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HomeMy WebLinkAbout152-06 RESOLUTIONRESOLUTION N0152-06 A RESOLUTION APPROVING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $29,504.70 FOR AIRPORT PARKING LOT REHABILITATION; APPROVING A TEN PERCENT PROJECT CONTINGENCY IN THE AMOUNT OF $2,950.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $35,296.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Time Striping, Inc. in the amount of $29,504.70 for Airport Parking Lot Rehabilitation. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a ten percent Project Contingency in the amount of $2,950.00. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of $35,296.00. „ min 1.1��„ cA-V\^GASY OcS•c<', :FAYETTEVILLE: ATTEST: '9p �ANSPE'J`'S d.....;;GTON 'c" By: �� L �/t By: DAN COODY, Mayor _ SONDRA SMITH, City Clerk PASSED and APPROVED this 19th day of September, 2006. APPROVED. • City of Fayetteville ]aid 06-51; Airport Terminal Parking Lot Contract • This contract executed thisv"' day of September 2006, between the City of Fayetteville, Arkansas, and Time Striping Inc. ..In consideration of the mutual covenants contained herein, the parties agree as follows: Time Striping Inc. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision,•bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 06-51 as stated in Time Striping Inc.'s bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid #06-51, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay $29.504.70 based on their bid proposal in an amount not to exceed $ 29.504.70 . Payments will be made after approval and acceptance of work and submission of invoice. Payments will.be made approximately 30 days after receipt of invoice. The Contract documents which comprise the contract between the City of Fayetteville and Time Striping Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: Bid form identified as Invitation to Bid 06-51 with the specifications and conditions typed thereon. Time Striping Inc.'s bid proposal. The Notice to Prospective Bidders and the Bid Tabulation. These Contract documents constitute the entire agreement between the City of Fayetteville and Time Striping Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Time Striping Inc. Time Striping Inc. shall not assign its duties under the terms of this agreement. Time Striping Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Time Striping Inc.'s performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under • Arkansas Law. • • City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 12 of 14 • Time Striping Inc. shall fumish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Time Striping Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Statutory Amount • Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability $100,000 for each person injured. $500,000 for each accident. $500,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by Time Striping Inc. Time Striping Inc. agencies. to furnish proof of licensure as required by all local and state 9. This contract may be terminated by the City of Fayetteville or Time Striping Inc. with 10 days written notice. • 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. WITNESS OUR HANDS THIS DAY OF ce,thirlbir 12006. BY icayk goaz MAYOR CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 13 of 14 „„vat ffffff ^ V\J .•�{TY o».4' -: vil �c�s E • : FAYETTEVILLE • . ATTEST: CITY CLERK i. C :S.`.yQ,sS9kANSP•).+S ATTEST: COMPANY SECRETARY NA ' ' ND TITLE BUSINESS ADDRESS • � la j ton 'Me ; i ) vice 11-tosaev- • City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 14of14 • City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2006 Department: General Government Division: Aviation & Economic Development Program: Airport Capital Expenditures Date Requested 9/5/2006 Adjustment Number Project or Item Added/Increased: $35,296 in the Airport Parking lot Rehabilitation project. Project or Item Deleted/Reduced: Decrease NW Ark Aviation Tech Center Funding. Justification of this Increase: Will provide for asphalt rejuvenation and re -striping of the Terminal parking lot. Justification of this Decrease: The project is cancelled. The funds will not be used. Increase Expense Budget (Decrease Revenue Budget) Account Name Parking lot improvements Public notification Account Name Account Number Amount Project Number 5550 3960 5819 00 34,955 06017 1 5550 3960 5301 00 341 06017 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Transf to NWAATC 5550 3940 5730 00 Project Number 35,296 05053 Approval Signatures Requested Date' io4f Date Dit _ v ge31-ett' Date Director c.,.