HomeMy WebLinkAbout219-06 RESOLUTIONRESOLUTION NO. 219-06
A RESOLUTION APPROVING A REVISED CONTRACT FOR THE
PURCHASE OF HANDHELD ELECTRONIC TICKETING
DEVICES, SOFTWARE, AND SOFTWARE MAINTENANCE
FROM NEW WORLD SYSTEMS CORP. IN THE AMOUNT OF
$195,525.00; AND APPROVING THE ASSOCIATED BUDGET
ADJUSTMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a revised contract for the purchase of Handheld Electronic
Ticketing Devices, software, and software maintenance from New World
Systems Corp. in the amount of $195,525.00. A copy of the revised contract,
marked Exhibit "A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the associated budget adjustments, attached hereto as Exhibit
"B" and made a part hereof.
PASSED and APPROVED this 19th day of December, 2006.
APPROVED:
By
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By:
SONDRA SMITH, City Clerk/Treasurer
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December 5, 2006
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Ms. Judy Cohea
Fayetteville Police Department
100 West Rock Street
Fayetteville, AR 72702
Dear Ms. Cohea:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits A, B and Appendix 1) are to be reviewed and approved by you and/or your
authorized representative. They describe the additional software and services you have requested along
with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer. -
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION
(New World)
B
Date:
Larry�D. Leinweher, President
/Z-20-o�0
FAYETTEVI LE POLICE DEPARTMENT AR
(Customer)
By: f, Y.i i 1T\U w T�Nat
Aut ortzed Signature Title
Date:
/a/a/ Memo
AR 640.171t'
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Each individual signing above represents that (s)he has the requisite authority to execute this Agreamenton ____ LE'
behalf of the organization for which (s)he represents and that all the necessary formalities have beenzneh FAA .
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%9P, ANS� J�',S
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Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084-4 74 9 • 248-269-1000 • www.newworldsystems.com
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1. License Fee for Licensed Standard Software And Documentation Selected By Customer:
Application Package Cost
LAW ENFORCEMENT RECORDS
1. Aegis/400 Third Party LE Records Interface Software'
- APS Ticket Writer interface $20,000
CLIENT SOFTWARE2
2. Aegis Law Enforcement Mobile Unit Software (32 Units)
APS Ticket Writer Interface
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS DEMONSTRATION SITE DISCOUNT
TOTAL SOFTWARE LICENSE FEE 3A
$150 ea.
4,800
24,800 •
(2,480)
S22,320
Note: Year I Standard Software Maintenance Agreement (SSMA) fees of $3,968 for the above software will be
added to Customer's current SSMA fees and will commence 90 days after delivery of the software; year
one cost to be prorated to run concurrently with Customer's existing SSMA. Subsequent year SSMA fees
will be consistent with the SSMA agreement currently in effect.
ENDNOTES
Does not include any required third party hardware or software unless specified in Appendix I of this
Agreement.
2 Budgeting estimate for laptops: $8,000 for ruggedized includes laptop, external modem mounted in vehicle
and mounts; pricing estimates do not include installation of mounts.
3
4
Prices assume that all software is licensed.
Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed.
CONFIDENTIAL
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
2. License Fee Payment Schedule for Licensed Standard Software and Documentation
a) DOWN PAYMENT
50% of the total Exhibit A cost
[Invoiced upon receipt of signed
Standard Software License and Services Agreement.]
b) DELIVERY PAYMENT
50% of each application cost
[Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer.]
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$11,160
$11,160
$22.320
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE
PRICING VALID THROUGH DECEMBER 22. 2006.
CONFIDENTIAL
ICNTADD APS r3.doc Page 3 of 7 Fayetteville Police Dept., AR
EXHIBIT B
INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
1. Interface Installation Service Fees
A flat rate fee is charged for the installation of selected interfaces on Exhibit A. This fee does not include hardware
and/or third party product costs. Whenever possible, this work will be done remotely,resulting in savings in travel
costs. If on-site installation and training is required, Customer will be responsible for the actual travel costs.
