HomeMy WebLinkAbout166-06 RESOLUTIONRESOLUTION NO. 166-06
A RESOLUTION AWARDING BID #06-55 AND APPROVING
THE PURCHASE OF ONE (1) TRUCK TRACTOR AND
HYDRAULIC WET LINE KIT FROM BARLOWORLD TRUCK
CENTER OF SPRINGDALE IN THE AMOUNT OF $76,003.00 FOR
USE BY THE WASTEWATER TREATMENT PROJECT, WATER &
SEWER DIVISION; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $76,208.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #06-55 and approves the purchase of one (1) truck tractor and
hydraulic wet line kit from Barloworld Truck Center of Springdale in the amount
of $76,003.00 for use by the Wastewater Treatment Project, Water & Sewer
Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $76,208.00.
G• \.,.•••. G.
PASSED and APPROVED this 17th day of October, 2006. >. ' G� F '•'P
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APPROVED. ATTEST:
By: �L 7� . By: 004Alos-i Revak)
SONDRA SMITH, City Clerk
DAN COODY, Mayor
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2006
Department: Sewer Plant Corsi Expense
Division:
Program:
Date Requested
9/28/2006
Adjustment Number
Project or Item Added/Increased:
$76,208 in the Transfer to Shop Account.
Project or Item Deleted/Reduced:
$76,208 from the Sewer Improvements account in the
Wastewater System Improvements Project 02133.0315.
Justification of this Increase.
To purchase a diesel powered truck tractor to handle
additional volume of sludge at the Noland Wastewater
Treatment Plant. One bid was received which is acceptable
to W WTI and Fleet Operations staff. The purchase was
approved by the Water and Sewer Committee and the
Equipment Committee on 925/06 and 9/26/06,
respectively.
Justification of this Decrease:
Funding is for construction and equipment. When the plant is
operational, the equipment wal be used at this location. The
equipment will be placed in motor pool.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number
Transfer to Shop 4480 9480
Vehicles and equipment 9700 1920
Account Name
Amount Project Number
7602 70 76,208 02133 0315
5802 00
76,208 02079 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Project Number
Sewer improvements
4480 9480
5815 00
76,208 02133 0315
Transfer from WWT Imp
9700 0970
6602 48
76,208 02079 1
Approval Signature
Requested By
Date
7- 2i e7
dget lytanager
1
Date
Ili
06
Date
9 - 29 -a1
Date
Date
Budget Office Use Only
Type: A B C () E
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
17 -Oct -06
City Council Meeting Date
Fleet Operations Operations
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Division Department
Action Required:
A resolution awarding bid #06-55 to Barloworid Truck Center of Springdale in the amount of $76,003 for the
purchase of one truck tractor and hydraulic wet line kit for use by Wastewater Treatment Project - Water & Sewer
Division, and approval of the budget adjustment to move funds to the Fleet Expense Account. NOTE• An additiona
$205 has been added to the cost for Graphics.
$76,208.00
Cost of this request
9700.1920.5802.00
Account Number
02079.1
Project Number
Budgeted Item
$
673,149.00
Category/Project Budget
553,810.00
Funds Used to Date
119,339.00
Remaining Balance
Budget Adjustment Attached
X
Medium/Heavy Utility Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
4 _ -
De rtmenirector
)2
City Attorne
Finam 4.4.4Fect4`
Mayor
Comments:
a6
Date
Date
Previous Ordinance or Resolution # n/a
Original Contract Date: n/a
Original Contract Number: n/a
Received i
Received in Mayor's Office
rEN ED \,
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ARKANSAS
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent
Date: September 28, 2006
Subject: Purchase of one Truck Tractor
RECOMMENDATION: That City Council approve the purchase of one truck tractor for
Wastewater Treatment Plant - Water & Sewer in the amount of $76,003.00, and approve a
Budget Adjustment to move funds to the Fleet Expense account.
BACKGROUND: Bid #06-55 was opened on September 22, 2006 for one diesel powered truck
tractor and one hydraulic wed line kit. One bid was received from Barloworld Truck Center of
Spnngdale. It meets the specifications with minimal exceptions and is acceptable to OMI and
Fleet Operations staff. A detailed tabulation sheet is attached. This truck is available for
immediate delivery (subject to prior sale).
I recommend acceptance of the bid from Barloworld Truck Center in the amount of $76,003.00.
This truck is a requested expansion to handle additional volume of sludge Once the Noland
Wastewater Treatment plant: is in operation, this unit will be used there This expansion was
approved by the Water and Sewer Committee and the Equipment Committee on September 25,
2006 and September 26, 20)6, respectively.
