HomeMy WebLinkAbout83-06 RESOLUTIONRESOLUTION NO. 83-06
A RESOLUTION APPROVING TASK ORDER NO. 14 WITH
McCLELLAND CONSULTING ENGINEERS IN THE
AMOUNT OF $1059450.00 FOR DESIGN OF TWO (2)
CORPORATE HANGARS, TO PROVIDE BIDDING SERVICES
AND PROJECT OVERSIGHT AT THE FAYETTEVILLE
MUNICIPAL AIRPORT; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $1059450.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF.,.
FAYETTEVILLE, ARKANSAS: `
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Task Order No. 14 with McClelland Consulting Engineers in the amount of
$105,450.00 for design of two (2) corporate hangars, to provide bidding services and project
oversight at the Fayetteville Municipal Airport. A copy of Task Order No. 14, marked Exhibit
"A" is attached hereto and made a part hereof.
Section
2.
That the
City
Council of the City of Fayetteville, Arkansas
approves a Budget
Adjustment
in
the
amount of $105,450.00.
APPI
BY:
PASSED and APPROVED this 2nd day of May, 2006.
Dan Coody, Mayor
hereby
,w It
o•�GV ° • . ° SG,
GST Y O,c •. �
FAYETTEVILLE;
ATTEST: A_ ` •�'
By: "
Sondra Smith, City Clerk
TASK ORDER NO, 14
COMMERCIAL HANGAR BUILDINGS
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on April
301 2003, as amended. The referenced basic agreement pertains to proposed
improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered
into and executed on the date indicated below the signature block, by and between the
City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project
description, project schedule, and engineering fees related to Commercial Hangar
Improvements at the Fayetteville Municipal Airport, Drake Field.
SECTION I - PROJECT DESCRIPTION
The project is to consist of: assistance in applying for state funding for the project; the
preliminary and final engineering design for two (approximately 120' by 80') Corporate
Aircraft Hangar Buildings to be located on the West Side GA Apron; preliminary and
final cost estimates; meetings with the City's Airport Department and their Tenants to
review various aspects of the project; and engineering services associated with detailed
design, bidding, and construction administration/inspection.
(:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 14.doc
-1-
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will
endeavor to execute the project as expeditiously as possible to enable the City of
Fayetteville to solicit competitive bids for construction as soon as possible
(approximately 3 months).
SECTION III - SCOPE OF SERVICES
MCE shall, generally, provide those services listed in the basic agreement which are
applicable to this specific Task Order. Specifically, this project is likely to include:
A. Assisting the City of Fayetteville in making application for a grant from the
Arkansas Department of Aeronautics.
B. Topographic Surveying.
C. Performing preliminary engineering including Geotechnical Report.
D. Formulating preliminary and final construction cost estimates and preparation of
Large Scale Development Plan.
E. Meeting with the City of Fayetteville and their Tenant to discuss design criteria,
desired features, and schedule.
F. Performing the detailed design of the construction project as determined by the
City of Fayetteville and their Tenant.
G. Advertising for competitive bids and recommending the award of a construction
contract.
H. Construction administration and inspection.
I. Construction staking for a baseline and benchmark.
J. Construction materials testing.
1:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 14.doc
-2-
I 1-
K. Providing a set of "Record Drawings" at the completion of construction based
upon the Contractor's mark-ups.
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to MCE as compensation for his services:
A. Application to State:
B. Topographic Survey Update:
C. Geotechnical Investigation:
D. Preliminary Engineering & LSD:
E. Detailed Design:
F. Bidding Service:
a
lump
sum
of
$650.
a
lump
sum
of
$950.
a lump sum of $3,500.
a lump sum of $32,800.
a lump sum of $283800.
a lump sum of $1,300.
G. Construction Administration & Inspection: hourly rates, estimated to be $28,000.
H.. Baseline & Benchmark
Staking:
a
lump
sum of
$950.
I. Construction materials
testing:
hourly rates
& unit
prices,
estimated to be $8,500.
Appendices A, B,
C, &
D present
hourly
rates for personnel anticipated to be assigned
to this project and
the
unit prices
as well
as the basis of payments to be made to the
MCE.
