HomeMy WebLinkAbout128-06 RESOLUTIONRESOLUTION NO. 128-06
A RESOLUTION AWARDING RFP 06-14 AND APPROVING A
CONTRACT WITH ARKOMA PLAYGROUNDS IN THE
AMOUNT OF $139,996.94 FOR THE PURCHASE AND
INSTALLATION OF AN ADA ACCESSIBLE PLAYGROUND AT
FINGER PARK; AND APPROVING A SEVEN PERCENT (7%)
CONTINGENCY IN THE AMOUNT OF $9,843.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards RFP 06-14, and approves a Contract with Arkoma Playgrounds in
the amount of $139,996.94 for the purchase and installation of an ADA Accessible
Playground at Finger Park. A copy of the Contract, marked Exhibit "A," is
attached hereto and made a part hereof.
•
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a seven percent (7%) contingency in the amount of $9,843 00.
PASSED and APPROVED this 1st day of August, 2006.
APPROVED:
By:
ATTEST:
%G�•\T Y O,c SG
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:FAYETTEVILLE:
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DAN COODY, Ma SOIVDRA SMITH, City Clerk
City of Fayetteville
RFP 06-14, Finger Park Playground Project
Contract
This contract executed this 1 day of PTO 2006, between the
City of Fayetteville, Arkansas, 113 W Mountain, Faye PTO.
Arkansas, 72701
and Arkoma Playgrounds and Supply at 93 Colt Square, Suite 5, Fayetteville,
Arkansas 72703.
In consideration of the mutual covenants contained herein, the parties
agree as follows:
1. Arkoma Playgrounds and Supply at its own cost and expense shall furnish
all labor, materials, supplies, machinery, equipment, tools, supervision,
bonds, insurance, tax permits, and all other accessories and services
necessary to complete items bid as stated in Arkoma Playgrounds and
Supply proposal, and in accordance with specifications attached hereto
and made a part hereof under RFP# 06-14, all included herein as if
spelled out word for word.
2. The City of Fayetteville shall pay for completion of the project based on
prices indicated in Arkoma Playgrounds and Supply proposal. Payments
will be made after approval and acceptance of work and submission of
invoices. Payments will be made approximately 30 days after receipt of
invoice.
3. The Contract documents which comprise the contractbetween the City of
Fayetteville and Arkoma Playgrounds and Supply consist of this Contract
and the following documents attached hereto, and made a part hereof:
A. Form identified as RFP 06-14 with the specifications and conditions
typed thereon.
B. Arkoma Playgrounds and Supply proposal.
C. The Notice to Prospective Proposers.
4. These Contract documents constitute the entire agreement between the
City of Fayetteville and Arkoma Playgrounds and Supply and may be
modified only by a duly executed written instrument signed by the City of
Fayetteville and Arkoma Playgrounds and Supply.
5. Arkoma Playgrounds and Supply shall not assign its duties under the
terms of this agreement.
6. Arkoma Playgrounds and Supply agrees to hold the City of Fayetteville
harmless and indemnify the City of Fayetteville, against any and all claims
for property damage, personal injury or death, arising from Arkoma
Playgrounds and Supply performance of this contract. This clause shall
not in any form or manner be construed to waive that tort immunity set
forth under Arkansas Law.
7. Arkoma Playgrounds and Supply shall furnish a certificate of insurance
addressed to the City of Fayetteville, showing that he carries the following
insurance which shall be maintained throughout the term of the Contract.
Any work sublet, the contractor shall require the subcontractor similarly to
provide worker's compensation insurance In case any employee
engaged in work on the project under this contract is not protected under
Worker's Compensation Insurance, Arkoma Playgrounds and Supply shall
provide and shall cause each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his employees
as are not otherwise protected.
1. Workmen's Compensation:
Statutory Amount
Comprehensive General & Automobile Insurance
$500,000 for each accident.
3. Bodily Injury Liability:
$500,000 for each accident.
4. Property Damage Liability:
$500,000 aggregate.
The premiums for all insurance required herein shall be paid by Arkoma
Playgrounds and Supply.
8. Arkoma Playgrounds and Supply to furnish proof of licensure as required
by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Arkoma
Playgrounds and Supply with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents
prepared while performing city 'contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act
request is presented to the City of Fayetteville, the contractor will do
everything possible to provide the documents in a prompt and timely
manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant
to the FOIA may be assessed for this compliance.
•
•
11. Changes in scope or pnce:Changes, modifications, or amendments in
scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the Fayetteville
City Council in advance of the change in scope, cost or fees.
12 Jurisdiction: Legal jurisdiction to resolve any disputes must be Arkansas
with Arkansas law applying to the case.
13. Arbitration/Mediation: We will not agree to be forced to mediate or
arbitrate .any dispute.
14. Interest charges for late payments by the City: The City of Fayetteville
does NOT agree to any interest or penalty for' untimely" payments.
15. Lien Waivers: The contractor shall ensure that the City of Fayetteville
receives lien waivers from all material suppliers, subcontractors, and sub -
subcontractors. The contractor shall give written notice to the material
suppliers, subcontractors and sub -subcontractors providing work on the
project that states the following:
'According to Arkansas law, it is understood that no liens can be filed against public
property if a valid and enforceable payment and performance bond is in place.
