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Home My WebLink About169-06 RESOLUTIONRESOLUTION NO. 169-06 A RESOLUTION ACCEPTING THE 2006-2007 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $68,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2006-2007 Selective Traffic Enforcement Program (STEP) Grant in the amount of $68,000.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the grant revenue PASSED and APPROVED this 176 day of October 2006. APPROVED. By: ATTEST: SONDRA SMITH, City Clerk ti,• •&N Y O,c •. 9 � 1� _u. ? E ;FAYETTEVILLE; {• v4•9'ikANs't• � City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2006 Department: Police Division: Police Program: Patrol Date Requested 9/28/2006 Adjustment Number Project or Item Added/Increased: Patrol Overtime 8 Car seats funds in the Minor Equipment account. Project or Item Deleted/Reduced: Justification of this Increase: This increase is needed to recognize the acceptance of the 2006-2007 Selective Traffic Enforcement Grant. Justification of this Decrease: Account Name Overtime Minor equipment Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number 5701 1010 2940 00 Amount Project Number 60,000 06030 1 1010 2940 5210 00 8,000 06030 1 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount State Grants -Operational Federal Grant -Operational Project Number 1010 0001 4302 01 8,000 06030 1 1010 0001 4309 01 60,000 06030 1 Requested By Approval Signatures Budget Manger Departm r Finance & IntemafBervices DinTtor Date Date Mayor Date 10- S -a' Date 40/21-3/04 Date Budget Office Use Only Type: A B Posted to General Ledger Posted to Project Accounting Entered in Category Log C D E Initial Initial Initial Date Date Date Mike Huekabee Governor State of Arkansas ARKANSAS STATE POLICE 1 State Police Plaza Drive • Little Rock, Arkansas 72209 • www.asp.state.ar.us FY 2007 HIGHWAY SAFETY SUBGRANT AGREEMENT OCCUPANT PROTECTION PROGRAM ALCOHOL & OTHER DRUGS COUNTERMEASURES PROGRAM RECIPIENT Fayetteville Police Department 100-A West Rock Street Fayetteville, Arkansas 72701-6191 Telephone: (479) 587-3555 Fax: (479) 587-3522 TYPE OF APPLICATION Initial: Revision: Continuation: X Steve Dozier Director GOVERNMENTAL UNIT City of Fayetteville 100-A West Rock Street Fayetteville, Arkansas 72701-6191 PROJECT NO. J8-2007-08-09-08 PROJECT NO. OP -2007-03-02-10 TAX ID NO. 71-6018462 PROJECT TITLE Selective Traffic Enforcement Project INITIAL PROJECT STARTING DATE OPERATIONAL AREA OF PROJECT October 1, 1998 City of Fayetteville AMOUNT COST CATEGORY FEDERAL STATE LOCAL PROJECT PERIOD FUNDING PERIOD Personal Services $60,000 $28,000 From: 10-1-2006 From: 10-1-2006 Equipment To: 9-30-2007 To: 9-30-2007 Maintenance & 24,000 FUNDING Operation SOURCE AMOUNT Other Direct Costs $8,000 Federal $60 000 Indirect Costs State 8,000 Administrative Costs Local 52,000 Total $60,000 $8,000 $52,000 Total $120,000 Page 1 of 14 7 • Item 1. Title Page 2. Index Page ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT INDEX 3. Scope of Work 4. Audit and Certification Requirements Page 1 2 3 4- 6 5. Work Statement 7-10 6. Subgrantee Invoice Forms 11-13 7. Signature Sheet 14 AGREEMENT PREPARED BY: Chip Payne TITLE: Program Manager ADDRESS: Arkansas State Police Arkansas Highway Safety Office 1 State Police Plaza Little Rock, AR 72209 PHONE: (501) 618 - 8137 FAX: (501) 618 - 8124 Page 2 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT SCOPE OF WORK PROJECT GOAL: To reduce traffic -related fatalities and injuries by conducting a selective traffic enforcement project in Fayetteville. The goal for each component of this dual funded project is as follows: Alcohol Component (Section 410) — Reduce alcohol-related crashes below six percent of all traffic crashes Seat Belt Component (Section 402) — Increase seat belt usage by three percentage points from 73% to 76%. SUMMARY OF PROJECT OBJECTIVES: The project's primary objectives are to achieve an average of three vehicle stops per hour during traffic enforcement (with an emphasis on enforcement of speed and occupant restraint laws) and one DWI/DUI arrest per eight hours of alcohol enforcement. A public information and education program will support these objectives. METHOD OF EVALUATION BY ASP ADMINISTRATIVE: X IMPACT EVALUATION: X By achievement of performance standards. REIMBURSEMENT - ACTUAL COST ONLY ASP will reimburse the recipient an amount equal to % of all eligible cost. REIMBURSEMENT LIMITS 1. Maximum amount eligible for reim- bursement: Federal Funds: $60,000 State Funds: $ 8,000 X ASP will reimburse the recipient an amount equal to all eligible costs as 2. Only those orders placed and costs identified in work statement. incurred during the following time period shall be eligible for reimburse- ment: (Date) 10-1-2006 to (Date) 9-30-2007 3. The recipient must bear all costs not eligible for Federal reimbursement. Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the General Provisions and Subgrant Agreement/Contract Terms. This agreement may be amended only by written notice in advance and in accordance with ASP policy. (See Subgrant Agreement/Contract Term II.) Page 3 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT AUDIT REQUIREMENTS The recipient will arrange for an organization -wide financial and compliance audit, as required by OMB Circular A-133, within the prescribed audit reporting cycle. The audit report must separately identify highway safety funds from other Federal funds. Two (2) copies of the report will be furnished to the Arkansas State Police within three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy ofA-133 is available on request. The recipient has been made aware of audit requirements. CERTIFICATION REGARDING FEDERAL LOBBYING: The recipient certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreenient. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be Subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Page 4 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT RESTRICTION ON STATE LOBBYING: None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: In accordance with the provisions of 49 CFR Part 29, the State agrees that it shall not knowingly enter into any agreement under its Highway Safety Plan with a person or entity that is barred, suspended, declared ineligible, or voluntarily excluded from participation in the Section 402 program, unless otherwise authorized by NHTSA. The State further agrees that it will include the following clause and accompanying instruction, without modification, in all lower tier covered transactions, as provided by 49 CFR Part 29, and in all solicitations for lower tier covered transactions. Instructions for Lower Tier Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal govemment, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant leams that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered. transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. Page 5 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. Page 6 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT A. The recipient, Fayetteville Police Department, in exchange for consideration offered by the Arkansas State Police (ASP), and in the interest of improving highway safety, hereby agrees to pursue the achievement of the following objectives: 1. Appoint a Project Coordinator to be a liaison between the recipient and the Arkansas Highway Safety Office (AHSO) and to be responsible for coordinating selective enforcement activities and financial transactions associated with this subgrant agreement. Herein, give signature authorization for the Project Coordinator to request reimbursement and agreement change orders when applicable. Compensation for the Project Coordinator will be from local funds. 2. Ensure that the Project Coordinator, or designee, has successfully completed the Arkansas Highway Safety Office Project Management Course. This course will provide information and updates on State, Federal and Highway Safety Offices policies and procedures. Travel, meals and lodging will be reimbursed for eligible participants. Participants will be notified of the specific dates and location of this course. 3. Implement a seat belt policy if one does not exist. If not previously submitted, provide a copy of the policy to the AHSO no later than sixty days after the start of this project. 4. Conduct selective enforcement of the State's seat belt, driving while intoxicated (DWI)/driving under the influence (DUI), speed limit, child passenger protection and motorcycle helmet laws. Officers are to ensure compliance with the State's seat belt and child restraint laws during all vehicle stops. Enforcement should target locations where fatal/serious injury crashes are occurring. 5. Seat belt enforcement (enforcement during daylight hours) will emphasize enforcement of seat belt, child restraint and speed limit laws. DWI/DUI enforcement will start no earlier than 9:00 p.m. and end no later than 6:00 a.m. the following morning, any day of the week providing the performance standard (listed below) is met. The AHSO retains the right to limit or modify the enforcement hours and days at its discretion and as necessary to meet performance compliance requirements. Officers working on the project are expected to enforce all the laws cited in this agreement during both seat belt and DWI/DUI enforcement. 6. Performance standards are as follows: During Seat Belt Enforcement Average three vehicle stops per hour of enforcement Page 7 of 14 During DWI/DUI Enforcement Average one DWUDUI arrest per eight hours of enforcement ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code Annotated 5-65-303 shall be determined to be DUI arrests. 