SECTON V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
JADRAKE FIELD\CONrRACTS\2003-2006\Twk Order 14.dm
-3-
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
By:
WE
Date:
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By:
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APPENDIX B
TASK ORDER NO. 14
Hourly Rates for Personnel
Fayetteville Municipal Airport
CATEGORY BILLABLE HOURLY
RATE RANGE
Project Director
$135 to $150
Project Manager
$110 to $130
Engineer III
$90 to $110
Engineer II
$70
to $90
Engineer I
$50
to $70
Registered Surveyor
$60
to $85
Computer Technician
$50
to $70
Senior Engineering Technician
$65
to $75
Engineering Technician
$45
to $65
Survey Crew (2 man)
$120 to $130
Clerical Support
$35
to $45
CADD Technician III
$55
to $65
CADD Technician II
$45
to $55
CADD Technician I
$35
to $45
Soils Lab Supervisor
$45
to $55
Soils Technician II
$35
to $45
Soils Technician I
$30
to $35
J:\DRAKE FIELD\CONTRACTS\2003-2006\Appendix B TO14.doc
APPENDIX "FC"
TASK ORDER NO. 14
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
GENERAL
Laboratory Field Technician *
$ 35.00
per hour
AHTD-Qualified Technician*
40.00
per hour
Engineering Technician *
45.00
per hour
Senior Engineering Technician
75.00
per hour
Lab Supervisor
55.00
per hour
Consultation:
Lab Supervisor
55.00
per hour
Field Engineer
75.00
per hour
Project Engineer
85.00
per hour
Project Manager
110.00
per hour
Principal Engineer
130.00
per hour
Lab Report Preparation
35.00
per hour
SOILS
AHTD-Qualified Field Technician
40.00
per hour
Soils Field Technician (1 -hour minimum)
35.00
per hour
In -Place Compaction Test -Nuclear Gauge ASTM D 2922
Sample Pickup
Nuclear Density Gauge Fee (per project, per day)
15.00
each
Liquid Limit, Plastic Limit, Plasticity Index ( 3 point) ASTM D 4318
48.00
each
Sieve Analysis -Washed No. 200 (Wet) ASTM 0 1140
35.00
per sieve
Sieve Analysis -Dry ASTM D 422
8.00
per sieve
Hydrometer Analysis ASTM D 422
90.00
each
Specific Gravity ASTM D 854
50.00
each
Soils Classification, Unified or AASHTO ASTM D 2487 or AASHTO M 145
110.00
each
Laboratory Maximum Compaction Test ASTM D 698 or AASHTO T 99
120.00
each
Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180
135.00
each
Potential Volume Change -Swell Pressure
100.00
each
California Bearing Ratio-CBR ASTM D 1883 (3 point) (Proctor curve additional)
150.00
each
Shrinkage ASTM D 427
50.00
each
Soil Bearing Capacity (Engineering Tech., 2 -hour minimum)
45.00
per hour
Non-ASTM Procedures Available On Request
CONCRETE:
Concrete Mix Design
Price on Request
Review Concrete Mix Design (Lab Supervisor)
55.00
per hour
Confirm Concrete Mix Design
Price on Request
Concrete Field Technician * (1 -hour minimum): [For any of the following 6 items:]
35.00
per hour
• Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138
• Concrete Cylinder or Beam Molding ASTM C 31
• Concrete Cylinder or Beam Pickup
• Concrete Slump Test ASTM C 143
•
Concrete Air Content Test ASTM C 231 or C 173
• Cement Mortar or Group Sampling
AHTD-Qualified Concrete Technician: [For any of the foregoing 6 items:]
40.00
per hour
Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap)
10.00
each
Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped)
15.00
each
Spare Cylinders Specimens Processed but not Tested
10.00
each
Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum)
45.00
per hour
ACI Grade I Concrete Field Testing Technician
J NRM@ FIEIDGOMRACTSQOO .2OD'APPENOIX C TOIL WC jm Page 1 of 2
•r Y
APPENDIX "C"
TASK ORDER NO. 14
CONSTRUCTION MATERIALS LABORATORY
FEE SCHEDULE
CONCRETE (Continued):
Flexural Strength of Concrete Beams ASTM C 78 or C 293
25.00
each
Spare Beam Specimens Processed but not Tested
20.00
each
Compressive Strength of Grout Cubes
20.00
each
