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HomeMy WebLinkAbout118-06 RESOLUTIONRESOLUTION NO. 118-06 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT A STATE AND TRIBAL ASSISTANCE GRANT (STAG) FROM THE U. S. ENVIRONMENTAL PROTECTION AGENCY FOR SANITARY SEWER SYSTEM IMPROVEMENTS; DESIGNATING THE MAYOR AS THE CITY'S AUTHORIZED REPRESENTATIVE IN ALL MATTERS RELATING TO THE PROCUREMENT AND ADMINISTRATION OF SAID GRANT; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING $477,900.00 IN GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to apply for and accept a State and Tribal Assistance Grant (STAG) from the U. S. Environmental Protection Agency for sanitary sewer system improvements. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby designates the Mayor as the City's Authorized Representative in all matters relating to the procurement and administration of said grant. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing $477,900.00 in grant revenue. PASSED and APPROVED this 6th day of July, 2006. APPROVED: By: D N COODY, Mayor ATTEST: By SONDRA SMITH, City Clerk XP - 96635301 - 0 Page 1 J 2e sr4t. v. elkXP �7 ti $�# a 4.&/matCooperative U.S. ENVIRONMENTAL PROTECTION AGENCY Agreement ASSISTANCE ID NO. DATE OF AWARD SEP 0 8 2006 PRG 1 DOC ID AMEND# - 96635301 - 0 .TYPE OF ACTION New MAILING SFP 1 DATE 5 2108 PAYMENT METHOD: • ACH# 66890 RECIPIENT TYPE: Send Payment Request to: Municipal Las Vegas Finance Center RECIPIENT: PAYEE: City of Fayetteville City of Fayetteville 113 West Mountain Street 113 West Mountain Street Fayetteville, AR 72701 • Fayetteville, AR 72701 EIN: 71-6018462 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST David Jurgens Rajen Patel Linda Lyons 113 West Mountain Street Water Quality Protection Division, 6WQ-AP Procurement and Grants Section, 6MD-RX Fayetteville, AR 72701 E -Mail: Lyons.Linda@epamail.epa.gov E -Mail: djurgens@ci.fayetteville.ar.us E -Mail: Patel.Rajen@epamail.epa.gov Phone: 214-665-7419 Phone: (479) 575-8318 Phone: 214-665-2788 PROJECT TITLE AND DESCRIPTION AR City of Fayetteville - Sanitary Sewer Rehabilitation Sanitary Sewer Rehabilitation in Basin 1-15: The p oject consists of rehabilitation of sanitary sewer manholes and sewer lines throughout this basin. Rehabilitation of manholes and sewer lines will utilize point repairs, open cut replacement, cured -in-place piping and pipe bursting methods. The project is anticipated to significantly reduce the inflow/infiltration in the entire project area thereby reducing the maintenance cost and sewer backups. BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 10/01/2006 - 12/31/2009 . 10/01/2006 - 12/31/2009 $868,910.00 $868,910.00 NOTICE OF AWARD Based on your application dated 07/14/2006, including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA), hereby awards $477,900. EPA agrees to cost -share 55.00% of all approved budget period costs incurred up to and not exceeding total federal funding of $477,900. Such award may be terminated by EPA without further cause if the recipient fails to provide timely affirmation of the award by signing under the Affirmation of Award section and returning all pages of this agreement to the Grants Management Office listed below within 21 days after receipt, or any extension of time, as may be granted by EPA. This agreement is subject to applicable EPA statutory provisions. The applicable regulatory provisions are 40 CFR Chapter 1, Subchapter B, and all terms and conditions of this agreement and any attachments. ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE ORGANIZATION /ADDRESS ORGANIZATION / ADDRESS Management Division, 6MD-RX U.S. EPA, Region 6 1445 Ross Avenue, Suite 1200 Water Quality Protection Division (6WQ) Dallas, TX 75202-2733 1445 Ross Avenue, Suite 1200 Dallas, TX 75202-2733 _ THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY SIGNA RE • OFFI AL TYPED NAME AND TITLE E Miguel 1. Flores, Director Water Quality Protection Division (6WQ) 0 8 2006 AFFIRMATION OF AWARD BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION -r� ���� TYPED NAME AND TITLE DATE / SIGN• Dan Coody, Mayor /0 /r0.6 . • EPA Funding Information XP 96635301-0 Paget FUNDS FORMER AWARD THIS ACTION Statutory Authority AMENDED TOTAL EPA Amount This Action $ $ 477,900 $ 477,900 EPA In -Kind Amount • $ $ $ 0 Unexpended Prior Year Balance 06 $ $ $ 0 Other Federal Funds $ $ - $ 0 Recipient Contribution $ $ 391,010 $ 391,010 State Contribution $ - $ $ 0 Local Contribution $ $ $ 0 Other Contribution $ $ $ 0 Allowable Project Cost $ 0 $ 868,910 $ 868,910 Assistance Program (CFDA) - Statutory Authority Regulatory Authority 66.202 - Congressionally Mandated Projects Object Class Consolidated Appropriations Act of 2006 • 40 CFR PART 31 • Fiscal Site Name ' DCN FY Approp. Code Budget Organization PRC Object Class Site/Project Cost Organization Obligation Deobligation l - • . WA0015 i 06 E4 0600OOM 202851E 4183 - - 477,900 477,900 • XP - 96635301 - 0 Page 3 Approved Budget Program Element Classification (Construction) Approved Allowable Budget Period Cost 1. Administration Expense $0 2. Preliminary Expense $0 3. Land Structure, Right Of Way $0 4. Architectural Engineering Basic Fees $0 5. Other Architectural Engineering Fees $0 6. Project Inspection Fees $0 7. Land Development $O 8. Relocation Expenses $0 9. Relocation Payments to Individuals & Bus. $0 10. Demolition and Removal $0 11. Construction and Protect Improvement $868,910 12. Equipment $0 13. Miscellaneous $0 14. Total (Lines 1 thru 13) $568,910 15. Estimate Income $0 16: Net Project Amount (Line 14 minus 15) $868,910 17. Less: Ineligible Exclusions $0 18. Add: Contingencies $0 19. Total (Share: Recap 45_00% Fed 55,00%) $868,910 20. TOTAL APPROVED ASSISTANCE AMOUNT . $477,900 • mElm XP - 96635301 - 0 Page 4 Administrative Conditions This Assistance Agreement is awarded in accordance with the Federal Grants and Cooperative Agreement Act of 1977. Areas of substantial EPA involvement, beyond the normal exercise of performance evaluation and program review, have been detailed in specific output objectives which resulted from negotiation between EPA and the recipient. These areas are included in the application for this award and have become a part of this Agreement. • 1. The recipient covenants and agrees that it will expeditiously initiate and timely complete the project work for which assistance has been awarded under this Agreement, in accordance with all applicable provisions of 40 CFR Chapter 1, Subchapter B. The recipient warrants, represents, and agrees that it and all its contractors, employees and representatives, will comply with all APPLICABLE provisions of 40 CFR Chapter 1, Subchapter B, INCLUDING BUT NOT LIMITED TO the provisions of 40 CFR Parts 31, 32, 34, and 35. This award may be reduced or terminated at such time the recipient fails to comply with the program objectives, grant award conditions, or Federal reporting requirements. 2. Recipient standards of administration, property management, procurement and financial management, as well as records and facilities of recipients, their contractors and subcontractors are subject to audit and inspection by the Comptroller General of the United States and the U.S. Environmental Protection Agency in accordance with Office of Management and Budget (OMB) Circulars A-87, A-102, or A-110, as appropriate, A-133 and 40 CFR Part 31. The recipient's standards governing procurement will be in accordance with 40 CFR, Part 31.36 and OMB Circular A-102. The recipient shall maintain a financial management system which meets the requirements of 40 CFR Part 31.20. 3. Any State agency or agency of a political subdivision of a State which is using appropriated Federal funds shall comply with the requirements set forth in Section 6002 of the Resource Conservation and Recovery Act (RCRA) (42 U.S.C. 6962). Regulations issued under RCRA Section 6002 apply to any acquisition of an item where the purchase price exceeds $10,000 or where the quantity of such items acquired in the course of the preceding fiscal year was $10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the purchase of specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40 CFR 247. 4. In accordance with EPA Order 1000.25 and Executive Order 13101, Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition, the recipient agrees to use recycled paper for all reports which are prepared as a part of this agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA, or to Standard Forms, which are printed on recycled paper and are available through the General Services Administration. Please note that Section 901 of Executive Order 13101, dated September 14, 1998, revoked Executive Order 12873, Federal Acquisition, Recycling, and Waste Prevention in its entirety. 