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Home My WebLink About155-06 RESOLUTIONRESOLUTION NO. 155-06 A RESOLUTION APPROVING PAYMENT TO THE ARKANSAS & MISSOURI RAILROAD IN AN AMOUNT NOT TO EXCEED $362,000.00 FOR SAFETY IMPROVEMENTS TO THE CROSSING AT VAN ASCHE DRIVE AND GREGG AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves payment to the Arkansas & Missouri Railroad in an amount not to exceed $362,000.00 for safety improvements to the crossing at Van Asche Drive and Gregg Avenue. PASSED and APPROVED this 19th day of September, 2006. APPROVED: �C.✓ By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk * • • • �.�`��RK/TR�SG, � a c,\1 Y Odes „pc. ..U • ;U: E :FAYETTEVILLE: Ron Petrie Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 9/19/2006 City Council Meeting Date Engineering Division Action Required: 1/ 141,06 455 /Ki5 E /"/t5f I P4tr Iro2d Operations Department A Resolution to approve a payment of not to exceed $362,000 to Arkansas and Missouri Railroad for Safety Improvements at Van Asche Drive and Gregg Avenue as Part of the Van Asche Drive Extension Project c • 362,000.00 Cost of this request 4470.9470.5809.00 Account Number 05027.1 Project Number Budgeted Item X 1,982,788.00 Category / Project Budget 236,959.85 Funds Used to Date 1,745, 828.15 Remaining Balance Budget Adjustment Attached Van Asche Drive Extension Program Category / Project Name Street Improvements Program / Project Category Name Sales Tax Capital Improvements Fund Name 1111 D� ent Dir ctor City Attorney Finance and Internal Service Director Mayor 1#, Date —ZI — Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Ittvt1ee, City of Fayetteville Engineering Division 113 West Mountain Fayetteville, AR 72701 ph: 479-575-8206 fax: 479-575-8202 Date: August 28, 2006 To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations From: Ron Petrie, City Engineer Subject: A Resolution to approve a payment of not to exceed $362,000 to Arkansas and Missouri Railroad for Safety Improvements at Van Asche Drive and Gregg Avenue as Part of the Van Asche Drive Extension Project RECOMMENDATION: As approved by the Street Committee, staff recommends approval of a payment not to exceed $362,000 to Arkansas and Missouri Railroad for safety improvements at Van Asche Drive and Gregg Avenue. BACKGROUND: This project will extend Van Asche Drive to Gregg Avenue. Railroad crossing gates and signals will be installed as part of the project by Arkansas & Missori Railroad. DISCUSSION: • The Arkansas and Missouri Railroad (AMRR) will be installing new railroad crossing panels and new safety equipment, including gates and signals, on their facility that crosses Van Asche Drive just west of Gregg Avenue. The railroad improvements will be installed by AMRR per AMRR policy. AMRR proposes to construct the crossing panels for a cost of $98,000 and to construct the crossing safety equipment for a cost of $254,000, a total of $362,000. Copies of the proposals from AMRR are attached. BUDGET IMPACT: This payment will be made from funds in the Van Asche Drive Extension Project (Project No. 05027). The budget adjustment proposed in the construction contract agenda item includes the funding for this payment. RESOLUTION NO. A RESOLUTION APPROVING PAYMENT TO THE ARKANSAS & MISSOURI RAILROAD IN AN AMOUNT NOT TO EXCEED $362,000.00 FOR SAFETY IMPROVEMENTS TO THE CROSSING AT VAN ASCHE DRIVE AND GREGG AVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves payment to the Arkansas & Missouri Railroad in an amount not to exceed $362,000.00 for safety improvements to the crossing at Van Asche Drive and Gregg Avenue. PASSED and APPROVED this 19th day of September, 2006. ATTEST: • APPRO DAN dO%ODY, Mayor. By cirtkAt 0 6 SPS M� m�, VAS' R /LR� Date: July 31, 2006 To whom it may concern: • A&M railroad will construct and install 124 feet of crossing panels at Van Ashe, Fayetteville, AR. This includes: concrete steel clad panels, 100 10' ties, labor, and all equipment need. Total $98,000 