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HomeMy WebLinkAbout35-06 RESOLUTIONRESOLUTION NO. 35-06 A RESOLUTION ACCEPTING AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $115,128.00 FOR THE CONSTRUCTION OF PHASE IA OF THE BOTANICAL GARDENS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities in the City, and sought grant funding assistance for such; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it was necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and, the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts, in cooperation with the Botanical Garden Society of the Ozarks, a Outdoor Recreation matching grant from the Arkansas Department of Parks and Tourism for assistance, in the amount of $115,128.00, to develop recreation facilities for the City, to wit: the construction of Phase 1A of the Botanical Gardens. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment to recognize the grant amount as revenue. PASSED and APPROVED this 7th day of March, 2006. APPROVED. By: DAN COODY Mayor 1 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2006 Department: Operations Division: Parks & Recreation Program: Parks Development Capital Date Requested 2/7/2006 Adjustment Number Project or Item Requested: $115,128 in the Transfer to Botanical Gardens account of the Parks Development Fund. Project or Item Deleted: None. To recognize $115,128 in the State Grants - Capital account of the Parks Development Fund. Justification of this Increase: Grant funds are being passed through the City to the Botanical Gardens. No City funds are being used. Justification of this Decrease: This adjustment is administrative. An Arkansas Outdoor Recreation Matching Grant was received for. the Botanical Gardens at Lake Fayetteville. This adjustment recognizes that revenue. Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Transfer to Botanical Gardens 2250 9255 5736 00 Account Name Decrease Budget (Increase Revenue) Account Number State grants - capital 2250 0925 4302 00 115,128 06016 1 Amount Project Number 115,128 06016 1 Approval Signatures BGdget Manager Date Department Director X.FiQIC� Date 2.-i-/-04, Finance & Inter oal Servi -s Director Date Mayor r Date Budget Office Use Only Type: A B C E Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial - Date Initial Date Connie Edmonston Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts 7 -Mar -06 City Council Meeting Date Parks and Recreation Division Action Required: .09 Operations Res_ 3/7!A ,S' /3,01 -ant (AI Geurdtr Gra"`t Department Resolution to accept grant from the Arkansas Department of Parks and Tourism in the amount of $115,128, and approval a budget adjustment in the same amount for a transfer to the Botanical Garden Society of the Ozarks. $0.00 Cost of this request 2250.9255.5736.00 Account Number Project Number Budgeted Item Category/Project Budget Funds Used to Date Remaining Balance Budget Adjustment Attached x Transfer to Botanical Gardens Program Category / Project Name Parks Development Capital Program / Project Category Name Parks Development Capital Fund Name Depa ent birector City Attorney inarfce and Internal Service Director Mayor 2`13-06 Date 1/ z, Jot Date -Z6 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: City Council Meeting of March 7 CITY COUNCIL AGENDA MEMO To: Mayor Dan Coody and City Council Thru: Gary Dumas, Operations Director Connie Edmonston, Parks and Recreation Director From: David Wright, Recreation Superintendent Date: February 13, 2006 Subject: Acceptance of Outdoor Recreation Grant RECOMMENDATION Parks and Recreation Staff recommends City Council pass a resolution accepting a matching grant from the Arkansas Department of Parks and Tourism Outdoor Recreation Grant Program and approve a budget adjustment in the amount of $115,128. This grant will be used in the development of Phase 1 A of the new Botanical Gardens of the Ozarks at Lake Fayetteville. Phase 1 A will include a studio workshop with offices, meeting space and room for lectures, an arrival plaza, the Great Lawn, themed gardens, green house and public parking. BACKGROUND On October 2, 2005, City Council passed Resolution Number 198-05 authorizing Parks and Recreation, in conjunction with BGSO to apply for a grant from Arkansas Department of Parks and Tourism. The resolution states, "the City of Fayetteville and the State of Arkansas will enter into an agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity." DISCUSSION The BGSO applied for this grant in 2005 through the Parks and Recreation Division. Applicants for this grant must be a municipality or an organization with long term agreement with a municipality, and are providing outdoor recreation opportunites to the public. The BGSO certainly met these qualifications. The grant is a 50/50 matching grant and is paid in reimbursables. After consulting with the Budget Division, we prepared this budget adjustment in the amount of $115,128. The BGSO is responsible for the constuction of the facility and will be responsible for preparing the payment requests and reports to the State. The State will send payments to the City. Once the City has received the money from the state, a check can be processed to reimbuse the BGSO. Although the City of Fayetteville will be distributing the $115,128 to the BGSO, we will not witness any financial burden. The total project cost for Phase IA is $832,200. • City Council Meeting of March 7 BUDGET IMPACT The City of Fayetteville will see a total of $115,128 in expenses for the construction of Phase l A at the BGSO location. However, the State of Arkansas will reimburse the City the total amount of the expense. Attachments: Resolution 198-05 Arkansas Department of Parks and Tourism Grant Award Notification