5 In accordance with 40 CFR Part 31.41, the recipient shall submit an annual Financial • • • • Status Report (FSR), Standard Form 269 or 269A, to: Grants Team (6MD-RX) U. S. Environmental Protection Agency, Region 6 1445 Ross Avenue Dallas, Texas 75202-2733 • The final Financial Status Report (FSR) is due on or before 90 days after the end of the budget period In accordance with Agency policy, all project expenditures reported by the recipient shall be deemed to include both the Federal and recipient share of the expenditures. For construction grants when required in accordance with 40 CFR Part 31.41(e)(2)(iii), the Federal agency may substitute the Financial Status Report specified in Part 31.41(b) for the Outlay. Report and Request for Reimbursement, Standard Form 271. The final Financial Status Report (FSR) shall be submitted to: U.S. Environmental Protection Agency Las Vegas Finance Center P.O. Box 98515 Las Vegas, Nevada 89193-8515 6. The recipient agrees to ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds, complies with the Hotel and Motel Fire Safety Act of 1990. 7 In accordance with OMB Circular A-133, the recipient shall obtain a single audit if it expends $500,000 or more a year in federal awards. The recipient shall also submit a copy of the audit report to: Grants Team (6MD-RX) U.S. Environmental Protection Agency, Region 6 1445 Ross Avenue Dallas, Texas 75202-2733 8. The Federal share of allowable expenditures chargeable to this assistance project will be financed by the EPA AUTOMATED CLEARING HOUSE (EPA-ACH) PAYMENT SYSTEM. The recipient will strictly adhere to the accounting and reporting procedures described in the EPA-ACH Recipient's Manual for the duration of the project. Four conditions should receive special attention: a. Cash drawdowns will be made only as actually needed for disbursements. b. The recipient will provide timely reporting of cash disbursements and balances through semi-annual submission (within fifteen (15) days after June 30 and December 31 of each • • • • calendar year) of the Federal Cash Transactions Report (SF -272) to: U.S. Environmental Protection Agency Las Vegas Finance Center P.O. Box 98515 Las Vegas, Nevada 89193-8515 c. The recipient will impose the same standards of timing and reporting on secondary recipients, if any • d. When.a drawdown under the EPA-ACH Payment System occurs, the recipient must show the Assistance Agreement Number(s) under "Financial Data" on the EPA-ACH Payment Request Form. Requests for payment should be faxed to: (702) 798-2423 Las Vegas Finance Center Attention: Anedia Feaster • 9. The recipient agrees to comply with the requirements of EPA's Program for Utilization of Small, Minority and Women's Business Enterprises in procurement under assistance , agreements: a. The recipient accepts the applicable FY 2003 Minority Business Enterprise (MBE)/Women's Business Enterprise (WBE) "fair share" goals/objectives negotiated with EPA by the Arkansas Department of Environmental Quality as follows: MBE: CONSTRUCTION - 0%; SUPPLIES - 1.0%; SERVICES - .7%; EQUIPMENT - 1.91% WBE: CONSTRUCTION - 0%; SUPPLIES - 4.3%; SERVICES - 5.4%; EQUIPMENT - 3.34% If the recipient wishes to negotiate their own FY 2005 MBE/WBE goals, the recipient must submit- proposed MBE/WBE goals based on an availability analysis, or, at their option, a disparity study, of qualified MBEs and WBEs to do the work in the relevant market for construction, services, supplies and equipment. The recipient agrees to submit proposed "fair share" objectives, together with the supporting availability analysis or disparity study, to the Regional MBE/WBE Coordinator within 30 days of award. EPA will conclude "fair share" negotiations within 30 days of receiving the submission. Once EPA approves the objectives, the recipient agrees to apply them in accordance with paragraphs 1.(b) -(f). • b. (1) The recipient agrees to ensure, to the fullest extent possible, that at least the applicable "fair share" objectives of Federal funds for prime contracts or subcontracts for supplies, construction, equipment or services are made available to organization owned or controlled by socially and economically disadvantaged individuals, women and Historically Black Colleges and Universities. (2) For assistance'agreements related to research under the Clean Air Act Amendments of • • • • 1990, the recipient agrees to ensure, to the fullest extent possible, that at least the applicable "fair share" objectives of Federal funds for prime contracts or subcontracts for supplies, construction, equipment or services are made available to organizations owned or controlled by socially and economically disadvantaged individuals, women, disabled Americans, Historically Black Colleges and Universities, Colleges and Universities having a student body in which 40% or more of the students are Hispanic, minority institutions having a minority student body of 50% or more, and private and voluntary organizations controlled by individuals who are socially and economically disadvantaged. c. The recipient agrees to include in its bid documents the applicable "fair share" objectives and require all of its prime contractors to include in their bid documents for subcontracts the negotiated "fair share" percentages. d. The recipient agrees to follow the six affirmative steps or positive efforts stated in 40 CFR Section 30.44(b), 31.36(e), or 35.6580, as appropriate, and retain records documenting compliance. e. The recipient agrees to submit an EPA form 5700-52A "MBE/WBE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements" beginning with the Federal fiscal year quarter the recipient receives the award and continuing until the project is completed. These reports must be submitted to the Regional MBE/WBE Coordinator within 30 days of the end of the Federal Fiscal quarter (January 30, April 30, July 30, and October 30). For assistance awards for continuing environmental programs and assistance awards with institutions of higher education, hospitals and other non-profit organizations, the recipient agrees to submit an EPA form 5700-52A to the Regional MBE/WBE Coordinator by October 30 of each year. (Reporting form available at www.epa.gov/osdbu.) f. If race and/or gender neutral efforts prove inadequate to achieve a "fair share" objective, the recipient agrees to notify EPA in advance of any race and/or gender conscious action it plans to take to more closely achieve the "fair share" objectives. 10. The recipient also agrees and is required to utilize the six affirmative steps if a contract is awarded under this agreement relative to small businesses in rural areas (SBRAs) in compliance with Section 129 of Public Law 100-50, 40 CFR 30.44(b) and 40 CFR 31.36(e). 11. EPA may take corrective action under 40 CFR Parts 30, 31, and 35, as appropriate, if the recipient fails to comply with the MBE/WBE terms and conditions. 12. The assistance recipient agrees to comply with Executive Order 13202 (Feb. 22, 2001, 66 Fed. Reg. 11225 ) of February 17, 2001, entitled "Preservation of Open Competition and Government Neutrality Towards Government Contractors' Labor Relations on Federal and Federally Funded Construction Projects," as amended by Executive Order 13208 (April 11, 2001, 66 Fed. Reg. 18717). of April 6, 2001, entitled "Amendment to Executive Order 13202, Preservation of Open Competition and Government Neutrality Towards Government Contractors' Labor Relations on Federal and Federally Funded Construction Projects. 13. In accordance with 40 CFR 30.27(b) or 31.36(j)(1), EPA's participation in the salary rate (excluding overhead) paid to individual consultants is limited to the maximum hourly rate for a level 4 of the Executive Schedule, which is currently. approximately $68.51 per hour or $548.08 per day (2006). 14. Pursuant to EPA's annual Appropriations Act, the chief executive officer of this recipient agency shall require that no grant funds have been used to engage in lobbying of the Federal Government or in litigation against the United States unless authorized under existing law. As mandated by this Act, the recipient agrees to provide certification to the award official via EPA Form 5700-53, Lobbying and Litigation Certificate , within 90 days after the end of project period. The form can be accessed at http://www.epa.gov/ogd/forms/adobe/5700-53.pdf. 15. Recipient shall abide by its respective OMB Circular (A-21, A-87, or A-122), which prohibits the use of federal grant funds for litigation against the United States. Any Part 30 recipient shall abide by its respective OMB Circular (A-21 or A-122), which prohibits the use of Federal grant funds to participate in .various forms of lobbying or other political activities. 16. The recipient agrees to comply with Title 40 CFR Part 34, New Restrictions on Lobbying . The recipient shall include the language of this provision in award documents for all subawards exceeding $100,000, and require that subrecipients submit certification and disclosure forms accordingly. 