HomeMy WebLinkAbout82-06 RESOLUTIONRESOLUTION NO. 82-06
A RESOLUTION APPROVING TASK ORDER NO. 13 WITH
McCLELLAND CONSULTING ENGINEERS IN THE
AMOUNT OF $9,650.00 FOR DESIGN OF THE AIRFIELD
STRIPING PLAN, BIDDING SERVICES AND PROJECT
OVERSIGHT AT THE FAYETTEVILLE MUNICIPAL
AIRPORT; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING $85,000.00 IN GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves Task Order No. 13 with McClelland Consulting Engineers in the amount of $9,650.00
for design of the airfield striping plan, bidding services and project oversight at the Fayetteville
Municipal Airport. A copy of Task Order No. 13, marked Exhibit "A" is attached hereto and
made a part hereof.
Section 2. That the City Council of the City of
approves a Budget Adjustment recognizing $85,000.00 in grant
PASSED and APPROVED this 2" day of May, 2006.
APPROVE Ij ATTEST:
r7S
By:
Sondra Smith,
BY:
Fayetteville, Arkansas hereby
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Dan Coody, Mayor
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City Clerk n"u" ON"`9.`
TASK ORDER NO. 13
AIRFIELD RE -STRIPING PLAN
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled CITY OF
FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on April
30, 2003. The referenced basic agreement pertains to proposed improvements to
Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed
on the date indicated below the signature block, by and between the City of Fayetteville
and McClelland Consulting Engineers (MCE), sets forth the project description, project
schedule, and engineering fees related to the preparation of an Airfield Re -Stripping at
Drake Field.
SECTION I - PROJECT DESCRIPTION
The overall project is to consist of the re -striping of the Airfield Pavement, Aprons,
Runway and Taxiways. The services to be performed include: Detailed Plans and
Specifications, Bidding Services and Construction Administration/Inspection Services.
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland
Consulting Engineers, Inc. will endeavor to execute the project within the following time
periods:
J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order I3.doc
Task Completion After NTP
A. Prepare Airfield Striping Plan
and Specifications 25 calendar days
SECTION III - SCOPE OF SERVICES
McClelland Consulting Engineers, Inc. shall, generally, provide those services listed in
the basic agreement which are applicable to this specific Task Order. Specifically, the
project is likely to include:
A. Prepare the Airfield Striping Plan, specifications, and Bid Documents.
B. Prepare Bidding Document and recommendations for award of construction
contract.
C. Construction Administration and Inspection.
D. Providing three sets of "Record Drawings".
SECTION IV - FEES AND PAYMENTS
The following fees are to be paid to McClelland Consulting Engineers, Inc. as
compensation for his services:
A. Detailed Airfield Striping Plans and
Specifications lump sum of $ 5,150.00
B. Bidding Service lump sum of $ 650.00
C. Construction, Administration & Inspection hourly rates
estimated to be $3,850.00
Appendix A presents hourly rates for personnel anticipated to be assigned to this
project by McClelland Consulting Engineers, Inc.
]:\DRAKE FIELD \CONTRACTS\2003-2006\Task Order 13.doc 2
SECTON V - BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING
SERVICES shall remain in full force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
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Attest: �Qv4.c%-R. �Ma,-i
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By:
Date:
President
t/O
1:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 13.doc
Attest:
3
.4
APPENDIX A
TASK ORDER NO. 13
Hourly Rates for Personnel
Fayetteville Municipal Airport
CATEGORY
Project Director
Project Manager
Engineer III
Engineer II
Engineer I
Registered Surveyor
Computer Technician
Senior Engineering Technician
Engineenng Technician
Survey Crew (2 man)
Clerical Support
CADD Technician III
CADD Technician II
CADD Technician I
Soils Lab Supervisor
Soils Technician II
Soils Technician I
J:\DRAKE FIELD\CONTRACTS\2003-2006\Appendix A TO13.doc
BILLABLE HOURLY
RATE RANGE
$135 to $150
$110 to $130
$90 to $110
$70 to $90
$50 to $70
$60 to $85
$50 to $70
$65 to $75
$45 to $65
$120 to $130
$35 to $45
$55 to $65
$45 to $55
$35 to $45
$45 to $55
$35 to $45
$30 to $35
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital Expenditures
Date Requested
4/14/2006
Adjustment Number
Projcct or Item Added/Increased:
$85,000.00 in the Airfield Re -striping capital project
account.
