HomeMy WebLinkAbout79-06 RESOLUTIONRESOLUTION NO. 79-06
A RESOLUTION APPROVING TWO PROPOSALS IN THE
AMOUNT OF $245,000.00 FROM MSI CONSULTING GROUP,
LLC TO LEASE A COMPREHENSIVE CASE MANAGEMENT
SYSTEM AND TO PROVIDE DATA CONVERSION
SERVICES FOR THE FAYETTEVILLE DISTRICT COURT;
AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $145,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves two proposals in the amount of $245,000.00 from MSI Consulting Group, LLC
to lease a comprehensive case management system and to provide data conversion
services for the Fayetteville District Court.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a Budget Adjustment in the amount of $145,000.00.
APPROVED:
By:
PASSED and APPROVED this 2"d day of May, 2006.
DAN COODY, Mayor ,
•
, ATTEST:
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SONDRA SMITH, City Clerk
MSI CONSULTING GROUP, LLC
2120 South Waldron, Suite C-312
Fort Smith, Arkansas 72903
(479) 452-0560
DATA MIGRATION AND CONVERSION AGREEMENT
1. DATA MIGRATION AND CONVERSION
MSI Consulting Group, LLC, hereinafter referred to as MSI, hereby agrees to provide Data Migration and
Conversion Services for the Fayetteville District Court, located in the City of Fayetteville, Arkansas,
Washington County, hereinafter referred to as COURT.
MSI can only convert electronic data transactions that were entered into the existing COURT software system.
MSI cannot process manual transactions (Ex: Manual Money Disbursements & Manual Adjustments) that were
not entered into the existing COURT software system. Furthermore, MSI will not be responsible for any data
that is corrupt due to viruses, hardware malfunctions, or other physical acts that has damaged your existing data.
The conversion price was calculated based on the estimated amount of time and resources that will be needed to
complete this process. We have evaluated the current data structure of COURT to assist us in determining this
conversion price.
2. PAYMENT
For and in consideration of the services to be rendered by MSI, COURT shall pay and MSI shall receive,
compensation as follows:
The amount of $ 150,000 for the Data Migration and Conversion will be paid in two (2) installments.
$75,000 is due and payable at the time of contract initiation and $75,000 is due and payable upon
completion of the Data Conversion. (NOTE: This amount is Tax -Exempt Per Arkansas Law).
3. MISCELLANEOUS
This is the only Data Migration and Conversion Agreement between COURT and MSI It can be modified
upon written amendment, signed by an officer of MSI and an official of COURT. This agreement is governed
by the laws of the state of Arkansas, except where covered by Federal Copyright Laws, and is deemed entered
into at Fort Smith, Arkansas, Sebastian County, USA, by both parties.
Agreement entered into on this .2 r d day of Pk y
, 2006.
Signature ��f,I�� "% Signature:
Brya ith
Title: Vice President
For: MSI Consulting Group, LLC (MSI)
Title:
For: (COURT)
MSI CONSULTING GROUP, LLC
2120 South Waldron, Suite C-312
Fort Smith, Arkansas 72903
(479) 452-0560
SOFTWARE LICENSE AND LEASE AGREEMENT
1. LICENSE AND LEASE
MSI Consultmg Group, LLC, hereinafter referred to as MSI, grants the Fayetteville District Court,
located in the City of Fayetteville, Arkansas, Washington County, hereinafter referred to as COURT,
non -transferable, non-exclusive use of the Virtual Justice® Comprehensive Case Management System,
Version 1.0, (Including Civil and Small Claims), hereinafter referred to as SOFTWARE Use of the
SOFTWARE is in executable form only, subject to the terms and conditions set forth in this lease
agreement. If COURT abides by the terms and conditions set forth herein, the term of the license shall be
perpetual, subject to the following conditions as outlined below in subsequent sections. The
SOFTWARE is for COURT use only and cannot be transferred or sub -let to any third party.
