HomeMy WebLinkAbout201-06 RESOLUTIONRESOLUTION NO. 201-06 'A_
A RESOLUTION APPROVING AN INTER -LOCAL AGREEMENT
BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE
CITY OF FARMINGTON, ARKANSAS TO ESTABLISH TERMS OF
PAYMENT FOR WASTEWATER ENGINEERING SERVICES
RELATED TO THE WASTEWATER SYSTEM IMPROVEMENT
PROJECT INTHE WEST FAYETTEVILLE - FARMINGTON
AREA. ; • '
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
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Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Inter -Local Agreement between the City of Fayetteville,
Arkansas and the City of Farmington, Arkansas to establish terms of payment for
Wastewater Engineering 'Services related to the Wastewater System
Improvement Project in the West Fayetteville - Farmington Area A copy of the
agreement, marked Exhibit "A" is attached hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Mayor and City Clerk to execute the Inter -Local
Agreement with the City of Farmington, Arkansas.
PASSED and APPROVED this 28th day of November, 2006. ;-ti: cyf Y 6,'°1�
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APPROVED:
By:
ATTEST.
By: ya441./1/4/
DAN COODY, Mayor ` SONDRA SMITH, City Clerk
INTERLOCAL AGREEMENT BETWEEN
THE CITY OF FARMINGTON AND THE CITY OF FAYETTEVILLE
I. PURPOSE
The purpose of this Agreement is to establish terms of payment for Wastewater
Engineering Services related to the Wastewater System Improvement Project
in the West Fayetteville — Farmington area.
II. BACKGROUND
The Cities of Fayetteville and Farmington are in the process of finalizing a long-
term agreement for wastewater collection and treatment operations and
services. The Cities are also in the process of upgrading their systems as
part of the overall Wastewater System Improvement Project to increase
capacities of both wastewater systems. The most cost effective and efficient
method of accomplishing these tasks is by a joint effort whereby the Engineers
designing and supervising construction of these projects are contracted by the
City of Fayetteville, with the City of Farmington reimbursing the City of
Fayetteville for Farmington's share of the cost.
III. THE CITY OF FAYETTEVILLE AGREES TO:
A Execute an Engineering contract with the RJN Group, Inc. (RJN), in the
amount of $1,095,291.00, for design and construction phase services
pertaining to Technical Design, Engineering, Corps of Engineer and
stormwater permitting for the west side and Farmington area Wastewater
System Improvement Project, Subprojects WL -10, WL -11, and WL -12.
Farmington is paying $480,000.00 of the total amount, leaving a net
Fayetteville cost of $615,291.00.
B. Perform contract management for the RJN Engineering Agreement.
C. Send an invoice to the City of Farmington for Farmington's portion of the
work performed within the billing period. The invoice will be submitted
within thirty days of receipt of the invoice from the RJN Group.
D. Execute an Engineering contract with Robinson, Stafford and Rude, Inc.,
(RSR) in the amount of $39,844.00, for value engineering (VE) services
with respect to the Farmington and western Fayetteville area WSIP
engineering design. Although Fayetteville is executing contract
management and oversight, Farmington is bearing the full cost of this study
and will reimburse Fayetteville when the expenses are incurred.
E. Perform contract management for the RSR Engineering Contract.
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F. Send an invoice to the City of Farmington for Farmington's portion of the
work performed within the billing period. The invoice will be submitted
within thirty days of receipt of the invoice from RSR.
IV. THE CITY OF FARMINGTON AGREES TO:
A. Reimburse the City of Fayetteville up to a maximum of $480,000 for
Engineering services performed by the RJN Group, Inc., and their
subcontractors, for Farmington's portion of work performed under the
contract in paragraph III.
B. Reimburse the City of Fayetteville the full cost, up to a maximum of
$39,844.00 for Engineering services performed by the RSR, for Value
Engineering Services under the contract in paragraph III.
C. Pay all invoices to the City of Fayetteville within thirty days of receipt for
services performed by RJN or RSR relating to the contracts identified in
paragraph III.
City of Farmington
P.O. Box 150
Farmington, AR 72730
Witnessed By
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dean Swift, City Clerk
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City of Fayetteville
113 West Mountain
Fayetteville, Arkansas 72701
Dan Coady, Mayor
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Date
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Sad Clerk Date
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David Jurgens
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
28 -Nov -06
City Council Meeting Date
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WW System Improvement Project Water/Wastewater
Division •
Action Required:
Department
Fayetteville City Administration recommends approval of an Interlocal Agreement with the City of Farmington to establish terms
of payment for Wastewater Engineering Services related to the Wastewater System Improvement Project in the West
Fayetteville — Farmington area.