The contractor shall have each subcontractor and sub -
subcontractor and material supplier execute a written receipt evidencing
acknowledgement of this statement prior to commencement of the work of the
subcontractor or material supplier.
"RK/T....... "'%
,` �E . .. ,£9s %, WITNESS OUR HANDS THIS DAY OF 4//(/��, , 2006.
`.i"�G .c, S Y O;c •G�•
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6, FAYETTEVILLE ;
t: : �4
;)1 y �6WANSP�J�I BY
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ATTR T
Sondra
ATTE
Sttt3tr a pson, President
BY
CITY OF FAYETTEVILLE,
FAY EVIL , ARKANSAS
Y, Mayor
BE - OMPSON, Owner
ARKOMA PLAYGROUNDS & SUPPLY
93 COLT SQUARE DR., SUITE 5
FAYETTEVILLE, AR 72703
Connie Edmonston
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
1 -Aug -06
City Council Meeting Date
Parks and Recreation
Division
Action Required:
ges
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404014a-
Plealag
lPFP ah -Pi
Operations
Department
A resolution awarding RFP 06-14 and approval of a contract with Arkoma Playgrounds and Supply in the amount of
$139,996.94 with a 7% project contingency of $9,843 for a total project cost of $149,840, for the installation of an
ADA Accessible Playground at Finger Park.
$149,840.00
Cost of this request
2250.9255.5801.00
Account Number
02027.3
Protect Number
Budgeted Item
x
150,000.00
Category/Project Budget
160.00
Funds Used to Date
149,840.00
Remaining Balance
Budget Adjustment Attached
Playground and Picnic Improvement
Program Category / Project Name
Parks Development/Finger Park
Program / Project Category Name
Parks Development
Fund Name
law
cepa
ent Di ector
City Attorney
1-C cco
Date
J 7flq/o6
Finan&and Internal Service Director
Mayor
r
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
ENTERED
Received in Mayor's Office
11
ED
Comments:
City Council Meeting of August 1, 2006
• Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director
From: Connie Edmonston, Parks and Recreation Director
Date: July 13, 2006
RE• Finger Park Playground Award
RECOMMENDATION
A resolution awarding RFP 06-14 and approval of a contract with Arkoma Playgrounds
and Supply in the amount of $139,996.94, with a 7% project contingency of $9,843 for a •
total project cost of $149,840 for an ADA accessible Playground at Finger Park.
BACKGROUND
Charles J Finger Park is a 19 acre park located at 1525 East Farmers Road, southeast of
the Walmart store. The land was purchased in 1983 with Community Development
Block Grant Funds. A Master Plan of the neighborhood park was developed by Dr. Al
Einert and approved by the Parks and Recreation Advisory Board. A wood playground
was constructed in 1984. In 2003, the wood play sturcture was removed because it no
longer met safety standards. Since the removal, citizens have requested for the
playground to be replaced. Replacement was approved in the 2006 Capital Improvement
Plan.
DISCUSSION
The contractor was selected through the Professional Selection method. RFP 06-14 was
developed to request installation of an accessible playground at Finger Park for ages 2 to
12 years of age with surface tiles and approximately 315 s.y. of sidewalks leading to the
playground site as well as the existing pavilion. Three vendors consisting of Arkoma
Playground and Supply, RJR Enterprises, and Shields and Associates submitted designs.
The designs were presented to the Professional Selection Committee on July 13, 2006.
Arkoma Playgrounds and Supply was selected for this project. If approved, project will
begin in the fall and completed in December.
BUDGET IMPACT
This project is funded with Park Land Dedication Funds from the Southwest Park
District. Project is within the $150,000 budget.
Attachments:
Playground Design
Contract
RESOLUTION NO.
A RESOLUTION AWARDING RFP 06-14 AND APPROVING A
CONTRACT WITH ARKOMA PLAYGROUNDS IN THE
AMOUNT OF $139,996.94 FOR THE PURCHASE AND
INSTALLATION OF AN ADA ACCESSIBLE PLAYGROUND AT
FINGER PARK; AND APPROVING A SEVEN PERCENT (7%)
CONTINGENCY IN THE AMOUNT OF $9,843.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards RFP 06-14, and approves a Contract with Arkoma Playgrounds in
the amount of $139,996.94 for the purchase and installation of an ADA Accessible
Playground at Finger Park. A copy of the Contract, marked Exhibit "A," is
attached hereto and made a part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a seven percent (7%) contingency in the amount of $9,843.00.
PASSED and APPROVED this 1st day of August, 2006.
ATTEST:
APPROVED:
ayor
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CHARLES J. FINGER PARK
PLAYBOOSTER COMPONENTS
5-12 YEAR OLD STRUCTURE
Option #1
Gemini SlideWinder Slide
The Ridge
Sky Rail Climber
Pod Climber
Summit Climber
beck Link Steps
Orbiter Spinner
Trapeze Horizontal Ladder
Navigator Reach Panel
(Ground Level - Wheelchair Access)
Periscope on Pipe Barrier Playstructure Seat
Turning Bar
Hex Roof
Firepole
Towering
Play Value!