Compressive Strength of Cement Mortar Cubes
15.00
each
Concrete Coring (3" or 4"):
Core Machine & Lab Technician
65.00
per hour
Additional Lab Technician, as required
35.00
per hour
Compressive Strength of Concrete Cores (3" or 4")
30.00
each
Other Core Sizes
Price on Request
Aggregate Sieve Analysis:
Dry Sieve ASTM C 136
8.00
each
Wet Sieve ASTM C 117
35.00
each
Fineness Modules
25.00
each
Decantation
30.00
each
Deleterious Materials
60.00
each
Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128
85.00
each
Dry Rodded Unit Weight of Aggregate ASTM C 29
50.00
each
Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88
250.00
each
Additional Cycles
50.00
each
ASPHALT:
Asphalt Mix Design
Price on Request
Review Asphalt Mix Design (Lab Supervisor)
55.00
per hour
Asphalt Field Technician
In -Place Compaction Test -Nuclear Gauge (Lab Technician)
35.00
per hour
Sample Pickup
35.00
per hour
Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids,
Percent Voids in Mineral Aggregate (3 specimens per test)
225.00
each
Extraction including percent Bitumen and Aggregate Gradation
170.00
each
Laboratory Density of Cored Plugs including Depth Measurement
25.00
each
Asphalt Coring (3" or 4"):
Core Machine & Lab Technician
65.00
per hour
Additional Lab Technician, if required
35.00
per hour
Sample Pickup
35.00
per hour
FIREPROOFING:
Unit Weight, Bonding Strength, Thickness and Sampling
(actual time required for Lab Technicians)
35.00
per hour/Tech.
Report Preparation (Lab Supervisor)
45,00
per hour
STRUCTURAL STEEL:
Bolt Torque Testing: Lab Technician(s)
35.00
per hour
Field Engineer
85.00
per hour
Pneumatic Torque Wrench Calibration (twice per day)
50.00
each
Visual Weld Inspection Field Engineer
75.00
per hour
Services not Listed are Available on Request
JD PJE FIEW CNTRACTSR00Y2W0YPPENDI%C TO14 DOC Im Page 2 oft
APPENDIX "D"
TASK ORDER NO. 14
GEOTECHNICAL INVESTIGATION
TWO 80' BY 120' CORPORATE HANGARS
DRAKE FIELD, FAYETTEVILLE MUNICIPAL AIRPORT
April 25, 2003
I Item No. Item Descri tion / ASTM Designation I Quantity Units Unit Price I Extended
1 Equipment Mobilization and Demobilization ($2.10/mi each way:
2 Boring Layout
Boring Setup Charges
3 Soil Drilling and Sampling, ASTM D-1586 & ASTM D-1587
Soil Drilling in Apron Area ( 6 Borings - 15 feet max. )
4 Soil and F
ASTM
ASTM
ASTM
ASTM
ASTM
lock Laboratory Testing
D-2216, Moisture Content Determination
D-4318, Liquid and Plastic Limit of Soils
D-422, Gradation Analysis of Soils (6 Sieves)
D-2166, Dry Unit Weight of Soil Specimens
D-2166, Unconfined Compressive Strength of Soils
5 Geotechnical Engineering Report and Recommendations
Engineering Supervision (Project Manager)
Engineering Analysis & Recommendations (Project Engr.)
Boring Plot Log Preparation (Senior Draftsman)
Boring Plot Plan Preparation (Draftsman)
Report Preparation (Clerical)
ESTIMATED GEOTECHNICAL INVESTIGATION
J:\DRAKE FIELD\CONTRACTS\2003-2006\fee sheets\Appendix DTO14.wb3:wj
1 LS $75.00 $75.00
Subtotal $75.00
1 HR $60.00 $60.00
6 EA $35.00 $210.00
Subtotal $270.00
150 LF
32 EA
6 EA
6 EA
6 EA
4 EA
2 HR
4 HR
2 HR
1 HR
1 HR
$8.50
Subtotal
$10.00
$55.00
$50.00
$10.00
$40.00
Subtotal
$105.00
$75.00
$60.00
$45.00
$35.00
Subtotal
$1,275.00
$1,275.00
$320.00
$330.00
$300.00
$60.00
$160.00
$1,170.00
$210.00
$300.00
$120.00
$45.00
$35.00
$710.00
$3,500.00
E
/us. 83 -di
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: General Government Date Requested Adjustment Number
2006 Division: Aviation & Economic Development 5/9/2006
Program: Airport Capital Expenditures
Project or Item Added/Increased: Project or Item Deleted/Reduced:
$105,500 in the Professional Services account. None: Increase Use of Fund Balance account $500,000
Justification of this Increase:
Will provide for Design and Engineering for two 80x100
hangars.