17. In accordance with the Byrd Anti -Lobbying Amendment, any recipient who makes a prohibited expenditure under Title 40 CFR Part 34 or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure. 18. Recipient shall fully comply with Subpart C of 40 CFR Part 32, entitled "Responsibilities of Participants Regarding Transactions." Recipient is responsible for ensuring that any lower tier covered transaction, as described in Subpart B of 40 CFR Part 32, entitled "Covered Transactions," includes a term or condition requiring compliance with Subpart C. Recipient is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions. Recipient acknowledges that failing to disclose the information required under 40 CFR 32.335 may result in the delay or negation of this assistance agreement, or pursuance of legal remedies, including suspension and debarment. 19. Recipient may access the Excluded Parties List System at wwwepls gov This term and condition supersedes EPA Form 5700-49, "Certification Regarding Debarment, Suspension, and Other Responsibility Matters." Programmatic Conditions In accordance with the National Environmental Policy Act (NEPA), 42 U.S.C. § 4321 et seq. EPA is required to conduct an environmental review on the project funded by this grant. Accordingly: The recipient agrees to provide EPA, in a timely fashion, an environmental information document (EID) containing all the necessary information an the project including a written analysis of the altematives and • the environmental impacts of the project. The EID must be of sufficient scope and detail to enable EPA to perform an environmental review under NEPA and other Federal environmental statutes. The recipient agrees not to take any action on the project beyond conceptual design (Conceptual design is essentially the same as facility planning as defined in EPA's Construction Grants program), including but not limited to, beginning the preparation of plans and specifications, purchasing land, advertising or awarding design and/or construction contracts, initiating construction or requesting reimbursement from EPA for costs associated with such actions until such time as EPA has completed its environmental review in accordance with NEPA and 40 CFR Part 6 and 1500 et seq. Completion of this review will be evidenced by the issuance of a Categorical Exclusion (CE), the conclusion of the Finding of No Significant Impact (FNSI) process, or the issuance of a Record of Decision (ROD). The recipient agrees that, upon completion of the NEPA review, design and construction shall be undertaken in accordance with the results of that review, including but not limited to; the implementation of measures EPA identifies as reasonable to mitigate the environmental impacts of the project. EPA reserves the right to unilaterally terminate this grant in the event the recipient fails to comply with this condition, in accordance with 40 CFR Section 31.43. 2. This award is subject to all applicable Federal crosscutting laws and authorities as well as EPA, Office of Wastewater Management, policy guidance dated March 29, 2006 (on the CD provided to you). 3. The recipient will work with the EPA Las Vegas Finance Center (LVFC) to setup the U.S. Department of Treasury's "Automated Standard Application For Payment" (ASAP) system. ASAP is an electronic payment system that the recipient will access via the Internet. Once enrolled in ASAP, the recipient should contact their EPA Project Officer for instructions on submitting the payment requests. The recipient will submit the reimbursement request Standard Form (SF)271(Provided to you on a CD) and appropriate invoices to their Project Officer for approval. When the Project Officer approves the payment, they will notify the recipient to withdraw the approved amount from the ASAP system. If the recipient has not completed the enrollment process for ASAP and is requesting payment, the recipient should contact their Project Officer to obtain instructions for setting up the "Dual Signatory Process" in the EPA "Automated Clearing House" (ACH) payment system. Once the recipient has been setup in ACH, the recipient will submit their payment requests to the Project Officer. The recipient will submit the reimbursement request SF -271, appropriate invoices, and the Payment Request Form (Provided to you on a CD) to their EPA Project Officer for approval. Recipients using ACH will be required to complete their enrollment in the ASAP system. Once enrolled in the ASAP system, the recipient will follow the procedures outlined in the paragraph above. 4. The recipient agrees to provide locational information/data (e.g., latitude and longitude) of the proposed project in accordance wth instructions to be provided by EPA and submit the information to EPA Project Officer for its inclusion in an EPA national database. Federal laws and regulations shall apply except in those cases where State requirements are more stringent than Federal requirements. Where questions arise as to applicability, the EPA Project Officer should be contacted. 6. As a part of the environmental review, the recipient will ensure that all environmental review documentation developed will be consistent with the EPA Region 6 document, NEPA Handbook for SpecialAppropnation Projects (Provided to you on a CD). 7. Project management and execution will be very closely monitored by EPA representatives throughout the assistance agreement's project and budget periods. Effective implementation of the scope of work involves a jointly supported strong ongoing collaboration between the recipient and EPA. Technical assistance and coordination will be routine. EPA and the recipient will maintain a continuous dialogue for the rapid identification, solution, and escalation of problems to top level managers. In addition, EPA representatives will be specifically responsible for assuring that the Arkansas Natural Resources Commission (ANRC) Project Officer performs oversight of the following post -award activities: _ Review of periodic payment requests; Interim inspections; • • • Review of change orders and claims; Review and approval of final payment requests; 'Analysis of environmental review documents for NEPA compliance, if appropriate; and Determination that the project is capable of meeting its objectives. Also, EPA representatives will assure that the recipient understands and meets requirements related to the National Environmental Policy Act and numerous cross -cutting Federal authorities. 8. • EPA Region 6 "Supplemental Conditions for Federally Assisted Water and Wastewater Treatment Facilities" attached hereto as Attachment, must be included in all construction contract bidding documents, and shall control where a conflict arises with other contract provisions. Certain provisions also pertain to professional services contracts, and these provisions must be applied as appropriate. • 9. Executed site certificate(s) shall be submitted to the ANRC Project Officer, as evidence that sites, easements and rights-of-way have been acquired 10. The recipient will ensure that any design and construction performed under this assistance agreement shall be consistent with the EPA document, Guidance on Quality Assurance for Environmental Technology, Design, Construction and Operation (EPA OA/G-11), (Provided to you on CD). 11. All of the following must be submitted to and approved by ANRC Project Officer before recipient may advertise for bids for construction. • • a. Plans and specifications and addenda to the plans and specifications. b. Architect/Engineer (A/E) agreement for construction services. c. A project schedule. All change orders executed after the award of contract must be submitted and approved by EPA. • i , 12. The recipient agrees to submit proposed and existing procurement actions, including subcontracts, that will use EPA assistance for review as soon as available. All procurement actions must comply with the provisions of 40 CFR Part 31, specifically 40 CFR 31.36. • 13. The recipient also agrees to provide forty-five (45%) percent of project costs with nonfederal matching • funds. 14. The recipient agrees to meet the project schedule provided with the grant application or the most recent amended schedule approved by the EPA Project Officer unless justifiable delays occur due to unexpected circumstances. 15. • The recipient understands that the use of recipient's work force to perform grant -funded construction is subject to provisions of OMB Circular No. A-87. Recipient agrees that the rates paid for direct labor and the types of fringe benefits for recipient's work force performing grant -funded construction will be in accordance with normal rates and benefits applicable to similar work performed by recipient's work force. Recipient agrees to maintain adequate file information to support both the basis for pay rates and benefits, and the total costs charged to the grant. 