HomeMy WebLinkAbout52-06 RESOLUTIONRESOLUTION NO. 52-06
A RESOLUTION AWARDING BIDS #06-21 - #06-27 FOR AND
APPROVING THE PURCHASE OF BULK CONSTRUCTION
MATERIALS AND SERVICES UTILIZED BY VARIOUS
DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE
ESTIMATED AMOUNT OF $2,307,054.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bids #06-21 - #06-27 for and approves the purchase of bulk
construction materials and services utilized by various divisions of the City of
Fayetteville in the estimated amount of $2,307,054.00.
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PASSED and APPROVED this 215t day of March, 2006.
ATTEST:
By:
SON
RA SMITH, City Clerk
Terry Gulley
Submitted By
•
City of Fayetteville
Staff Review Form
City Council Agenda Items
March 21, 2006
City Council Meeting Date
Transportation
Division
Action Required:
.1
A-3
3/av /Dv
52.10,
Buyansnuefiet
tnet&pg
Operations
Department
Staff requests a resolution approving the 2006 formal bids for bulk construction materials and services
(Bid #06-21 - Bid #06-27) to be used for multiple Capital Projects and Transportation Division Programs for
an estimated total purchase amount of $2,307,054.00.
701,313.00
1,075,741 00
530,000.00
Cost of this request
4470.9470.5814.05
4470.9470.5417.00
4470.9470.5814.00
Account Number
02016 / 1
02052 / 1
02053 / 1
Project Number
Budgeted Item
X
1,575,300.00
1,450,000.00
660,000.00
Category/Project Budget
75,859.90
206,809.42
38,502.32
Funds Used to Date
1,499,440.10
1,243,190.58
621,497.68
Remaining Balance
Budget Adjustment Attached
Trail Development
In -House Pavement Improvements
Sidewalk Improvements
Program Category / Project Name
Transportation Improvements
Transportation Improvements
Transportation Improvements
Program / Project Category Name
Capital Improvement Const
Capital Improvement Const
Capital Improvement Const
Fund Name
an-
Depa ment Di ector
.3 '2 'oL
Date
c>9 3“.
City Att
ney
Mayor
rardeffC
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
•
WIT ARKANSAS
City Council Agenda Item
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations et
—0/11
From: Terry Gulley, Transportation Manager
Date: March 3, 2006
Subject: Request for a resolution approving the 2006 formal bids for bulk construction materials
and services used for multiple Capital Projects and Transportation Division Programs.
Recommendation: transportation Division staff recommends a resolution approving Bid #06-21 —
Bid #06-27 for the purchase of various bulk construction materials and services in the amount of
$2,307,054.00.
Background: The purchase of bulk construction materials and services is necessary to maintain the
City's current infrastructure and to implement the Capital Improvement Projects outlined in the 2006
Annual Budget & Work Program.
Discussion: Sealed formal bids for concrete, reflectonzed paint markings, topsoil, curb and gutter,
hillside gravel, thermal striping, asphalt and aggregate materials were publicly read and the results
are attached to this memo Staff recommends awarding the concrete bid to Beaver Lake Concrete, as
a primary supplier, with Central Redi-Mix, LLC. as the secondary supplier, for use on an "as needed"
basis in the event that Beaver Lake Concrete cannot provide the necessary materials in the time
frame required to complete a project. Staff recommends awarding the reflectorized paint markings
bid to Asphalt Striping Service, the topsoil bid to B Brothers Enterprises, Inc., the curb and gutter bid
to Sweetser Construction, Inc., the hillside gravel bid to Big Red Dirt Farm, LLC., the therrnal striping
bid to Time Striping, Inc., and the asphalt and aggregate materials bid to Gilbert Central Corp.
(asphalt) and NWA Quarries, LLC. (aggregate) as primary suppliers, with Hutchens Construction as
the secondary supplier, for use on an "as needed" basis, in the event that Gilbert Central Corp.
cannot supply the necessary materials in the time frame required to complete a project.
Budget Impact: Funds for the acquisition of these materials and services have been budgeted in the
Trail Development, In -House Pavement Improvements, and Sidewalk Improvements Capital Projects.
Sufficient funds are available for the 2006 purchases.
Attached: Bid 06-21 Concrete Specifications and Conditions
Bid 06-22 Reflectorized Paint Marking
Bid 06-23 Topsoil
Bid 06-24 Curb and Gutter
Bid 06-25 Hillside Gravel
Bid 06-26 Thermal Striping .
Bid 06-27 Asphalt and Aggregate
•
•
RESOLUTION NO.
