HomeMy WebLinkAbout72-06 RESOLUTION•
RESOLUTION NO. 72-06
A RESOLUTION APPROVING THE PURCHASE OF TWO (2)
ARTICULATED LOADERS WITH ATTACHMENTS FROM
WILLIAMS TRACTOR CO. IN THE AMOUNT OF $216,432.00
FOR USE BY THE TRANSPORTATION AND WATER &
SEWER DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of two (2) articulated loaders with attachments from Williams Tractor Co. in the
amount of $216,432.00 for use by the Transportation and Water & Sewer Divisions. ,lllll„
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PASSED and APPROVED this 18th day of April, 2006.
APPROVED
By:
DA OOD , ayor
ATTEST:
S • ok G F••p•er?
: FAYETTEVILLE •
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BY: Cavt.L dJ Maio
SO RA SMITH, City Clerk
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
18 -Apr -06
City Council Meeting Date
Fleet Operations
Division
Action Required:
Gf%rl/rern.s
Trader do.
Operations
Department
A resolution awarding Bid #06-31 to Williams Tractor Co. of Fayetteville in the amount of $216,432.00 for the
purchase of two articulated loaders with attachments for use by Transportation and Water & Sewer Divisions.
$
102,683.00
113,749.00
Cost of this request
9700.1920.5802.00
9700.1920.5802.00
Account Number
02076
06013
Project Number
Budgeted Item
X
164,000.00
135,000.00
Category/Project Budget
Funds Used to Date
164,000.00
135,000.00
Remaining Balance
Budget Adjustment Attached
Replacement Backhoes/Loaders
Expansion Backhoes/Loaders
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
Department Director
3'`0.06
Date
City Attorney
gal
Mayor
CC
ate
1-3—
Airk6
Date.
Previous Ordinance or Resolution # n/a
Original Contract Date:
Original Contract Number:
n/a
n/a
Comments:
aye Sl le
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent j•LACO
Date: March 29, 2006
Subject: Purchase of Two Articulated Loaders
RECOMMENDATION: That City Council approve the purchase of two articulated wheel loaders
for use by Transportation and Water & Sewer Divisions.
BACKGROUND: Bid #06-31 was opened on March 14, 2006 for two Four Wheel Dnve
Articulated Wheel Loaders. Five bid responses were received. A detailed tabulation sheet is
attached.
The lowest bid from Williams Tractor Company of Fayetteville meets all specifications for items
1-3 and exceeds specifications for items 4-5.
I recommend acceptance of the bid from Williams Tractor in the amount of $216,432.00.
One loader is a replacement for #639, a 1997 model loader assigned to the Transportation
Division. This loader had exceeded its eight year life expectancy and is no longer dependable
for daily use. Funds are available for this purchase in 9700.1920.5802.00, Project 02076 —
Replacement Backhoes/Loaders.
The second loader is an expansion unit with multi use attachments approved in the 2006 budget
for Water & Sewer Division This loader will be equipped with quick attach material bucket for
handling dirt and gravel in the material yard and job sites, a forklift attachment to unload and
load pipe and supplies in the material yard and job sites, and a hydraulic broom attachment to
clean up sites following repairs. Funds are available for this purchase in 9700.1920.5802.00,
Project 06013 — Expansion Backhoes/Loaders.
Purchase of this equipment was approved by the Equipment Committee on March 28, 2006.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF TWO (2)
ARTICULATED LOADERS WITH ATTACHMENTS FROM
WILLIAMS TRACTOR CO. IN THE AMOUNT OF $216,432.00
FOR USE BY THE TRANSPORTATION AND WATER & SEWER
DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of two (2) articulated loaders with attachments
from Williams Tractor Co. in the amount of $216,432.00 for use ;b the
Transportation and Water & Sewer Divisions.
PASSED and APPROVED this 18th day of Apt
APPRO
DAN,COODY, Mayor
A
SMITH, City Clerk
HOIN Ho21f1d 30In'd
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*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
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ARKANSAS
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman Don Marr
Bobby Ferrell Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: March 20, 2006
SUBJECT: Award of Equipment Bid
Bid #06-31 was opened on March 14, 2006 for two Four Wheel Articulated Wheel Loaders for use by
Transportation Division and Water and Sewer Division. Five bid responses were received. A detailed
tabulation sheet is attached.
The lowest bid from Williams Tractor Company of Fayetteville meets all specifications for items 1-3
and exceeds specifications for items 4-5.
•
I recommend acceptance of the bid from Williams Tractor in the amount of $216,432.00.
One loader is a replacement for unit #639, a 1997 model loader assigned to the Transportation
Division. This loader has exceeded its eight year life expectancy and is no longer dependable for
daily use.
Funds are available for this purchase in Fleet Replacement Special Project 02076 —
Backhoes/Loaders.
The second loader is an expansion unit with multi use attachments approved in the 2006 budget for
Water & Sewer Division. This loader will be equipped with quick attach material bucket for handling
dirt and gravel in the material yard and job sites, a forklift attachment to unload and load pipe and
supplies in the material yard and job sites, and a hydraulic broom attachment to clean up sites
following repairs.
Capital funds are available for this purchase in Fleet Expansion Special Project 06013 —
Backhoes/Loaders.
Cc:
Gary Dumas
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
'O (O CO J . O) N A CO N -+
Item
Requester
BARBARA OLSEN
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'Vendor#
11133
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
TO BE UNIT #680, FA #700680
BROOM FOR W&S LOADER
WITH A NEW HOL. QCIOBRH ANGLE
TO BE UNIT 679, FA #700679 AND
WITH BUCKET AND FORKLIFT
NEW HOLLAND W130 LOADER
TO BE UNIT 678, FA #700678
WITH 4-04-1 MATERIAL BUCKET
NEW HOLLAND W130 LOADER
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$102,750.00
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Vendor Name:
WILLIAMS TRACTOR
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9700.1920.5802.00
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9700.1920.5802.00
'Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
06013.1
06013.1
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IProject/Subproject #
Extension:
485
Diviso ad Approval
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P.O Number
Requisition No. Date:
3/29/2006
Inventory #
Quotes Attached
Yes: No:
1Expected Delivery Date:
FixedrAsset #
Clarice Pearman - Res 72-06 — Page 1
From: Clarice Pearman
To: Bragg, David
Date: 4.21.06 3:15PM
Subject: Res 72-06
David,
Attached is a copy of the resolution passed by City Council, April 18, 2006. I will forward via interoffice mail
the original purchase requisition.
Have a good weekend.
Thanks.
Clarice
CC: Audit