AO
s-
ertical Ascent"' Climber
playlsi.com
The ultimate climbing challenge!
Let the new Vertical Ascent" Climber from Landscape Structures bring the
excitement of the climbing wall experience to your playground.
• Constructed from Permalene''', the same rugged, vandal -resistant material
that we use for all of our play panels, the Vertical Ascent Climber is as
durable as it is colorful.
• More routes to the top! Vertical Ascent
is designed to give kids an economical,
challenging climbing -wall style
experience complete with colorful,
climbing gym -style handholds.
• Large, easy -to -grasp handholds
and footholds made of low-density
Dualite`- Resin are securely mounted
to the Permalene climbing
surface using stainless steel,
vandal -resistant hardware.
• Vertical Ascent comes in a choice
of 5 vibrant colors - red, green,
blue, yellow and tan - and
can be mounted to PlayBooster-
deck heights of 48", 56",
64" and 72".
145624A
145624B
145624C
145624D
Permalene
Our custom -cut, high-density polyethylene used
for interactive play panels, tables, handholds
and signs is a colorful alternative to pipe barriers
Permalene is strong, resists fading, and is easy to
clean so your playground looks beautiful for years.
Vertical Ascent, 48" Deck
Vertical Ascent, 56" Deck
Vertical Ascent, 64" Deck
Vertical Ascent, 72" Deck
83 lbs.
91 lbs.
99 lbs
106 lbs.
Challenge your kids
with Vertical Ascent
The Best In Play Is Just One Call Away
1.888.4FUNLSI playlsi.00m
LANDSCAPE
STRUCTURES
Vertical AscentT" Climber ,��1
I
The ultimate climbing challenge!
a
Let the new Vertical Ascent'" Climber from Landscape Structures bring the
excitement of the climbing wall experience to your playground.
• Constructed from Permalene'', the same rugged, vandal -resistant material
that we use for all of our play panels, the Vertical Ascent Climber is as
durable as it is colorful.
• More routes to the top! Vertical Ascent
is designed to give kids an economical,
challenging climbing -wall style
experience complete with colorful,
climbing gym -style handholds.
• Large, easy -to -grasp handholds
and footholds made of low-density
Dualite® Resin are securely mounted
to the Permalene climbing
surface using stainless steel,
vandal -resistant hardware.
• Vertical Ascent comes in a choice
of 5 vibrant colors - red, green,
blue, yellow and tan - and
can be mounted to PlayBooster'
deck heights of 48", 56",
64" and 72".
145624A
Permalene
Our custom -cut, high-density polyethylene used
for interactive play panels, tables, handholds
and signs is a colorful alternative to pipe barriers.
Permalene is strong, resists fading, and is easy to
clean so your playground looks beautiful for years.
Product Information
145624B
L 145624C
145624D
Vertical Ascent, 48" Deck
Vertical Ascent, 56" Deck
83 lbs.
91 lbs.
Vertical Ascent, 64" Deck i 99 lbs.
Vertical Ascent, 72" Deck 106 lbs.
Challenge your kids
with Vertical Ascent.
The Best In Play Is Just One Call Away
1.888.4FUNLSI playlsi.com
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CHARLES J. FINGER PARK
PLAYSHAPER COMPONENTS
2-5 YEAR OLD STRUCTURE
Option #1
Double Poly Slide
Mini Summit Climber
Bubble Panel
Mirror Panel - Side 1 Mirror Panel - Side 2
Pilot Panel - Side 1
Pilot Panel - Side 2
Square Poly Roof
(with Custom Logo)
2 -Step beck Link
Step beck
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City of Fayetteville
RFP 06-14, Finger Park Playground Project
Contract
This contract executed this I +day of , 2006, between the
City of Fayetteville, Arkansas, 113W Mountain, FayArkansas, 72701
and Arkoma Playgrounds and Supply at 93 Colt Square, Suite 5, Fayetteville,
Arkansas 72703.
In consideration of the mutual covenants contained herein, the parties
agree as follows:
Arkoma Playgrounds and Supply at its own cost and expense shall furnish
all labor, materials, supplies, machinery, equipment, tools, supervision,
bonds, insurance, tax permits, and all other accessories and services
necessary to complete items bid as stated in Arkoma Playgrounds and
Supply proposal, and in accordance with specifications attached hereto
and made a part hereof under RFP# 06-14, all included herein as if
spelled out word for word.
2. The City of Fayetteville shall pay for completion of the project based on
prices indicated in Arkoma Playgrounds and Supply proposal. Payments
will be made after approval and acceptance of work and submission of
invoices. Payments will be made approximately 30 days after receipt of
invoice.
The Contract documents which comprise the contract between the City of
Fayetteville and Arkoma Playgrounds and Supply consist of this Contract
and the following documents attached hereto; and made a part hereof:
A. Form identified as RFP 06-14 with the specifications and conditions
typed thereon.
B. Arkoma Playgrounds and Supply proposal.
C. The Notice to Prospective Proposers.
4. These Contract documents constitute the entire agreement between the
City of Fayetteville and Arkoma Playgrounds and Supply and may be
modified only by a duly executed written instrument signed by the City of
Fayetteville and Arkoma Playgrounds and Supply.