16. The recipient agrees that only wastewater and water infrastructure facilities that are or will be owned by the grant or sub -grant recipient are eligible for grant funding. For example, this means that house laterals (the sewer line from the collection system to the house) and drinking water service lines (the line from the drinking water distribution system to the house) must be owned by the grantee or sub -grantee in order for these facilities to be eligible for grant funding. The ownership requirement applies to new construction, as well as the rehabilitation of existing facilities, and to infiltration/inflow correction associated with existing sewer lines, including house laterals. The grantee or sub -grantee can have ownership by either fee simple title, or by the issuance of an enforceable easement with right of access Since the grantee or sub -grantee has ownership of these facilities, the grantee or sub -grantee would be responsible for the operations and maintenance of those facilities for the life of those facilities. Additionally, the grantee or sub -grantee could not transfer ownership of the facilities to any entity without written approval from EPA. City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2006 Department: Water & Wastewater Division: Water & Sewer Maintenance Program: Sewer Mains Construction Date Requested 6/1/2006 Adjustment Number Project or Item Added/Increased: $477,900 is requested in the Sewer Improvements account of the Sanitary Sewer Rehabilitation- EPA Rehabilitaiton Grant Project. Project or Item Deleted/Reduced: None. This action is required to recognize receipt of $477,900 in the Federal Grants account. Justification of this Increase: Funding will be used for sanitary sewer rehabiltiation to include repairs to sanitary sewer mains and manholes. Justification of this Decrease: A grant was received from the Environmental Protection Agency for the purpose of sanitary sewer rehabilitation. Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number Amount Sewer improvements Project Number 5400 5700 5815 00 477,900 02017 Decrease Expense Budget (Increase Revenue Budget) Account Name Account Number Amount Project Number Federal grants -Capital 5400 0940 4309 00 477,900 02017 Approval Signatures ,. 1111id 1 Request .� i B e 41,Li IP Dep. Dep. i $ t Dire or Date 6-6 Date Date Finance & Intematl$ervices Director Date l? `i! (04 Mayor / Date Budget Office Use Only Type: A B C ( D Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date Initial Date • David Jurgens Submitted By - City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 7/6/2006 City Council Meeting Date Water/Wastewater Division Action Required: 7/6 /a6 irg Water/Wastewater Department Resolution authorizing Mayor to apply for and accept a State and Tribal Assistance Grant (STAG) Program Application from the US Environmental Protection Agency for sanitary sewer system improvements; designating the Mayor as the City's Authorized Representative in all matters relating to the procurement and administration of said grant, and approving a budget adjustment recogriizing $477,900 in grant revenue. $0.00 Cost of this request 5400.5700.5815.00 Account Number 02017 Project Number Budgeted Item XX 7,071,007.00 Category / Project Budget Sanitary Sewer Rehabilitation Program Category / Project Name 3,017,299.00 Sewer Mains Construction Funds Used to Date Program / Project Category Name 4, 053, 708.00 Remaining Balance ' Budget Adjustment Attached XX Water/Sewer Fund Name Departm Direr or Date City Attomey Date �L� / C GvtlA FinnA ce and Internal Service Director Date Mayor Comments: i Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: N/A N/A Received in Mayor's Office ENTERED 'CT /1 !� City Council Meeting of July 6, 2005 CITY COUNCIL AGENDA MEMO To: Fayetteville City Council Thru: Mayor Dan Coody From: David Jurgens, Water/Wastewater Director Date: June 2, 2006 Subject: Resolution authorizing Mayor to apply for and accept a State and Tribal Assistance Grant (STAG) Program Application from the US Environmental Protection Agency for sanitary sewer system improvements; designating the Mayor as the City's Authorized Representative in all matters relating to the procurement and administration of said grant, and approving a budget adjustment recognizing $477,900 in grant revenue. RECOMMENDATION Fayetteville City Administration recommends approval of a resolution authorizing the Mayor to apply for and accept a STAG grant, execute all required documents, furnish required information and act as the City's Authorized Representative in all matters relating to the procurement and administration of said grant. BACKGROUND Fayetteville has been notified that it will be the recipient of $477,900 in USEPA Grant Assistance from the State and Tribal Assistance Grant Program for 2006. This is the fourth consecutive year that the City has received similar grants. This EPA grant funding was requested for sanitary sewer rehabilitation and is proposed to be merged into the City's ongoing sewer rehabilitation funding to accelerate the program. The EPA grant provides a maximum of 55% of the costs, with the remaining 45% being the required local match. DISCUSSION Consultant work on sanitary sewer rehabilitation has been proceeding. It is anticipated that these funds will be combined with the 2005 grant funds, and used for rehabilitation in the Hamestring sewer basin and other areas. Field investigations have been underway in this area since June, 2005. The 2003 and 2004 grant funds are committed to the Basin 1-5 sanitary sewer rehabilitation construction that is currently underway. BUDGET IMPACT Sanitary sewer rehabilitation is a budgeted project. The 2006 EPA Grant proceeds will be combined with the City's budgeted funds and the $481,200 in 2005 STAG grant funds to execute rehabilitation projects throughout the sanitary sewer system. A budget adjustment recognizing $477,900 in grant revenue is attached. STAG Grant 06 CC Memo Jun06.DOC RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT A STATE AND TRIBAL ASSISTANCE GRANT (STAG) FROM THE U. S. ENVIRONMENTAL PROTECTION AGENCY FOR SANITARY SEWER SYSTEM IMPROVEMENTS; DESIGNATING THE MAYOR AS THE CITY'S AUTHORIZED REPRESENTATIVE IN ALL MATTERS RELATING TO THE PROCUREMENT AND ADMINISTRATION OF SAID GRANT; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING $477,900.00 IN GRANT REVENUE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to apply for and accept a State and Tribal Assistance Grant (STAG) from the U. S. Environmental Protection Agency for sanitary sewer system improvements. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby designates the Mayor as the City's Authorized Representative in all matters relating to the procurement and administration of said grant. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing $4774906( ingra4t re enue. PASSED and APPROVED this 6th d.9,of July, 2006 ATTE B SONDRA' ITH ty Clerk COODY, Mayor J. Randy Young, PE Executive Director June 6, 2006 Arkansas Natural Resources Commission 101 East Capitol, Suite 350 Little Rock, Arkansas 72201 http://www anrc arkansas.gov/ Mr. David Jurgens Water & Wastewater Director City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mr. Jurgens: Phone: (501) 682-1611 Fax: (501) 682-3991 E-mail: anrc®arkansas.gov RECEiVED JUN 0 8 2006 CITYLE MAYOR'S OF ICE Mike Huckabee Governor Please find enclosed a copy of the March 29, 2006 official Memorandum for the Award of Special Appropriation Act Project Grants Authorized by the Agency's FY 2006 Appropriations Act. This memorandum lists all the appropriations for 2006. It lists the requirements you will need to abide by in order to receive your grant. Please keep the memorandum in your grant file for future reference. If you have any questions, please feel free to contact your Arkansas Natural Resources Project Administrator, Jayne Dooley, by phone, 501-682-0550, or by email, Jayne.dooley@arkansas.gov. Sincerely, Jayne Dooley Grants Coordinator An Equal Opportunity Employer r t' o' J�ctEDstArb•:i : •1• i !1. c; ,1. 7 It 4 tv, UNITED STATES ENVIRONMENTAL PROTECTIONAGENCY WASHINGTON,i DSC X20460; £' .' • ' x OFflTEO.F • • I. t1Yl[� 11S1it4otiYl 7 ffaq. 9.1j ✓� -'� �. p ` it k ... Y tyy q ti _ s i'S)%.$T SrUB7ELT •Award Of $pecial;Appropitat 911% pct P olect,Giarits iAuthorizedlby_theagency'sk¢� 006:Appropriahon Act zl :. , s. 9.44 FROM £',• IariSes3A. Hanion, tractor. • Officetdf. Wastewater Manaaementx . sT ▪ .s 4 .(Ret,. 4 Nater Management 0133tsi onpireetors egiorisii 'Xis ''': '` : ;;;.• a 4 1.1'. •.- ,, 4 y• 'TMi3i1° sr, P A i .. R i fp , wPaa DV`*k' •+}p. , 1 9 yq,, x [Ps tn to =}r Ctrs emorandum �provtdes jnformahon and gutde1ines;on how the Environmental tPioi'ection Agency (EPA) will award and'adinimstee;Special Appropriations° Acr:Project;(SAAP)`. grants and programs identified tn3he State and Tnbal Asistance-Grants (STAG) accountrof the,': Agency s fiscal yeari,(FY) 2006.'Appropnattons Act ' . '° ", ^ 5 _ " sagg J,I-. s 4) “d: 'e r ,'.r 1 , f 1i.k. kyr . 