Funds are available for this purchase from the Wastewater System Improvement Project. A
budget adjustment is attached — the budget adjustment includes an additional $205.00 for
installation of graphics.
RESOLUTION NO.
A RESOLUTION AWARDING BID #06-55 AND APPROVING
THE PURCHASE OF ONE (1) TRUCK TRACTOR AND
HYDRAULIC WET LINE KIT FROM BARLOWORLD TRUCK
CENTER OF SPRINGDALE IN THE AMOUNT OF $76,003.00 FOR
USE BY THE WASTEWATER TREATMENT PROJECT, WATER &
SEWER D.[VISION; AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $76,208.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid 1106-55 and approves the purchase of one (1) truck tractor and
hydraulic wet line kit from Barloworld Truck Center of Springdale in the amount
of $76,003.00 for use by the Wastewater Treatment Project, Water & Sewer
Division.
Section 2. That the City Council of the City of Faye nsas
hereby approves a Budget Adjustment in the amount of $
PASSED and APPROVED this 17th day of October.
SMITH, City Clerk
TIONS
1525 Sa '"= 9► Hollow Road
Fayetteville, AR 72701
AQKANSAS
quipment Committees. Correspondence
1 ter
air of FaVSMavik, Equipment Committee
Robert kClesinean
`.
Deify Ferule Lions* Arden
*ROM: David Bragg, Fleet operations Supt l
DATE: September 211. 20 011
SUBJECT: Award of Sledge Then and Trailer -Rid.
Sid 00•411 wa Spend an September 22, 20015 for ens=diesel prised truck tractor and one
IOftwsigM tiled dung trailerb ueltY t (0141). Three bid responses were
aoaiwa. A detailed tabulation OSi tier
The lowest bid from L.ulidn indult** on the doves** (Item 3) meds all specifications and offers
an acceptable delivery schedule.
recommend aoosptmoe of the bid from Lididn Indu trie in the amount of $30,626.46.
only bid received on the Ms* tractor pian ilepiteeiraulic wet Urs kit (Item 2) from Sada/odd
Truck Center of Springdale metlielbs w ° .ti ecpdons and is acceptabl b
ON end Fleet Operations staff. 1'hif.truc k le delivery (subject to p sate)
rind is equipped with a 2006 specNioit on « ! r _ , * dump tucks p purchased in
2006 except for Maher homepoak► taIng * gjuti tri! . kelt
1 moonrinsndaooeptrroe of the Did from Isripworid` idkOiaer* the amount of 578,003.00.
Rack k and Mar is a requalied erasion .1 Water and Sewer Committee to
bindle additional volume of skids.
Arndt se evoke* for a budget adjustment b fintihii kaciws from the Wastewater System
improvement Project
Dumas
e Truck and Trailer
Bid 06-55, Slu
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CERTIFIED:
P. VICE PURCH MGR
L(10.24.06) Clarice Pearman - Res. 166-06 Page Ti
From: Clarice Pearman
To: Bragg, ()avid
Date: 10.24.Oi5 1:26 PM
Subject: Res. 166-06
Attachments: 166-06 3arloworld Truck Center.pdf
CC: Audit; Fell, Barbara; Vice, Peggy
David,
Attached is a copy of the above nnsolution passed by City Council, October 17, 2006 regarding Barloworld Truck Center. I
will forward to Budget & Research the original budget adjustment via interoffice mail. I will also forward to Purchasing the
original requisition via interoffice nail.
Thanks.
Clarice
Connie Edmonston
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
N/A
City Council Meeting Date
Agenda Items Only
Parks and Recreation
Division
Action Required:
Operations
Department
Mayor to approve an aggreement with COCO Mountain, LLC for the trail contruction of Mountain Ranch Ph II
according to Resolution 166-06.
`Po...9. 4.
52,121.00
Cost
Cost of this request
2250.9255.5806.00
Account Number
02013.0804
Project Number
Budgeted Item
x
$
52,121.00
Category / Project Budget
Funds Used to Date
52,121.00
Neighborhood Parks Development
Program Category / Project Name
Parks Development Capital
Program / Project Category Name
Greenspace Fees - SW
Land Acquisition
Remaining Balance Fund Name
Budget Adjustment Attached
x
141partment Director
City Attorney
9%L
Previous Ordinance or Resolution #
Date
Original Contract Date:
�PQ_ (L
Fina - and Internal Services Director
.I
tide of Y �'
Ma 'r
2.4 01 Original Contract Number:
D to
3- z,t `"09
Date
3/X/M
Date
Dte
Comments:
