HomeMy WebLinkAbout43-06 RESOLUTION.r••••
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RESOLUTION NO. 43-06
A RESOLUTION AWARDING BID #06-12, ITEM Z TO LANDERS
CHEVROLET OF BENTON FOR THE PURCHASE OF TWO (2) 1/2 -
TON PICKUP TRUCKS IN THE AMOUNT OF $30,520.00 FOR USE
BY THE WATER 8z SEWER IMPROVEMENT PROJECT; AND
APPROVING A BUDGET ADJUSTMENT TRANSFERRING
FUNDS TO THE FLEET EXPENSE ACCOUNT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #06-12, Item 2, to Landers Chevrolet of Benton for the
purchase of two (2) 1/2 -Ton Pickup Trucks in the amount of $30,520.00 for use by
the Water & Sewer Improvement Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a Budget Adjustment transferring funds to the Fleet Expense
account.
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ACC° Y (3••se,s
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E FA Y ETT EV ILLE:
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BY: bts4La.. 4111:Se2A er
SON RA SMITH, City lerk
PASSED and APPROVED this 21st day of March, 2006.
APPROVED. ATTEST:
By:
DAN C S ODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Sewer Plant Const Expense
Division:
Program:
Date Requested
3/2/2006
Adjustment Number
Project or Item Requested:
$30,520 is requested in the Transfer to Shop account of
the Wastewater System Improvements Project.
$30,520 is requested in the Vehicles & Equipment
account of the Light/Medium Trucks - Expansion capital
project:
Project or Item Deleted:
$30,520 in the Contract Services account of the
Wastewater System Improvements Project.
$30,520 in the Transfer from Wastewater Treatment
Improvements account of the Light/Medium Trucks -
Expansion capital project.
Justification of this Increase:
Funding is needed for the purchase of two pick-up trucks
for the WSIP.
Justification of this Decrease:
Project budget in the Wastewater System Improvements
Project, funds are being moved within categories.
Revenue is being recognized due to a Transfer from WSIP
for the purchase of two vehicles.
Increase Budget (Decrease Revenue)
Account Name Account Number Amount Project Number
Transfer to Shop
4480 9480 7602 70 30,520 02133 0304
Vehicles and equipment 9700 1920 5802 00 30,520 06014 1
Account Name
Contract services
Transfer from WWT Imp
Decrease Budget (Increase Revenue)
Account Number Amount
Project Number
4480 9480 5315 00 30,520 02133
9700 0970 6602 48 30,520 06014
Approval Signatures
3
Requested By
Date
3 -2 -0
Budget Manager
Date
p3.04.
ment ector Date
niviarA
ayor
-C-tst
interaai Services Director
D te
ft�
Date
Budget Office Use Only
Type:
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Date
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
21 -Mar -06
City Council Meeting Date
Fleet Operations
• Division
Action Required:
_
Re5
3/Z -I
Anda -3 t
itedroitil- a r
atfrrint
Operations
Department
A resolution awarding Bid #06-12, Item 2 to Landers Chevrolet of Benton, Arkansas in the amount of $30,520.00 for
the purchase of two 1/2 ton pickup trucks for use by Water & Sewer Improvement Project, and approval of a Budget
Adjustment to move funds to the Fleet Expense account.
$30,520.00
Cost of this request
9700.1920.5802.00
Account Number
06014.1
Project Number
Budgeted Item
.M1
Category/Project Budget
Funds Used to Date
1M.
Remaining Balance
Budget Adjustment Attached
Light/Medium Trucks - Expansion
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Dir; ctor
C le EA)
City Attorney
0 G
Date
3/3 it°G
Date
3 -6-ce
Date
•
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
n/a
n/a
n/a
Comments:
re -
•aye eV1 le
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: March 3, 2006
Subject: Purchase of Expansion Pickup Trucks
RECOMMENDATION: That City Council approve the purchase of two (2) pickup trucks for
Water & Sewer Improvement Project in the amount of $30,520.00, and approval of a budget
adjustment to move funds to the Fleet expense account.
BACKGROUND: Bid #06-12 was opened on February 14, 2006 for three configurations of
pickup trucks. Six bid responses were received. A detailed tabulation sheet is attached.
Landers Chevrolet of Benton submitted the lowest bid of $15,260.00 on 4WD regular cab. This
low bid meets all specifications.
I recommend acceptance of the lowest bid from Landers Chevrolet in the amount of $30,520.00.
These two units are to provide transportation for sewer plant project managers for the duration
of the project. These are not scheduled or budgeted for future replacement.
A budget adjustment of $30,520.00 is attached to transfer funds into the fleet expense account
for vehicle purchase.
The purchase of these two vehicles was approved as to vehicle type and quantity by the
Equipment Committee on February 16, 2006.
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-12. Oct, Istak 44A-{ 06 +Le- u t1.5utU /Stec\ 4 ta. palti t.)4
ca) \r". t c6 of1/41fl PHADC-CegiS
RESOLUTION NO.
A RESOLUTION AWARDING BID #06-12, ITEM 2, TO LANDERS
CHEVROLET OF BENTON FOR THE PURCHASE OF TWO (2)
1/2 -TON PICKUP TRUCKS IN THE AMOUNT OF $30,520.00 FOR
USE BY THE WATER & SEWER IMPROVEMENT PROJECT; AND
APPROVING A BUDGET ADJUSTMENT TRANSFERRING
FUNDS TO THE FLEET EXPENSE ACCOUNT.
•
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #06-12, Item 2, to Landers Chevrolet of Benton for the
purchase of two (2) 1/2 -Ton Pickup Trucks in the amount of $30,520.00 for use by
the Water & Sewer Improvement Project.
Section 2. That the City Council of the City of Fayetteville, Arkr,ansas
hereby approves a Budget Adjustment transferring funds to the FlgriExPens/e4
account.
A
PASSED and APPROVED this 21st day of March,
N.rtoeby, Mayor
By
SO
Clerk
Special Instructions: Subtotal: 30,520.00
Tax: EXEMPT
Approvals: Total: 30,520.00
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
1 Shipping/Handling
0 CD CO -4 CD 01 A CO ID -•
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requester
BARBARA OLSEN
rty:
BENTON
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Requisition No. Date:
City Of Fayetteville 3/3/2006
(Not a Purchase Order) P.0 Number Expected Delivery Date:
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1#2090, FIXED ASSET #702090
1#2089, FIXED ASSET #702089
'REGULAR CAB 4WD, TO BE UNITS:
11/2 TON CHEVY SILVEFtADO,
IPER BID #6-12, ITEM 2
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Vendor Name:
LANDER'S CHEVROLET
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9700.1920.5802.00
9700.1920.5802.00
!Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
Ship to code:
050
06014.1
!Project/Subproject #
Extension:
485
Divison Head Approval
Taxable
Yes: XX No:
Mail
Yes: No: XX
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Quotes Attached
Yes: No:
Fixecl ii—rsset #
Clarice Pearman - Res. 43-06 Pagel
From: Clarice Pearman
To: Bragg, David
Date: 324.06 5:50PM
Subject: Res. 43-06
David,
Attached is the above resolution passed City Council, March 21, 2006 regarding Bid 06-12. I am
forwarding to Budget & Research the original budget adjustment. A copy is also attached for your
records. I am also forwarding to you via interoffice mail the original of the purchase requisition because it
does not have your signature for forwarding to the auditor.
Thanks.
Clarice
CC: 1 Bell, Peggy; Deaton, Vicki; Fell, Barbara
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