1 k - E A i -v La .,.off • - . ,S',':.. `�` :�E A: h as t The EPA section -of Pt L -109 5 ,'aMakang appropnations for rhe Department of the hir&rior.environment, and related agencies or the f sca7 yearenamg September 30 2006 and ji J4t for other purposes • alsotmfetred to as the Agency's FY, 20064Appropnatibns Act tnclndes . t o ' . $,200 00;.000;in the STAaccoun G t for,257water kwastewater'and grotmdwaierrvfrasiructure. �` • protects .Also.mcluded'as separate lme hems to ,the STAG account were•$50000 000 foi.the- te'- • Unid States:Mettico•tBor3er Program and'$35 000 000for the Alas}atRuial and Natiive•Villa e1 : ,.. 3v' S Progtam g }ie -FY 2006; Appropriations tict alsosconiains aaescisston of'$80 mtlhon •from pnoi ' it3y#ar Rinds in?appropriapons-accounts:aivaiiable totEPA, including ippropriations'for'speciargdrrt . si projects tit FY 2000tori_earlietfthat have not been obligated on an. anoroved.grant by September'1 : i 2 rs _• 0�6 �f: a}?i'. ' ff air's %£t`.°° ilj'!'2:.x'. yYsl E1•: <.I.,,s=. %, ..;;�- % ..:1: . Pf'' Pa 71,2>ln`t • St - e' . „ x"r.•.. - >.x .. 7; 1 .+ e :- i rr. -..r >Y. e >t 5r The§pecttic:tequrem ients governing'the w aaid of the special projects and. programsrare'-' contained in the fallowing documents theTy 2006:Appropnations ct the Conference Report i • .(H)Rept., NO: 109 188); the House "Report (Ii Rept:;No "109=80); and•the SenateReport •(S,g P,`• g a Rept. No 109=80) :,The specific; requirements contained io :these documents have been . ` mcorporate8 tntortlhs,memorandum. 11 Reeycledlpucyaable } r • Fl1.1 Address (.141) •1tittp✓/WMv epa.goi0 Vnnied,wnh Vegetabie',oP Based 1nKs'on Reryded r'.aper iklinunttm 36%Aosi m rF> 314 .T r 2 Additionally, two technical corrections to prior appropriations acts were included in P L 109-97, Making appropriations for Agriculture, Rural Development, Food and Drug Administration, and Related Agencies for the fiscal year ending September 30, 2006, and for other purposes. Specifically, the Act includes an additional grant for $300,000 for Haleyville, AL These funds are to come from unallocated FY 2005 appropriations. The Act also includes an amendment to the FY 2002 VA -HUD Conference Report (H. Rpt. No. 107-272). Specifically, the conference report provided $2,000,000 for the city of Florence, MT for wastewater treatment improvements. This grant is amended to provide $29,945 to Florence, MT, $500,000 to the City of Sheridan for water system improvements, $500,000 to Meagher County/Martinsdale Water and Sewer District for Martinsdale Water System Improvements, and $970,055 to the City of Bozeman for Hyalite Waterline and Intake. THREE PERCENT SET-ASIDE The Agency's FY 2001 Appropriations Act (P. L. 106-377) included a provision stating that the Administrator may use up to three percent of the amount appropriated for each earmark to fund State, Corps of Engineer or contractor support for the management and oversight of the special projects. This means that the set-aside monies cannot be used to pay for EPA staff or travel expenses. EPA issued a formal policy memorandum on September 27, 2001, that provides information and guidelines on how the Agency will implement the three percent set-aside provision 1 EPA also issued a formal policy memorandum, SAAP 06-02, on January 20, 2006, that amends the aforementioned memorandum (attached). The three percent set-aside provision is a permanent statutory authority which means it applies to all post -FY 2001 SAAPs including those listed in the STAG account of this year's Appropriations Act. However, the three percent set-aside provision does not apply to funds appropriated for specific programs, such as the Long Island Sound Restoration Program, the United States -Mexico Border Program and the Alaska Rural and Native Villages Program. PROJECTS The Conference Report that accompanied the Agency's FY 2006 Appropriations Act identified two projects funded from monies appropriated for the United States -Mexico Border Program. These two projects will be awarded and administered within the guidelines and provisions contained in this memorandum. Attachment 1 identifies the 257 earmarks listed in the STAG account and the two projects funded from monies appropriated for the United States -Mexico Border Program. Attachment 1 also shows the original amount appropriated for each project, as well as the actual amount available for grant award after the reduction due to the .476 percent rescission, the 1 percent rescission, and three percent set-aside provision.2 'This document is available on the intemet at www.epa.gov/owm/mab/owm0318.pdf. 2 States that choose to perform the necessary construction oversight activities for the planning, design and building phases of a project • 3 The SAAPs identified in Attachment 1 will be awarded and administered by the Regional Offices. The delegation of authority (1200 TN 516), issued on September 28, 2000 (Attachment 2), is listed in Chapter 1, Delegation Number 1-102, of EPA's Delegation Manual. This delegation of authority transferred the authority to award grants and cooperative agreements for funds included in the STAG account to the Assistant Administrator for Water and the Regional Administrators. Accordingly, the Regions and Headquarters have the necessary authority, effective the date of this memorandum, to award grants and cooperative agreements for the special projects and programs identified in the STAG account of the Agency's FY 2006 Appropriations Act. COST -SHARE REQUIREMENT The FY 2006 Conference Report language that precedes the listing of the 257 STAG earmarks (H. Rep. No. 109-188, at p. 32) states that: $200,000,000 shall be for making special project grants for the construction of drinking water, wastewater, and storm water infrastructure and for water quality protection in accordance with the terms and conditions specified for such grants in the joint explanatory statement of the managers accompanying this Act, and, for purposes of these grants, each grantee shall contribute not less than 45 percent of the cost of the project unless the grantee is approved for a waiver by the Agency; The report language does not specify that the Agency may only approve waivers to the 45 percent matching requirement that are based on financial capability issues. Though the language from previous years requiring that waivers be based on financial capability issues was not included, the Agency will continue to operate as if the language remained. Accordingly, our policy for the projects listed in Attachment 1 is that grant applicants will be expected to pay for 45 percent of the project costs unless there is specific language in the Conference Report or Appropriations Act that specifies a different matching requirement or a waiver to the matching requirement is approved based on financial capability issues. Furthermore, in those situations where the description in the Conference Report explicitly, defines the scope of work of the project, the Federal share of the grant will be limited to 55 percent of the estimated cost for completing the scope of work described, regardless of the amount appropriated for the project, unless a waiver to the matching requirement is approved based on financial capability issues. This means, in some instances, that the grant amount will be less than the amount appropriated for the project and that some funds will not be obligated. The disposition of any such unobligated grant funds will be determined by Congress. at their own expense may request to have the three percent set-aside funds assigned to the respective grant recipients within their States. Headquarters will transfer the necessary funds to the Regions for this purpose after the formal review and approval of the State's request. • 4 WAIVERS TO THE MATCHING REQUIREMENT • In March 1997, EPA published Combined Sewer Overflows -- Guidance for Financial CapabilityAssessment and Schedule Development.3 This financial guidance document includes a process for measuring the financial impact of current and proposed wastewater treatment facilities and drinking water facilities on the users of those facilities, and establishes a procedure for assessing financial capability. The process for assessing financial capability contained in that document was initially developed in the 1970's and has been extensively revised based on EPA's experience in the construction grants, State Revolving Fund (SRF), enforcement and water quality standards programs. The assessment process requires the calculation of a financial capability indicator. The Agency approves waivers in those cases where the financial capability indicator shows that the project would result in a high financial burden on the users of the facility. Exceptions to the 45 percent match requirement must be approved by EPA Headquarters. All requests for an exception should be prepared by the EPA Regional Offices using information provided by the grant applicant. The request must include the information contained in Chapters III and IV of the Financial Capability Assessment guidance document.4 The requests, including the necessary supporting documentation and appropriate background material, should be submitted to the Director, Office of Wastewater Management, (Mail Code 4201M), USEPA, 1200 Pennsylvania Avenue NW, Washington, D.C. 20460. FEDERAL FUNDS AS A SOURCE OF MATCHING FUNDS Federal funds from other programs may be used as all or part of the match for the SAAPs only if the statute authorizing those programs specifically allows the funds to be used as a match for other Federal grants. Additionally, the other Federal programs must allow their appropriated funds to be used for the planning, design and/or construction of water, wastewater or groundwater infrastructure projects. Listed below are the major Federal programs whose grant or loan funds can be used to provide all or part of the match for the SAAPs: • Department of Agriculture, Rural Development program; • Department of Housing and Urban Development, Community Development Block Grant program; and • Appalachian Regional Commission grants. 