A RESOLUTION AWARDING BIDS #06-21 - #06-27 FOR AND
APPROVING THE PURCHASE OF BULK CONSTRUCTION
MATERIALS AND SERVICES UTILIZED BY VARIOUS
DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE
ESTIMATED AMOUNT OF $2,307,054.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, A1Siigs
hereby awards Bids #06-21 - #06-27 for and approves thvurehase of biNk
construction materials and services utilized by various dwismnsof the City of
Fayetteville in the estimated amount of $2,307,054.00 ig
PASSED and APPROVED this 2141ay of Mar
SOK-DRA SMITH, City Clerk
COODY, Mayor
ma&
Jib
ED •••.I tri 11/41
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!TOTAL BID $240,740.00
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$125.00 $12,500.00
$20.00 $2,000.00
$20.00 $1,000.00
TOTAL BID $275,410.00
1 Per Item
Per Item
$72.00
$75.00
$78.00
$87.50
$3.00
$6.00
i• $0.50
$4.00
$2.00
i $12.00
$66.00
$97.00
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$150.00 $4,500.00
TOTAL BID $81,100.00
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1 TOTAL BID $44,770.00
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$110.00 $3,300.00
TOTAL BID $52,100.00
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5•`
iC-larice Pearman
Res. 52-06
From: Clarice Pearman
To: Gulley, Terry
Date: 3.24.06 5:55PM
Subject: Res. 52-06
Terry,
Attached is a copy of the resolution passed by City Council, March 21, 2006 regarding bulk materials.
Thanks.
Clarice
CC: Bell, Peggy Deaton, Vicki
Page Ti
•
20Q6 -Mar -29
08 : 54 AM
oNA Sur"y 111.685
Western Surety Company
PERFORMANCE BOND
Bond Number: 70074096
KNOW ALL PERSONS BY THESE PRESENTS, That we Asphalt Striping Service, ale
1301 Sunny Hill Dr.,Fayetteville, AR 72703
referred to as the Principal and western Surety Company
as Surety, are held and firmly bound unto City of Fayetteville
of 113W. Mountain Fayetteville, AR 72701 hereinafter
_
mferredtoastheObligeejnthesumof Forty -Four Thousand Seven Hundred Seventy and 00/100
Dollars ($ 44 770.00 ) for the payment of which we bind ourselves, our legal representatives successors
and assigns, jointly and severally, firmly by these presents.
WHEREAS, Principal has entered into a contract with Obligee, dated the_ day of
;for Befienheriird Paint Marking
_ of
, hereinafter
NOW, THEREFORE, if the Principal shall faithfully perform such contract or shall indemnify and save harmless
the Obligee from all cost and damage by reason of Principal's failure so to do, then this obligation shall be null and
void; otherwise it shall remain in full force and effect.
ANY PROCEEDING, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in
the location in which the work or part of the work is located and shall be instituted within two years after Contractor
Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails
to perform its obligations under this Bond, whichever occurs first. If the provisions of this Paragraph are v,oid or
prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit .
shall be applicable.
401
NO RIGHT OF ACTION shall accrue on this Bond to or for the use of any person or corporation other than the
Obligee named herein or the heirs, executors, administrators or successors of the Obligee,
SIGNED, SEALED AND DATED this _? th day of March
Form F4597
•
By
._.2006 .
Asphalt Striping Service LLC
(Princip
Western Surety Company
(Surat
------.%)
By t Seal)
ankei- Attorney -in t
(Seal)
2 / 5
2006 -Mar -29 138:54 AM ir Surety 4985 •
Western Surety Company
PAYMENT BOND
13ond Number 70074096
KNOW ALL PERSONS BY THESE PRESENTS, That we Asphalt iping Service LILO
1301 Sunny Hill or., Fayetteville AR 72703
referred to as the Principal, and Western Surety Company
as Surety, are held and firmly bound unto City of Fayetteville
of ._ 113 W. Mountain Fayetteville AR 72701 . Ihereinafter'
referred to as the Obligee, in the sum of Forty -Four Thousand Seven Hundred Seventy and 00/100
Dollars ($444,770.00 )lfor the payment of which we bind ourselves, our legal representatives, successors
and assigns, jointly and severally, firmly by these presents.
of
hereinafter
WHEREAS, Principal has entered into a contract with Obligee, dated day of _
,for .Reflectorized Paint MaXXing
copy of which contract is by reference made a part hereof
NOW, THEREFORE, if Principal shall, in accordance with applicable Statutes, promptly make payment to all
persons supplying labor and material in the prosecution of the work provided for in said contract and any and all
duly authorized modifications of said contract that may hereafter be made, notice of which modifications to Surety
being waived, then this obligation to be void; otherwise to remain in hill force and effect.
No suit or action shall be commenced hereunder
(a) After the expiration of one (1) year following the date on which Principal ceased work on said contract it
being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling
the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum
period of limitation permitted by such law.
(b) Other than in a state court of,competent jurisdiction in and for the county or other Oital subdivision of
the state in which the project, or any part thereof, is situated, or in the United States District Court for the
district in which the project, or any part thereof, is situated, and not elsewhere.