$0
Cost of this request
N/A
Account Number
• 02133-0401
Project Number
Budgeted Item
114,765,766 Wastewater System Imp Project
Category / Project Budget
Program Category / Project Name
109,705,364 Water and Wastewater
Funds Used to Date Program / Project Category Name
5,060,402 Water/Sewer
Remaining Balance Fund Name
Budget Adjustment Attached
•n A Q X.
Previous Ordinance or Resolution #
Z �J O'
Date Original Contract Date:
l /27/0-6'
Date
Finance and Internal Service Director
Mayor
1I -X7 -o6
Date
0
ate
Original Contract Number:
Comments:
RESOLUTION NO.
A RESOLUTION APPROVING AN INTER -LOCAL AGREEMENT
BETWEEN THE CITY OF FAYEFI'EVILLE, ARKANSAS AND THE
CITY OF FARMINGTON, ARKANSAS TO ESTABLISH TERMS OF
PAYMENT FOR WASTEWATER ENGINEERING SERVICES
RELATED TO THE WASTEWATER SYSTEM IMPROVEMENT
PROJECT IN THE WEST FAYETTEVILLE - FARMINGTON
AREA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Inter -Local Agreement between the City of Fayetteville,
Arkansas and the City of Farmington, Arkansas to establish terms of payment for
Wastewater Engineering Services related to the Wastewater System
Improvement Project in the West Fayetteville - Farmington Area. A copy of the
agreement, marked Exhibit "A" is attached hereto, and made a part hereof.
Section 2. That the City Council of the City of Fayetteville
hereby authorizes the Mayor and City Clerk to execute the'
Agreement with the City of Farmington, Arkansas.
PASSED and APPROVED this 28th day of Nove
AANp€bY, Mayor
firor
DRA1SKII'I`i City Clerk
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City Council Meeting of November 28, 2006
CITY COUNCIL AGENDA MEMO
To: Fayetteville City Council
Thru: Mayor Dan Coody
From: Fayetteville Sewer Committee
David Jurgens, Water & Wastewater Director
Date: November 28, 2006
Subject: Approval of an Interlocal Agreement with the City of Farmington to establish terms of
payment for Wastewater Engineering Services related to the Wastewater System Improvement
Project in the West Fayetteville — Farmington area.
RECOMMENDATION
Fayetteville City Administration recommends approval of an Interlocal Agreement with the City of
Farmington to establish terms of payment for Wastewater Engineering Services related to the
Wastewater System Improvement Project in the West Fayetteville- Farmington area.
BACKGROUND
The Cities of Fayetteville and Farmington are in the process of finalizing a long-term agreement for
wastewater collection and treatment operations and services. The Cities are also in the process of
upgrading their systems as part of the overall Wastewater System Improvement Project to increase
capacities of both wastewater systems. The most cost effective and efficient method of
accomplishing these tasks is by anoint effort whereby the Engineers designing and supervising
construction of these projects are contracted by the City of Fayetteville, with the City of Farmington
reimbursing the City of Fayetteville for Farmington's share of the cost.
DISCUSSION
This agreement establishes the payment mechanisms by which costs of the Engineering agreements
shall be reimbursed. It is being executed prior to formal approval of the full Farmington —
Fayetteville wastewater service agreement in order to expedite the engineering contracts and to
avoid delaying this portion of the WSIP completion.
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BUDGET IMPACT
This agreement has no costs All costs shall be incurred upon approval of the Engineering contracts
as separate items.
Fayetteville - Farmington Wastewater Engineering Payment Agreement 27Nov06 CC Memo
12.11 06 Clarice Pearman - Res. 201-06
From:
To:.
Date:
Subject:
Attachments:
Clarice Pearman
Jurgens, David
12.11.06 2:29 PM
Res 201-06
201-06 Farmington-Fyv Agreement.pdf
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CC: Audit
David,
Attached is a copy of the above resolution passed by Oty Coundl, November 28, 2006 special meeting. I will forward to you one of
two original agreements via interoffice mail. Please let.me know if anything else is needed. Have a good day.
Thanks.
Clarice
Clarice Buffalohead-Pearman, CMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
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