Installation includes the following interfaces with these corresponding fees.
a) APS Ticket Writer Interface S6,000
TOTAL INTERFACE INSTALLATION SERVICE FEES $6,000
2. Support Service Fees Estimate
Based on the services sugkested above, the Interface Installation Services costs will be a total of $6,000. (Plus all
.. actual and reasonable travel expenses incurred by New World divided proportionately between all New World.•
customers visited on a single trip and actual employee travel time for Installation and Training up to but not
exceeding four (4) hours per Customer visit.)
Additional services are also available at the rate of $140 per hour. This rate is guaranteed for work performed on
this contract within 6 months of acceptance. Beyond that date, these and any additional services will be provided at
your then current rate.
Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff; -
c) New World consultation with other vendorsor third parties;
d) modifying the Licensed Standard Software;
e) designing and programming custom software; and
I) maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additional services in writing using New World's Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World).
4. Payments for Interface Installation Services
Interface Installation Services will be billed as follows:
a) 50% of the total amount is due upon Agreement being signed
b) 50% of each Interface amount is due upon completion of the individual
installation
$3,000
3,000
TOTAL INTERFACE INSTALLATION SERVICES FEE $6,000
CONFIDENTIAL
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Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND
FEES
5. Payments for Installation and Training Support Services and Travel Costs
All hours for installation and training support services and all travel costs will be billed weekly for services provided
in the previous calendar week.
Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer,
agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be
submitted to New World.
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE.
1CNTADD APS r3.doc
CONFIDENTIAL
Page 5 of 7 Fayetteville Police Dept., AR
New Worla' Syste72s
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APPENDIX I
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
December 5, 2006
This agreement (Agreement) between Fayetteville Police Department, Arkansas (Customer) and New World Systemse
Corporation, (New World) is to cover the procurement of Third Party products and services by New World for Customer.
The attached configuration (Exhibit 1) describes the Third Party products and services that Customer will be obtaining through
New World. By their written approval below, Customer authorizes New World to order the Exhibit 1 products for delivery to:
Fayetteville Police Department
Attn: Judy Cohea
100 West Rock Street
Fayetteville, AR 72702
Upon execution of this Agreement, a down payment of 50% of the Exhibit 1 cost is due. The balance is due upon delivery of the
Third Party products. Customer agrees that failure to pay the amount billed within thirty (30) days will result in a daily finance
charge equal to .l% (.001) of the Exhibit I cost. If applicable, the finance charge will be computed and invoiced separately based
on the receipt of Customer's payment to New World for Exhibit 1 amounts due. Customer agrees to pay all applicable finance
charges (if any) promptly.
• Customer is responsible for the site preparation and related costs to install the Exhibit 1 products. Customer is responsible for
any returned product charges, including re -stocking and shipping fees, for all Third Party products ordered by New World on the
Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but •
not to exceed four (4) hours per Customer visit, are in addition to the Exhibit 1 cost and will be billed weekly as incurred.
Any taxes or fccs imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to
remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World.
After execution of this Agreement, the Exhibit 1 components and cost may be changed by mutual agreement of both parties. If a
change order in the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be processed.