The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith
hereunder.
SIGNED, SEALED AND DATED this _nth. day of March 2006
Asphalt Striping Servrinicpea6 LLC
(p
BY -211k1/4"(C)
Western Surety Company
(Su
By LS3rnr..Qi
Cheryl Pankey
(Seal)
3/5
1
0
2006 -Mar -29 08:54 AM NA Surety 6053304685
. •
STATE OF
COUNTY OF
••
Wanking ton } as
Arkansas (Attorney -in -Fact)
ACKNOWLEDGMENT OF SURETY
•
4 / 5
On this 2Sth clay ofMarch I _2006 before me, a notary public in
_
and for said County, personally appeared _Cheat Pankey_____
to me personally known and being by me duly sworn, did say, that he is the Attorney -in -Fact of WESTERN SURETY
COMPANY, a corporation of Sioux Falls, South Dakota, created, organized and existing under and by virtue of the laws of the
State of South Dakota, that the said instrument was executed on behalf of the said corporation by authority of its Board of
Directors and that the said ___cheryl Ann Fartkey
acknowledges said instrument to be the free act and deed of said corporation and that he has authority to sign said instrument
without affixing the corporate seal of said corporation.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal at _. __
Fayetteville Arkansas the day and year last above written.
My commission expires
Rum 106-4-2000
LMYROBERT M. DAVIS
NOTARY PUBUC
WASHINGTON COUNTY, ARKANSAS
COMMISSION EXPIRES 04-19-2015
--.a_c...----a-e..r..r,
, _
.. _
•
No ‘ty Puhlic
2006 -Mar -29 08:55 AM CNA Surety 6053304685
•
Western Surety Company
POWER OF ATTORNEY - CERTIFIED COPY
5/5
Bond No. 70074096
Know All Men By These Preeenta, that WESTERN SURETY COMPANY, a corporation duly organized and existing under the
laws of the State of South Dakota, and having its principal office in Sioux Falls, South Dakota (the "Company), does by theee presents
make, constitute and appoint _Cheryl Ann__P_Apkpy
its true and lawful attorney(s).in-fact, with full power and authority hereby conferred, to execute, acknowledge and deliver for and on
its behalf 0S Surety, bonds for:
Principal: Asphalt Striping Service, LLC
Obligee: City of Fayetteville
Amount; $600,000.00
and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the Senior Vice President, sealed
with the corporate seal of the Company and duly attested by its Secretary, hereby- ratifying and confirming all that the seid
attorney(s)4mfact may do within the above stated limitations. Said appointment is made under and by authority of the following
bylaw of Western Surety Company which remains in full force and effect.
'Section 7. ALI bonds, policies, imdertakings, Powers uf Attorney or other obligations of the corporation shall be execute(' in the
corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President or by such
other officers as the Board of I)irectora may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the
Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, yr undertakings in the name of
tho Company. The an-porate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other
obligations of the corporation. The signature of any +such officer and the corporate seal may be printed by facsimile."
All authority hereby conferred shall expire and terminate, without notice, unless used before midnight of _June 28
2006 „birt until such time ',hall be irrevocable and in full form end effect.
In Witness Whereof, Western Surety Company has caused these presents to be signed by ita Senior Vice President, Paul T.
Brunet, enhiMaipiorate scal to he affixed thie _ 2 8th _ day of, 2 006
match
sloonertt%
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.o.. ok..l.l. 4q
•-.:(37 4, i
-,•40,‘ • t$4,e• At" "*.:2
srati46 CAM %TA
COUNTY&
• giHATIA
4.0
On this 28th day ()f March ....,in thc year 2006_, before me, a notary public, personally appeared
Paul T. Bruflat, who being to me duly liwrirn, acknowledged that he signed the above Power of Attorney as tho aformaid officer of
WESTERN SURETY COMPANY and acknowledged eaid instrument to be the voluntary act ,ad deed of sd. corporation.
✓ s
+r D. KRELL L:
,r
NoTARY PUBLIC I
I
t r
a sown' DAKOTA e
✓ e
t
My Commission Expires November 30, 2006
1 the undersigned oflicer of Western Surely COMpally, A stud corporation of the State of South Dakota, do hereby certify that the
attached Power of Attorney ia in full force and affect and is irrevocable, and furthermore, that Section 7 of the bylaws of the Company
aa set forth in the Power of Attorney is now in force. .
W E S
SURE}Y COMPANY
a_2
11.
Paul T. Bruns enior Vice President
otary Public - South Dakota .
In testimony whereof, I have hereunto net my hand and seal of Western Surety Company this
march 2006 __
Fomi F6308.4-2002
28th
tLay
WES SURE Y COMPANY
Paul T. Braila enior Vice President