Budget Adjustment July 27 Memo to Mayor and City Council RESOLUTION NO. A RESOLUTION ACCEPTING AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $115,128.00 FOR THE CONSTRUCTION OF PHASE 1A OF THE BOTANICAL GARDENS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. WHEREAS, the City of Fayetteville, Arkansas seeks`to-iin" M$'e facilities in the City, and sought grant funding assistane" foruch; and, reation I WHEREAS, in order to obtain the funds neces aryyrto Zievelopjd/or improve the site for such a recreation area was nec sS ryy e obtain a 5,9//50 Matching Grant fromthe4 lc. : s Depar i� f •f Parks ar d Tourism's ut'door Recreation Grant Proan WHEREAS, the City understands thegrantee. and obligates both parties WatfeJrJ Conserva on Fig the City of ayetteville, Arkansas I enterionto binding agreement which ivies ai tl procedures contained in the Land and aai including, but not limited to the followg: the1rk area fined by the project boundary map, submitted in the applic tion, re gt remain in outdoor recreation use in perpetuity, regardless if the Rvilpertyxds bought or developed with matching grant funds and; all present andfuture overhead utility lines within the project boundary must be routed awa or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and, the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts, in cooperation with the Botanical Garden Society of the Ozarks, a Outdoor Recreation matching grant from the Arkansas Department of Parks and Tourism for assistance, in the amount of $115,128.00, to develop recreation facilities for the City, to wit: the construction of Phase 1A of the Botanical Gardens. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment to recognize the grant amount as revenue. PASSED and APPROVED this 7th day of March, 2006. • RESOLUTION Na 198-05 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $250,000.00 FOR THE CONSTRUCTION OF PHASE 1A OF THE BOTANICAL GARDENS. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/ or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following. the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor in conjunction with the Botanical Garden Society of the Ozarks to make application to the Arkansas Department of Parks and Tourism for assistance, in the amount of $250,000.00, to develop recreation facilities for the City, to wit the construction of Phase 1A of the Botanical Gardens. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 4th day of October, 2005. ATTEST. By: hetet-4J et et - J 4A S NDRA SMITH, City Clerk APPROVE By: DAN COODY, Mayor DEPARTMENT OF PARKS & TOURISM One Capitol Mall Little Rock, AR 72201 Phone: 501-682-7777 FAX: 501-682-1364 History Commission 501-682-6900 (V/TT) Keep Arkansas Beautiful Division 501-682-3507 Personnel Section 501-682-7742 (VITT) Slate Parks Division 501-682-1191 (VITT) Tourism Division 501-682-7777 (V/TT) INTERNET arkansas.com AdmnsasStatePorks.com Mike Huckabee GOVERNOR Richard W. Davies EXECUTIVE DIRECTOR STATE PARKS. RECREATION & TRAVEL COMMISSION Jane Christenson CHAIRMAN Jim Shamburger VICE-CHAIRMAN Steve Arrison 8111 Gomes Jay Bunyard Polly Crews Donny Ford Jim Gaston Debra Hoak Billy Lindsey Monline McNally Mike Mills Ness Sechrest Wade Williams DIVISION DIRECTORS Lorry Carpile ADMINISTRATION Greg Bulls STATE PARKS Joe David Rice TOURISM • Nancy Clark GREAT RIVER ROAD Wendy Richter HISTORY COMMISSION Robed Phelps KEEP ARKANSAS BEAUTIFUL AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION / AMERICANS WITH DISABILITIES ACT EMPLOYER Arkansas® THE NATURAL STATE February 3, 2006 The Honorable Dan Coody 1 Mayor of Fayetteville 113 \Vest Mountain Fayetteville, Arkansas 72701 RE- Project A -10486 -06 -WA 13otanieal Garden of the Ozarks/ Lake Fayetteville Dear Mayor Coody: RECEIVED FEB 06 2006 CITY OF FAYETTEVILLE MAYOR'S OFFICE Congratulations. The tax receipts, from the transfer tax on real estate, which partially funds the Arkansas Outdoor Recreation Grants Program Matching Grants have been deposited for the month. Matching funds for the City of Fayetteville is available in the amount of $115,128.35 for the development of the Botanical Garden of the Ozarks at Lake Fayetteville Park., My telephone number is 501.682.1227. Please call me to schedule your project Management Workshop as soon as possible. You, or a representative from your office, the person who will pay the bills, the person who will be in charge of purchasing materials, and the one who will be supervising the project must attend the workshop. Please have your detailed plans, specifications, amended budget, and site plan showing handicapped accessibility to the facilities, ready for the workshop. Sincerely Ian Hope, Project Officer Outdoor Recreation Grants Program CC: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS To: Mayor Coody and City Council Thru: Gary Dumas, Director of Operations Connie Edmonston, Parks and Recreation Director FROM: David Wright, Recreation Superintendent DATE: July 27, 2005 SUBJECT: Resolution to apply for Arkansas Outdoor Grant Program Background The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Arkansas Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas. LWCF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only incorporated cities and counties may apply. This is a 50/50 reimbursable matching grant with a $250,000 maximum request on matching funds. Last year, Arkansas Parks and Tourism awarded our City with $40,000 for construction of Braden Park. In 2002, the City of Fayetteville was awarded $100,000 for construction of the skate park. This year's grant deadline is August 28, 2005. A resolution from the City of Fayetteville is required to apply for the grant. Current Status On, June 6th, a public meeting was held to gather