Customer shall or may be required to execute selected Agreements with vendors and New World shall not confirm the ordering
of any Exhibit I products without Customer's authorized signature on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. provided for in the Agreements. •
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION FAYETTEVIJ.E POLICE DEPARTMENT AR
(New World) A /J (Customer)
By:
Lgfry D. Leini eher, President
By:�� , �"'ief
Au ond Signat
By:
Authorized Signature TitieU `sptt rtiitllryll
Date: /Z -ZV 'G 6 Date: /Apilot, &AG c '( O,e•.G,P
�'pp • ••la's
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement onehl�IFAYETTEVILLE;
of the organization for which (s)he represents and that all the necessary formalities have been met. L•�In
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CONFIDENTIAL
Page 6 of 7 Fayetteville Police Dept., AR
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
December 5, 2006
EXHIBIT 1
CONFIGURATION
1. APS Ticketing and Citations (10 units)
Virtual Partner Engine $5,000
QuickData (RMS) 7,500 ea. 22,500
QuickVoice 349 ea. 11,168
QuickCommand 349 ea. 11,168
QuickTicket 349 ea. 11,168
DL Magstripe Reader (software only) 79 ca. 2,528
Microphone (Array) for voice recognition - 299 ca. - 9,568
QuickNumber Database 7500 ea. 7,500
QuickPrint 5000 ea 5,000
PocketCitation Bundle 4,550 ea " 13,650
Symbol MC50w/2D Imager, Mag & Zebra RW420, 110 vt
Zebra RW420 Printer (w/12 -volt power supply).
Zebra RW420 Cable (USB)
Zebra Compatible Thermal Paper Case
2. Project Management
3, Shipping and Handling
975. . ea.
23 ea.
142 ea.
31,200
736
1,420
4,155
901
TOTAL THIRD PARTY COSTS
5137,662
Customer is responsible for on-going maintenance of 3th party products directly with the 3`° party vendors. For
reference purposes the below costs are provided for maintenance costs beyond those included with the initial
purchase.
ITEM
3RD PARTY SOFTWARE MAINTENANCE
DESCRIPTION
INVESTMENT
1. APS Tickets / Citations Maintenance (Per Year Cost)
$14,436
CONFIDENTIAL
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Sales Tax Capital Improvements
Division:
Program:
Date Requested
12M/2006
Adjustment Number
Project or Item Added/Increased:
Funding for the proposed change in electronic ticketing
project. Reduce handheld units from 10 to 3 and add 32
software packages along with printers and cables.
•
Project or Item Deleted/Reduced:
None
Justification of this Increase:
The additional software and hardware will provide
equipment in all marked police vehicles. Therefore all
officers will be able to utilize the electronic ticket function
instead of just 10 officers.
Justification of this Decrease:
These funds are received due to state and federal
forfeitures. The funds have not been obligated until now.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Fixed assets 4470 9470 5801 00
Account Name
Project Number
76,639 06025 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Transfer from General 4470 0947 6602 01
Project Number •
76,639 06025 1
Approval Signatures
Requested By Date
BaQget Mana.er
Date
f2-7244
Department Director Date
iJ q _ Id�a7� tt i2 -a6
Fina & Internal Services Director
04/
Date
ate
Budget Office Use Only
Type: A B C D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Police
Division: Police
Program: Support Services
Date Requested
12/1/2006
Adjustment Number
Project or Item Added/Increased:
Additional funds for maintenance of electronic ticketing
software and hardware. Also recgonizing both federal
and state forfeitures to complete the funding of this
project
Project or Item Deleted/Reduced:
None
Justification of this Increase:
This completes the accounting from the General Fund to
Sales Tax Capital Improvement Fund
Justification of this Decrease:
Replacement charges budget is sufficient to cover the
maintenance expense and the transfer to Capital
Improvements is funded by recongizing forfeiture revenue.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Office machine maint
Transf to Cap Improvement
Transf to Cap Improvement
Account Name
1010 2900 5401 00 10,507
1010 6600 7602 47 38,751 03045 1
1010 6600 7602 47 37,888 03046 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Police Law Enforce Trust
Federal Forfeitures
Replacement charges
Vehicles and equipment
Project Number
1010 0001 4308 02 38,751 03045 1
1010 0001 4504 00 13,117 03046 1
1010 2940 5331 01 10,507
1010 2900 5802 00 24,771 103046 1
Approval Signatures
Requested By
B
get M• •ger
Date
Date
IL -12-0G
Department Director Date
Finan Internal Services Director
Ma or
It-t2•ol
Da
2
Date
Budget Office Use Only
Type: A B C D E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
•
Greg Tabor
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
12/5/2006
City Council Meeting Date
POLICE
Division
Action Required:
c3-o-� /c& S
9
AS) k/6 -r -/a(
POLICE
Department
City Council award a contract to New World Systems in the amount of $176,016.00 for electronic ticketing devices
and software. Also approve annual maintenance in the amount of $19,509. Ordinance #4474 waives the
competative bidding requirements for this purchase. This contract will replace the contract awarded in September of
2006.