2. LEASE
COURT may terminate this lease at any time subject to proper notice being given to MSI. COURT must
give a sixty (60) day prior written notice of intent to terminate, delivered to MSI at their office address
stated above. Upon termination of this lease, COURT agrees to return the SOFTWARE and
documentation to MSI immediately. COURT agrees to pay the initial system setup fee and training fee
prior to the start of installation and training. If COURT is converting from a previous MSI product or
other vendor product, a data conversion fee will also be due prior to the start of installation. This lease
agreement includes complete use of the SOFTWARE without ownership.
3. SUPPORT
MSI will provide technical support as necessary and shall commence support action upon notification, by
COURT, during normal business hours and shall continue with reasonable diligence COURT must
provide a modem and telephone line for technical support. Assistance may be provided by regular voice
telephone, by modem connection using communications software, or by sending CDs and/or diskettes by
mail or shipping service. COURT is required to have adequate backup copies of all files MSI is not
responsible for lost or unrecoverable database files, or for any damage to the SOFTWARE and/or
database files caused by electrical storms, improper electrical wiring, water, fire, misuse, or other Acts of
God. Backup media should be replaced when necessary, based on manufacture's recommendation.
4. BACK-UP OR ARCHIVE COPIES OF THE SOFTWARE
All MSI products are the licensed, copyrighted, trademarked, and/or registered materials of MSI and shall
not be duplicated (except for backup or archive purposes), used or disclosed in whole or in part for any
purpose other than the operation of the COURT or unless written approval is obtained from MSI. MSI
certifies that the SOFTWARE provided does not infringe on other patents or copyrights.
5. DOCUMENTATION OR PRINTED MATERIAL
COURT may not copy, in whole or in part, any MSI program, documentation, or related materials
'furnished in printed form. Additional copies may be purchased from MSI.
MODIFICATIONS
COURT may not modify the SOFTWARE except as provided through programs included with the
SOFTWARE. COURT may not make use of any program to disassemble or attempt to reconstruct the
source code of the SOFTWARE. COURT is responsible for protection of the SOFTWARE from theft,
unauthorized reproduction, or use contrary to the license provisions.
7. LIMITED WARRANTY AND LIABILITY
MSI warrants that the tangible physical items of the SOFTWARE are free from known defects at the
time of delivery, and that MSI has the sole right to sell such SOFTWARE The above warranty is in lieu
of any other warranties, either expressed or implied MSI DISCLAIMS THE IMPLIED WARRANTY
OF MERCHANTABILITY AND ANY IMPLIED OR EXPRESSED WARRANTY AND SHALL
NOT BE LIABLE UNDER ANY CIRCUMSTANCES FOR DIRECT, INCIDENTAL,
CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES. Both MSI and COURT agree that the
SOFTWARE is not intended as "CONSUMER GOODS" under state or federal warranty laws. It is
required that COURT maintain adequate backup copies of all files MSI is not responsible for lost,
corrupted, or unrecoverable data.
8. ENHANCEMENTS AND UPDATES
MSI may provide periodic enhancements and updates to the licensed SOTWARE which improve the
performance of the SOFTWARE but do not change the basic function of the SOFTWARE Such
enhancements and updates are at the sole discretion of MS1 and no set amount, number or frequency is
implied MSI reserves the right to enhance, update, or change the SOFTWARE in ways which may alter
the specifications and operating characteristics of future versions of the SOFTWARE. If COURT
desires such updates, COURT understands it must enter into a new agreement, which may result in an
increase to the original lease payment amount. To insure eligibility, COURT must abide by the terms
and conditions of this license and must not have an outstanding balance owed to MSI for more than thirty
(30) days.
9. TERMINATION OF THE LICENSE
This license is in effect from the date of delivery, unless automatically terminated by the occurrence of
any of the following events:
A. COURT decides to terminate the lease agreement as outlined
in the lease section.
B. COURT violates any term, condition, or provision of the
license.