input from the public of their recreational desires and to prioritize an eligible grant project. An outreach to groups such as ethnic minority populations, the elderly and persons with disabilities was attained through group meetings. It was determined after obtaining public input that a grant for the Botanical Garden Society of the Ozarks should be submitted. Immediately following the meeting, Parks and Recreation Advisory Board endorsed the decision from the public meeting, recommending to City Council that the Parks and Recreation Division work with the Botanical Gardens to complete the grant application. The grant application must include detailed budgets, plans, specifications and bid documents that are ready for immediate bid and construction. Facilities constructed with this grant must be accessible to the handicapped. The plans for the Botanical Gardens are completed and the facilities are completely ADA accessible. The grant also asks the application to specify how the funding meets the needs of the community. Based on the recommendation from the Parks and Recreation Master Plan, our division has tried to provide a wider diversity of recreation programming. The Botanical Garden provides the wishes of program diversity for the Citizens of Fayetteville. - Only municipalities can apply for the grant. However, municipalities can work with other agencies to submit grants. The two organizations must have a Lease/working agreement, something the City of Fayetteville and BGSO has had since 1997. If awarded the grant, BGSO will be completely responsible for the bidding, development and payment of a contractor(s) for Phase 1 A of the site. Phase IA will include a studio workshop with offices, meeting space and rooms for lectures, an arrival plaza, the Great Lawn, themed gardens, green house and public parking. The BGSO will be responsible for submitting the payment receipts and invoices to the State of Arkansas and the City. Once the State pays the city, the money will be receipted as grant revenue and reimbursed to BGSO. - This grant contains twelve (12) obligations covering everything from compliance of the Americans for Disabilities Act to property retained in perpetuity for outdoor recreation use. The land and the project our department would like to apply for grant funds each meet these obligations, provided we are not violating any agreement with our outstanding water and sewer bonds. Lake Fayetteville is owned by the Water and Sewer Fund. If at any time the City should default on bond payments, this property could be lost. All of the Lake Fayetteville property is currently contained within an Arkansas Parks and Tourism Park Boundary. In 1994 the City was awarded grant funding for the pavilion at Veterans Memorial Park. This park boundary establishes the land to remain for outdoor recreation use for perpetuity. Section 6(0(3) of the LWCF Act states "No property acquired or developed with assistance under this section shall, without the approval of the Secretary of the United States Department of the Interior, be converted to other than public outdoor recreation use. The Secretary shall approve such conversion only if he/she finds it to be in accordance with the then existing Statewide Comprehensive Outdoor Recreation Plan (SCORP) and only upon such conditions as he/she deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonable equivalent usefulness and location." If this property must ever be used for anything other than recreational use, it is possible to convert the park boundary. The City is currently going through the process with the property across Highway 265. Recommendation After discussing this scenario with Assistant City Attorney David Whitaker, Parks and Recreation requests City Council approval of a resolution to authorize the City, in conjunction with the Botanical Gardens Society of the Ozarks, to apply for up to $250,000 from the Arkansas Parks and Tounsm Outdoor Recreation Grant Program for the new Botanical Gardens site at Lake Fayetteville. ATTACHMENTS Public Meeting Minutes June 6, 2005 PRAB Meeting Minutes June 6, 2005 Phase I A Conceptual Plan BGSO/City of Fayetteville Agreement Conditions of Arkansas Outdoor Recreation Grani Email from Gordon Wilboum to Stephen Davis — July 13, 2005 r I [Clarice Pearman - Res. 35-06 - Page 11 From: Clarice Pearman To: Edmonston, Connie Date: 3.10.06 5:04PM Subject: Res. 35-06 Connie, Attached is a copy of the resolution passed by City Council, March 7, 2006 regarding the grant for Botanical Gardens Phase 1A. I will forward the original budget adjustment to Budget & Research via interoffice mail. If anything else is needed please let me know. Thanks. Clarice CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara Connie Edmonston Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts n/a City Council Meeting Date Parks and Recreation Division Action Required: Operations Department Approving contract with Arkansas Department of Parks and Tourism to accept a grant for the Botanical Gardens of the Ozarks in the amount of $115,128. n/a Cost of this request n/a Account Number n/a Project Number Budgeted Item x n/a Category/Protect Budget n/a Funds Used to Date n/a Remaining Balance Budget Adjustment Attached City Attorney Finarfc and Internal Service Director Mayor (bi / Date 4i o-oL Date 172-706 Date n/a Program Category / Project Name n/a Program / Prosect Category Name n/a Fund Name Previous Ordinance or Resolution Original Contract Date: Original Contract Number: # 35-06 j Received in Mayor's Office DI ERED Comments: •' aye vue ARKANSAS PARKS & RECREATION 1455 S. Happy Hollow Road Fayetteville, AR 72701 To: Mayor Dan Coody Thru: Gary Dumas, Operations Director S - Connie Edmonston, Parks and Recreation