Justification of this Decrease:
Approved by City Council 5/2/06
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Professional services 5550 3960 5314
00 105,500 o t�023 '
Decrease Expense Budget (Increase Revenue Budget)
Account Name Account Number Amount
Use of fund balance 5550 0955 4999 99 105,500
/Dat V
Date
ate
/� Datt
Project Number
Budget Office Use Only \\
Type: A B C U E
Posted to General Ledger
Initial Date
Posted to Project Accounting
I Entered in Category Log
Initial Date
Initial Date
Ray M. Boudreaux
Submitted By
1.
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
2 -May
City Council Meeting Date
General Government
Aviation & Economic Development
Division
Department
K order
Ala. ?'t
Action Required:
Approve Task Order #14 to Contract #917 McClelland Consulting Engineers, Inc., PO Box 1229, Fayetteville, AR,
72702-1229, Wayne Jones P.E., Vice President, 479-443-2377 office, 479-443-9241 fax, wjones@mcclelland-
enqrs.com, in the amount of $105,450.
$105,450.00
Cost of this request
5550.3960.5314.00
Account Number
Please Create Project #
Project Number
$ -
Category/Project Budget
$
Funds Used to Date
$
Remaining Balance
Corporate Hangars (2)
Program category / Project Name
Airport Capital Improvements
Program I Project Category Name
General Fund / Airport
Fund Name
Budgeted Item Budget Adjustment Attached X -
City Attorney /
Received in City Clerk's Office
Finance and Internal' Service Director Date
Received in Mayor's Office
' D
Date
City Council Meeting of: May 2, 2006
Agenda Item Number:
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor
THRU: Staff/Contract Review
FROM: Ray M. Boudreaux, Director, Aviation 'a tljconomic Development
DATE: April 14, 2006
SUBJECT: Approve Task Order No. 14 with McClelland Consulting Engineers
(MCE) for the design, bidding services and project management to
construct two corporate hangars on the new West Side General
Aviation Apron. Signature of the Mayor.
RECOMMENDATION: Approve Task Order No. 14 with MCE to design two
corporate hangars, to provide bidding services and to oversee the project. Signature
of the Mayor.
BACKGROUND: The Airport Board approved this Task Order No. 14 at their
April 12, 2006 meeting. A Falcon Jet Maintenance Company, Phoenix Rising
Aviation elected to move to Oklahoma to a larger hangar near their home. Spitfire
Aviation had asked for the first option on any corporate hangar that might become
available. When offered this building he took it. By the end of the week, we had
three other offers for the property indicating, dramatically, the need for more
corporate hangar buildings. In discussions with the Airport Board, the members
unanimously agreed and directed staff to investigate the possibility of constructing
hangars to lease to corporate and business aircraft owners and operators.
The Arkansas Department of Aeronautics has a program to match hangar
construction and renovation projects that "accommodate aviation business and/or
industry. The match is 50/50 up to $250,000.00 per fiscal year. Once the letters of
intent to lease the buildings are obtained and verified, we will apply to the State for
the grants. The Arkansas Fiscal Year is July through June. We will apply for one
grant in June and the second in July and build the hangars at the same time to
hopefully get the very best possible price. No funds will be expended until we are
able to find the match money for the State Grant program. The engineering
estimate for construction of both buildings is $1,200,000.00.
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenge, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
DISCUSSION: This Task Order No. 14 is for the design, bidding services and
project management. MCE has a fee of less than 8% since we intend to use the
same building design as we used for the U of A Hangar. The design will consist of
very minor modifications with one building being reversed and site adaptation for
both structures.
