The URL can be used to link to this page

Home My WebLink About174-06 RESOLUTIONCity of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2006 Department: Division: Program: Sales Tax Capital Improvements Date Requested 10/19/2006 Adjustment Number Project or Item Added/Increased: $800,000 is requested in the Gregg- Fulbright to Township ROW project to meet the needs of the AHTD due to the actual project costs Project or Item Deleted/Reduced: $587,900 from the Street ROW/Intersection/Cost Sharing capital project. $212,100 from the Street Bond Program. Justification of this Increase: The Arkansas Highway & Transportation Department has requested additional funding from the City for the Gregg Avenue project due to the actual construction costs. Justification of this Decrease: Excess funds available from the Street/ROW/Intersection/Cost Sharing project. The Street Bond Program identified $8.8 million dollars to be spent on cost shares for street projects not contained in the program. Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number Amount Street improvements 4470 9470 Account Name 5809 00 Project Number 800,000 04010 1 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Street improvements 4470 9470 Trans from Transportation Bond 4470 0947 Project Number 5809 00 587,900 02116 6602 52 212,100 04010 Approval Signatures Requested Bry Date Budget Manager Date Department Director Date LiLk Finance & Intern Mayor 10 ^14•200L Date /043A Date Budget Office Use Only Type: A B C /D) E Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Ron Petrie Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts Oef�q Noverader7, 2006 City Council Meeting Date Engineering Division Action Required: lD/1�%dk RIO/ 6 rtii matt 06,05 Operations Department Approval of a payment in the amount of $800,000.00 to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township Road and the Fulbright Expressway and approval of a budget adjustment. 800,000.00 Cost of this request 4470.9470.5809.00 Account Number 360,000.00 Category / Project Budget 331,177.00 Funds Used to Date 04010 $ 28,823.00 Project Number Budgeted Item • Remaining Balance Budget Adjustment Attached X Gregg - Fulbright to Township ROW Program Category / Project Name Street Improvements Program / Project Category Name Sales Tax -Capital Improvements Fund Name Departmen Director r c City Attorney • L Finance and Internal Service Director Mayor Ib • I1.0k, Date 10t4 -o(, Date 10 -19 -ob Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City erk's c EN RED ffice Received in Mayor's Office Comments: Ittv?1e ARKANSAS City of Fayetteville Engineering Division 113 West Mountain Fayetteville, AR 72701 ph: 479-575-8206 fax: 479-575-8202 Date: October 20, 2006 To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations From: Ron Petrie, City Engineer Subject: Approval of a payment in the amount of $800,000 to the Arkansas Highway and Transportation Department for the widening of Gregg Avenue between Township Road and the Fulbright Expressway and approval of a budget adjustment. RECOMMENDATION: As approved by the Street Committee on October 5, 2006, staff recommends approval of a payment in the amount of $800,000 to the Arkansas Highway and Transportation Department (AHTD) for the widening of Gregg Avenue from Township Road to the Fulbright Expressway and the associated budget adjustment. BACKGROUND: The City Council approved an agreement with the AHTD on August 7, 2001 to allow for the widening of Gregg Avenue (State Hwy 180) between Township Road and Fulbright Expressway. The agreement required the City to pay for all utility relocation costs, right- of-way costs, widen Township Road from Gregg to North College Avenue, and take over ownership of both Gregg Avenue and Township Road after completion. Since the agreement was approved, the City has spent $1,448,092 for utility relocations and right of way acquisition. The Engineering Division is currently completing design of the Township Road widening and right-of-way acquisition has begun. DISCUSSION: The AHTD had bid the Gregg Avenue widening project on three different occasions and rejected all bids due to the costs. This was also done for a project in the City of Rogers (Horsebam Road). The AHTD contacted both the City of Fayetteville and the City of Rogers requesting additional assistance in order to proceed with these projects. According to the AHTD, the City of Rogers agreed to pay up to fifty