HomeMy WebLinkAbout167-06 RESOLUTIONRESOLUTION NO. 167-06
A RESOLUTION AWARDING BID #06-56 AND APPROVING
THE PURCHASE OF ONE (1) DIESEL POWERED CUTAWAY
VAN TRUCK FROM LANDERS FORD OF LITTLE ROCK IN THE
AMOUNT 0I1 $29,601.00 FOR USE BY THE SOLID WASTE &
RECYCLING DIVISION.
BE IT RESCLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, All KANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #06-56 and approves the purchase of one (1) diesel powered
cutaway van truck from Landers Ford of Little Rock in the amount of $29,601.00
for use by the Solid Waste & Recycling Division.
PASSED and APPROVED this 17th day of October, 2006.
APPROVE 1 : ATTEST:
By:
D
COODY, Ma
By: &maw &K.ctt)
SONDRA SMITH, City Clerk
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David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Oct -06
City Council Meeting Date
Fleet Operations
Division
Action Required:
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Landes red of
4it1t Ack-
Operations
Department
A resolution awarding bid #06-56 to Landers Ford of Little Rock in the amount of $29,601 for the purchase of one
diesel powered cutaway van truck for use by Solid Waste Division. NOTE An additional $205 has been added to
the cost for Graphics.
$29,806.00
Cost of this request
9700.1920.5802.00
Account Number
06015.1
Project Number
Budgeted Item
450,000.00
Category/Project Budget
397,908.00
Funds Used to Date
52,092.00
Remaining Balance
Budget Adjustment Attached
Solid Waste Expansion Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
e • - ment Di
t\giL—
City Attorney
Mayor
ate
Previous Ordinance or Resolution # n/a
% Original Contract Date: n/a
Original Contract Number: n/a
1129106
Date
9 - zR-6
Date
073loc
Received in City CI= ' Office
a TERED
Received in Mayor's Office
Comments:
•
a e ��evl e
ARKANSAS
Interdepartmental Correspondence
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent ,2
Date: September 23, 2006
Subject: Purchase of •one Cutaway Van Truck
RECOMMENDATION: ThEit City Council approve the purchase of one cutaway van truck for
use by Solid Waste Division in the amount of $29,806.00, which is bid price plus $205.00 for
graphics.
BACKGROUND: Bid #06-56 was opened on September 15, 2006 for one diesel powered
cutaway van truck. Four bids were received. The lowest bid from Landers Ford of Little Rock
meets all specifications ana offers an acceptable delivery schedule. A detailed tabulation sheet
is attached.
This van is a replacement f x unit #2060, a 1999 model Ford gas powered van that was
purchased used in March 2003. This unit was approved by the Equipment Committee to be
replaced in 2007, however, major engine and transmission problems developed recently and the
unit was dead fined. I do net recommend spending $4-5,000 on this unit to make it serviceable
until 2007. This truck is used daily by solid Waste Division to deliver, replace, and service a full
Toad of carts and recycle bins. Average utilization is 1,100 miles per month.
I recommend acceptance of the bid from Landers Ford in the amount of $29,601.00.
As this unit is an expansion, it will be funded by Solid Waste Division. Funds are available in
Project 06015.1 Solid Waste Expansion Vehicles. This project was set up with $450,000 for the
purchase of two expansion side arm trash trucks. These trucks cost just under $400,000 so
there is $52,000 left in the project.
The Equipment Committee approved purchase of this van from bid 06-56 in the meeting on
September 26, 2006.
RESOLUTION NO.
A RESOLUTION AWARDING BID #06-56 AND APPROVING
THE PURCHASE OF ONE (1) DIESEL POWERED CUTAWAY
VAN TRUCK FROM LANDERS FORD OF LITTLE ROCK IN THE
AMOUNT OF $29,601.00 FOR USE BY THE SOLID WASTE &
RECYCLINC; DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #06-56 and approves the purchase of one (1) diesel powered
cutaway van truck from Landers Ford of Little Rock in the amount of $29,601.00
for use by the Solid Waste & Recycling Division.
PASSED and APPROVED this 17th day of October, 2006.
APPRO:
ARKANSAS
Equipment
OPERATIONS
Happy rio'I rRc
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman
Bobby Ferrell
Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt XPi
DATE: September 19, 2006
SUBJECT: Award of Van Truck Bid
Bid #06-56 was opened on September 15, 2006 for one diesel powered cutaway van truck for use by
Solid Waste Division. Four bid responses were received. A detailed tabulation sheet is attached.
The lowest bid from Landers Ford of Little Rock meets all specifications and offers an acceptable
delivery schedule.
I recommend acceptance of the bid from Landers Ford in the amount of $29,601.00.
This van is a replacement for unit #2060, a 1999 model Ford gas powered van that was purchased
used in March 2003 for $9,995. This unit was approved by the committee to be replaced in FY 2007,
however, major engine and transmission problems developed recently and the unit was deadlined. I
do not recommend spending 34-5,000 on this unit to make it serviceable until 2007. This is the only
dry van type truck in the fleet and it is used daily by Solid Waste Division to deliver, replace, and
service a full load of carts and recycle bins. Average utilization is 1,100 miles per month.
Funds are available for a budget adjustment to fund this purchase. $10,000 will be funded by Solid
waste and the remaining $19,601 will come from the Fleet Replacement Fund
Cc:
Gary Dumas
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Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
0 0 CO v 0) 01 A W N
City Of Fayetteville.
(Not a Purchase Order)
Vendor# Vendor Name:
7582 LANDERS FORD
Address: Fob Point:
City: State: Zip Code Ship to code:
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UNIT #2106, FIXED ASSET 702106
VAN, DIESEL POWERED, TO BE
2007 E350 FORD CUTAWAY
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9700.1920.5802.00
06015.1 _J
IProject/Subproject #
Extension:
495
Divison�proval
Taxable
Yes: XX No:
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P.O Number
Requisition No.
Inventory #
Quotes Attached
Yes:_ No:
Expected Delivery Date:
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Fixed Asset #
(10.24.06) Clarice Pearman -Res. 167-06
From:
To:
Date:
Subject:
Attachments:
Clarice 'earman
Bragg, David
10.24.05 1:17 PM
Res. 167-06
167-06 Landers Ford LR.pdf
CC: Audit; '/ice, Peggy
David,
Attached Is a copy of the above resolution passed by City Council, October 17, 2006 regarding Landers Ford. 1 will forward
to purchasing the purchase requisition via interoffice mail. If anything else is needed please let me know.
Thanks.
Clarice
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