� Finance & Internal Services Director Mayor Budget Office Use Only - Type: A B Posted to General Ledger Posted to Project Accounting Entered in Category Log C Initial Initial E Date Date Initial Date to o o y N xpected Delivery Uate: A0 days K5 [Fixed Asset # Subtotal: $29,504.70 Tax: $0.00 Total: $29,504.70 Mayor: Departmen4:. • •_ .r_ .s_.4/ 7f4"Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: ' Utilities Manager: Other: ot r 0 > c ea N 3 m Requisition No. 4) n E Z Z f Nti 9 n % Z N Extension: 642 ProjecVSubproject'# 06017 1 I City Of Fayetteville (Not a Purchase Order) Vendor Name: Time Striping Inc. Fob Point: N E 00 O 4 L N N O Requester's Employee # 2087 Account Numbers 5550.3960.5819.00 Special Instructions: Tax Included Zip Code 72957 PO Box 1236 I 0 (0 Q Requester: Ray Boudreaux Extended Cost 0 r V 00 N m N N 00'04 o0 O to 0 0 O w $0.00 $0.00 $0.00 0 O w 0 O w $0.00 O w Unit Cost 129,504.70 Unit of Issue LS 0 J City: Van Buren Quantity Vendor # 2381 Address: Description -• Alrport Terminal Parking Lot Rehabilitation Shipping/Handling • E '- N co O N (0 r-. co O) Ray M. Boudreaux _ Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts City Council Meeting Date Aviation & Economic Development General Government Division Action Required: Department Approve a Contract with Time Striping Inc., contact: Clayton McGill, VP, 5439 Arkhola Rd, Van Buren AR 72956, phone: 479-474-0452, fax: 479-474-0498, e-mail: cljohn@timestriping.com, in the amount of $29,504.70. Approve a 10% project contingency of $2950.00. Approve a budget adjustment for the total project in the amount of $35,296.00 $35,296.00 Cost of this request 5550.3960.5819.00 Account Number 06017 Project Number Budgeted Item Department Director 1,250.00 Category/Project Budget 1,591.00 Funds Used to Date (341.00) Remaining Balance Budget Adjustment Attached Date `6kei06 City Attorn y 43,1 a.Lk, 8-3l-oc Finance and Internal Service Director Date Mayor Comments: X Airport Parking Lot Rehab Program Category / Project Name Airport Capital Program / Project Category Name General Govt / Airport Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: STAFF REVIEW MEMO TO: Mayor Dan Coody Fayetteville City Council THRU: Staff Contract Review Committee FROM: Ray M. Boudreaux, Director, Aviation and Economic Development DATE: August 18, 2006 SUBJECT: Airport Parking Lot Rehabilitation RECOMMENDATION: Approve the Contract with Time Striping Inc. in the amount of $29,504.70. Approve a 10% project contingency of $2950.00. Approve a Budget Adjustment for the total project in the amount of $35,296. BACKGROUND: The Airport Terminal Building parking lot is aging and requires maintenance. Crack sealing and a rejuvenating sealer application was determined to be a reasonably cost effective method for preserving and extending the life of the parking lot asphalt. DISCUSSION: The Terminal parking lot asphalt is in relatively good condition overall. Problems exist with surface cracks and weeds growing up through the pavement. These conditions will hasten the deterioration of the parking lot if left unchecked. The Contractor will clean all cracks in the pavement and use a thick hot tar sealer to bridge the gaps. The Contractor will then apply an asphalt rejuvenation sealer over the whole asphalt surface of the parking lot. The "rejuveseal" material is composed of 30% coal tar and lighter oils which will penetrate the asphalt surface and replenish the constituent materials lost to weathering. The material is applied as a heated spray in a two -coat process. The material is somewhat less expensive than a 100% coal tar sealer. Once the asphalt rejuvenation is performed, the airport will hire a striping company to re -paint the parking space lines, crosswalks, and handicap spaces. The cost of this additional work is estimated at $2855. BUDGET IMPACT: A Budget Adjustment in the amount of $35,296 is requested. The amount will provide for, the engineer's development of the bid specifications, (budgeted -$1250); bid advertising, ($341); pavement seal, 3 ($29,505); contingency,. ($2950); and re -striping (estimated $2500). Total of known and estimated costs is $35,296. Attachments: Bid Tab Contract, 2 originals Aviation and Economic Development Department Fayetteville Municipal Airport, Drake Field 4500 South School Avenue, Suite F Fayetteville, Arkansas 72701 Ray M. Boudreaux, Director RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT WITH TIME STRIPING, INC. IN THE AMOUNT OF $29,504.70 FOR AIRPORT PARKING LOT REHABILITATION; APPROVING A TEN PERCENT PROJECT CONTINGENCY IN THE AMOUNT OF $2,950.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $35,296.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Time Striping, Inc. in the amount of $29,504.70 for Airport Parking Lot Rehabilitation. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a ten percent Project Contingency in the amount of $2,950.00. Section 3. That the City Council of the City of Fayetteville, Arkansasrhereby approves a Budget Adjustment in the amount of $35,296.00. PASSED and APPROVED this 19th day of Septem APPRO DANtbODY, Mayor A3'TEST: B tSty Clerk New World Systems 6.0 *LIVE* 8/14/06 Project Inquiry Type options, press Enter. 