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Home My WebLink About41-06 RESOLUTIONRESOLUTION NO. 41-06 A RESOLUTION AWARDING BIDS #06-10 & #06-18 TO LANDERS/MCCLARTY OF BENTONVILLE FOR THE PURCHASE OF TWO (2) F550 DUMP TRUCKS AND ONE (1) E250 PANEL VAN IN THE AMOUNT OF $103,919.44 FOR USE BY THE TRANSPORTATION DIVISION AND THE WATER & SEWER DIVISION RESPECTIVELY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bids #06-10 & #06-18 to Landers/McClarty of Bentonville for the purchase of two (2) F550 dump trucks and one (1) E250 panel van in the amount of $103,919.44 for use by the Transportation Division and Divisions respectively. the Water & Sewer ................... .AC:•Uc Y 0:e PASSED and APPROVED this 215t day of March, 2006. APPROVE ATTEST: A COODY, Mayor By: Otn..41m— SONDRA SMITH, City Clerk crk% • ,3 • FAYETTEVILLE: E etY/A • • • • . • 0 ••• vG TON 11(11111111 .. . David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 21 -Mar -06 City Council Meeting Date Fleet Operations Division Action Required: Q 6 511-4 %dattiefrety or All /e. Operations Department A resolution awarding Bid #06-10 and Bid #06-18 to Landers/McClarty of Bpntonville, Arkansas in the amount of $103,919.44 for the purchase of two F550 Dump trucks for use by Transportation Division and one E250 Panel van for use by Water & Sewer Division. $103,919.00 Cost of this request 9700.1920.5802.00 Account Number 02078.1 Project Number Budgeted Item X 556,000.00 Category/Project Budget 330,099.00 Funds Used to Date 225,901.00 Remaining Balance Budget Adjustment Attached Light/Medium Trucks Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Department irector Previous Ordinance or Resolution # n/a la 04 Original Contract Date: Date D5 ityizzd____ earAc City Attorney reed itat cc Mayor Date 3- 3. of_ 9/b,Zre_ Date Original Contract Number: n/a n/a Received in i Clerk Office 1 Received in Mayor s Offi er 1„ Comments: 4 • aye evi ARKANSAS le Interdepartmental Correspondence FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: March 3, 2006 Subject: Landers a McLarty Ford Vehicle Purchases RECOMMENDATION: That City Council approve the purchase of two Ford F-550 dump trucks and one Ford E-250 work van in the amount of $103,919.44 BACKGROUND: Bid #06-10 was opened on February 14, 2006 for two crew cab four wheel drive dump trucks. Three bid responses were received. A detailed tabulation sheet is attached. The lowest bid of $43,828.36 per unit from Landers-McLarty Ford of Bentonville meets all specifications. I recommend acceptance of the lowest bid from Landers-McLarty Ford in the amount of $87,656 72 These vehicles are to replace unit numbers 732 and 733 in the Transportation Division. These dedicated salt spreaders have reached their expected life and are no longer dependable nor economically feasible to repair. The replacement dump trucks will serve multiple functions, applying bnne solution in winter and support maintenance crews the remainder of the year. • Bid #06-18 was opened on February 15, 2006 for one cargo work van. Four bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Landers Ford and second lowest bid from Landers Chevrolet did not meet specifications. Rear air conditioner was not included as specified. The third lowest bid of $16,262.72 from Landers-McLarty Ford meets all specifications. I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $16,262.72. This vehicle is to replace unit number 248 in the Water and Sewer Division. This unit has reached its expected life and is no longer dependable for daily service. Funds for replacement were budgeted in the 2006 Fleet Replacement Special Project Account 9700.1920.5802.00 — 02078 Replacement — Light/Medium Trucks. The purchase of these replacements was approved as to vehicle type and quantity by the Equipment Committee on February 16, 2006. • RESOLUTION NO. A RESOLUTION AWARDING BIDS #06-10 & #06-18 TO LANDERS/MCCLARTY OF BENTONVILLE FOR THE PURCHASE OF TWO (2) F550 DUMP TRUCKS AND ONE (1) E250 PANEL VAN IN THE AMOUNT OF $103,919.44 FOR USE BY THE TRANSPORTATION DIVISION AND THE WATER & SEWER DIVISION RESPECTIVELY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bids #06-10 & #06-18 to Landers/McClarty of Bentonville for the purchase of two (2) F550 dump trucks and one (1) E250 panel van in the amount of $103,919.44 for use by the Transportation Division and the Water & SeWer Divisions respectively. PASSED and APPROVED this 215t day of March ATTEST PPROVE By S-011‘1DRA SMITH,C Clerk DAN dl oopy, Mayor 0 0 rti 0. 0 0 0 1•• eCI gC 0 0.0 ••1 3 3 3 3 cra o. 3 5 0 *2' 0 a g Bid 06-10, Crew Cab 4x4 Dump Truck • Special Instructions: Subtotal: 103,919.44 Tax: EXEMPT - Approvals: Total: 103,919.44 Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Jtemj uescnption ICuantitylUnit of lssW Requester Requester's Employee # 'Extension: I BARBARA OLSEN 1940 485 . _ . State: Zip Code Ship to code: Divison Head Approval BENTONVILLE AR 050 I !Vendor # Vendor Name: Mail 14257 LANDER'S MCCLARTY FORD Yes:_ No: _XX_, Address: Fob Point: Taxable Yes: XX No: - Requisition No.. Date: City Of Fayetteville 2/27/2006 (Not a Purchase Order): P.O Number Expected Delivery Date: s D op op3 0 a 3 PER BID #06-10•F550 DUMP TRUCKS 2 EA $43,828.36 $87,656.72 9700.1920.5802.00 02078.1 CREW CAB 4WD, TO BE UNITS EA• $0.00 2104, -FA #702104 EA $0.00 2105, FA #702105 EA $0.00 PER BID #06-18, E250 3/4 TON 1 EA $16,262.72 $16,262.72 9700.1920.5802.00 02078.1 PANEL VAN TO BE UNIT EA $0.00 2106, FA #702106 EA $0.00 EA $0.00 EA $0.00 EA $0.00 r 0 4, 0 0 0 rClarice Pearman - Res. 41-06 42-06 and Res. 44-06 thru 51-06 Page 11 From: Clarice Pearman To: Bragg, David Date: 3.24.06 5:47PM Subject: Res. 41-06, 42-06 and Res. 44-06 thru 51-06 David, Attached are the resolution passed by City Council, March 21, 2006 regarding purchases of vehicles. I am returning to you interoffice mail the original purchase requisitions because they do not have your signature on them for forward to the auditor. Thanks. Clarice CC: Bell, Peggy; Deaton, Vicki