Directora'G From: David Wright, Recreation Superintendent Date: April 6, 2006 Subject: Contract with Arkansas Department of Parks and Tourism RECOMMENDATION Parks and Recreation Staff recommends the Mayor to sign the attached agreement with the Arkansas Department of Parks and Tourism. This contract will agree to the acceptance of a grant in the amount of $115,128 to be used towards construction of the BGSO's facility at Lake Fayetteville. BACKGROUND On October 2, 2005, City Council passed Resolution Number 198-05 authorizing Parks and Recreation, in conjunction with BGSO to apply for a grant from Arkansas Department of Parks and Tourism. The resolution states, "the City of Fayetteville and the State of Arkansas will enter into an agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity." At the March 7, 2006 City Council Meeting, Resolution Number 35-06, authorizing Parks and Recreation, in conjunction with BGSO of accept the grant from Arkansas Department of Parks and Tounsm was passed. A Budget Adjustment in the amount of $115,128. DISCUSSION This contract finalizes the agreement between the City of Fayetteville / BGSO and the Arkansas Department of Parks and Tourism. After this contract is signed by both parties, the State will send the BGSO a Notice to Proceed At that time, the BGSO can begin working on the portions of Phase 1A, intented to be paid by the grant. Phase 1A included a Parking Lot, Great Lawn, Garden Walks, Demonstration gardens and entry walks. BUDGET IMPACT The City of Fayetteville will see a total of $115,128 in expenses for the construction of Phase 1A at the BGSO location However, the State of Arkansas will reimburse the City the total amount of the expense. Attachments: Resolution 198-05 Arkansas Department of Parks and Tourism Grant Award Notification Resolution 35-06 05/15/2006 09:48 5016820081 OUTDOOR GRANTS PAGE 01/02 NTRACT AGREEMENT STATE OF ARKANSAS ARKANSAS DEPARTMENT OF PARKS AND TCL1r5i"S'.L APOICallt City afFayettevi le. se_ :10; 14.. AF71ict S • j �4 0486 UGr Prat Mit Botanical Garden of t egzauks• atLake Fayetteville :p.is'!tl:.t ! l j!!I OgnO . ' : tit *:forst rtelottliOsoo • 13Q, ?C Development of a Botanical Gardt n: at Lake Fayetteiille Park to include: 1. Drive, parking and entry walks 2. Garden walks 3. Garden terrace 4. Demonstration gardens 5. Great lawn ProloatOnto TSI one $`7J0 256A0 agd frpllettee, $1.13,128.(10 ,; traridltaiieiraMfa 81_t$;128A0 AMOMONIMige Offineranilnalei �. Lar's'ri wrhrcuttwltttdWOniri�nd' ihille ar�ll �lYi Mrors �iiaet Wet tET'�°t�Ti aali latre^gase.ramoil f itkVilrturtYl: ctiRaftYkRanori Skil lrttat lrwtE• 05/15/2006 09:48 5016820081 OUTDOOR GRANTS PACE 02/02 STATE OF ARKANSAS • 4r KANSAS DEPARTMENT OF PARKS AND TOURIS OUTDOOR RECREATION GRANTS PROGRAM a STATEMENT OF AGREEMENT No. 2 Project No, A -10486 -06 -WA The State of Arkansas, represented by the Executive Director, Arkansas Department of Parks and Tourism and the Applicant named above (hereinafter referred to as the Applicant) mutually agree to perform this agreement ki accordance with the Land and Water Conservation Fund Act of 1965, 78 Stet. 897 (1964), and with the terms,promises, conditions. plans, specifications. estimates. procedures, project proposals, maps. and assurances attached hereto and hereby made a part hereof. The State of Arkansas hereby promises. in consideration of the promises by the Applicant herein, to obligate to the Applicant the amount of money referred to above, and to tender to the Applicant that portion of the obligation which is required to pay the State of Arkansas share of the costs of the above project stage, based upon the above percentage of assistance. and also based upon receiptofthosefends fromAct 729 of 1987. The Applicant hereby promises, in consideration of the promises made by the State of Arkansas herein, to execute the project or project stage described above In accordance with the terms of this agreement The participant may not deviate from the scope of the project without the concurrence of the Arkansas Department of Parks and Tourism Executive Director. When one of the conditions in the agreement changes, such as change in the project scope. a revised estimate of costs. a deletion or edditiorls of Items, or a need to extend the project period, the participant will submit In writing a formal request to the Executive Director for its approval. The following special project terms and conditions were added to this agreement before it was signed by the parties hereto: (1) Historic Prooerties_Preservation Act of 196G (80 Stat. 915 16 U.S.C. 470), Executive Order 11593 (Protection and Finhancement the Cultural Environment); (2) •'u•. u . ,•a . = r • . : ,,., r• ',',..• i. .T (41 CFR 11450) P. L 91-646; (3) National Environmental Policy Act of 1989 (Public Law 91-190); (4) OMB Circular A-cs; On Architectural Barriers Act of 196$ (P. L. 90480) (6) Fxerutive order 12ORS (Pollution Control); (7) mina ve O r 1 i S es amended (Floodplain Management): (8) ()MB Circular A-107 (9) Fxrxxttive Orripr 11946 as amended (Equal Employment Opportunity) 41 CFR Part 80; (10) Cooeland "Anti -Kickback' Art (18 U S.C. 874) DOL (29 CFR, Part 3); (11) jrleen Air Act of gjQ (Construction Contract Amounts in Excess of 5100,000.00; (12) Nondiscrimination on the Basis of kandicao Sectjen Foo Rehabilitation Act of 1479 DO((43 CFR Part 17). The Applicant agrees to comply with the requirements of the Arkansas Department of Parks and Tourism regulations by ktrnediatey erecting a project sign and by burying or relocating underground overhead lines at all development and acquisition project sites. The applicant agrees to be responsible for operation and maintenance of said park in perpetuity. The undersigned Applicant of the