'This document is available on the Internet at www.epa.gov/owm/pdfs/csofc.pdf. ' All of the financial data used to calculate the financial capability indicator must be indexed to the same year. The Bureau of Labor Statistics' web site (www.bls.gov/cpi/) contains an 'Inflation Calculator' that will automatically perform this function. • •...9 ..M.np As previously stated, Federal funds may be used as all or part of the match for other Federal grant programs only if the authorizing legislation includes such authority. Since the FY 2006 Appropriations Act does not include such language, the special Appropriations Act grant funds cannot be used as a source of matching funds for other Federal programs. LOANS FROM A STATE REVOLVING FUND AS A SOURCE OF MATCHING FUNDS The Agency provides funding for two separate State Revolving Fund (SRF) loan programs, the Clean Water State Revolving Fund (CWSRF) program and the Drinking Water State Revolving Fund (DWSRF) program. The Agency has taken actions that allow particular sources of funds from the two SRF programs to be used as a source of the local match. Specifically, the Agency issued the following two documents: A class deviation from the regulatory provisions of 40 CFR 35.3125(b)(1). The class deviation,5 issued August 16, 2001, pertains to the CWSRF program. A policy memorandum designated as DWSRF 02-01. The policy memorandum,b issued October 10, 2001, pertains to the DWSRF program. The class deviation and policy document listed above allow State SRF programs to use the non -Federal and non -State match share of SRF funds to provide loans that can be used as the match for the special projects. The non -Federal funds include repayments, interest earnings and bond proceeds. The non -State match share (i.e., the overmatch) is any State contribution to the SRF above the statutorily required 20 percent match. The use of a loan from an SRF to provide part of or the entire match for a SAAP is a State SRF program agency decision. However, the action must be consistent with established State policy, guidelines and procedures governing the use of SRF loans. Projects that receive SRF assistance must also adhere to Federal CWSRF or DWSRF program requirements relating to eligibility and prioritization. PRE -AWARD COSTS The Grants Administration Division (GAD) issued a policy memorandum (GPI00-02) on March 30, 2000, that applies to all grants, including special Appropriations Act projects awarded on or after April 1, 2000. Additionally, a clarification to the policy memorandum (GPI 00-02(a)) was issued by GAD on May 3, 2000. The two memorandums revised the Agency's interpretation of a provision contained in the general grant regulations at 40 CFR 31.23(a) concerning the approval of pre -award costs. 'This document is available on the internet at wwwepa.gov/owm/mab/owmO324.pdf. °This document is available on the intemet at www.epa.gov/owm/mab/owm0325.pdf. In essence, the GAD memorandums state that: Recipients may incur pre -award costs [up to] 90 calendar days prior to award provided they include such costs in their application, the costs meet the definition of pre -award costs and are approved by the EPA Project Officer and EPA Award Official. - The award official can approve pre -award costs incurred more than 90 calendar days prior to grant award, in appropriate circumstances, if the pre -award costs are in conformance with the requirements set forth in OMB Circular A-87 and with applicable Agency regulations, policies and guidelines. The GAD memorandums state that the award official can approve pre -award costs incurred prior to grant award in appropriate situations if the approval of the pre -award costs is consistent with the intent of the requirements for pre -award costs set forth in OMB Circular A- 87 and are in conformance with Agency regulations, policies and guidelines. The following two situations meet these requirements: Any allowable costs incurred after the start of the fiscal year for which the funds were appropriated but before grant award (for FY 2006 projects, this date is October 1, 2005). Allowable facilities planning and design costs associated with the construction portions of the project included in the grant that were incurred before the start of the fiscal year for which the funds were appropriated (for FY 2006 projects, this date is October 1, 2005). Accordingly, effective April 1, 2000, the Regions have the authority to approve pre -award costs for the two situations described above. Any approval, of course, is contingent on the Regional Office determination that the pre -award costs in question are in conformance with the applicable Federal laws, regulations and executive orders that govern EPA grant awards and are allowable, reasonable and allocable to the project. The Regions may not approve any pre -award costs for SAAPs, other than those that involve the two situations discussed above, without written approval from Headquarters. The request, with sufficient supporting documentation, should be submitted to the Director, Office of Wastewater Management, (Mail Code 4201M), USEPA, 1200 Pennsylvania Avenue NW, Washington, D.C. 20460. The Office of Wastewater Management will consult, in appropriate circumstances, with the Grants Administration Division and the Office of General Counsel. If appropriate, a deviation from 40 CFR 31.23(a) will be processed and issued. LAWS, REGULATIONS AND REQUIREMENTS A listing of the Federal Laws and Executive Orders that apply to all EPA grants, including the projects authorized by the Agency's FY 2006 Appropriations Act, is contained in Attachment 3. Some of the authorities only apply to grants that include construction, e.g., EO 13202. A more detailed description of the Federal laws, Executive Orders, OMB Circulars and their implementing regulations is contained in Module No. 2 of the EPA Assistance Project Officers Training Course which is available through the Regional Grants Management Offices. The regulations at 40 CFR Part 31 apply to grants and cooperative agreements awarded to State and local (including tribal) governments. The regulations at 40 CFR Part 30 apply to grants with nonprofit organizations and with non -governmental for-profit entities. In appropriate circumstances, such as grants for demonstration projects, the research and demonstration grant regulations at 40 CFR Part 40 can be used to supplement either 40 CFR Part 30 or Part 31. The Agency issued a memorandum in January 1995, concerning the applicability of 40 CFR Part 29 (Intergovernmental Reyiew) to the special projects authorized by the Agency's FY 1995 Appropriations Act. That memorandum also applies to the special projects authorized by the Agency's FY 2006 Appropriations Act. The Davis -Bacon Act does not apply to grants awarded under the authority of the Agency's FY 2006 Appropriations Act because the Act does not include language that makes it apply. However, if FY 2006 funds are used to supplement funding of a construction contract that includes Clean Water Act title II requirements (e.g., contracts awarded under the construction grants or coastal cities programs), the entire contract is subject to Davis -Bacon Act requirements, including the portion funded with FY 2006 funds. SPECIFIC ENVERONMENTAL REQUIREMENTS The National Environmental Policy Act (NEPA) and other relevant applicable statutes and Executive Orders, such as the Endangered Species Act (ESA), apply to the SAAPs and programs in the STAG account authorized by the Agency's FY 2006 Appropriations Act. The applicable NEPA regulations are the Council of Environmental Quality's implementing regulations at 40 CFR Parts 1500-1508 and EPA's NEPA regulations at 40 CFR Part 6, Subparts A -D. The Agency issued a memorandum (Attachment 4) on January 20, 1995, concerning NEPA compliance for the SAAPs authorized by the Agency's FY 1995 Appropriations Act. That memorandum also applies to the SAAPs authorized by the Agency's FY 2006 Appropriations Act. 