7. Participate in one seat belt and one DWUDUI national enforcement mobilization during the project period. Also must participate in three additional State DWUDUI mobilizations. The mobilization dates will be provided in advance by the AHSO. Must participate in the public information and education (PI&E) activities (press conferences/news releases) in conjunction with the mobilization activities. An informal seat belt survey conducted by the agency will also precede and follow the seat belt mobilization for evaluation purposes. The national seat belt mobilization will be conducted in May surrounding Buckle Up America Week and Memorial Day. The national DWUDUI mobilization will be conducted in August/September surrounding the Labor Day holiday period. Manage project activity to ensure that sufficient funds are available to participate in mobilizations. Submit a mobilization report within 15 days after a mobilization period in accordance with the format provided by the AHSO. Agencies are urged to participate in sobriety checkpoints and/or saturation patrols during DWI mobilizations. Conduct other PI&E activities to support the objectives of this project. These activities may include, but are not limited to, conducting news conferences, issuing press releases, having members of the media ride with officers during selective enforcement patrol, conducting child safety seat clinics, making presentations to schools and/or civic groups and distributing educational materials. At the beginning of the project period a press release must be issued and/or a press conference must be conducted to notify the community of the project activities. 9. The only costs eligible for reimbursement are selective enforcement (which includes officer pay and applicable benefits) and child safety seats. Officers may also be compensated at the selective enforcement rate for hours spent conducting seat belt surveys associated with mobilizations and time spent working at clinics associated with the proper installation of child safety seats. Hours spent conducting seat belt surveys, participating in sobriety checkpoints, or working at child safety seat clinics will not be used when calculating enforcement performance. The recipient will be reimbursed for officers working selective traffic enforcement at a rate that does not exceed one and one-half times the officer's regular hourly rate. Reimbursement is limited to one officer per patrol vehicle. Officers compensated through this agreement shall work strictly within the scope of this project while performing duties in connection with and being funded by this agreement. Hours worked on and compensated through this agreement must not supplant (be a substitute for) regular officer hours and pay. Routine patrol functions, including crash investigations, will be assigned to personnel on regular duty. Should a project officer become involved in routine patrol functions while conducting selective enforcement, the officer will be compensated from other funds. No part-time personnel can be compensated through this agreement. Page 8 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT 10. Purchase and loan child safety seats in accordance with AHSO policy. Seats must be purchased no later than March 30, 2007. Invoices for the seats must be submitted to the AHSO within 30 days of purchase. All purchases must be in compliance with local and state purchasing laws and regulations. 11. Ensure that all officers working on this project have successfully completed the National Highway Traffic Safety Administration's approved courses on occupant protection usage and enforcement (OPUE) or traffic occupant protection strategies (TOPS) training and standardized field sobriety testing (SFST) during the project period. 12. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended "Child Passenger Protection Act"). Effective August 13, 2001, all children under the age of fifteen (15) years must be restrained and any child under six (6) years of age and under sixty (60) pounds in weight must be restrained in a child safety seat. Violation of this Act is a primary offense, meaning that a vehicle may be stopped if there is probable cause to believe that the law is being violated. 13. Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC law"). 14. Submit monthly reimbursement requests, local match reporting form and activity reports, including PI&E activities, along with a cover letter(s) by the 15th of the subsequent month in accordance with formats provided by the AHSO. An Annual Project Activity Report will be submitted in accordance with the format provided by the AHSO. Include with the annual report a tabulation of local funds contributed (50% required) to this project. This annual report and the final reimbursement request are due within 30 days following the end of the project period. Final reimbursement will not be made until a satisfactory annual report is submitted. 