5. Arkoma Playgrounds and Supply shall not assign its duties under the
terms of this agreement.
6. Arkoma Playgrounds and Supply agrees to hold the City of Fayetteville
harmless and indemnify the City of Fayetteville, against any and all claims
for property damage, personal injury or death, arising from Arkoma
Playgrounds and Supply performance of this contract. This clause shall
not in any form or manner be construed to waive that tort immunity set
forth under Arkansas Law.
7. Arkoma Playgrounds and Supply shall furnish a certificate of insurance
addressed to the City of Fayetteville, showing that he carries the following
insurance which shall be maintained throughout the term of the Contract.
Any work sublet, the contractor shall require the subcontractor similarly to
provide worker's compensation insurance. In case any employee
engaged in work on the project under this contract is not protected under
Worker's Compensation Insurance, Arkoma Playgrounds and Supply shall
provide and shall cause. each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his employees
as are not otherwise protected.
Workmen's Compensation:
Statutory Amount
2. Comprehensive General & Automobile Insurance
$500,000 for each accident.
Bodily Injury Liability:
$500,000 for each accident.
4. Property Damage Liability:
$500,000 aggregate.
The premiums for all insurance required herein shall be paid by Arkoma
Playgrounds and Supply.
Arkoma Playgrounds and Supply to furnish proof of licensure as required
by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Arkoma
Playgrounds and Supply with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents
prepared while performing city contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act
request is presented to the City of Fayetteville, the contractor will do
everything possible to provide the documents in a prompt and timely
manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant
to the FOIA may be assessed for this compliance.
11. Changes in scope or price: Changes, modifications, or amendments in
scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the Fayetteville
City Council in advance of the change in scope, cost or fees.
12. Jurisdiction: Legal jurisdiction to resolve any disputes must be Arkansas
with Arkansas law applying to the case.
13. Arbitration/Mediation: We will not agree to be forced to mediate or
arbitrate any dispute.
14. Interest charges for late payments by the City: The City. of Fayetteville
does NOT agree to any interest or penalty for "untimely" payments.
15. Lien Waivers: The contractor shall ensure that the City of Fayetteville
receives lien waivers from all material suppliers, subcontractors, and sub -
subcontractors. The contractor shall give written notice to the material
suppliers, subcontractors and sub -subcontractors providing work on the
project that states the following:
According to Arkansas law, it is understood that no liens can be filed against public
property if a valid and enforceable payment and performance bond is in place.
The contractor shall have each subcontractor and sub -
subcontractor and material supplier execute a written receipt evidencing
acknowledgement of this statement prior to commencement of the work of the
subcontractor or material supplier.
WITNESS OUR HANDS THISJLDAY OF ___________,2006.
YOc0sG ,
CITY OF FAYETTEVILLE,
;FAYETTEVILLE; FAYETTEVILLE, ARKANSAS
DAN COODY, Mayor
S
/Ylu
ra Sm' , Ci Clerk BY t/
B CKY HQMPSON, Owner
ATTES ARKOMA PLAYGROUNDS & SUPPLY
93 COLT SQUARE DR., SUITE 5
FAYETTEVILLE, AR 72703
St o pson, President
City of Fayetteville
RFP 06-14, Finger Park Playground Project
Contract
This contract executed this 11St day of s+, 2006, between the
City of Fayetteville, Arkansas, 113W Mountain, Faye evilleville, Arkansas, 72701
and Arkoma Playgrounds and Supply at 93 Colt Square, Suite 5, Fayetteville,
Arkansas 72703.
In consideration of the mutual covenants contained herein, the parties
agree as follows:
Arkoma Playgrounds and Supply at its own cost and expense shall furnish
all labor, materials, supplies, machinery, equipment, tools, supervision,
bonds, insurance, tax permits, and all other accessories and services
necessary to complete items bid as stated in Arkoma Playgrounds and
Supply proposal, and in accordance with specifications attached hereto
and made a part hereof under RFP# 06-14, all included herein as if
spelled out word for word.
2. The City of Fayetteville shall pay for completion of the project based on
prices indicated in Arkoma Playgrounds and Supply proposal. Payments
will be made after approval and acceptance of work and submission of
invoices. Payments will be made approximately 30 days after receipt of
invoice.
The Contract documents which comprise the contract between the City of
Fayetteville and Arkoma Playgrounds and Supply consist of this Contract
and the following documents attached hereto, and made a part hereof:
A. Form identified as RFP 06-14 with the specifications and conditions
typed thereon.
B. Arkoma Playgrounds and Supply proposal.
C. The Notice to Prospective. Proposers.
4. These Contract documents constitute the entire agreement between the
City of Fayetteville and Arkoma Playgrounds and Supply and may be
modified only by a duly executed written instrument signed by the City of
Fayetteville and Arkoma Playgrounds and Supply.
5. Arkoma Playgrounds and Supply shall not assign its duties under the
terms of this agreement.