'This document is available on the intemet at www.epa.gov/ownVmab/owm0326.pdf The development of information needed to determine compliance with NEPA and other cross -cutting Federal requirements is an allowable cost that can, and should, be included in the scope of work of the grant if not performed prior to grant award. These activities can be funded on an incremental basis, by awarding a grant that only includes these activities, or as part of the entire project (i.e., planning, design and construction) with the stipulation, in the form of a grant condition, stating that EPA will not approve or fund any work beyond the conceptual design point$ until the applicable requirements of such authorities have been met. The Agency issued a memorandum (Attachment 5) on July, 29, 2003 that contains a model grant condition that should be used in this situation. It should be noted that NEPA and other cross -cutting Federal requirements that apply to the major Federal action (i.e., the approval and/or funding of work beyond the conceptual design point) cannot be delegated. Although EPA can fund the grantee or state/tribal development of an Environmental Information Document (BID) or other analysis to provide supporting information, EPA has the legal obligation to issue the NEPA documents, to sign NEPA determinations, and to fulfill other cross -cutting Federal requirements before approving or paying for design and/or construction. When both EPA and another Federal agency are funding the same project, the agencies may negotiate an agreement for one to be the lead agency for performing grant oversight and management activities, including those related to NEPA and other cross -cutting -Federal requirements. The lead agency can be the one which is providing the most funds for the project, or the agency that provided the initial funds for the project. If an environmental impact statement (EIS) is required, EPA should be a co -lead or cooperating agency so that it can adopt the EIS without recirculating it. If the project requires an environmental assessment (EA), EPA may adopt the other agency's EA and use it as a basis for its finding of no significant impact (FONSI), provided EPA has independently reviewed the EA and agrees with the analysis and circulates the FONSI and attached EA for the requisite 30.day comment period. Note that EPA may not use a categorical exclusion of another Federal agency unless EPA's regulations at 40 CFR Part 6 also provide for the categorical exclusion. OPERATING GUIDELINES The authority for awarding grants for the SAAPs listed in Attachment 1 and the United States -Mexico Border Program is Department of the Interior, Environment, and Related Agencies Appropriations Act, 2006, (P. L. 109-54). The authority for awarding grants for the Alaska Rural and Native Villages Program is section 303 of the Safe Drinking Water Act Amendments of 1996 (P. L. 104-182) and Department of the Interior, Environment, and Related Agencies Appropriations Act, 2006, (P. L. 109-54). 'Completion of conceptual design is essentially the same as completion of facility planning as defined in EPA's Construction Grants program. - 9 The Catalog of Federal Domestic Assistance (CFDA) number for the SAAPs is 66.202 "Congressionally Mandated Projects." The Object Class Code (budget and accounting information) for the SAAPs is 41.83. Applicants should use Standard Form 424 (Version 7/03) to apply for the grants. Location of Project To be able to report on environmental and public health benefits, the Agency has decided to collect, and store in an appropriate database, the geographic location for grant funded infrastructure projects. Accordingly, all SAAP grants authorized by the FY 2006 Appropriations Act should include a term and condition stating that locational information must be submitted. In addition, in accordance with OMB Circular A-16 and the One -Stop Geospatial E-gov Initiative, Program Offices must indicate in the funding recommendation for a proposed assistance agreement that the grant involves or relates to geospatial information. For most projects, the specific information needed is theNational Pollutant Discharge Elimination System (NPDES) number(s) or the Safe Drinking Water Information System (SDWIS) number(s). EPA's information technology (IT) systems will use the NPDES and the SDWIS numbers to determine the specific geographic parameters of the project. For those situations where NPDES and SDWIS identifiers are not appropriate, the longitude and latitude of the project should be provided. Grants to Nonprofit Organizations Funds appropriated under the STAG account can, if the situation warrants, be used for grants to nonprofit organizations. However, grants cannot be awarded to a nonprofit organization classified by the Internal Revenue Service as a 501(c)(4) organization unless that organization certifies that it will not engage in lobbying activities, even with their own funds (see Section 18 of the Lobbying Disclosure Act, 2 U.S.C.A § 1611). The rationale for any award to a nonprofit organization should be clearly explained, suitably documented, and included in the project file. Additionally, EPA Order 5700.8, "Assessing Capabilities of Non -Profit Applicants for Managing Assistance Awards9," requires programmatic and administrative capability determinations be made for each monetary action for a non-profit recipient. Further, if the award is for more than $200,000 in federal funds, the applicant may be required to complete an "EPA Administrative Capability Questionnaire" and submit supporting documentation demonstrating sufficient administrative capability to successfully manage the agreement. The inability to successfully demonstrate either programmatic or administrative capability under the Order may result in the Agency not making an award. 'The Order maybe found at: htth-//intmnet eoa gov/ogd/oolicv/Ordc /5700 8 odf 10 Grants to Private For -Profit Entities Funds appropriated under the STAG account may be used for grants to private for-profit entities, such as a privately owned drinking water company, when the language contained in the Conference Report clearly indicates that intention. The specific requirements for awarding a grant to a private for-profit entity will be addressed in a policy memorandum in the upcoming year. Grant Recipient The Agency's FY 2006 Appropriations Act included the following language pertaining to the identification of the grantee: "notwithstanding this or any other appropriations Act, heretofore and hereafter, after consultation with the House and Senate Committees on Appropriations and for the purpose of making technical corrections, the Administrator is authorized to award grants under this heading to entities and for purposes other than those listed in the joint explanatory statements of the managers accompanying the Agency's appropriations Acts for the construction of drinking water, wastewater and stormwater infrastructure and for water quality protection." Therefore, if the grantee is specified, such as a local water quality department, any change to the grantee must be submitted to EPA Headquarters in accordance with SAAP memo 06-01 (attached, issued 10/26/05). Additionally, any change to the named grantee, such as from a county to town, or from one town to•another, must also be submitted in accordance with SAAP memo 06-1. The only circumstance in which EPA Headquarters approval is not needed is if the intended grantee is an agency of the specified grantee. For instance, if the grantee is listed as Anytown, USA, but the intended grantee is the Anytown Department of Water Quality, the grant may be made to the intended grantee without EPA Headquarters approval. EPA's Office of General Counsel has agreed that in circumstances where information is missing, EPA has the discretion to determine the appropriate grantee. Ownership Requirements With the exception of small, on-site/decentralized wastewater treatment systems, which are discussed later in this section, and specific programs, such as the United States -Mexico Border Program and the Alaska Rural and Native Villages Program, only wastewater and drinking water infrastructure facilities that are or will be owned by the grant or subgrant recipient are eligible for grant funding. This means that house laterals (the sewer line from the collection system to the house) and drinking water service lines (the line from the drinking water distribution system to the house) must be owned by the grantee or subgrantee in order for these facilities to be eligible for grant funding. The ownership requirement applies to new construction, as well as the rehabilitation of existing facilities, and to infiltration/inflow correction associated with existing sewer lines, including house laterals. The grantee or - 11 subgrantee can have ownership by either fee simple title, by the issuance of an enforceable easement with right of access, or other suitable authority such as an ordnance assuring right of access for such purposes as inspection, monitoring, building, operation, rehabilitation and replacement. Since the grantee or subgrantee has ownership of these facilities, the