C. COURT voluntarily or involuntarily seeks any of the Chapters
of the Federal Bankruptcy Act, even if discharge is sought, or
ceases to exist.
COURT fails to pay an MSI invoice within the invoice terms.
Upon termination of the license, COURT agrees to promptly return all SOFTWARE, including all
copies and reproductions thereof, as well as all documentation to MSI.
10. PAYMENT
For and in consideration of the services to be rendered by MSI, COURT shall pay and MSI shall receive,
compensation as follows:
A. The amount of $ 11,529.25, including tax, is due and payable prior to
the start of installation for the initial system setup fee and training fee.
The monthly lease payment in the amount of $ 1,147.13, including tax,
will be due and payable on the first day of each month for the duration of
the lease agreement. COURT will receive an invoice from MSI for each
monthly payment, upon completion of the SOFTWARE installation. This
monthly payment amount is based on a maximum of 15 User(s) and will
be increased if additional users are added at a later date.
C. The cost of any program changes required by COURT will be quoted
by MSI and may be accepted or rejected by COURT.
11. MISCELLANEOUS
This is the only software license and lease agreement between COURT and MSI with regard to the
SOFTWARE defined herein. It can be modified upon written amendment, signed by an officer of MSI
and an official of COURT. This license is governed by the laws of the state of Arkansas, except where
covered by Federal Copyright Laws, and is deemed entered into at Fort Smith, Arkansas, Sebastian
County, USA, by both parties.
Agreement entered into on this ea n a day of MA II , 2006.
Signature:
Title:
For:
Signature:
(COURT)
Title: Vice President
For: MSI Consulting Group, LLC (MSI)
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
5/2/2006
Adjustment Number
Project or Item Added/Increased:
$145,000 is requested in the Fixed Assets account of the
District Court Software Improvements capital project.
Project or Item Deleted/Reduced:
None. $145,000 is proposed from the Use of Fund
Balance account in the Sales Tax Capital Improvements,
Fund.
Justification of this Increase:
Funding is needed to fully implement Virtual Justice, a
comprehensive case management system, for the
Fayetteville District Court.
Justification of this Decrease:
Sufficient funding remains to comply with City policies.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Fixed assets 4470 9470 5801 00 145,000 05003 1
Account Name
Decrease Expense Budget (Increase Revenue Budget)
Account Number - Amount
Use of fund balance
• 4470 0947` 4999. 99 145,000
r
Project Number
Approval Signatures
Requ s d By
Date
Budget Manager Date
Department D'rector
F anc & lnternM Services Director
Mayor
Budget Office Use Only
Type: A B C U
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Stephen Davis
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
- Contracts
2 -May -06
City Council Meeting Date
FIS Director
Division
Action Required:
Finance & Internal Services
Department
City Council approval of two proposals submitted by MSI Consulting Group, LLC for leasing of a comprehensive case
management system and data conversion services for the Fayetteville District court; approval of a budget adjustment
of $145,000 to fully fund the software lease for 2006, data conversion services, necessary hardware and software,
contract project management, sales tax and project contingency.
$245,000.00
Cost of this request
Account Number
05003
Project Number
Budgeted Item
100,000.00
Category/Project Budget
Funds Used to Date
100,000.00
Remaining Balance
Budget Adjustment Attached
XX
District Court Software
Program Category / Project Name
Program / Project Category Name
Sales Tax Capital
Fund Name
Department Director
Date
c--)9 n( orc
City Attorney
Finance and Internal Service Director Date
ham_ / r dat
Mayor
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
•
DEPARTMENTAL CORRESPONDENCE
TO: Fayetteville City Council
THROUGH: Dan Coody, Mayor
FROM: Stephen Davis, Finance & Internal Services Direct
DATE: April 12, 2006
Subject: District Court Software Conversion and Upgrade
Recommendation
Staff recommends City Council approve proposals submitted by MSI Consulting Group, LLC for the
City of Fayetteville to lease a comprehensive case management system for Fayetteville District Court
bearing the registered trade name Virtual Justice®. Staff also requests approval of the proposal
submitted by MSI Consulting Group, LLC to perform data conversion services from the existing City
of Fayetteville's case management system to the Virtual Justice® comprehensive case management
system. The lease agreement is for fifteen (15) licenses. City Council is requested to authorize the
Mayor to execute the necessary documents to implement the agreements and approve a budget
adjustment providing additional project funding.