BUDGET IMPACT: Total Task Order No.14 is $105,450.00
Attachments: Staff Contract Review Form
Task Order No. 14
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
RESOLUTION NO.
A RESOLUTION APPROVING TASK ORDER NO. 14 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $105,450.00 FOR DESIGN OF TWO (2) CORPORATE
HANGARS, TO PROVIDE BIDDING SERVICES AND PROJECT
OVERSIGHT AT THE FAYETTEVILLE MUNICIPAL AIRPORT;
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT
OF $105,450.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Ark , s
hereby approves Task Order No. 14 with McClelland Consultingy rt ers !n
the amount of $105,450.00 for design of two (2) corporate tb`l rovide
bidding services and project oversight at the Fayetteville iiji Air rt. A
copy of Task Order No. 14, marked Exhibit "A" is a'tac ed hereto an nade a
part hereof. 1flu lit I I
Section 2. That the City Council d£Tthe City
hereby approves a Budg6t '� j tmentanount
By:
By:
SONDRA SMITH, City Clerk
DAN COODY, Mayor
McCLELLAND eo. Box 1229
MCECONSULTING Fayetteville, Arkansas 72702-1229
479-443-2377
DESIGNED TO SERVE ENGINEERS, INC.
FAX 479-443-9241
April 12, 2006
Mr. Ray Boudreaux
Airport Manager,
Fayetteville Municipal Airport
4500-S. School Suite F
Fayetteville, AR 72701
Re: Proposed Task Order No. 14
Two Corporate Hangars
Fayetteville Municipal Airport
Dear Mr. Boudreaux:
In response to your request, please find three (3) copies of Task Order No. 14 for the
two 80 ft. by 120 ft. Corporate .Hangars.
Please advise if you need further information regarding this Task Order.
Sincerely, -
NG ENGINEERS, INC.
Enclosure: Task Order No. 14 (3 copies)
J:\DRAKE FIELD\CONTRACTS\200&2006\boudreaux-0412-TC-14.wpd:ch
James Nicholson - Fwd: Task Order No. 14 Page 1
From: Ray Boudreaux
To: Nicholson, James
Date: 5/8/06 3:40PM
Subject: Fwd: Task Order No. 14
Hi JAmes,
Action please.
Cheers, Ray
Ray M. Boudreaux, Col. USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
email: rboudreaux@ci.fayetteville.ar.us
>>> Clarice Pearman 05/08/06 3:30 PM >>>
Ray,
The Council also passed a resolution for Task Order No. 14 for McClelland which does not have a blue
budget adjustment attached for $105,450.00. Please see that I get a budget adjustment to continue
processing this resolution as well. I did receive the budget adjustment for Task Order No. 13.
Thanks.
Clarice
frI
ii - �*�c•--..-'e+m•w„S;c�m...+a -ter,. . .
Clarice Pearman - Task Order No. 14 Page 9
From: Clarice Pearman
To: Boudreaux, Ray
Date: 5.8.06 3:30PM
Subject: Task Order No. 14
Ray,
The Council also passed a resolution for Task Order No. 14 for McClelland which does not have a blue
budget adjustment attached for $105,450.00. Please see that I get a budget adjustment to continue
processing this resolution as well. I did receive the budget adjustment for Task Order No. 13.
Thanks.
Clarice
From: Clarice Pearman
To: Boudreaux, Ray
Date: 5.12.06 12:34PM
Subject: Res. 83-06
Ray,
The City Council passed a resolution for McClelland Consulting Engineers Task Order #14, May 2, 2006.
This item needs the blue budget adjustment to continue processing. Please let me know when I might
expect to receive it.
Thanks.
Clarice
CC: Smith, Sondra
Clarice Pearman - Res. 83-06 Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Date: 5.19.06 4:14PM
Subject: Res. 83-06
Ray,
Attached is a copy of the above resolution passed the City Council, May 2, 2006. Also attached is a copy
of the budget adjustment and I will forward to Budget & Research the blue original. I am also forwarding
to you via interoffice mail two of three original agreements.
Thanks.
Clarice
CC: Audit; Fell, Barbara