State of Arkansas does hereby agree and accept the same responsibility and obligations es set out in the herein described project and to the same extent and in the same mamer, including all requirements, as does the State of Arkansas. The undersigned Applicant of the State of Arkansas further understands, agrees, and accepts that this project is not effective until this project agreement has been duly executed by the State of Arkansas and the said Applicant is notified accordingly: end no work shall be initiated and/or undertaken by said Applicant on the herein described project until It has received said notification by the State. In witness whereof, the parties have executed this agreement as of the date entered below. By KANSA() APPLICANT neeuti,. Ok.etor Arkansas Dom. or Parks s tourism Dane Wel/6b 0200RG985 2/96 City of ettevill BY (S?gntn Mayor of Fayetteville ,► RESOLUTION NO. 35-06 A RESOLUTION ACCEPTING AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $115,128.00 FOR THE CONSTRUCTION OF PHASE 1A OF THE BOTANICAL GARDENS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities in the City, and sought grant funding assistance for such; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it was necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a bmding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and, the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts, in cooperation with the Botanical Garden Society of the Ozarks, a Outdoor Recreation matching grant from the Arkansas Department of Parks and Tourism for assistance, in the amount of $115,128.00, to develop recreation facilities for the City, to wit: the construction of Phase 1 A of the Botanical Gardens. RESOLUTION NO. 198-05 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OP 5250,000.00 FOR THE CONSTRUCTION OF PHASE IA OF THE BOTANICAL GARDENS. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation fealties and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Consaoation Fund Gents Manual including, but not limited to the following the park area dated by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; fadlties can be reserved kr special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful mamma. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYEITEVI.LE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor in conjunction with the Botanical Garden Society of the Ozarks to make application to the Arkansas Department of Parks and Tourism for assistance, in the amount of $250,000.00, to develop recreation facilities for the City, to wit the construction of Phase IA of the Botanical Gardens. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 4m day of October, 2005. ATTEST: BY: DEPARTMENT OF PARKS & TOURISM One Copilot Mail Lithe Rock, AR 72201 601-682-7777 Arkonsos.com History Commission 501-882.6800 (V/TI) Ark-Ives.com Keep Mkams Beaulllul Division 601-682-3807 Nnpikkuras8nSAoom PosakM Season 801.882-7742 (V/TT) Slate Parks Division 601-682-1181 (V/TT) ArkonsosslolePorks.com Taudsm DMsion 601-682-7777 (V/n) Mile NeekfMe GOVERNOR Richard W. Davies EXECUTIVE DIRECTOR STATE PA REOREATM A TRAVEL COMMISSION Jim Slwmturger CHAIRMAN Steve Artisan Bill Domes Jam Christenson Polly Qw s Danny Fad Jim Gaston Debra Hoak Billy Lindsey MoMIM McNulty Mike Mills Ness Sectsest Wade Williams DIVISION DIRECTORS Lary Cargl ie ADMINISTRATION pBulb PA RKS ARNS Joe David RIce TOURISM Nancy Clark GREAT RIVER ROAD Di. Wendy RiCNer HISTORY COMMISSION Robed PMlps KEEP ARKANSAS BEAUTIFUL AN EQUAL OPPORTUNITY! AFFIRMATIVE ACTION AMERICANS WITH DISASILmESACT EMPLOYER hkan,us. THE NATURAL STATE March 6, 2006 The Honorable Dan Coody Mayor of Fayetteville 113 West Mountain Fayetteville, Arkansas 72701 RECEIVED MAN U 9 2006 CR �FlSp 4ELeT RE: FY 2006 Matching Grant Project Dear Mayor Coody: Congratulations! The collections for February are in and the funding for your grant project is now In place. As a recipient of a Fiscal Year 2006 Matching Grant Award in the amount of $115,128.00, I know the City of Fayetteville is eager to begin its project. The Outdoor Recreation Grants Advisory Committee recommended your grant funding based on your FY2006 Matching Grant Application Budget. The first step in beginning your project will be the Project Management Workshop. This workshop should be scheduled as soon as possible. Please call me at (501) 682-1301 at your earliest convenience to schedule this workshop. This workshop must be completed before you can begin any work on your project. It is required that the person who will handle paper work, prepare bid documents. purchase materials, and supervise the construction for this project attend this meeting. I would also request that you, or a representative from your office, attend the meeting. During the workshop, we will discuss federal and state regulations for barrier free access, bidding and purchasing procedures, record keeping, reimbursement procedures, and responsibilities after the project has been completed. Please prepare the following items for the meeting (1) Project Budget (Revised if needed) Enclosed is a form for your use. (2) Complete plans and specifications, sufficient for a contractor to complete the project. If the City is utilizing the services of an engineer or architect we will discuss the plans and specification requirements at the workshop. (3) Site development plan showing handicapped accessibility as listed in your Project application. (Required only if the site plan from your application is being revised.) After the Project Management meeting, I will review your plans and specifications. When these items are approved, I will request your bid documentation and advertisement information. If everything is in order, I will mail a