Background
Fayetteville has utilized the existing district court case management system since 1985 and has relied
upon computer hardware that was constructed in 1992 In 2002, the City initiated a software
conversion project to migrate Fayetteville District Court to the existing public safety software
system. This project was abandoned when it became apparent the court package associated with the
public safety software was not compatible with court needs as specified by the Administration of
Justice Office of the Arkansas Supreme Court. The Virtual Justice® comprehensive case
management system meets the standards established by the Administration of Justice Office of the
Arkansas Supreme Court and is used by over 95 district, city or municipal courts statewide.
Discussion
This software system has been reviewed by District Court Judge Moore and the Fayetteville District
Court's staff. It is their recommendation that the City proceed with this procurement. The
Fayetteville Prosecutor's Office and Fayetteville Police Department will have access to this case
management system. This project is the first phase of a multi -phased project. The subsequent
phases will include development of the electronic interfaces with the City's public safety software
and financial software systems. It is expected to take approximately 12 months to fully implement
this software and develop all of the necessary interfaces. Future contracts with MSI Consulting
Group, LLC will be submitted for approval for each future phase.
The agreements included in this packet will ensure that Fayetteville District Court remains current
with the requirements established by the Administration of Justice Office of the Arkansas Supreme
Court and changes enacted by the Arkansas Legislature every biennial legislative session.
These agreements provide for comprehensive training and data conversion services.
Budget Impact
This project is predicted to cost approximately $245,000 to fully implement. This cost is detailed as
follows:
Conversion Cost $150,000
Software Lease — Initial Set-up 10,800
Monthly Lease Fee — 6 months 6,300
Server, Sequel Software, PC's, Monitors, and
Printers 35,000
Contract Project Management, Sales Tax for the
Software, Hardware, etc. 35,000
Contingency 7,900
Total $245,000
Existing Budget 100,000
Funding Needed $145,000
Server hardware and database software are requirements to run the new Virtual Justice® software.
PC's, monitors, and printers are needed to upgrade the technology equipment used by the District
Court to be more consistent with equipment used elsewhere in the City. Contract project
management will provide dedicated project oversight for this critical technology improvement so the
City's Information Technology staff can remain focused on technology improvements with citywide
applications.
RESOLUTION NO.
A RESOLUTION APPROVING TWO PROPOSALS IN THE
AMOUNT OF $245,000.00 FROM MSI CONSULTING GROUP,
LLC TO LEASE A COMPREHENSIVE CASE MANAGEMENT
SYSTEM AND TO PROVIDE DATA CONVERSION SERVICES
FOR THE FAYETTEVILLE DISTRICT COURT; AND APPROVING
A BUDGET ADJUSTMENT IN THE AMOUNT OF $145,000.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves two proposals in the amount of $245,000.00 from MSI
Consulting Group, LLC to lease a comprehensive case management system and
to provide data conversion services for the Fayetteville District Court.
Section 1. That the City Council of the City of Fayetteville, A=
hereby approves a Budget Adjustment in the amount of $145,000.00
PASSED and APPROVED this 2nd day of May,
PPROVED
T ii City Clerk
MSI Consulting Group, LLC
2120 S. Waldron, Suite C-312 • Fort Smith, Arkansas 72903 • (479) 452-0560 • Fax: (479) 452-0638 • www.msicg.com
April 12, 2006
Ms. Dena Stockalper
Fayetteville District Court
100 B. West Rock Street
Fayetteville, AR 72701
•
Dear Dena,
•
Please accept this proposal for data conversion from your existing court software file structure to the database
format used by our comprehensive case management system - Virtual Justice®.