percent of the construction costs. The City of Fayetteville proposed to pay an additional $800,000 pending City Council approval in order to proceed with the Gregg Avenue project. In addition the Township Road widening would occur after ownership is transferred to the City. This proposal was presented and approved by the Street Committee on August 8 and October 5, 2006. The AHTD has since re -bid the Gregg Avenue widening project a fourth time and received a low bid in the amount of $6.49 million from McClinton -Anchor APAC. This was less than the previous low bid of $6.49 million. BUDGET IMPACT: The Street Committee recommended that the funds for this $800,000 payment come from two sources. The first is to utilize the remainder of the CIP funds in the Street ROW/Intersection/Cost Share Project account which has a remaining balance of $587,900. In addition, the remaining $212,100 is recommended to come from the Street Bond program. The program set $8.8 million to go towards cost shares and right-of-way acquisition for street projects not contained in the program. It is anticipated that cost savings from the Township Road project could possibly reimburse these funds at a later date. RESOLUTION NO. A RESOLUTION TO APPROVE AN ADDITIONAL PAYMENT OF EIGHT HUNDRED THOUSAND DOLLARS ($800,000.00) TO THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE WIDENING OF GREGG AVENUE BETWEEN TOWNSHIP AND I-540 AND TO APPROVE A BUDGET ADJUSTMENT OF $800,000.00 TO FUND THIS PAYMENT WHEREAS, the construction contract to widen Gregg Avenue from Township to I-540 has been more expensive (about $6.5 million) than anticipated by the Arkansas Highway and Transportation Department (AHTD); and WHEREAS, the City Council Street Committee has agreed to recommend an additional $800,000.00 be paid to the AHTD to help fund this construction contract to be funded from the Cost Share and Bond program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of' the City of Fayetteville, Arkansas hereby approves the payment of an additional Eight Hundred Thousand Dollars ($800,000 00) to the Arkansas Highway and Transportation Department to help fund the $6.5 million dollar construction contract to widen Gregg Avenue from Township to I-540. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves the budget adjustment attached as Exhibit A in the amount of $800,000.00 to fund the payment to the Arkansas Highway and Transportation Department. PASSED and APPROVED this 19th day of October, 2006. APPROVED: By: By: DAN COODY, Mayor SONDRA SMITH, City Clerk ATTEST.fC t O* (10.24.06)' Clarice Pearman - Res: 174-06 Page 1 From: To: Date: Subject: Attachments: Clarice Pearman Petrie, Ron 10.24.06 12:48 PM Res 174-06 174-06 AHTD-Gregg Ave.pdf CC: Audit; Fell, Barbara Ron, Attached is a copy of the above resolution passed by City Council, October 17, 2006 regarding AHTD and the Gregg Avenue. I will forward to Budget & Research your budget adjustment via interoffice mail. If anything else is needed please let me know. Thanks. Clarice • RESOLUTION NO. 174-06 A RESOLUTION TO APPROVE AN ADDITIONAL PAYMENT OF EIGHT HUNDRED THOUSAND DOLLARS ($800,000.00) TO THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT FOR THE WIDENING OF GREGG AVENUE BETWEEN TOWNSHIP AND I-540 AND TO APPROVE A BUDGET ADJUSTMENT OF $800,000.00 TO FUND THIS PAYMENT WHEREAS, the construction contract to widen Gregg Avenue from Township to I-540 has been more expensive (about $6.5 million) than anticipated by the Arkansas Highway and Transportation Department (AHTD); and WHEREAS, the City Council Street Committee has agreed to recommend an additional $800,000.00 be paid to the AHTD to help fund this construction contract to be funded from the Cost Share and Bond program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the payment of an additional Eight Hundred Thousand Dollars ($800,000 00) to the Arkansas Highway and Transportation Department to help fund the $6.5 million dollar construction contract to widen Gregg Avenue from Township to I-540. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the budget adjustment attached as Exhibit A in the amount of $800,000.00 to fund the payment to the Arkansas Highway and Transportation Department. PASSED and APPROVED this 19th day of October, 2006. APPROV 1: ATTEST: By DAN COODY "ayor „C6KR1Sri• ��G:G\SY�opLp,A0• •= :FAYETTEVILLE: 4) SPSJam/ 19J'iKAN By: ®u-�c'`�cror�°.�`�`. SONDRA SMITH, City Clerk 'lia,,,,,,,u+"` 1-