Revised January 15, 2009 *
77,
ev .11e
.I ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
PARKS AND RECREATION DIVISION CORRESPONDENCE
113 W. Mountain St.
Fayetteville, AR 72701
Telephone: (479) 444-3471
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
From: Alison Jumper, Park Planner
Date: February 26, 2009
Subject: Mountain Ranch Phase 11 Trail Construction Agreement
Attached is an agreement for your review and signature for the trail construction along
Shiloh within Mountain Ranch Phase II Development. This development is located on
the west side of 1-540 between Hwy. 16 and Hwy 62. The owner is COCO Mountain
Ranch, LLC. and Jorgensen and Associates is the developer's representative and
engineer. The developer has requested a signed agreement to continue with the trail
construction.
Resolution # 166-06 was approved on July 6th, 2006 allowing the developer to construct
the trail as part of their park land dedication requirement. The trail construction was
valued at that time at approximately $63,547. The current trail construction is estimated
at $81,750 which was discussed on February 17th 2009 and deemed agreeable by city
staff and the developer's representative. Additionally, the developer and the City will
each pay half of the drainage pipe ($3,250 each). The trail serving as the 6' sidewalk
requirement has been deducted ($26,379) from the total reimbursement and no
engineering fees will be included. Total reimbursement to COCO Mountain Ranch,
LLC is $52,121.
Park land dedication fees were paid for a previous portion of this development creating
the need to reimburse the developer for the trail construction costs as determined by the
City Attorney. Parks will reimburse the developer $52,121 for the trail construction.
Please review the attached agreement and resolution and let me know if you have any
questions. I can be reached at 444-3469 or by email at aiumper(a�ci.favetteville.ar.us.
Attachments:
Agreement
Resolution #116-06
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Parks & Recreation
Program: Parks Development Capital
Date Requested
1/5/2009
Adjustment Number
Project or Item Added/Increased:
$29,513 in the Neighborhood Park Development capital
project of which:
- $21,121 for the Mountain Ranch Trail segment,
- $8,382 for the St. Joseph Park segment.
Project or Item Deleted/Reduced:
$29,513 from Park Trail Development.
Justification of this Increase:
Justification of this Decrease:
Park Trail Development was an amount left over from
previous years that was coming from Parks Development
Fund Balance.
Because additional Greenspace revenue wit be
recognized, $21,121 will go back into Fund Balance
reserves.
Increase Budget
Account Name Account Number Amount Project Number
Park Improvements 2250 9255 5806 00 8,392 02013 2
Park Improvements 2250 9255 5806 00 21,121 02013 0804
Use Of Prior Year Fund Balance 2250
Account Name
Land Acquisition
Greenspace Fees - SW
0925
4999
Decrease Budget
Account Number
97
2250 9255 5805 00
2250 0925
21,121
Amount Project Number
29,513 02016 1
4419
02
21,121
02013
0804
Approval Signatures
?�'ry aa�o� .e: A B C /D j E
���C�C�ii Date C�
Budget & Research Use Only
udget Director
Department Director
\PeJ a,
Fypance Dirgctor Date
/ — er
general Ledger Date
Date
Approval Date
Date Initial Date
3' 1.S - 2oef Posted to General Ledger
Initial Date
srrsx s%xi'/al
Posted to Project Accounting
Mayor
Date Initial Date
r3/may
Page 1 of 1
Clarice Pearman - Coco Mtn
From: Clarice Pearman
To: Edmonston, Connie; Jumper, Alison
Date: 3.27.09 10:00 AM
Subject: Coco Mtn
Ladies:
I received back your staff review item and it says approval of an agreement. There was not an agreement for item for
signature. Do you have an agreement that goes with your memo and budget adjustment? Have a good day.
Clarice
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file://C:\Documents%20and%20Settings\cpearman.000\Loca1%20Settings\Temp\XParpwise\49CCA3CRF 3 17 OQ
Page 1 of 1
Clarice Pearman - Coco Mtn
From: Clarice Pearman
To: Edmonston, Connie; Jumper, Alison
Date: 3.27.09 1:17 PM
Subject: Coco Mtn
CC: Audit; Fell, Barbara
Attachments: Audit; Fell, Barbara
Connie/Alison:
Attached is a copy of your staff review item regarding Coco Mountain, LLC. I will forward to Budget & Research your budget
adjustment. Please let me know if there is anything else needed for this item. Have a good day.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPnrpwise\49CCDI D8F 3 /7 09