6. Arkoma Playgrounds and Supply agrees to hold the City of Fayetteville
harmless and indemnify the City of Fayetteville, against any and all claims
for property damage, personal injury or death, arising from Arkoma
Playgrounds and Supply performance of this contract. This clause shall
not in any form or manner be construed to waive that tort immunity set
forth under Arkansas Law.
7. Arkoma Playgrounds and Supply shall furnish a certificate of insurance
addressed to the City of Fayetteville, showing that he carries the following
insurance which shall be maintained throughout the term of the Contract.
Any work sublet, the contractor shall require the subcontractor similarly to
provide worker's compensation insurance. In case any employee
engaged in work on the project under this contract is not protected under
Worker's Compensation Insurance, Arkoma Playgrounds and Supply shall
provide and shall cause each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his employees
as are not otherwise protected.
Workmen's Compensation:
Statutory Amount
2. Comprehensive General & Automobile Insurance
$500,000 for each accident.
3. Bodily Iniury Liability:
$500,000 for each accident.
4. Property Damage Liability:
$500,000 aggregate.
The premiums for all insurance required herein shall be paid by Arkoma
Playgrounds and Supply.
8. Arkoma Playgrounds and Supply to furnish proof of licensure as required
by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Arkoma
Playgrounds and Supply with 10 days written notice.
10. Freedom of Information Act: City of Fayetteville contracts and documents
.prepared while performing city contractual work are subject to the
Arkansas Freedom of Information Act. If a Freedom of Information Act
request is presented to the City of Fayetteville, the contractor will do
everything possible to provide the documents in a prompt and timely
manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant
to the FOIA may be assessed for this compliance.
11. Changes in scope or price: Changes, modifications, or amendments in
scope, price or fees to this contract shall not be allowed without a prior
formal contract amendment approved by the Mayor and the Fayetteville
City Council in advance of the change in scope, cost or fees.
12. Jurisdiction: Legal jurisdiction to resolve any disputes must be Arkansas
with Arkansas law applying to the case.
13. Arbitration/Mediation: We will not agree to be forced to mediate or
arbitrate any dispute.
14. Interest charges for late payments by the City: The City of Fayetteville
does NOT agree to any interest or penalty for "untimely" payments.
15. Lien Waivers: The contractor shall ensure that the City of Fayetteville
receives lien waivers from all material suppliers, subcontractors, and sub -
subcontractors. The contractor shall give written notice to the material
suppliers, subcontractors and sub -subcontractors providing work on the
project that states the following:
'According to Arkansas law, it is understood that no liens can be filed against public
property if a valid and enforceable payment and performance bond is in place.
The contractor shall have each subcontractor and sub -
subcontractor and material supplier execute a written receipt evidencing
acknowledgement of this statement prior. to commencement of the work of the
subcontractor or material supplier.
F�aG•'G\1Y O,c •GAF
;FAYETTEVILLE'
�. _CnA
0
WITNESS OUR HANDS THIS DAY OF K.t , 2006.
BY
CITY F FAYETTEVILLE,
FAYEtTEVILXt, ARKAN:
, Mayor
N, Owner
ATTEST: ARKOMA PLAYGROUNDS & SUPPLY
93 COLT SQUARE DR., SUITE 5
FAYETTEVILLE, AR 72703
Stu on. President
From: Clarice Pearman
To: Edmonston, Connie
Date: 8.8.06 1:10PM
Subject: Res. 128-06
Connie,
Attached is a copy of the above resolution passed by City Council, August 1, 2006 awarding RFP 06-14 to
Arkoma Playgrounds. Let me know if anything else is needed.
Thanks.
Clarice
CC: Audit
£DJ IA•I129 ta.R-atEN
ACORD CERTIFICATE OF LIABILITY INSURANCE OP IDss
D EIMW00"
ARRPL-1
11/21/06
PROD CER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Walker Bros. Insurance, Inc.
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 7570
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Springdale AR 72766-7570
Phone: 479-306-4677 Fax: 479-306-5110
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
INSURER& Cincinnati Insurance Co.
10677
INSURERS: LIb ty wewl 1nsa.aw Co.
Arkoma Playgrounds & Supply,
LLC
INSURER C:
INSURER D:
93 Colt Square, Suite 5
Fayetteville AR 72703
INSURER E:
COVERAGES
THE PoLCIESCi INwRIHCE LISTED BELOW HAVE BEEN LSS LEO To THE INSURED WYEO MOW Fp1 NE NICY PER ND INOICHTED. NOmrtHSTMIOING
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PURCHASING
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DATE THEREOF. TIE ISSAND INSURER WLL EM04wR TO MM. 10 DAn WRRIFN
CITY OF FAYETTEVILLE TOME TO THECERTWCATE HOLDER NAMED TO THE LEFT. BUT ISSUERS TO DOW SwLL
ADMINISTRATION BUILDING
aPERE NO OBLaATpH OR LIABILITY OF MY KIND UPON THE INSURER. ITS AGENTS OR
113 W. MOUNTAIN
FAYETTEVILLE AR 72701 REme_ENTATMEI.
Connie Edmonston•
Submitted By
the project contingeny of $9,843.