Jim Serail General Superintendent i Lay 107 North Commercial (Emma at RR Tracks) • Springdale, AR 72764 (501) 751-5763 REQUEST FOR PROPOSAL (RFP) Project Information: Proiect: Install crossing upgrade at Van Asche Dr. in Fayetteville, AR. AAR DOT #667-184W, Mile Post 348.82 Scope of Work: • RCL will coordinate with the roadway contractor for the installation of approximately 150' of 4" PVC under the roadway and railroad tracks. • RCL will coordinate the installation of a new meter pole and electrical service • The RCL signal gang will travel to the job site. • Install the new automatic highway crossing waming system utilizing HXP-3R housed in a 8x8 bungalow. • Trench in new track wires and gate/cantilever cable. • Install two median roadway crossing gates, two roadway crossing gates with pedestrian gate kits, two pedestrian crossing gates, one 26' cantilever and four bells. • Cut -over and test the new automatic highway crossing warning system. • Provide all other components required to provide a complete and operational system. All work listed above to be performed by RCL including, installation of warning system and the facilitation of any contracting services deemed necessary. RCL will provide fill dirt and cover rock as necessary. RCL will provide 4" SCH 80 pipe. Roadway contractor shall install approx. 200' of 4" SCH 80 pipe during roadway construction. All work to conform to current Arkansas &Missouri Railroad specifications. Installation will be in compliance with Manual of Uniform Traffic Control Devices (MUTCD) & the American Railway Engineering and Maintenance -of -Way Association (AREMA). RCL also provides the following insurance limits: Commercial General Liability $1,000,000 per occurrence $1,000,000 for Personal Injury $2,000,000 General Aggregate G • Automobile Liability $1,000,000 per occurrence Umbrella (Excess Liability) $5,000,000 Occurrence $5,000,000 Annual Aggregate 2 -Quad 6-Gate/I-Cant Crossing: $254,000.00 Includes a HXP-3R, four gates, two pedestrian gates, four bells, two extra sets of side lights and LED light units in a 8x8 bungalow. Control circuits will utilize a VLG, three XLC's and a VRD for gate control. Backup shall include six ELM 500 AH batteries, seven ELM 710 one ERBC 12/20 charger and one ERBC 12/40 charger. Boring: $0.00 estimate Boring shall be installed during road construction. 4" SCH. 80 PVC shall be installed during the crossing surface installation under the roadway. Safety: Safety is of primary importance and is the responsibility of personnel at all levels. Safety standards for this project fall under the jurisdiction of The Federal Railroad Administration, 49 CFR 214, Roadway Worker Protection and the Arkansas & Missouri Railroad Safety Policy. RCL will comply with safe practices and standards set forth in the applicable focal, state and federal codes, orders and regulations. • Safety Briefings to be held daily and as work conditions change per 49 CFR 214. • RCL employees have Roadway Worker Protection (RWP) certification. • RCL gang will have radio on Railroad frequency to advise dispatcher if necessary. • RCL maintains an internal safety manual as part of our safety program. • RCL randomly drug and alcohol tests their employees per FRA guidelines. Summary: The purpose of this document is to provide an installation cost for Van Asche Dr. in Fayetteville, AR. RCL installs approximately 200 automatic highway crossing warning systems a year and can provide a qualified management team and signal gang to safely and correctly install a Highway crossing warning system; our approach will insure a smooth project. (9.25.06) Clarice Pearman - Res. 155-06 _ Page 1 From: Clarice Pearman To: Petrie, Ron Date: 9.25.06 3:36 PM Subject: Res. 155-06 Attachments: 155-06 Arkansas & Missouri Railroad.pdf CC: Audit Ron, Attached is a copy of the above resolution passed by City Council, September 19, 2006 approving payment to A & M Railroad. If anything else is needed please let me know. Thanks. Clarice