Project or Item Deleted/Reduced:
None. Recognize $80,750.00 in FAA AIP grant funds,
Recognize $4250.00 in State Department of Aeronautics
grant funds
Justification of this Increase:
Will provide for Re -Striping of the Airfield markings.
Mandated by FAA.
Justification of this Decrease:
The project is fully funded by grants. Project will proceed
when grants have been awarded.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
#N/A
Account Name
5550 3960 7820 35
Project Number
85,000 06021
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
#N/A
State grants on Fed prof
5550 0955 6820 35
5550 0955 6803 00
Project Number
80,750 06021 1
4,250 06021 1
Requ I:y
Bud•e ���•.
Approval Signatures
Department Director
Finance & Internal
�sta
Mayor
rvices Di
r
ate
to
Date
Date
Budget Office Use Only
Type: A B
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
C D
Initial
Initial
Initial
E
Date
Date
Date
Ray M. Boudreaux
Submitted By
1
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
2 -May
City Council Meeting Date
Aviation & Economic Development General Government
Division
Action Required:
Department
Approve Task Order #13 to Contract #917 McClelland Consulting Engineers, Inc., PO Box 1229, Fayetteville, AR,
72702-1229, Wayne Jones P E , Vice President, 479-443-2377 office, 479-443-9241 fax, wjones@mcclelland-
engrs.com, in the amount of $9650.00.
$9,650.00
Cost of this request
5550.3960.7820.35
Account Number
Please Create Project #
Project Number
Budgeted Item
Department Director
$
Category/Project Budget
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
wit yl,yloG
City Attorney
Fihance nd Internal Service Director
Mayor
Date
ki// r/G
Date
X
Airfield Re -striping
Program Category / Project Name
Airport Capital Improvements
Program / Project Category Name
General Fund / Airport
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
4/30/2003
#917
Comments:
•
City Council Meeting of: May 2, 2006
Agenda Item Number:
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor
THRU: Staff/Contract Review Com
FROM: Ray M. Boudreaux, Director, Aviation an. conomic Development
DATE: April 14, 2006
SUBJECT:
Approve Task Order No. 13 with McClelland Consulting Engineers
(MCE) for the Airfield Striping Plan at Fayetteville Municipal Airport,
Drake Field. Signature of the Mayor.
RECOMMENDATION: Approve Task Order No. 13 with MCE to design the airfield striping plan,
to provide bidding services and to oversee the project. Signature of the Mayor.
BACKGROUND: The Airport Board approved this Task Order No. 13 at their April 12, 2006
Board Meeting. The FAA requires that the airfield striping be of sufficient clarity and with clear
contrast to the surrounding pavements to be easily seen by taxiing aircraft. As the asphalt pavement
fades, it becomes necessary to have black outlines painted on either side of the yellow and white
striping and thus the cost is significantly more than would be necessary for a single line. During the
Certification inspection of 2005, the inspector "suggested" that we would need to schedule striping for
2006 since the pavement is fading and the striping is the first coat of paint since the runway
pavement rejuvenator application three years ago. The lines and the pavement have faded and new
striping is necessary.
DISCUSSION: This Task Order No. 13 is for the design, bid services and project management only.
We will apply for FAA funding for 95% of the project and Arkansas Department of Aeronautics for
5%. Until the money is available, the only expense with this task order will be the expense for the
design. Our FAA Program Manager has asked us to get the plans ready so that the project can be
put on the street at a moments notice when the money becomes available. Once available, we will bid
the project and request award and permission to apply for and accept the grants to complete the
project.
BUDGET IMPACT:
Design $5,150.00
Biding Services 650.00
Project Mgt. 3,850.00
TOTAL $9,650.00
Attachments: Staff Contract Review Form
Task Order No. 13
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
•
RESOLUTION NO.
A RESOLUTION APPROVING TASK ORDER NO. 13 WITH
McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT
OF $9,650.00 FOR DESIGN OF THE AIRFIELD STRIPING PLAN,
BIDDING SERVICES AND PROJECT OVERSIGHT AT THE
FAYETTEVILLE MUNICIPAL AIRPORT; AND APPROVING A
BUDGET ADJUSTMENT RECOGNIZING $85,000.00 IN GRANT
REVENUES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkanlsas
hereby approves Task Order No. 13 with McClelland Consulting‘Engmeers in
the amount of $9,650.00 for design of the airfield striping plan'4Uidihng services
and project oversight at the Fayetteville Municipal uporelltop &f Task
Order No. 13, marked Exhibit "A" is attached hereto andmade a part hereof.