5=Display 10=Transactions 11=Budget Transactions 15=Funding Sources 16=LTD Balances 17=YTD Balance 19=Budget to Actual Inquiry 22=Additional Info Project Opt No. Description 06009 Van Asche - Gregg to Garland • Project Number . Original Budget . Budget Amendments: Actual Expenses . Encumbrances . . . Remaining Balance: 06017 PT0610S1 Reset: + 14=Sub Projects 18=Budget More: + - F/Y Group 2006 Project Airport Parking Lot Rehabilitation Expenses .00 1,250.00 341.25 1,250.00 341.25 - Original Budget Budget Amendments: Actual Revenues . Remaining Balance: Status Active PTO74OS1- Revenues . 00 . 00 . 00 . 00 -F3=Exit F7=Full Exit F12=Cancel 00 NSW Hund 33IA'd § :a3ldlla3a § co0 a0 co 3 0 CD 0. 0 0 0 0 1.0 111 0. \ } \ k 0103. 11/ 0Cr/ 0 4.1 2 Time Striping Inc. ./ k 2Etr - e ƒ 01 C ƒ e = $efr \ INN .p 0 £34 01 $ g 0 & k Bid 06-51, Airport Terminal Parking Lot City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Statement of No Bid — If Applicable We, the undersigned, have djlined to bid for the following reasonts): 1. We do not offer this service/product 2. Our schedule would not permit tis to perform 3. Unable to meet specifications 4-. insufficient time to respond to the Invitation to Bid 5. We are unable to meet bond requirements. 8. Other (Explain) C 1 *NAME OF FIRM: N cle,rSR�'lc 7EY pc I[r 9� *BUSINESS ADDRESS: t -I-2 (Z 4.witJ '10,n LXi'7C *CITY: (lf"ltp *STATE: t'-�(_ 'ZIP. riveay *PHONE: &Si lo-?l6`nl T% 'E-MAIL ADDRESS: and PersGi-, F;�i t -61-1i S4 *BY :( PRINTED NAME) 'AUTHORIZED SIGNATU *TITLE: Ck)n, Q� FAX: an (0%- 9zla tk _ssa y) • Q6 vu 'PLEASE LIST OTHER COMMENTS BELOW: 4L on..\. �(ov;C'e sero.ce's, TIecLsx lc -e _p tis 6-7-, t:ijrnur L;dd gi cr 1�aic. LS cr {Please note: We appreciate your feedback on this form and are very interested in your reason for not bidding. Please do not hesitate to contact us at 479-575-8220 if you have questions, comments, or concerns regarding these bid documents. City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 11 of 14 • ayenevwe ARKANSAS CITY OF FAYETTEVILLE 113 W. Mountain St. Fayetteville, AR 72701 INVITATION TO BID BID # 06-51 Airport Terminal Parking Lot BID #: 06-51 DATE ISSUED: Wednesday, July 26, 2006 DATE & TIME OF OPENING: Thursday, August 11, 2006 at 2:00 PM BUYER: Andrea Foren, Room 306 — (479) 575-8220 F.O.B. Fayetteville, AR BID DISTRIBUTION INFORMATION: - Mailing List: 1.) Street Repair Page: Mailing List 6 (Pavement Markings, etc.) 2.) Street Projects, Curb and Gutter, Sidewalk & Trails. Parking Lot Maintenance • Website: www.accessfavettevllle.orq, Bids and Mailing Lists, Construction Contractors or Street Repair and Construction Materials Pursuant to Ark. Code Annotated 22-9-203, the City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, the City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority, and women business enterprises. City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 1 of is 08/09/2008 WED 8:47 FAX 479 575 8257 City of Fayetteville x8002/004 BID 06-51, Addendum Date: 08/02/2006 To All Prospective Vendors From: Andrea Foren RE: Bid 06-51, Airport Terminal Parking Lot — Due: 08/11/06 at 2:00 PM This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Form of Proposal. Failure to do so may subject bidder to disqualification. Addendum must be attached to the bidding documents. 1) In the bid proposal form, page 4 of 14, the unit price for line item 2: replace the phrase "price per square yard" with "price per linear foot" and replace "estimated square yards" with "estimated linear feet". Please submit your bid accordingly. Please acknowledge receipt of this addendum (Bid 06-51, Addendum 1) by signing below and submitting this document as part of your bid documents: By: /A4 IT CO-; ,1 Printed Name Signature: Name of Firm. TIME STi I(J 1V.1, f►JC • Date: lS / / / dlp Please call if you have any questions. Thank you. Andrea Foren City of Fayetteville, Buyer aforen©ci.favetteville.ar. us (479)575-8220 City ofFeycttcvillc Bid 0651, Addendum I Page 1 of I 08/09/2008 WED 8.47 FAX 479 575 8257 City of Fayetteville BID 06-51, Addendum 2 Date: 08/08/2006 To. All Prospective Vendors From: Andrea Foren RE: Bid 06-51, Airport Terminal —1 tTr; t 1` I t i'.,fi,,: a s'.,• ARKANSAS Parking Lot- Due: 08/11/06 at 2:00 PM 2003/004 This addendum Is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Form of Proposal. Failure to do so may subject bidder to disqualification. Addendum must be attached to the bidding documents 1) Correction: The deadline to submit a bid is FRIDAY, August 11, 2006 at 2:00 p.m., local time. 2) Please replace page 4 of the bidding documents with the attached revised "Bid Pricing Form - Revised per Addendum 2 issued 8/8/2006". Prior to this addendum, the estimated numbers for the deductive alternates were switched according to the plans that were provided. The revised "Bid Pricing Form" has corrections that were also addressed in Bid 06-51, Addendum 1. Please submit your bid according to the attached revised "Bid Pricing Form - Revised per Addendum 2 issued 8/8/2006". Please acknowledge receipt of this addendum (Bid 06-51, Addendum 2) by signing below and submitting this document as part of your bid documents: BY: lDtkik� 1106 I1 Primed Name Signature: Name of Firm: TIVhe S'1-P'Pin3 1r,C. Date: O / / Oda Please call if you have any questions. Thank you. Andrea Foren City of Fayetteville, Buyer aforen lacl.favetteviIIe.ar.us (479)575 8220 City of Fayetteville Bid 06-51, Addendum 2 Page 1 of I Please see attached fomt Bid Pricing Form —Revised per Addendum 2 issued 88/2006 81D BOND Conforms with The American institute of Architects, ASA. Document No. A-310 KNOW ALL BY THESE PRESENTS, That we, Time Striping, Inc. as Principal, hereinafter called the Principal, and the Western Surety Company of P.O. Box 5077. Sioux Falls, South Dakota , a corporation duly organized under and firmly bound unto called the Obligee, the laws of the State City of Fayetteville. of South Dakota . as Surety, hereinafter railed the Surety, are held as Obligee, hereinafter Arkansas in the sum of Dollars (S Surety. bind WHEREAS, onrselra, the Five Percent of Amount of Bid 5% of Bid ), for our heirs, Oia:ulors, administrators, Principal has submitted a bid for the payment of which stun well and truly to be made. the said Principal and the said successors and assigns, jointly and severally, firmly by these presents. Bid # 06-51. Airporuerminal Parkine Lot NOW. THEREFORE, Oblige: in Documents material furnished or bonds. if bid and such bid. then this Signed and accordance with the stated good Principal larger obligation this if the Obligee shall with the terms of and sufficient surety in the prosecution thereof, shall pay to the Obligee amount for which the shall be null and void, 11 th accept the bid of the such bidand give such for the faithful performance or In the event of the the difference Obligor may in good faith otherwise to rctnain day of Principal and the Principal shall enter into a Contract with the bond or bonds as may be specified in the bidding or Contract of such Contract and for the prompt payment of labor and failure of the Principal to cuter such Contract and give such bond not to earned the penalty hemof between the amount specified in said contend with another party to perform the Work covered by said in full force and effect. August 2006 PTime Stri c. (Seal) Vice { �j[ 7 -,z- v ice unci . � f • o Witness a SI Title / W:-urety Comany tA.� 4,--- e .1S Witness ' ��� .tL,�1 Pamela K. Hays Attorney-in}:ct Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and' that ibdoei by virtue of the signature and seal herein affixed hereby make, constitute and appoint Karen W Freeland, Benson A Cashion, Matthew K Cashion Jr, Nick W Peters, William H Griffin, Judy Schoggen, Cynthia L Trickey, Pamela K Hays, Individually of Little Rock, AR, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferted to sign, scal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to be hereto affixed on this 15th day of June, 2006. State of South Dakota County of Minnehaha SS WESTERN SURETY COMPANY Paul . Bruflat, Senior Vice President On this 151h day of June, 2006, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY 'described in and which executed the above instrument; that he knows the seal of said oorporafion; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the au and deed of said corporation. My commission expires November 30, 2006 O. KRELL NOTARY PUBLIC SOUTH DAKOTA CERTIFICATE D. Krell, No i3ry Public I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunt subscribed my name and affixed the seal of the said corporation this lith day of August 2006 , Form F4280-01.02 WESTERN SURETY COMPANY cDT: tctunet....di L. Nelson, Assistant Secretary • City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Terms and Conditions 1 All bids shall be submitted in a sealed envelope and must be submitted on forms acquired by the vendor from the City of Fayetteville Purchasing website (www.accessfayetteville.orq). Bids with missing pages or missing any requested attachment will be deemed incomplete. 2. The item bid and the bid number shall be stated on the face of the sealed bid envelope and any mailing packaging that is sent. 3. Bids received after the date and time set for receiving bids will not be considered. 4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed tote in the best interest of the City. 5. The bid price shall remain good and firm until project is completed. Payment to the vendor by the City will be made within 30 days following delivery and acceptance in accordance with these specifications and the City's Purchase Order to the vendor. 