, Lesa
Date: 5.17.06 11:25AM
Subject: Dynamic Information Solutions Co.
Lesa,
Council passed your item but you do not have signed agreements. Please see signed agreements are
given to clerk's office for process of this resolution. It will be in my holding file.
Thanks.
Clarice
Clarice Pearman - Re: Dynamic Information Solutions Co. Page 1
From: Clarice Pearman
To: Brosch, Lesa
Date: 5.17.06 11:28AM
Subject:• Re: Dynamic Information Solutions Co.
'II send them interoffice mail to you
>>>
Lesa
Brosch 5.17.06
11:26:48
AM >>>
You
guys
have the two
contacts
we need signed.
>>> Clarice Pearman 5/17/2006 11:25 am >>>
Lesa,
Council passed your item but you do not have signed agreements. Please see signed agreements are
given to clerk's office for process of this resolution. It will be in my holding file.
Thanks.
Clarice
From: Clarice Pearman
To: Brosch, Lesa
Date: 5.25.06 5:21 PM
Subject: Res. 92-06
Lesa,
Just a reminder regarding the signed agreement with Dynamic Information Solutions to attached to the
resolution passed May 16, 2006. Please get me the agreement as soon as returned to finish processing
this item.
Thanks.
Clarice
Clarice Pearman - Re: Res. 92-06 Page 1
From: Lesa Brosch
To: Pearman, Clarice
Date: 5.25.06 6:09PM
Subject: Re: Res. 92-06
Clarice,
It will be a while since I've been out I wasn't able to do it sooner. I have to send the papers down and then
they will sign them and return them. I called Mark today. His answering service said they would have him
call.
I'll let you know as soon as I have them and the Mayor has signed them.
Thanks
-Lesa
Lesa Brosch
Business Systems Analyst
City of Fayetteville
lbrosch@ci.fayetteville.ar.us
479.575.8214
>>> Clarice Pearman 5/25/2006 5:21 pm >>>
Lesa,
Just a reminder regarding the signed agreement with Dynamic Information Solutions to attached to the
resolution passed May 16, 2006. Please get me the agreement as soon as returned to finish processing
this item.
Thanks.
Clarice
From: Clarice Pearman
To: Brosch, Lesa
Date: 6.9.06 4:18PM
Subject: Res. 92-06
Lesa,
The Council passed this resolution May 16, 2006. Please let me know the status of the signed agreement
with Dynamic Information Solutions Company, Inc.
Thanks.
Clarice
CC: Smith, Sondra
li
From: Clarice Pearman
To: Brosch, Lesa
Date: 6.15.06 5:16PM
Subject: Res. 92-06
Lesa,
Attached is a copy of the above resolution passed by City Council May 16, 2006. I will forward to you one
of two original agreements via interoffice mail. Have a good evening.
Thanks.
Clarice
CC: Audit