Our conversion prices are calculated based on the estimated amount of time and resources that will be needed
to complete this process. The process of converting the data files from your existing software product over to
VJ can be complicated and very time consuming. We have preliminarily evaluated your current data structure
to assist us in determining this proposal amount.
This price is also based on the successful delivery, by the City of Fayetteville IT Department, of your current
files - extracted from the PICK array format into an ASCII delimited flat text file format without array fields,
along with the file layouts identifying the content of the extracted flat text files.
Please be advised, MSI can only convert electronic data transactions that were entered into your existing court
system. MSI cannot process manual transactions (Ex: Manual Money Disbursements & Manual Adjustments)
that were not entered into your court system. Furthermore, MSI will not be responsible for any data that is
corrupt due to viruses, hardware malfunctions, or other physical acts that has damaged your existing data.
PROPOSAL: FAYETTEVILLE DISTRICT COURT
•
Data Conversion From Existing Court System: $1501,000.00 (One Time Fee + Tax)
Please contact us at (479) 452-0560, or e-mail at brvan.smithna msicq.com if you have any questions.
Sincerely
Bryan D. Smith
Vice President
•
•
00.
MSI Consulting Group, LLC
2120 S. Waldron, Suite C-312 • Fort Smith, Arkansas 72903 • (479) 452-0560 • Fax: (479) 452-0638 • www.msicg.com
April 12, 2006
Ms. Dena Stockalper
Fayetteville District Court
100 B. West Rock Street
Fayetteville, AR 72701
Dear Dena,
Please accept this proposal for our comprehensive case management system - Virtual Justice®.
We look forward to the opportunity to work with the Fayetteville District Court, and all other support agencies,
in providing a integrated software solution. We are providing you with a proposal for only the VJ application
software and a separate proposal for only the data conversion.
Because you are replacing another computerized court software product, data file conversion is always an
issue. The process of converting the data files from your existing software product over to VJ can be
complicated and must be evaluated to determine the amount of time needed to complete, the data conversion
process. The price for data conversion will be quoted separately.
We are very excited about our new pricing structure, giving our customers the option of purchasing or leasing
the software. It is our experience that it's easier for most courts to handle a moderate initial fee, with an
affordable monthly lease payment, rather than allocate a large amount to purchase the software. Also our
lease option fully complies with state laws concerning lease, agreements with city and county governments.
Also, with the passage of Act 1809 of 2001, money has been earmarked specifically for local court automation,
thus allowing your new court software to be paid for by these increased special fees.
This proposal details the prices of both the purchase and lease options. The prices include the software
(purchased or leased) installation, system setup, configuration, training, on-screen help documentation, and
on-screen video training tutorials, but does not include sales tax.
In addition, a phone line and modem, or some alternative remote access method, will be required to allow for
remote software support from the MSI offices as needed. Many of our current customers use a pre-existing
phone line, a fax line, or a DSL connection for this purpose.
In my conversations with Scott Huddleston, he is looking at server configurations that meet our
recommendations. Also, we strongly recommend the use of Windows Terminal Services Remote Desktop
usage for this system. This will allow you to keep most of your original PC workstations and use the resources
of the new Windows Server 2003. This will allow you to potentially save thousands of dollars on replacing all
of your existing PC workstations that may or may not be up to standards for this type of system.
Ms. Dena Stockalper
Fayetteville District Court
City of Fayetteville
April 12, 2006
Page - 2
Listed below is a proposal for a 15 - User System including the Civil Module, which is your most probable
configuration. Please find attached a spreadsheet showing all prices for 15 — 20 User Systems that you
requested.