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
n/a
City Council Meeting Date
Parks and Recreation
Division
Action Required:
to Arkoma Playgrounds
N/A $ 150,000.00
Cost of this request Category / Project Budget
2250.9255.5801.00 $ 160.00
Account Number Funds Used to Date
02027.3 $ 149,840.00
Project Number Remaining Balance
Budgeted Item �x
Budget Adjustment Attached
Operations
Department
M
.82. This is
Playground & Picnic Improvements
Program Category / Project Name
Parks Development/Finger Park
Program / Project Category Name
Parks Development
Fund Name
Previous Ordinance or Resolution 128-06
Date Original Contract Date: 8/1/2006
Original Contract Number:
City Attorney Date
Received in Ci Clerk's ffice
ENTERED
4 . %a.Q. 3o a}
Finance and Internal Service Director Date
Received in Mayor's Office FD
Mayor
CHANGE ORDER NO. I Cost Plus Pre -Agreed Unit Price $2123.82
Project Name and Number: Finger Park Playground Project
Name of Contractor: Arkkoma Playgrounds and Supply
Address of Contractor: 93 Colt Square, Suite 5. Fayetteville. AR 72703
Date of Contract: August 1.2006
Original Contract Sum: $ 139,996.94
Total Amount of All Previous Approved Change Orders: $ 0.00
Contract Sum prior to this Change Order: $ 0.00
Constract Sum increase this Change Order: $ 2,123.82
New Contract Sum including this Change Order: $ 142.120.76
Subject and Reason For This Change order: To add 4 - 6' black benches - Direct Bury by Webcoat as specified to
be installed on the perimeter of the playground as noted.
Additional Time Requested: 0 Calendar Days
New Contract end date: December 18,2006
Dated this 24'" day of August. 2006
CITY OF FAYETTEVILLE
Arkoma Playgrounds and Supply
Parks & Recreation Division Contractor
Page I of I
ARkoMA
PLAYGROUNDS f SUPPLY
DATE: 16 -Aug -06
SHIP TO:
Charles Finger Park
1525 South East Farmers Road
Fayetteville, AR 72701
BILL TO:
City of Fayetteville
113W. Mountain Street
Fayetteville, AR 72701
Ms. Connie Edmonston 479-444-3471
canrct Name PRar Nunbr
We se eraaw r arreR die aruaoeal to r.,m1.-the Ioao ante Ima:
OTY.
ITEM NO.
PRODUCT DESCRIPTION
UNIT
PLACE
EXTENDED
AMOUNT
Finger Park Additional Site Amenities
4
B6WBWINGLINE
6' Bench with Back and Arms, 3/4" #9 Expanded Metal, 4" x 4" Legs, Direct Bury
$ 302.00
$ 1,208.00
by Webcoat
Conhactw is nyanazk for unbadrg and sror.g egvpmem
Connctas responseforbcafkg end markagau s
A snMem rock aMuse #525.00 per nab end renalo/aj•cknamror rN appy !needed.
F.O.a. - MCALESTER, OH PREPAD
FREIGHT: 19
Net 30
TERM IS. 4ect tocndR Approval)
3.4 Weeks
SHIPPING TIME
This proposal is valid for 90 days from Me &Dow date.
i
caanWN Smarr.
Cuaromr Name (Pred w Type)
.9," 1 rye .. .I ._.
NOTE A/purcnase oNen, cneuks, efc to be mods aR b' A/kane Prpmunda a Supply LLC
R peymsa a not mate by doe date of bvoios. Adoma Prypdads ei asxss a 1-1,2%many adss# cnarpv
Material Cost $ 1,208.00
Installation 600.00
Freight 190.00
Sales Tax 125.82
TOTAL
93 Colt Square Suite 5 Fayetteville, AR 72703 PH: 4704430065 Fax: 479.443-0202
Taye eville
ARKANSAS 113W. Mountain St.
Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS Telephone:(479)444-3469
PARKS AND RECREATION DIVISION CORRESPONDENCE
To: Mayor Dan Coody
Thru: Gary Dumas, Director of Operations
From: Connie Edmonston, Director of Parks and Recreation
Date: August 24, 2006
Subject: Finger Park Playground Project Change Order No. 1
BACKGROUND
On August 1, 2006, City Council approved RFP06-14 with Arkoma Playgrounds and
Supply in the amount of $139,997 for an ADA accessible playground at Finger Park.
Finger Park is a 19 acre park located at 1525 East Farmers Road, southeast of Walmart.
Included in the resolution was approval of a 7 percent project contingency in the amount
of $9,843.
Notice to proceed was issued on August 10, 2006. After visiting with Stewart Thompson,
Arkoma Playgrounds, the playground project would be best if the old benches were
replaced with new benches. The current benches were the original benches installed in
1984. Benches are needed for parental supervision. I am requesting the addition of 4 six
foot benches at a cost of $2,123.82 to be installed around the perimeter of the playground.
The old benches will be removed by Parks Maintenance Staff.
RECOMMENDATION
Parks and Recreation Staff recommends approving Change Order #1 resulting in an
addition $2,123.82. This is within the project contingency of $9,843 leaving a balance of
$7,719.18. This remainder should be ample for any unforeseeable item that may arise
during construction.