State Contract Agreement for you to sign. Your bid information approval will be included in this letter. The Honorable Dan Coody Page 2 March 6, 2006 After you sign the Contract and return it, the Executive Director of the Department of Parks and Tourism will sign it and return it to you along with an Official Notice To Proceed. Any development of the area or expenses incurred prior to the Official Notice To Proceed will not be eligible for reimbursement. I look forward to working with you on your project. My telephone number is (501) 682-1301, if you need further information. Srncere� ly Ian Hope, Project Officer Outdoor Recreation Grants Program Enclosure Clarice Pearman - Parks & Tourism Agreement Page 1 From: Clarice Pearman To: Edmonston, Connie Date: 5.12.06 12:12PM Subject: Parks & Tourism Agreement Connie, Just a reminder that I am waiting for an original of the contract agreement for Botanical Gardens. Please let me know what is happening with this agreement. Thanks. Clarice CC: Smith, Sondra Clarice Pearman - Re: Parks & Tourism Agreement Page 1 1 From: David Wright To: Pearman, Clarice Date: 5.12.06 1:23PM Subject: Re: Parks & Tourism Agreement Clarice, If this is for contract with the grant ... we have not recieved it back yet. I'll contact the state and see about the status. Thanks, David Wright, Recreation Superintendent Fayetteville Parks and Recreation Phone 479.444.3471 x 481 Fax 479.521.7714 dwright@ci.fayetteville.ar.us www.accessfayetteville.org >>> Clarice Pearman 05/12/06 12:12 PM >>> Connie, Just a reminder that I am waiting for an original of the contract agreement for Botanical Gardens. Please let me know what is happening with this agreement. Thanks. Clarice CC: Edmonston, Connie From: Clarice Pearman To: Wright, David Date: 5.15.06 1:25PM Subject: Botanical Garden Grant Agreement David, Attached is a copy of the Botanical Gardens Contract Agreement. Thanks. I appreciate your help. That was the item I was waiting on. From: David Wright To: Pearman, Clarice Date: 5.15.06 1:29PM Subject: Re: Botanical Garden Grant Agreement No ... they didn't send an original. They said they would get the original out asap - I assume that meant today. As soon as I get it, I'll inter -office it up to you. David Wright, Recreation Superintendent Fayetteville Parks and Recreation Phone 479.444.3471 x 481 Fax 479.521.7714 dwright©ci.fayetteville.ar.us www.accessfayetteville.org >>> Clarice Pearman 051151061:28 PM >>> David, Attached is a copy of the Botanical Gardens Contract Agreement. Thanks. I appreciate your help that was the item I was waiting on. Did the state send an original back? They were suppose to send me an original. City of Fayetteville Staff Review Form City Council Agenda Items Contracts n/a City Council Meeting Date Connie Edmonston�t Parks and Recreation Submitted By Division n/a Cost of this request n/a Account Number n/a Project Number Budgeted Item EJ Department Operations CiNkF/f1i Action Required: the Outdoor Recreation Grants Program of Arkansas n/a Category/Project Budget n/a Funds Used to Date n/a Remaining Balance Budget Adjustment Attached Date D9/ ( 4 S ia7 City Attorne 'P Cc A c 5 -3► -a7 Finance and Internal Service Director Date lLt&cfr- Mayor Date Department n/a Program Category / Project Name n/a Program / Project Category Name n/a Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 35-06 4/21/2007 ravetipev,i le ARKANSAS To: Mayor Dan Coody PARKS & RECREATION 1455 S. Happy Hollow Road Fayetteville, AR 72701 Thru: Gary Dumas, Operations Director Connie Edmonston, Parks and Recreation Director From: David Wright, Recreation Superintendent Date: May 30, 2007 Re: Extension of Contract with Outdoor Recreation Grants Program for Botanical Gardens In 2006, the City of Fayetteville received a grant from the Arkansas Department of Parks and Tourism, in the amount of $113,128 for the development of the Botanical Gardens of the Ozarks. This grant was for the development of nine themed gardens, a great lawn, terrace walks and a parking lot. Since the grant project was not totally complete on the contract expiration date of April 30, 2007, Parks and Recreation Staff contacted Arkansas Parks and Tourism Staff and requested an extension. This has been an untraditional application and process, being it was not the City performing the project, therefore the project needed more time than originally planned. Arkansas Parks and Tourism has extended the contract through the end of June. Currently, the construction aspect of this grant project is complete and all invoices have been submitted to Parks and Recreation Staff. In the next week, Staff will finalize the final payment request and the required paperwork for the City to receive the final payment, allowing us to reimburse the Botanical Gardens for their expenses and to close the project. If you have any questions regarding this contract extension, please call me at 481 or email dwright(a)ci.fayetteviIle.ar. us. Attachments: April 21, 2006 Contract with Outdoor Recreation Grants Program Resolution 35-06 ePT MFNTD aEP sgkS 4ND TOOP`9 DEPARTMENT OF PARKS & TOURISM 1 Capitol Mall Little Rock, AR 72201 501-682-7777 Arkansos.com History Commission 501-682-6900 (VITT) Ark-Ives.com Keep Arkansas Beautiful Division 501-682-3507 KeepArkansasBeaidiful.com Personnel Section 501-682-7742 (V/TT) State Parks Division 501-682-1191 (V/TT) ArkansasStateParks.com Tourism Division 501-682-7777 (V/TT) Mike Beebe GOVERNOR Richard W. Davies EXECUTIVE DIRECTOR STATE PARKS, RECREATION A TRAVEL COMMISSION Jay Bunyard CHAIRMAN Steve Arrison VICE-CHAIRMAN Bill Barnes Jane Christenson Danny Ford Jim Gaston Debra Haak Bob Knight Billy Lindsey Montine McNulty Mike Mills Ness Sechres Jim Shamburgei Wade William; DIVISION