PROPOSAL: FAYETTEVILLE DISTRICT COURT
15 - USER SYSTEM WITH BOTH CRIMINAL & CIVIL MODULES
PURCHASE OPTION - Both Criminal & Civil Modules
Virtual Justice® System Setup, Configuration & Installation: $ 95,000.00
Training (40 Hours @ $75.00 / Hour): $ 3,000.00
Total: $ 98,000.00 (One Time Fee + Tax)
Plus
Monthly Software Technical Support Payment (Optional): $ 277.08 (Monthly Fee)
OR
LEASE OPTION - Both Criminal & Civil Modules
Virtual Justice® System Setup, Configuration & Installation: $ 7,800.00
Training (40 Hours @ $75.00 / Hour): $ 3,000.00
Total: $10,800.00 (One Time Fee + Tax)
Plus
Monthly Software Lease Payment: $ 1,050.00 (Monthly Fee + Tax)
ILease Agreement Is Perpetual For As Lona As You Use The Software. But Can Be Terminated By Giving 60 Days Prlor Written Notice'
We hope you join the VJ team very soon! Add Fayetteville District Court to our large family of satisfied court
customers and start receiving the outstanding benefits of the #1 Choice in court technology software in
Arkansas - Virtual Justice®!!
Please contact us at (479) 452-0560, or e-mail at bryan.smithf&msico.com if you have any questions.
Sincerely,
Bryan D. Smith
Vice President
Enclosures
onsulting Group, LLC
Sults C-312 • Fon Smith. Maya )m3 • (ala) 452-0560 • Fax: (470) 452463! • wwwaTNcp.cwn
ce ® With More On The Way!!!!
Alexander City Court
Abort City Court
Ahhelmer City Court
District Court of Little River County (Ashdown)
Atkins City Court
Woodruff County District Court (August.)
Ball Knob City Court
Burling City Court
Bauxite City Court
Visite County District Court (Beebe)
Bethel Heights City Court
Cabot District Court ,.
District Court of Camden & Ouachita County
Centerton City Court APRIL 2006
District Court M Franklin County (Charleston)
Chem Valley City Court
Dktrkt Court of Johnson County (Clarksville)
Van Buren County District Court (Clinton)
Coal 1110 City Court
Clay County District Court — Corning Division
Ashley County Dktrkt Court (Craven)
District Court of Sevier County (DoQueen)
South Arkansas County District Court (DeWitt)
Dumas District Court
Union County District Court (El Dorado)
Elkins District Court
Elm Springs City Court
Eudora District Court
District Court of Durekn Springs -
Dnllas County District Court (Fordyce)
Dallas County District Court (County)
SI. Francis County District Court (Forrest City)
Glenwood City Court
District Court of Lincoln County - Gould Division
Grady City Court
Graven City Court
Greenland City Court
Ashley County District Court (Hamburg)
Hampton District Court (Hampton)
Hampton District Court (County)
Boone County Dkhict Court (Harrison)
Haskell City Court
Ilemn District Court
District Court of Cleburne County (tither Springs)
Melena /Wet Helens District Court
District Court of Hempstead County (Hope)
Newton County District Court (Jasper)
Lake Village District Court
Lamar District Court
Lafayette County District Court (Lewisville)
Lincoln City Court
Little Flock City Court
London City Court
Lenoke District Court
Lowell City Court
Mognoln District Court
Lee County District Court — City Div (Marianna)
Lee County District Court— County Div (Marianna)
0ledon District Court
District Court of Searcy County (Marshall)
Mayflower City Court
Woodruff County District Court (McCrory)
McGehee District Court
Dklrict Court of Drew County (Monticello)
Pike County District Court (Morfrevboro)
District Court of Howard County (Nashville)
Newport District Court
North Little Rock District Court 1' Division
North Little Rock District Count 2ie Dhislon
District Court of Franklin County (Ozark)
Palestine City Court
Pads District Court
Parkin City Court
Pea Ridge City Court
CI.y County District Court— Piggott Division
Jefferson County Sherif DepL (Pine Bluff)
Randolph County Dl9rlct Court (Pocahontas)
Pooh Municipal Court (Pinola, OKI
Pottsville City Court
Pulaski County District Court (Little Rock)
Pohle GroveDistrict Court
District Court of Nevada County(Prescott)
Quitman City Court
Russellville District Coon
Shannon Rills City Court
Shedden District Court
District Court of Star City (Star City)
District Court of Star City (County)
Stephens City Court
Stuttgart Distdn Court
Sulphur Springs City Court
District Court of Miller County (Texarkana)
Vilonia City Court
Waldo City Court
Word District Court
West Fork District Court
Woodburn Munkipal Court (55'oodbarn.OR)
Cross County District Court (Winne)
95 District, City or Municipal Courts In Arkansas
1 Local Court In Oklahoma
1 Local Court In Oregon
We have installed, or are scheduled to install Virtual Justice In all of the above listed courts. with more on the way. This Included training for all court and support agency personnel, as
well as, system setup and configuration.