Attachment: Cost of Change Order #1
Aug -24-06 04:59 Arkoma Playgrounds & Supp 4794439202 P.01
w uv1,uuz
CHANGE ORDER NO. 1 Cost Plus _ Pre -Agreed Unit Price }2j23.82
Project Name and Number. Flnaer Park Phveround Project
Name of Conn actor_ Arkkoma Pkaverounds and Supply
Address of Contractor 93 Colt Square. Sutic 5. Favettgvil►c. AR 72703
Date of Contract: __&gbgL 1_- 2006
Original Contract Sum: S 139.996.94
Total Amount of All Previous Approved Change Orders: S 000
Contract Sum prior to this Change Order: £.- __._ 0.00
Constract Sum increase this Change Order: 2 123.82 _
New Contract Sum including this Change Order. L.. 142.120.7Q
Subject and Reason For This Change order: To add 4-- 6' black benches _ Direct Bury by Webcoat as specified to
be installed an the perimeter of the playground as noted.
Additional Time Requested: 0_Calendar Days
New Contract end date: December 12-2006
Dated this 24'" day of AuausL 2
CITY OF FAYETTEVILLE
Parks & Recreation Division
Pazfl&Recresion Dire o1T ��ry
CITY OF FAYETTEVILLE
By:..�..
Mayor
ATTEST:
Arkoma Playgrounds and Supply
Page lot I
Aug -24-06 04:53 Arkoma Playgrounds & Supp 4794439202
ARKoMA
PLAY*RoUNDS k SUPPLY
F.OS. - MCALESTER. OR
DATE: 16 -Aug -06 FREIGHT:
t �
SHIP TO: Net 30
Charles Finger Park ('�' TEAMS tAral.pt m CM61 Appeeeae
1525 South East Farmers Road 1
Fayetleville, AR 72701 ��' 3.4 Weeks
SHIPPING TIME
PREPAID
E
BILL TO.
City of Fayetteville This proposal Is valid for 90 days from me above date.
113W. Mountain Street
Fayettevulle, AR 72701
Ms. Connie Edmonston 479-444-3471
C.ntaCt Nam Moe. Nu. r
— M MW.. M.aleiIl IS. .w nI in f,wW the S, nk. .•
OTY.
ITEM NO.
PRODUCT DESCRIPTION
UNIT
PRICE
EXTENDED
AMOUNT
Finger Park Additional Site Amenities
4
B6WBWINGLINE
6Bench with Back and Arms, 3/4" #9 Expanded Metal, 4" x 4" Legs, Direct Bury
$ 302.00
$ 1,208.00
by Webcoat
ComraUa w respww.b 'or unbadeq and slorry eoov'eent
Comrecror a respons.Ne b bcanng too mabrq Y._ .
A srapam rota Cbvs.Of S25 DOW mow and re,YN ma Iaceh.m. w' e/app' /needed
P.01
COLLECT
Li
Sgnave Uebw accent g This poposu '.4 consMun a purchase order
C.etaner Slp.Wn
Dal.
1
NOTE Aapumhap orders. cheCws. .b to be mew Oct b Amdme P'aygmbnds 4 Super' LLC
•• ttpym.Ma nIX made by due deb of MvPCe. NMome Pbyrjrour4a we ea.essa I. IF7% mc.WMy Wnst chat'\
93 Colt Spuan Suite 5 Fay*M vNN. AR 72703 ml: 479.143.001E Fax: 479-443-9202
Material Cost $ 1,20800
Installation 600.00
Freight
Salves Tax 125.82
I Clarice Pearman - Arkoma Change Order #1 Page 1
From: Clarice Pearman
To: Edmonston, Connie
Date: 9.1.06 3:42PM
Subject: Arkoma Change Order #1
Connie,
I have received your item for review regarding the above change order. However I need the original
change order for the mayor's signature. Please see that I get the original to the processing of this item.
Thanks.
Have a good weekend.
Clarice
Clarice Pearman - Arkoma Playgroun COI Page 1
From: Clarice Pearman
To: Edmonston, Connie
Date: 9.14.06 6:09PM
Subject: Arkoma Playgroun CO1
Connie,
Attached is a copy of the above change order and invoice. I had already returned the an original via
interoffice mail.
Thanks.
Clarice
CC: Audit
Connie Edmonston '
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
n/a
City Council Meeting Date
Parks and Recreation
Division
Action Required:
the remaining project contingeny of $7,719.18.
PE
y�13106
Cc
Pl& ygr5 ¶
T1cpfy MA
Operations
Department
an
N/A $ 150,000.00 Playground & Picnic Improvements
Cost of this request CategoryI Project Budget Program Category I Project Name
2250.9255.5806.00 $ 139,996.94 Parks Development/Finger Park
Account Number Funds Used to Date Program / Project Category Name
02027.3 $ 10,003.06 Parks Development
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached
Previous Ordinance or Resolution # 128-06
tab
Dep en it cto Date Original Contract Date: 8/1/2006
Original Contract Number:
gISaC
City Attorney D e
Received in City Clerk's Office
Finance and Internal Service Director Date
Received in Mayor's Office E0
Mayor Date
tv!lle
f ARKANSAS 113 W. Mountain St.
ff Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS Telephone: (479) 444-3469
PARKS AND RECREATION DIVISION CORRESPONDENCE
To: Mayor Dan Coody
Thru: Gary Dumas, Director of Oper o �p
From: Connie Edmonston, Director of Parks and Recrio'fi
Date: September 13, 2006
Subject: Finger Park Playground Project Change Order No. 2
On August 1, 2006, City Council approved RFP06-14 with Arkoma Playgrounds and
Supply in the amount of $139,997 for an ADA accessible playground at Finger Park.