15. Create a project file for maintaining the agreement and financial documents. The file will contain a copy of this agreement, agreement terms, related ASP policies and procedures, policies or procedures of the recipient related to this project's activities, copies of monthly activity reports and reimbursement requests, correspondence relating to the agreement, a copy of daily time sheets which reflect regular and selective enforcement hours worked and documentation of any public information activities. The file must be maintained in one location and is subject to review by State and Federal authorities responsible for oversight of this agreement. Copies of all time sheets for all selective enforcement officers paid through this agreement must be kept in this file. All time sheets must have officer's and supervisor's signatures with attached supporting documents. Page 9 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT B. The Arkansas State Police (ASP) hereby agrees to perform the following activities: Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the Subgrant Agreement/Contract Terms. An analysis of reimbursable costs is provided in the attached Subgrantee Invoice Form. 2. Provide reasonable consultative assistance to the recipient to aid in the achievement of project objectives. 3. Conduct administrative and/or on-site evaluations to assess the effectiveness of the project. Evaluations will include, but are not limited to, a review of activity reports examining progress toward objectives stated in the work statement, reimbursement requests, fiscal management and on-site monitoring visits. Page 10 of 14 Arkansas State Police Highway Safety Office Subgrantee Invoice Form Selective Traffic Enforcement Program SOBGRANT N: J8-2007-08-09-00 AWARD PERIOD: 110/1/06-9130/07 1 #: (479) 587-3555 OP -2007-0342-10 CFDA TITLE: State & Com.nniry Hiehwry Safety Fayetteville UN (Tea IDE): 714018462 AWARD AMOUNT: 1030,000.00 1 CFDA • 20.600 General Ledger• Budget Categories CFDA TITLE: Alcohol Traffic Safety and Drank Driving Prevention Incentive Grants Revised Budget Previous Expenditures AWARD AMOUT: 1530,000.00 1 CFDA• 20.601 Remaining Budget Overtime - Selective Enforcement (402 TITLE: Chill Parwger Protection Fond (SCP) 456708 F.096041247 -0P-001 AWARD AMOUNT: 111,00o.00 1 CFDA N N/A Request Period: 30,000 Project: Selective Traffic Enforcement Project 1.0960.41607-001 (STEP) Subgrantee Name: Fayetteville Police Department Telephone #: (479) 587-3555 Main Address: 100-A West Rock Street Fayetteville Arkansas 72701-6191 AMOUNT General Ledger• Budget Categories Approved Budget Revised Budget Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget Overtime - Selective Enforcement (402 30,000 456708 F.096041247 -0P-001 - 30,000.00 Overtime - Selective Enforcement (410 30,000 456709 1.0960.41607-001 - 30,000.00 Child Safety Seats (State) 8,000 456714 NA - 8,000.00 Total 68,000 - - - - 68,000.00 Must include all equipment acquisitions of low value (500.00 - 2,500.00) or capital (2,500.00 or greater) and submit subgrantee low value and capital equipment inventory form with invoice form. On behalf of the subgrantee listed above, 1 certify that the items for which payment is claimed were furnished under the authority of the law and in accordance with the terms of our grant with the Arkansas State Police, Highway Safety Program and that the charges are reasonable, proper, and no part of this claim has been paid. Amount of this Request S Signature of Subgrantee: Date: THk: Contact Person: Contact Phone: ARKANSAS STATE POLICE USE ONLY (OUTLINE AGREEMENT N: VENDOR N 100036504 AGENCY CODE: 0960 DOCK: PO N: GOODS REC.N: MATERIAL N: 10119381 AMOUNT General Ledger• Find Fond Center Invoke / Rehraaa Cat Center 10/WBS 5/0000/000 SMP2003 IFJ 456708 F.096041247 -0P-001 510000/000 SMP2203 IFJ 456709 1.0960.41607-001 510000/000 SCP0000 1FD 456714 NA TOTAL REVIEWED! APPROVED TO PAY BY: !DATE: Attach Completed Line Item Detail Sheet and Mail To: FAXED BILLS WILL NOT BE ACCEPTED Arkansas State Police Highway Safely Office #1 State Police Plaza Drive Little Rock, Arkansas 72209 Page 11 of 14 Arkansas State Police Highway Safety Office Line Item Details Selective Traffic Enforcement Program Fayetteville Police Department Selective Traffic Enforcement Project (STEP) Budget Amount Overtime Selective Enforcement (402) Overtime Selective Enforcement (410) Child Safety Seats (State) Attach to Page 11 FOR THE PERIOD Transfer Totals to Page 11 Subtotal 0 TOTAL BILLED 0 Page 12 0114 Arkansas State Police Highway Safety Office Subgrantee Local Match Form Selective Traffic Enforcement Program SUEGRANT1: 38-2001-00-09-00 AWARD PERIOD: 10/1/06-9/30/07 #: (479) 587-3555 OP -20074302-10 CFDA TITLE: State & Caaoanity nieYway Seely Fayetteville PIN (Tax ID 0): 71-601114U Budget Categories Approved Budget Revised Budget Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget Personal Services 28,000 - 28,000.00 Maintenance & Operation Report Period: - Project: Selective Traffic Enforcement Project (STEP) Sabgnntee Name: Fayetteville Police Department Telephone #: (479) 587-3555 Mailing Address: 100-A West Rock Street Fayetteville Arkansas 72701-6191 Budget Categories Approved Budget Revised Budget Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget Personal Services 28,000 - 28,000.00 Maintenance & Operation - - (Vehicle Expense) 24,000 - 24,000.00 Total 52,000 - - - 52,000.00 Amount of this Report S Signature of Snbgnotec Title: Date: Contact Penn: Contact Phone: Arkansas State Police Highway