We bope yon Join the VJ team very soon. Add your court to our large family of satisfied court customers and start recoiling the outstanding benefits of the p l Choice In court technology
software - Virtual Justices!!
I. For More Information Please Contact Us Al - (4791 452-0560 or bn.ansmithfirmsice.com
•
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
4/12/2006
Adjustment Number
mir
Project or Item Added/Increased:
$145,000 is requested in the Fixed Assets account of the
District Court Software Improvements capital project.
Project or Item Deleted/Reduced:
None. $140,000 is proposed from the Use of Fund
Balance account in the Sales Tax Capital Improvements
Fund.
Justification of this Increase:
Funding is needed to fully implement Virtual Justice, a
comprehensive case management system, for the
Fayetteville District Court.
Justification of this Decrease:
Sufficient funding remains to comply with City policies.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number
Fixed assets 4470 9470 5801 00
Account Name
Amount
Project Number
145,000 05003 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of fund balance 4470
0947 4999 99
145,000
Project Number
Approval Signatures
Requested By Date
Budget Manager Date
Department Director Date
Finance & Interval Services Director Date
Mayor
Date
•
Budget Office Use Only
Type: A B
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
C D E
Initial
Initial
Date
Date
Initial Date
Clarice Pearman - MSI Consulting Group
From: Clarice Pearman
To: Davis, Steve
Date: 5.3.06 12:03PM
Subject: MSI Consulting Group
Page 1
Steve,
The Council passed this item 5.2.06. It needs an original blue budget adjustment with signatures. Please
let me know when I may expect to receive this item.
Thanks.
Clarice
[Clarice Pearman - Res 79-06 Page 1
From: ' Clarice Pearman
To: Davis, Steve
Date: 5.10.06 11:05AM
Subject: Res. 79-06
Steve,
Attached is a copy of the resolution passed by City Council, May 2, 2006 regarding MSI Consulting Group.
I have also attached a copy of the budget adjustment and will forward to Budget & Research the original
via interoffice mail.
Thanks.
Clarice
CC: Audit; Fell, Barbara
Clarice Pearman - MSI Consulting Group 13-11
From: Clarice Pearman
To: Williams, Kit
Date: 5.16.06 2:23PM
Subject: MSI Consulting Group
Kit,
Steve asked that get you to review the agreement with the above company. This agreement attaches to
Res. 79-06 which is also attached. Please review and let me know if it is okay for mayor's signature.
Thanks.
Clarice
Clarice Pearman - Res. 79-06 Page fj
From: Clarice Pearman
To: Davis, Steve
Date: 5.24.06 12:10PM
Subject: Res. 79-06
Steve,
I took the MSI Consulting Group agreement to Kit and left with Judy. Kit brought the agreement back
saying that the decision was not his to make and that the decision was Rudy's. I have the agreement
here. Please let me know what you want to do with this.
Clarice Pearman - Res 79-06
From:
To:
Date:
Subject:
Clarice Pearman
Davis, Steve
5.25.06 4:59PM
Res. 79-06
Steve,
Attached is the complete Res. 79-06 with MSI agreement. I have already passed on the budget
adjustment to Barbara.
Thanks.
Clarice
CC:
Audit; Fell, Barbara
dr
Page 1