6. All products and services delivered shall comply with applicable standards of quality. 7. Any exceptions to the specification requirements of the City of Fayetteville must be noted on the Bid Pricing Form. 8. Prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the completion of the project being bid. 9. Failure to deliver on or before the time specified in the contract may subject the contractor to payment of damages or other appropriate sanctions. • 10. Copy of any warranties shall accompany the bid and any exceptions to the warranty shall be clearly noted on the bid form. Written warranties shall specify the greater of the manufacturer's standard warranty or the minimum -warranty specified herein by the City. 11. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. 12. The City reserves the right to request any additional information it deerhs necessary from any or all bidders after the submission deadline. 13. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 14. If products and/or components other than those described in this bid document are proposed, the bidder must include complete descriptive literature and technical specifications. All requests for additional information must be received within five working days following the request. 15. Bids must be received by mail or hand delivery in the Purchasing Office, Attention: Andrea Foren, Room 306, 113 W. Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the bid. 16. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at (479) 575-8220 to insure receipt of their bid documents prior to opening time and date listed on the bid form. 17. Bidder must conform to the requirements listed below and include appropriate evidence for each. Proof of appropriate insurance must be provided before work begins. a. A valid State of Arkansas Contractors License City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 2 of 14 b. Workers Compensation as required by Arkansas State Statutes c. Bidder shall have eneral liabilit insurance as required at a minimum of 500,000.00 d. A i and of five percent (5%) must e su mi e wi all bids over $20,000.0 . cashier's check for five percent (5%) of the amount bid will also be acceptable. In the event a cashiers check is submitted AND that -vendor is awarded the bid, the bid bond will not be returned until the City of Fayetteville has a valid erformance bond. 18. A one hundred percent (100%) performance bond is required after the project has been approved by City Council. Work shall not begin until the City of Fayetteville has a valid 100% performance bond. Bidder is responsible for filling a copy of the 100% performance bond with the Washington County Clerks Office. 19. Copies of all bid ocuments and drawings must be picked up by Andrea Foren at 113 W. Mountain, Fayetteville, AR 72701. Please call 479-575-8220 if you have any questions. City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 3 of 14 • 08/09/2006 WED 8:47 FAX 479 575 8257 City of Fayetteville Ij004/004 City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Bid Pricing Form — Revised per Addendum 2 issued 8/8/2006 The Bidder understands the City of Fayetteville reserves the right to reject any or all bids and to waive formalities deemed to be in the City's best interest. Bidder agrees that this bid shall be good and m ay not be withdrawn for a period of ninety (90) calendar days after the schedule closing time for receiving bids. Revised Per Addendum 2 issued on 8/8/2006 Item 1 Description Install Coal Tar/Rejuvenator Seal Coat over the parking areas, the entrance road, exit road and area in front of the Terminal Building - listed as "Seal Coat Area" on plans provided with bid documents Pdce per sq. X yd. 18.465 Estimated square yards - 25TH/ 70 Line Item 1 Total 01 Deductive Alternate 1 - as shown on plans $ • 5-0 x Price per sq. yd. 3 065 Estimated square yards — $ %5,30/. S0 Line Item 01 Total D2 Deductive Alternate 2 - as shown on plans $ rS0 Price per sq. yd. x 22721 Estimated square yards _ $ //260.52, Line Item D2 Total 2 Clean and seal pavement joints that are not currently sealed within the area described in item 1 above, for a lump sum price - listed as "Total Crack Cleaning and Sealing" on plans provided with bid documents. .5y x Price per linear foot 7 450 Estimated linear feet = $ y oa3. °° Line Item 2 Total Total Base Bid: Line Item 1 Complete (do not subtract deducts) + Line Item 2 $a9,5g70 **NOTE: A five (5) percent bid bond is required to be submitted on all bids over $20,000.00. TI We_ IAC. COI 7001-i07 CONTRACTORS NAME CONTRACTORS LICENSE # City of Fayetteville Bid 06-51, Airport Terminal Parking Lot Page 4 of 14