195,525.00
Cost of this request
see attached
Account Number
06025
Project Number
Budgeted Item
XXX
see attached
Category / Project Budget
Electronic Ticketing
Program Category / Project Name
Police Safety Improvements
Funds Used to Date Program / Project Category Name
Sales Tax Capital Improvement
Remaining Balance Fund Name
Budget Adjustment Attached
XXX
AilLict,
Department Director
CR2
City Attorney
w�
Date
i2/[zGG
t
a.LS-
Finance and Internal Service Director
Mayor
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
Received in Mayor's Office
Comments:
RESOLUTION NO.
A RESOLUTION APPROVING A REVISED CONTRACT FOR THE
PURCHASE OF HANDHELD ELECTRONIC TICKETING
DEVICES, SOFTWARE, AND SOFTWARE MAINTENANCE
FROM NEW WORLD SYSTEMS CORP. IN THE AMOUNT OF
$195,525.00; AND APPROVING THE E ASSOCIATED BUDGET
ADJUSTMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves a revised contract for the purchase of Handheld Electronic
Ticketing Devices, software, and software maintenance from New World
Systems Corp. in the amount of $195,525.00. A copy of the revised contract,
marked Exhibit "A" is attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the associated budget adjustments, attached hereto as Exhibit
"B" and made a part hereof.
ATT+1`
PASSED and APPROVED this 19th day of December -200
APPROVE
AN CO1ODY, Mayo
By: I
So
Clerk
a e evi le
y ARKANSAS
Fayetteville Police Department
100-A West Rock
Fayetteville, AR 72701
Telephone: (479) 587-3555
Fax: (479) 587-3563
Departmental Correspondence
TO: Mayor Dan Coody and Members of the City Council
FROM: Greg Tabor, Chief of Police
DATE: December 1, 2006
SUBJECT: Award Contract to New World Systems for APS Ticketing and Citations
Recommendation:
City Council approve resolution authorizing Mayor Coody to sign a contract with
New World Systems utilizing bid waiver Ordinance # 4474 for the purchase of software
and three handheld pocket citation devices ata total cost of $176,016.00. Also approve
an increase of annual maintenance of $19,509.00 and a budget adjustment.
Background:
Fayetteville Police Officers write approximately 25,000 handwritten tickets
annually. These tickets must then be entered into the Court software . It takes
approximately 5 minutes to enter a ticket Into the Court System Many times these
tickets are not legible for various reasons The tickets must be sorted and filed by
clerks. Officers give 20,000 verbal warnings each year but they are not currently
documented in our records management system
In September the City Council approved a resolution awarding a contract to New
World Systems for the purchase of ten (10) hand-held ticketing devices in the amount of
$107,274. For an additional $88,251 ($77,744 Sales Tax Capital Improvement and
$10,507 General Fund) the police department will be able to purchase three (3) hand-
held units and outfit all 32 police vehicles with laptop -based software for electronic
ticketing.
Discussion:
This system will allow officers to swipe the driver's license to populate the
personal information and utilize drop down menus for charges and other necessary
information. With this automated system officers will be able to spend more time
observing the motorist and his surroundings increasing officer safety. Also, it will take
less time to produce an automated citation or warning versus the handwritten or verbal
type.
This purchase will allow all police vehicles to be similarly equipped and the
process for issuing tickets will be identical.
Clerical time will also be saved due to improved legibility and automated filing of
these citations. With the new Court system on-line we can begin to contract for an
interface to allow for the uploading of this information into their system as well as the
police system.