DIRECTOR: Larry Cargih ADMINISTRATIOF Greg Butt: STATE PARK; Joe David Rici IOU RISK Nancy Clad GREAT RIVER ROAT Dr. Wendy Fichte HISTORY COMMISSIOI Robed Phelp. KEEP ARKANSAI BEAUTIFU AN EQUA OPPORTUNITI AFFIRMATIVE ACTION AMERICANS WIT DISABILITIES AC EMPLOYE Alcansas. THE NATURAL STATE May 17, 2007 The Honorable Dan Coody Mayor of Fayetteville 113 W. Mountain Fayetteville, Arkansas 72701 RECEIVED MAY 2 12007 CITY OF FAYETTEVILLE MAYOR'S OFFICE RE: Project #A -10486 -06 -WA Botanical Gardens of the Ozarks at Lake Fayetteville Park Dear Mayor Coody: Enclosed is the Contract Amendment for the above referenced project. This amendment is to extend the project completion date to June 30, 2007. Please sign this document, do not date it, and return it to me. After the appropriate state official approves it, I will return a copy for your records. My telephone number is (501) 682-1227, if you have any questions. Enclosure Sincerely, i 1 e, Project Officer Recreation Grants Program AMENDMENT TO PROJECT AGREEMENT PROJECT AMENDMENT NO. 1 THIS AMENDMENT TO Project Agreement No. A -10486 -06 -WA is hereby made and agreed upon by the State of Arkansas, acting through the Director of the Arkansas Department of Parks and Tourism and by the catty of rayertevine .. . Pursuant to the Land and Water Conservation Fund Act of 1965. 78 Stat. 897 (1964). The.- City of Fayetteville .. , . _ ... and the State of Arkansas, in mutual consideration of the promises made herein and in the agreement of which this is an amendment, do promise as follows: That the above -mentioned agreement is amended by adding the following: Extend contract agreement to June 30, 2007 In all other respects the agreement of which this is an amendment, and the plans and specifications relevant thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this amendment as of the date entered below. THE STATE OF ARKANSAS By - - State Liaison Officer Arkansas Dept. of Parks & Tourism O •- Mayor of Date APPLICANT RESOLUTION NO. 35-06 A RESOLUTION ACCEPTING AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $115,128.00 FOR THE CONSTRUCTION OF PHASE 1A OF THE BOTANICAL GARDENS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities in the City, and sought grant funding assistance for such; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it was necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above -mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TEE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts, in cooperation with the Botanical Garden Society of the Ozarks, a Outdoor Recreation matching grant from the Arkansas Department of Parks and Tourism for assistance, in the amount of $115,128.00, to develop recreation facilities for the City, to wit: the construction of Phase 1A of the Botanical Gardens. 05/15/2006 09:48 5016820081 OUTDOOR GRANTS PAGE 01/02 •$pn s.... `.; C4 'dt• a.y tievi'lii::. : :.r[.e�aq�!', . . ...... ...,: ProProject.. td:F3otai2ivat iQ Garden :f tt arki aloe.h •PorE..�._-`: •.� • Out •.•. Vfi IrJ. \I ..; Y .V... • L...a•.. n m•. ..rt ... 1. .. .o_IF .. Y Yu ni Vr.nM I ♦�' .. .! .. ♦. . Y. \� 1n. . •I• .•_-•.- \ cap D'evel rireataf a tstaaicat G�YeiI'iEaYL;ake '.. 1•. ..y : totuPaik to .. i. .• ... •.• n:. y inCIude: .?\-;c.;: 1. Drive, walks ; parki" wid-entry. " • 2. G.'atden walks •, ' S 3. c3atden'terrace' . ........ Deis3olrstiation.gaitrins 4. .5. Gie t.iaq.:. : ::.. .: ; :. . . Y . • 1.. . .: : :. . •..•. • :M� ................... . a -a y _ Yn . • . Pi♦.:: •. .. ..• . ... • .1 . ....... "1$• 1 .. .. .. 1 .... \ p . •.._.. .. . .. .. .... .1. . • • •I.1 .. .. .. .. .. _ :: .. . Tdl�1 Coata>i $730;256:00..::; :.. .:.. ^ : u Yp11V� \:. .... :;: .E $1.13;1 1 ftndsup�ftliq :.:`.I• idii FUnd Amount $ f :12.8:00 .gin .. ..!: : :.. gyp• I @5/15/2006 09:48 5016820081 OUTDOOR GRANTS PAGE 02/02 STATEMENT OF AGREEMENT No. 2 The State of Arkansas, represented by the Executive Director, Arkansas Department of Parks and Tourism and the Applicant named above (hereinafter referred to as the Applicant) mutually agree to perform this agreement in accordance with the Land and Water Conservation Fund Act of 1985.78 Stat. 897 (1964), andwhh the terms, promises, conditions, plans, specifications, estimates, procedures, project proposals, maps, and assurances attached hereto and hereby made a part hereof, The State of Arkansas hereby promises, in consideration of the promises by the Applicant herein, to obligate to the Applicant the amount of money referred to above, and to tender to the Applicant that portion of the obligation which IS required to pay the State of Arkansas share of the costs of the above project stage, based upon the above percentage of assistance, and also based upon receiptofthosefundsfromAct729of 1987. The Applicant hereby promises, in consideration of the promises made by the State of Arkansas herein, to execute the project or project stage described above In accordance with the terms of this agreement. The participant may not deviate from the scope of the projectwithout the concurrence of the Arkansas Department of Parks and Tourism Executive Director. When one of the conditions in the agreement changes, such as change in the project scope, a revised estimate of costs, a deletion or eddltiolis of Items, or a need to extend the project period. the participant will submit in writing a formal request to the Executive Director for its approval. The following special project terms and conditions were added to this agreement before it was signed by the parties hereto: (1) Historic Properties Preservation Act of 14SP+ (80 Stat. 91.5 16 U.S.C. 470), Executive Order 11593 (Protection and Enhancement of the Cultural Environment): (2) Uniform Relocation Assistance and Real Prooernr Acx ulsitlon