Safety Office #1 State Police Plaza Drive Little Rock, Arkansas 72209 Page 13 of 14 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT ACCEPTANCE AND AUTHORIZATION TO PROCEED It is understood and agreed by the undersigned that a subgrant received for this agreement is subject to the Transportation Equity Act for the 21st Century; Safe, Accountable, Flexible and Efficient Transportation Equity Act — A Legacy for Users (SAFETEA-LU); subsequent U.S. Department of Transportation funding reauthorization; and all administrative regulations governing this grant established by the U.S. Department of Transportation approved in accordance with 49 CFR Part 18 subject to the availability of Federal funds. It is further understood that any State funds utilized within are subject to all applicable State regulations and are likewise subject to their availability. It is expressly agreed that this agreement including the Appendix (Subgrant Agreement/Contract Terms and Attachment), constitute an official part of the State's Highway Safety Program and that said recipient will meet the requirements as set forth herein. The recipient has appointed the following official representatives with legal authority to accept this subgrant agreement and to provide such additional information as may be required. A. SUBGRANT DIRECTOR 1. Signature: 2. Name: 3. Title: 4. Date: Greg Tabor Interim Chief of Police B. AUTHORIZING OFFICIAL 1. Signature: 2. Name: 3. Title: 4. Date: Honorable Dan Coody Mayor Approval to proceed, effective (date) 10-1-2006 to (date) 9-30-2007 with committed Federal funds of (amount) $60,000 State funds of (amount) $8,000, given by the State Official responsible to the Governor for administration of the State Highway Safety Program: Approved: Director, Arkansas State Police and Governor's Highway Safety Representative Page 14 of 14 Date Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 10/17/2006 City Council Meeting Date Police Division Action Required: Police Department City Council accepts the 2006-2007 Selective Traffic Enforcement Project grantand approves a budget adjustment recognizing the revenue. 68,000.00 Cost of this request See attached BA Account Number 06-030 Project Number Budgeted Item 68,000.00 Category / Project Budget Funds Used to Date 68,000.00 Remaining Balance Budget Adjustment Attached XXX Patrol Salaries and Supplies Program Category / Project Name Police Patrol and Warrant Program / Project Category Name General Fund Name Department C)3 4Jt* City Attorne Frnance and Internal Service Director \O -a, oco Date Mayor /6/2•A06 Date Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: rk's Office 1 Received in Mayor's Office Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody and Members of the City Council FROM: Greg Tabor, Intenm Chief of Police DATE: September 29, 2006 SUBJECT: Accept Selective Traffic Enforcement Project (STEP) Grant Recommendation: Council accepts the 2006/07 STEP grant and approves a budget adjustment recognizing the revenue. Background: The Police Department has received STEP grants since 1990. These grants are used to cover officer overtime while working either seat belt enforcement or DWI/DUI enforcement. The officers must be designated to one of these tasks and cannot answer normal calls for service. This grant also includes $8,000.00 for the purchase of child safety seats. Discussion: The funds provided by this grant specifically support the Departments efforts in reducing traffic accidents. Officers can be assigned to a specific accident-prone area and enforce traffic laws which in turn reduce accidents. The matching requirements will be provided by using the cost of car seats (state funds); the expense of monthly administration; vehicle expense which includes motorpool, shop overhead, replacement and gasoline with the balance being met by assigning on -duty officers to the STEP project when available. The match is not expected to require additional funds. Budget Impact: Accepting this grant will increase the Minor Equipment Fund by $8,000 00 and overtime for the Patrol Program by $60,000.00. RESOLUTION NO. A RESOLUTION ACCEPTING THE 2006-2007 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $68,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2006-2007 Selective Traffic Enforcement Program (STEP) Grant in the amount of $68,000.00 for the purpose of paying overtime to offices engaged in the enforcement of DWI/DUI and seatbelt laws. �,,..► Section 2. That the City Council of the City of :=< le, hereby approves a Budget Adjustment recognizing tlx: re e. kansas PASSED and APPROVED this 17th ay of Oct City Clerk COODY, Mayor (10.24.06) Clarice Pearman - Res. 169-06 From: To: Date: Subject: Attadinrents: Clarice Pearman Tabor, Greg 10.24.06 1:07 PM Res. 169-06 169-06 2006-2007 STEP Grant.pdf CC: Audit Chief (Congratulations!), Attached is a copy of the above resolution passed by the City Council, October 17, 2006 regarding the 06-07 STEP grant. If anything else is needed please let me know. Thanks. Clarke Page 1