Finger Park is a 19 acre park located at 1525 East Farmers Road, southeast of Walmart.
Included in the resolution was approval of a 7 percent project contingency in the amount
of $9,843.
DISCUSSION
Change Order
#1
was approved
to replace the old benches with 4 six-foot benches at a
cost of $2,123.82
to be installed
around
the perimeter of the playground.
Proposed Change Order #2: The original plans for the playground system retaining wall,
has a 3 inch concrete cap that is tied into the concrete base for the playground surface
tiles. In order to provide seating for the public on the retaining wall, the concrete cap
needs to be extended approximately 18 inches. Cost of this change order is $2,180.
RECOMMENDATION
Parks and Recreation Staff recommends approving Change Order #2 resulting in an
addition of $2,180. This is within the remaining project contingency of $7,719.18 leaving
a balance of $5,539.18. This remainder should be ample for any unforeseeable item that
may arise during construction.
Attachment: Cost of Change Order #2
ARK0MA
Pl.AY4RoUNDS SUPPLY
DATE: 13 -Sep -06
SHIP TO:
Charles Finger Park
1525 South East Farmers Road
Fayetteville, AR 72701
BILL TO:
City of Fayetteville
113W. Mountain Street
Fayetteville, AR 72701
Allison Jumper 479-444-3471
Contact Mains Phone Number
M4weIY- Mu.M,N Mi."mMW Mbn.aA, J,"{n111,wLnn IM"'
QTY.
REM NO,
PRODUCT DESCRIPTION
UNIT
PRICE
EXTENDED
AMOUNT
Finger Park Retaining Wall Chanae Order
1
Concrete
140 Lf of 18" concrete "seat" between the edge of the ramp tiles and the front
$ 2,180.00
$ 2,180.00
edge of the concrete overhang. This will be accomplished by moving the
retaining wall downhill approx. 18". The wall detail will remain the same.
Conlrscfor is reeponst a for u.Wdeg and slo.i g smuamenc
Conaecrw is nspansAIe for bcaeg and m erkirp eN ubbes.
A standard rock cause of $2500 per hole and rental of ejackhammer "N apply,e rxeded
F.O.B.. MCALESTER, OK PREPAID
FREIGHT: 19
Net 30
TERMS (Subject to Credf Appovaq
N/A
SHIPPING TOE
This proposal is valid for 90 days from the above date.
COLLECT
Sgnarurs be/ow sccepdg tl s pmposa "i constitute a purchase order.
0
Cu aromr sgnaNrrs WN
NOTE: Al purchase orders, checks. sic. ID be made out to: Ad,on,e Pleygrounds a Suppy. LW
If peymenr is not made by due dare dmwice. Arkome Playgrounds "83s053 a 1.1,2% monthly interest charge.
Material Cost $ 2,180.00
Installation N/A
Freight NIA
Sales Tax N/A
TOTAL $ 2,180.00
93 Colt Squam Suite S Fayette villa, AR 72703 PH: 479443-0066 Fax: 479-443.9202
CHANGE ORDER NO. 2 Cost Plus
Project Name and Number: Finger Park Playground Project
Name of Contractor: Arkkoma Playgrounds and Supply_
Pre -Agreed Unit Price S2l80.00
Address of Contractor: 93 Colt Square, Suite 5, Fayetteville, AR 72703
Date of Contract: August 1.2006
Original Contract Sum: $ 139.996.94
Total Amount of All Previous Approved Change Orders: $ 2.123.82
Contract Sum prior to this Change Order: $ 142,120.76
Contract Sum increase this Change Order: $ 2.180.00
New Contract Sum including this Change Order: $ 144.300.76
Subject and Reason For This Change order. To allow the playground retaining wall to function as a seat wall by
adding approximately 18" of extra concrete along the entire retaining wall.
Additional Time Requested: 0 Calendar Days
New Contract end date: December 18.2006
Dated this 13`" day of Septemer. 2006
CITY OF FAYETTEVILLE
/iii/, .'
iv'-
FAYETTEVILLE •
Arkoma Playgrounds and Supply
Contractor
Page loll
9.26.06 lance Pearman - Arkoma Playgrounds Page 1
From: Clarke Pearman
To: Edmonston, Connie
Date: 9.26.06 12:54 PM
Subject: Arkoma Playgrounds
Attachments: 9.13.06 Arkoma Playgrounds & Supple CO2.pdf
CC: Audit
Connie,
Attached Is the change order for Arkoma Playgrounds & Supply. I will forward to you one of two originals of the change
order via Interoffice mail. Have a good day.
Thanks.
Clarice