Policies (41 CFR 114.50) P. L 91646; (3) National Environmental Policy Act of 1969 (Public Law 91-190); (4) OMB Circular A-95: (8) Architectural Barriers Act of 1968 (P. L. 90.480): (6) Executive Order 12088 (Pollution Control); (7) ExecUtive Order t 198 as amended (Floodplain Management): (8) QMB Circular A-102 (9) Executive Order ii 4B as amended (Equal Employment Opportunity) 41 CFR Part 60; (10) Copeland •Anti-Kinkhnck'Act(18 U.S.C, 874) DOL (29 CFR, Pan 3); (]1) Clean Air Act of 23W (Construction Contract Amounts In Excess of $100,000.00; (12) Nandiscrimination on the Basis of Handicap Section 504 Rehabilitation Act of 1973_ Del (43 CFR Part17), The Applicant agrees to comply with the requirements of the Arkansas Department of Parks and Tourism regulations by immediately erecting a project sign and by burying or relocating underground overhead lines at all development and acquisition project sites. The applicant agrees to be responsible for operation and maintenance of said park In perpetuity. The undersigned Applicant of the State of Arkansas does hereby agree and accept the same responsibility and obligations as set out in the herein described project and to the same extent and in the same manner, including all requirements, as does the State of Arkansas. The undersigned Applicant of the State of Arkansas further understands, agrees, and accepts thatthis project Is not effective until this project agreement has been duly executed by the State of Arkansas and the said Applicant is notified accordingly. and no work shall be initiated and/or undertaken by said Applicant on the herein described project until it has received said notification by the State. In witness whereof, the parties have executed this agreement as of the date entered below. ATH'TE OF A KANSAS E.emnNe Opeetor Arfensea Depaxmen. of Paden & tourism Date 020ORG985 2195 APPLICANT City of ettevill .` celp- Y (Sigratwe) Mayor of Fayetteville (Tine) (6.1.07) Clarice Pearman - contract extension Page 1 From: Clarice Pearman To: Edmonston, Connie Date: 6.1.07 4:28 PM Subject: contract extension Attachments: 06.01.07 Arkansas Parks & Tourism Amendment.pdf CC: Audit Connie, Attached is a copy of the Arkansas Parks & Tourism Amendment. I am forwarding to you the original amendment. Please ask the state to please send me a copy of the signed original for our records. I hold the processing of this item until I receive it. If anything else is needed please let me know. Have a good weekend. Thanks. Clarice Clarice Buffalohead-Pearman, CMC City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 coea rma n(dci.favetteville. a r. us DEPARTMENT OF PARKS & TOURISM 1 Capitol Mail Little Rock, AR 72201 501-682-7777 Arkansas. corn History Commission 501.682-6900 (V/TT) Ark-ives.corn Keep Arkansas Beautiful Division 501-682-3507 KeeprkansasBeautiful.com Personnel Section 501-682-7742 (V/TT) Slate Parks Division 501-682-1191 (V(TT) ArkansasStateParks.com Tourism Division 501-682-7777 (V/TT) MIke Beebe GOVERNOR Richard W. Davies EXECUTIVE DIRECTOR STATE PARKS, RECREATION & TRAVEL COMMISSION Jay Bunyard CHAIRMAN Steve Arrison VICE-CHAIRMAN Bill Barnes Danny Ford Jim Gaston Darin Gray Debra Hank Bob Knight Billy Lindsey Montine McNulty Mike Mills Ness Sechrest Jim Shamburger Wade Williams DIVISION DIRECTORS Larry Cargile ADMINISTRATION Greg Butts STATE PARKS Joe David Rice TOURISM Nancy Clork GREAT RIVER ROAD Dr. Wendy Richter HISTORY COMMISSION Robert Phelps KEEP ARKANSAS BEAUTIFUL AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION) AMERICANS WITH DISABILITIES ACT EMPLOYER Aionsas. THE NATURAL STATE June 11, 2007 The Honorable Dan Coody Mayor of Fayetteville 113 W. Mountain Fayetteville, Arkansas 72701 RE: Project #A -10486 -06 -WA Botanical Gardens of the Ozarks at Lake Fayetteville Park Dear Mayor Coody: Enclosed is your copy of the approved Contract Amendment for the above referenced project. This amendment is to extend the project completion date to June 30, 2007. My telephone number is (501) 682-1227, if you have any questions. Cc: David Wright Enclosure Sincerely, John eneke, Project Officer utd or Recreation Grants Program AMENDMENT TO PROJECT AGREEMENT PROJECT AMENDMENT NO. 1 THIS AMENDMENT TO Project Agreement No. A -10486 -06 -WA Is hereby made and agreed upon by the State of Arkansas, acting through the Director of the Arkansas Department of Parks and Tourism and by the Lity or rayetteviite . .... .. . . Pursuant to the Land and Water Conservation Fund Act of 1965, 78 Stat. 897 (1964). The City of Fayetteville .-.. .... and the State of Arkansas, In mutual consideration of the promises made herein and in the agreement of which this is an amendment, do promise as follows: That the above -mentioned agreement is amended by adding the following: contract agreement to June 30, 2007 In all other respects the agreement of which this is an amendment, and the plans and specifications relevant thereto, shall remain in full force and effect. in witness whereof the parties hereto have executed this amendment as of the date entered below. THE STATE OF ARKANSAS :i Stata Liaison Officer Arkansas Daps of Parks & Tourism Date (( APPLICANT (6.18.07) Clarice Pearman - Contract Extension for BGSO Grant Page I From: David Wright To: Pearman, Clarice Date: 6.15.07 10:45 AM Subject: Contract Extension for BGSO Grant Attachments: BGSO CONTRACT EXTENSION.pdf CC: Bell, Peggy; Edmonston, Connie Clarice, Attached is a copy of the BGSO Grant Extension. I'm putting the original in the mail to you. Peggy, If you need additional info, please let me know. Thanks, David Wright, Recreation Superintendent Fayetteville Parks and Recreation Phone 479.444.3471 x 481 Fax 479.521.7714 dwright@ci.fayetteville.ar.us www.accessfayetteville.org