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Home My WebLink About87-06 RESOLUTION• RESOLUTION NO. 87-06 A RESOLUTION AWARDING BID #06-34 AND APPROVING THE PURCHASE OF ONE (1) NEW HOLLAND BACKHOE FROM WILLIAMS TRACTOR COMPANY IN THE AMOUNT OF $54,394.00 FOR USE BY THE PARKS & RECREATION DIVISION. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #06-34 and approves the purchase of one (1) New Holland Backhoe from Williams Tractor Company in the amount of $54,394 00 for use by the Parks & Recreation Division. "‘S:RK/G\S TR''., C:e Y ."" 0 sclop a • PASSED and APPROVED this 16th day of May, 2006. APPROVED: By: D "`" COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk • FAYETTEVILLE • _ tee.'G TON CO /i• ```�� "11141 IIIIIU'" • David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 16 -May -06 City Council Meeting Date Fleet Operations Division Action Required: 5//b/a6 37-1* 0,//a,,,s77g r t&mpar/bid t lot - Operations Department A resolution awarding Bid #06-34 to Williams Tractor of Fayetteville in the amount of $54,394 for the purchase of one 4WD Backhoe for use by Parks Division. $54,394.00 Cost of this request 9700.1920.5802.00 Account Number ' 02076 Project Number Budgeted Item X 211, 000.00 Category/Project Budget 102,742.00 Funds Used to Date 108,258.00 Remaining Balance Budget Adjustment Attached Backhoes/Loaders Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name 1[2 Departmen Director Date c» !k47'- City Attorney 94r70c ayor Date 51 v6 dige- Previous Ordinance or Resolution # n/a Original Contract Date: Original Contract Number: n/a n/a Recei . d in CI Clerk's Office EN Rin 14 kl Comments: rage ev NSA,le ARKA Interdepartmental Correspondence FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: April 28, 2006 Subject: Purchase of one New Holland Backhoe/Loader for Parks Division RECOMMENDATION: That City Council approve the purchase of one New Holland Backhoe/Loader for use by Parks Division. BACKGROUND: Bid #06-34 was opened on April 18, 2006 for one four wheel drive Loader Backhoe for use by Parks Division. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid from A. Camp Equipment Company of Fayetteville does not meet specifications (see attached letter to Equipment Committee). The second lowest bid from Williams Tractor Company of Fayetteville meets all specifications I recommend acceptance of the bid from Williams Tractor in the amount of $54,394.00. This backhoe will replace unit 641, a 1998 Ford backhoe that has been dead lined due to a major transmission failure that is not economically repairable. Funds are available for this purchase in Fleet Replacement Special Project 02076— Backhoe/Loaders. The purchase of this unit was approved by the Equipment Committee on April 28`", 2006. RESOLUTION NO. A RESOLUTION AWARDING BID #06-34 AND APPROVING THE PURCHASE OF ONE (1) NEW HOLLAND BACKHOE FROM WILLIAMS TRACTOR COMPANY IN THE AMOUNT OF $54,394.00 FOR USE BY THE PARKS & RECREATION DIVISION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #06-34 and approves the purchase of one (1) New Holland Backhoe from Williams Tractor Company in the amount of $54,394.00 for use by the Parks & Recreation Division. PASSED and APPROVED this 16th day of May, 2006. ATTES APPROVED By: DAN`CBODI(, Mayo SMITH acity Ckler-r • rave ievi le FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Don Marr Bobby Ferrell Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: April 20, 2006 SUBJECT: Award of Equipment Bid Bid #06-34 was opened on April 18, 2006 for one four wheel drive Loader Backhoe for use by Parks Division. Three bid responses were received. A detailed tabulation sheet is attached The lowest bid from A Camp Equipment Company of Fayetteville does not meet specifications. Par. 3 9 g. requires 4,390 lbs. of dipper stick lift capacity at a height of 10 feet. This requirement was established in September 2003 in response to user divisions' requirement to lift various objects with the backhoe boom The minimum capacities for boom lift and dipper stick lift were established based on review of weight of typical objects to be lifted and the capacity of backhoe models from five major manufacturers. Literature submitted with the TEREX bid indicates a lift capacity as defined in Par. 3.9g of 2,932 lbs. vs. the specified 4,390 lbs The bid specification states, "If specifications of item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a regular production option". I met with the owner of A. Camp Equipment this morning, inspected a similar backhoe to the unit bid, discussed the apparent deficiency, and offered the opportunity to provide the specified manufacturer documentation. While claiming that the unit bid meets specifications, the specified documentation has not been provided. The second lowest bid from Williams Tractor Company of Fayetteville meets all specifications. This is the updated current year model of seven backhoes purchased in 2005 for other divisions. I recommend acceptance of the bid from Williams Tractor in the amount of $54,394.00. This backhoe will replace unit 641, a 1998 Ford backhoe that has been dead lined due to a major transmission failure that is not economically repairable. Funds are available for this purchase in Fleet Replacement Special Project 02076— Backhoe/Loaders. Cc: Gary Dumas 1,7)St- ti55EO ia✓ con nuThTC 4-72.5/2oab peeRor£J l'oz Loh.,wj Ai, me 0'"442 Go,..ros' 13Y A, GPr, P E 0W )P PGS a1✓ RGYA✓oa0-5 or - `i/ g'/o il :a31d1la3D Z. 0 w a co* a O O 7 w 7 m c 9 O W o. 0 3 0 A 3 3 3 3 c 3 0 m 0 3i d � O N a 0 m m c O P4 N O S n_} O a n m N 4 Williams Tractor, Inc. puelloH MON Jo;o¢Jj seel2l yr sealnies;uewdlnb3 3'RH Z EA V N N O O O 3uewdlnb3 dweD y V O CO CI W N N O O O 4, N C.3 N N 0 O Jnod '4£-90 PIS Drive Loader/Backhoe (Medium) M • le • Mayor: Department Director: - Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: L (City: (State: (Zip Code Vendor # - Vendor Name: Mail 11133 IWILLIAMS TRACTOR, INC 'Mail No:_XX_ • Requisition No. Date: City Of. Fayetteville 4/28/2006 (Not a Purchase Order) P.O Number Expected Delivery Date: Shipping/Handling 2006 NEW HOLLAND B95 BACKHOE 1 EA $54,394.00 $54,394.00 9700.1920.5802.00 02076.1 PER BID #06-34 EA $0.00 TO BE UNIT 680, FIXED ASSET EA $0.00 700680 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 Lot I Requester's Employee # 1940 'Unit Cost latended Cost Account Numbers 44 0 0 O (Clarice Pearman - Res. 87-06 thru 89-06 Page 1 From: Clarice Pearman To: Bragg, David Date: 5.19.06 4:39PM Subject: Res. 87-06 thru 89-06 David, Attached is a copy of the above resolutions passed by City Council, May 16, 2006. I will forward to Audit the original purchase requistiion. Thanks. Clarice CC: Audit