Section 2. That the City Council o the Cityof F� ettevil1e, Arkansas
hereby approves a Budget Ad ustment re ognizing $85,000. 0 it grant revenues.
PASSED an. APPRO E this 2 day o May, 2006.
By:
SONDRA SMITH, City Clerk
;0•P4},0,. D:
By:
DAN COODY, Mayor
NtEMcCLELLAND
coNsu TING
DESIGNED TO SERVE / ENGINEERS, INC.
P.O. Box 1229
Fayetteville, Arkansas 72702-1229
479-443-2377
FAX 479-443-9241
April 12, 2006
Mr. Ray Boudreaux
Airport Manager,
Fayetteville Municipal Airport
4500 S. School Suite F
Fayetteville, AR 72701
- Re: Proposed Task Order No. 13
Airfield Striping Plan
Fayetteville Municipal Airport
Dear Mr. Boudreaux:
RECEIVE
APR 1 2 2006
AIRPORT
In response to your request, please find three (3) copies of Task Order No. 13 for the
Airfield Striping Plan. -
Please advise if you need further information regarding this Task Order.
Sincerely,
TING ENGINEERS, INC.
WaynP E
Vice Pr
Enclosure: Task Order No. 13 (3 copies)
J:DRAKE FIELDICONTRACTS12003-2006\boudreaux-0412-TO-13.wpd:ch
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital Expenditures
Date Requested
4/14/2006
Adjustment Number
Project or Item Added/Increased:
$85,000.00 in the Airfield Re -striping capital project
account.
Justification of this Increase:
Will provide for Re -Striping of the Airfield markings.
Mandated by FAA.
Project or Item Deleted/Reduced:
None. Recognize $80,750.00 in FAA AIP grant funds,
Recognize $4250.00 in State Department of Aeronautics
grant funds
Justification of this Decrease:
The project is fully funded by grants. Project will proceed
when grants have been awarded.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
#N/A
Account Name
5550 3960 7820 35 85,000
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
#N/A
State grants on Fed proj
5550 0955 7820 35 80,750
5550 0955 6803 00 4,250
Project Number
Project Number
Approval Signatures
Requested By Date
Budget Manager. Date
Department Director Date
Finance & Internal Services Director Date
Mayor Date
Budget Office Use Only
Type: A B C D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
From: Clarice Pearman
To: Boudreaux, Ray
Date: 5.3.06 1:26PM
Subject: Task Order 13
Ray,
The Council passed this item at the 5.2.06 meeting. It needs to have the blue original budget adjustment
to proceed with processing. Please let me know when to expect the blue original with signatures (except
for mayors signature, I'll get that).
Thanks.
Clarice
S
James Nicholson - Fwd: Task Order 13 Page 1
From: Ray Boudreaux
- To: Nicholson, James
Date: 5/3/06 4:07PM
Subject: Fwd: Task Order 13
Ray M. Boudreaux, Col. USAF (ret)
Director, Aviation & Economic Development
4500 S. School Ave., Suite F
Fayetteville, AR 72701
ph. 479.718.7642
fax. 479.718.7646
email: rboudreaux@ci.fayetteville.ar.us
»> Clarice Pearman 05/03/06 1:26 PM »>
Ray,
The Council passed this item at the 5.2.06 meeting. It needs to have the blue original budget adjustment
to proceed with processing. Please let me know when to expect the blue original with signatures (except
for mayor's signature, 111 get that).
Thanks.
Clarice
•
Clarice Pearman - Res. 82-06 Page 1
From: Clarice Pearman
To: Boudreaux, Ray
Date: 5.10.06 11:11AM
Subject: Res. 82-06
Ray,
Attached is a copy of the resolution passed by City Council, May 2, 2006 regarding Task Order 13 for
McClelland. I will forward to you two of three originals via interoffice mail. I have also attached a copy of
the -budget adjustment and will forward to Budget & Research the original.
Thanks.
Clarice
CC: Audit; Fell, Barbara