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Home My WebLink About71-06 RESOLUTION--•••••••• Me • I RESOLUTION NO. 71-06 • • • A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO DESTROY CERTAIN RECORDS PURSUANT TO ARKANSAS CODE ANNOTATED § 14-2-204, MUNICIPAL POLICE RECORDS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to destroy certain records pursuant to Arkansas Code Annotated § 14-2-204, Municipal Police Records. A list of the records to be destroyed mgji 4 Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 18th day of April, 2006. APPROVE ! : ATTEST: By: A ` C 1 I DY, ' ayor By: / y3TR�S ,$T Y O: '(r;e$F•,_A.. AS =Va- FgEffEVILLE: ill ��, ' 90e• KANSP.• J� OSA, Ata..died ... SONDRA SMITH, City Clerk aitt Exhibit "A" Fayetteville Police Department List of Documents to be Destroyed Name of Report Accident Reports Fine and Bond Records Receipts for copies Parking Citations Traffic Citations Criminal Citations Complaint/incident forms Radio logs Payroll Officer Daily Activity Report Uniform Crime Reporting workpapers Fingerprint cards Blood Alcohol Content results Bank Statements Police Account Arkansas Crime Information Center Entry Forms Warrants/Citations served Warrants Voided Vehicle Tow History Microfilm cartridges Arrest and Tickets Forgery cases inactive Jail Arrest Jacket includes Booking and Release information and Final Disposition Jail Census books Jail Sheets Jail Shower logs Jail Medical logs Dates 1976 1979 1979 1979 1979 1979 1968 1980 1967 1988 1965 1974 1979 1975 1979 1980 1985 1989 Pnor to 1 1997 1984 1981 1974 1981 1981 Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through 975 2001 Through 2002 2002 2002 2002 2002 2002 1999 1997 2000 2002 1999 1994 1999 1983 1987 1991 1987 2002 Through Through Through Through Through 1995 1995 1995 1995 1995 City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 4/18/2006 Frank Johnson, Chief of Police iPolice Submitted By City Council Meeting Date Division Action Required: X54 O 7/-66 &ords Athuo*v4 Police -e. Rcpt Support Services Department Adopt a resolution allowing the Police Department to destroy documents included on the attached list. Arkansas State Law 14-2-204 Municipal Police Records provides the authority for this request. $600.00 Cost of this request 1010-2900-5315.00 Account Number Project Number Budgeted Item 519,358.00 Category/Project Budget 360,732.00 Funds Used to Date 158,626.00 Remaining Balance Budget Adjustment Attached Charges and Services Program Category / Project Name Support Services Program / Project Category Name General Fund Name Department Dir for Date 'pp u City Attorney aRibs )11.110. • Finan and In emal Service Director Mayor bc Da e DAte Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: omments: Tttevtie ARKANSAS The City of Fayetteville, Arkansas City Council Meeting Date: 4118106 City Council Agenda Memo To: Mayor Dan Coody and Members of the City Council From: Frank Johnson, Chief of Police Date: March 23, 2006 Subject: Destruction of old Police Documents Recommendation: Adopt a resolution allowing the Police Department to destroy Police documents as listed by utilizing a shredding company. Background: The Fayetteville Police Department has kept documents since the 1970's. These documents are stored in an off site warehouse or at the old City Jail site. While determining an appropriate Records Retention Schedule these documents were determined to be of an age to be destroyed. These documents do not include investigative case files. Discussion: These documents are taking up space and are no longer needed for prosecution of cases Upon reviewing Arkansas law 14-2-204 Municipal Police Department Records the attached listed documents falls within these guidelines for destruction. • Budget Impact: The Police Department will utilize a shredding service. The estimated cost is based on $ 15 per pound or approximately $600.00, which will be covered under Services and Charges category in Support Services budget. 113 WEST MOUNTA[N 72701 479-575-8330 479-575-8257 (Fax) RESOLUTION NO. A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE DEPARTMENT TO DESTROY CERTAIN RECORDS PURSUANT TO ARKANSAS CODE ANNOTATED § 14-2-204, MUNICIPAL POLICE RECORDS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Fayetteville Police Department to destroy certain records pursuant to Arkansas Code Annotated § 14-2-204, Municipal Police Records A list of the records to be destroyed marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this 18th day of April, 2006. ATTEST- • Fayetteville Police Department List of Documents to be Destroyed Name of Report Accident Reports Fine and Bond Records Receipts for copies Parking Citations Traffic Citations Criminal Citations Complaint/incident forms Radio logs Payroll Officer Daily Activity Report Uniform Crime Reporting workpapers Fingerprint cards Blood Alcohol Content results Bank Statements Police Account Arkansas Crime Information Center Entry Forms Warrants/Citations served Warrants Voided Vehicle Tow History Microfilm cartridges Arrest and Tickets Forgery cases inactive Jail Arrest Jacket includes Booking and Release information and Final Disposition Jail Census books Jail Sheets Jail Shower logs Jail Medical logs 1976 1979 1979 1979 1979 1979 1968 1980 1967 1988 1965 1974 1979 1975 1979 1980 1985 1989 Prior to 1 1997 1984 Dates Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through Through 975 Through 2001 2002 2002 2002 2002 2002 2002 1999 1997 2000 2002 1999 1994 1999 1983 1987 1991 1987 2002 Through 1981 Through 1974 Through 1981 Through 1981 Through 1995 1995 1995 1995 1995 Clarice Pearman - Res. 71-06 Page 1 From: Clarice Pearman To: Johnson, Frank Date: 5.12.06 12:31 PM Subject: Res. 71-06 Chief Johnson, The Council passed a resolution April 18, 2006 regarding destruction of records for the police department. Please send me a list of records for destruction marked Exhibit A to attached to the resolution to finishing processing this item. Thanks. Clarice Clarice Pearman - Res. 71-06 '—' Page 11 From: Clarice Pearman To: Johnson, Frank Date: 5.15.06 11:17AM Subject: Res. 71-06 Chief, Attached is a copy of the resolution passed by the City Council, April 18, 2006 regarding destruction of records.