New W/rnld Systems"
The enhlcsecu t&fltrare P.oatpnur
December 5, 2006
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Ms. Judy Cohea
Fayetteville Police Department
100 West Rock Street
Fayetteville, AR 72702
Dear Ms. Cohea:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits A, B and Appendix 1) are to be reviewed and approved by you and/or your
authorized representative. They describe the additional software and services you have requested along
with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION FAYETTEVILLE POLICE DEPARTMENT, AR
(New World) (Customer)
By: By:
Larry D. Leinweber, President Authorized Signature Title •
By:
Authorized Signature Title
Date: Date:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084-4749. 248-269-1000 • www.newworldsystems.com
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
License Fee for Licensed Standard Software And Documentation Selected By Customer:
Application Package Cost
LAW ENFORCEMENT RECORDS
1. Aegis/400 Third Party LE Records Interface Software'
- APS Ticket Writer Interface $20,000
CLIENT SOFTWARE'
2. Aegis Law Enforcement Mobile Unit Software (32 Units)
APS Ticket Writer Interface $150 ea. 4,800
NEW WORLD STANDARD SOFTWARE LICENSE FEE 24,800
LESS DEMONSTRATION SITE DISCOUNT (2,480)
TOTAL SOFTWARE LICENSE FEE 3.4 $0
Note: Year 1 Standard Software Maintenance Agreement (SSMA) fees of $3,968 for the above software will be
added to Customer's current SSMA fees and will commence 90 days after delivery of the software; year
one cost to be prorated to run concurrently with Customer's existing SSMA. Subsequent year SSMA fees
will be consistent with the SSMA agreement currently in effect.
t
2
3
ENDNOTES
Does not include any required third party hardware or software unless specified in Appendix 1 of this
Agreement.
Budgeting estimate for laptops: $8,000 for ruggedized includes laptop, external modem mounted in vehicle
and mounts; pricing estimates do not include installation of mounts.
Prices assume that all software is licensed.
Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed.
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Page 2 of 7 Fayetteville Police Dept., AR
OW
Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
2. License Fee Payment Schedule for Licensed Standard Software and Documentation
a) DOWN PAYMENT
50% of the total Exhibit A cost
[Invoiced upon receipt of signed
Standard Software License and Services Agreement.]
b) DELIVERY PAYMENT
50% of each application cost
[Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer.]
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$11,160
$11,160
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE
PRICING VALID THROUGH DECEMBER 22, 2006.
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Page 3 of 7 Fayetteville Police Dept., AR
EXHIBIT B
INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
1. Interface Installation Service Fees
A flat rate fee is charged for the installation of selected interfaces on Exhibit A. This fee does not include hardware
and/or third party product costs. Whenever possible, this work will be done remotely, resulting in savings in travel
costs. If on-site installation and training is required, Customer will be responsible for the actual travel costs.
Installation includes the following interfaces with these corresponding fees.
a) APS Ticket Writer Interface $6,000
TOTAL INTERFACE INSTALLATION SERVICE FEES $6.000
2. Support Service Fees Estimate
Based on the services suggested above, the Interface Installation Services costs will be a total of $6,000. (Plus all
actual and reasonable travel expenses incurred by New World divided proportionately between all New World
customers visited on a single trip and actual employee travel time for Installation and Training up to but not
exceeding four (4) hours per Customer visit.)
Additional services are also available at the rate of $140 per hour. This rate is guaranteed for work performed on
this contract within 6 months of acceptance. Beyond that date, these and any additional services will be provided at
your then current rate.
3. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming custom software; and
maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additional services in writing using New World's Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World).
4. Payments for Interface Installation Services
Interface Installation Services will be billed as follows:
a) 50% of the total amount is due upon Agreement being signed
b) 50% of each Interface amount is due upon completion of the individual
installation
$3,000
3,000
TOTAL INTERFACE INSTALLATION SERVICES FEE $6,000
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Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND
FEES
5. Payments for Installation and Training Support Services and Travel Costs
All hours for installation and training support services and all travel costs will be billed weekly for services provided
in the previous calendar week.
Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer
agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be
submitted to New World.
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE.
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Page 5 of 7 Fayetteville Police Dept., AR
•
New World Sj sten s"
The I'nblic Seder St rrmc Comp nr
APPENDIX 1
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
December 5, 2006
This agreement (Agreement) between Fayetteville Police Department, Arkansas (Customer) and New World Systems
Corporation, (New World) is to cover the procurement of Third Party products and services by New World for Customer.
The attached configuration (Exhibit I) describes the Third Party products and services that Customer will be obtaining through
New World. By their written approval below, Customer authorizes New World to order the Exhibit 1 products for delivery to:
Fayetteville Police Department
Attn: Judy Cohea
100 West Rock Street
Fayetteville, AR 72702
Upon execution of this Agreement. a down payment of 50% of the Exhibit 1 cost is due. The balance is due upon delivery of the
Third Party products. Customer agrees that failure to pay the amount billed within thirty (30) days will result in a daily finance
charge equal to .l%(.001) of the Exhibit I cost. If applicable, the finance charge will be computed and invoiced separately based
on the receipt of Customer's payment to New World for Exhibit 1 amounts due. Customer agrees to pay all applicable finance
charges (if any) promptly.
Customer is responsible for the site preparation and related costs to install the Exhibit 1 products. Customer is responsible for
any returned product charges, including re -stocking and shipping fees, for all Third Party products ordered by New World on the
Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but
not to exceed four (4) hours per Customer visit, are in addition to the Exhibit I cost and will be billed weekly as incurred.
Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customcr agrees to
remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World.
After execution of this Agreement, the Exhibit I components and cost may be changed by mutual agreement of both parties. ]f a
change order in the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be processed.
Customcr shall or may be required to execute selected Agreements with vendors and New World shall not confirm the ordering
of any Exhibit I products without Customer's authorized signature on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. provided for in the Agreements.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION FAYETTEVILLE POLICE DEPARTMENT, AR
(New World) (Customer)
By: By:
Larry D. Leinweber, President Authorized Signature Title
By:
Authorized Signature Title
Date: Date:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on behalf
of the organization for which (s)he represents and that all the necessary formalities have been met.
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CONFIDENTIAL
Page 6 of 7 Fayetteville Police Dept., AR
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
December 5, 2006
EXHIBIT 1
CONFIGURATION
1. APS Ticketing and Citations (10 units)
Virtual Partner Engine $5,000
QuickData (RMS) 7,500 ea. 22,500
QuickVoice 349 ea. 11,168
QuickCommand 349 ea. 11,168
QuickTicket 349 ea. 11,168
DL Magstripe Reader (software only) 79 ea 2,528
Microphone (Array) for voice recognition 299 ea. 9,568
QuickNumber Database 7500 ea. 7,500
QuickPrint 5000 ea. 5,000
PocketCitation Bundle 4,550 ea. 13,650
Symbol MC50w/2D Imager, Mag & Zebra RW420, 110 vt
Zebra RW420 Printer (w/12 -volt power supply)
. Zebra RW420 Cable (USB)
Zebra Compatible Thermal Paper Case
2. Project Management
3. Shipping and Handling
975 ea.
23 ea.
142 ea
31,200
736
1,420
4,155
901
TOI'AI, THIRD PARTY COSTS
S137,662
Customer is responsible for on-going maintenance of 3'd party products directly with the 3`d party vendors. For
reference purposes the below costs are provided for maintenance costs beyond those included with the initial
purchase.
ITEM
3121) PARTY SOFTWARE MAINTENANCE
DESCRIPTION
INVESTMENT
I APS Tickets / Citations Maintenance (Per Year Cost)
$14,436
CONFIDENTIAL
1CNTADD APS r3.doc Page 7 of 7 Fayetteville Police Dept., AR