grantee or subgrantee would be responsible for the operations and maintenance of those facilities for the life of those facilities. Additionally, the grantee or subgrantee could not transfer ownership of the facilities to any entity without written approval from EPA. In those rare situations where a grant or subgrant is awarded to a governmental or nonprofit entity that does not have the legal authority to own or operate drinking water, wastewater, or groundwater protection infrastructure facilities, and the grant includes the construction or acquisition of infrastructure facilities, that entity can transfer ownership of the grant funded infrastructure facilities with the approval of EPA. In all cases, the receiving entity must have the. managerial and legal capability to assume all of the relevant responsibilities associated with the ownership of an EPA grant funded infrastructure facility, including any special conditions contained in the original grant agreement. Generally, EPA's approval to transfer ownership should be incorporated into the grant award document in the form of a special term and condition. On -Site Systems For small, privately -owned, on-site/decentralized wastewater treatment systems, such as a septic system or individual drinking water wells, an eligible applicant may apply for a grant to build or renovate these privately -owned systems. In such cases the applicant must: • demonstrate that the total cost and environmental impact of building the decentralized system will be less than the cost of a conventional system;. • certify that ownership by a public entity or a suitable non-profit organization (such as a home owners' association or cooperative) is not feasible and list the reasons; • certify that the treatment facilities will be properly operated and maintained for the life of the facilities; and • provide assurance of access to the systems at all reasonable times for such purposes as inspection, monitoring, building, operation, rehabilitation and replacement- Intermunicipal Projects and Service Agreements Although a special Appropriations Act grant may be awarded to one entity, the successful operations of the grant funded project may depend on the support and cooperation of other entities, municipalities, or utility districts. This is especially evident when one entity is providing wastewater treatment services or supplying drinking water to another entity. Accordingly, for projects involving interactions between two or more entities, the applicant 12 should provide assurances that the grant funded project will function as intended for its expected life. Adequate assurance may be met through the creation of special service districts, regionalization of systems, or intermunicipal service agreements. Special service districts and regionalization of systems are considered to be obligations in perpetuity to serve the customers of the newly created authority and automatically meet the expected lifetime requirements. The intermunicipal service agreement or contract is a legal document for cooperative ventures between separate entities, both of which wish to continue functioning with a large degree of independent control in their respective service areas. Such agreements will need to extend for a minimum number of years for an EPA funded project to be considered viable. For the purposes of SAAPs and STAG programs, EPA will accept the following contract lifetimes as meeting the minimum standard10: ITEM • Land LIFE (years) Permanent • Wastewater/Water Conveyance Structures: collection systems, pipes, interceptors, force mains, tunnels, distribution lines, etc. 40 • Other Structures: plant buildings, concrete tankage, basins, lift station and pump station structures, inlet structures, etc. 30 • Wastewater and Drinking Water Process Equipment 15 • Auxiliary Equipment 10 A shorter time frame may be accepted if suitably justified and approved by EPA. 10The anticipated useful life of the facility components is based on the low end of the assumed service life for items in EPA's Construction Grants Program and past experience with the award and administration of special Appropriations Act projects. 13 Non -Construction Costs The scope of work of a grant may include planning, design and administrative activities, and the cost of land. Land need not be an "integral part of the treatment process" as in the Clean Water Act title II construction grant program. However, all elements included within the scope of work of the grant must conform to the requirements of 40 CFR Parts 30 or 31. This means, if planning, design and administrative activities are included in the grant, the procurement of those services and the contracts must comply with the applicable sections of Parts 30 or 31. If land is included, there will be a Federal interest in the land regardless of when it was purchased and the purchase must be (must have been) in accordance with the applicable sections of Parts 30 or 31 and the Uniform Relocation Assistance and Real Property Acquisition regulations for Federal and Federally assisted programs at 49 CFR Part 24. Refinancing Funds appropriated for the SAAPs may not be awarded solely to repay loans received from a State Revolving Fund or other indebtedness unless there are explicit instructions to do so in the Appropriations Act or accompanying reports, or the facts of the case are such that this is the only way to award the funds that were appropriated for the project. Any request to use SAAP grant funds to repay a loan, in whole or in part, must be approved, in writing, by EPA Headquarters. The request, with sufficient supporting documentation, should be submitted to the Director, Office of Wastewater Management, (Mail Code 4201M), USEPA, 1200 Pennsylvania Avenue NW, Washington, D.C. 20460. Definitions In the context of determining that the scope of work of the grant is in conformance with the project description contained in Attachment -1, the word "water" can be considered to mean: drinking water, wastewater, storm water or combined sewer overflow. Furthermore, the words "and" & "or" as used in the project description are interchangeable. Additionally, the phrases "sewer project," "sewer improvements," "sewer upgrade," "sewer development," "sewer expansion," "sewer system," "plant project," "plant upgrade," or "plant expansion" are considered broad enough to include all aspects of the upgrade, expansion and development of a complete wastewater treatment system as defined at 40 CFR 35.2005(12). Comparable phrases concerning the project descriptions for drinking water facilities should be similarly interpreted. ENVIRONMENTAL RESULTS UNDER EPA ASSISTANCE AGREEMENTS Introduction EPA Order 5700.711, "Environmental Results Under Assistance Agreements", applies to all non-competitive funding packages/funding recommendations submitted to the. Grants Management Offices after January 1, 2005. The Order requires EPA Program Offices to: 1) link "The Order is available on the EPA intranet at httpJTntmnetepa.gov/ogdlpolicy/Order/5700.7.pdf Y. 14 proposed assistance agreements to the Agency's Strategic Plan/Government Performance and Results Act (GPRA) architecture; 2) ensure that outputs and outcomes are appropriately addressed in assistance agreement work plans12 and funding recommendations; and 3) ensure that progress in achieving agreed -upon outputs and outcomes is adequately addressed in recipient progress reports and advanced monitoring activities. The Strategic Plan/GPRA Architecture EPA's 2003 Strategic Plan13 sets out five long-term goals for the next five years. Each of these five goals is supported by a series of objectives and sub -objectives that identify, as precisely as possible, what environmental outcomes or results the EPA seeks to achieve within a defined time frame using resources expected to be available. The objectives and sub -objectives established in EPA's Strategic Plan are part of the "GPRA architecture" that is used to measure the EPA's progress in meeting its strategic goals. Program offices must include in the funding package for a proposed assistance agreement a description of how the project fits within the EPA's Strategic Plan/GPRA architecture. In developing the aforementioned descriptions, a project officer must list all applicable EPA strategic goals and objectives and, where available, sub -objectives. The project officer must ensure that the Program Results Code(s) (PRCs) listed on the commitment notice is consistent with the selected strategic goals, objectives and sub -objectives. The Strategic Plan/Program Results Code Crosswalk, which summarizes the strategic goals, objectives, sub -objectives, and the PRCs for every EPA assistance agreement program, is attached to Appendix A of EPA Order 5700.7. Outputs and Outcomes The term "output" means an environmental activity, effort, and/or associated work products related to an. environmental goal or objective, that will be produced or provided over a period of time or by a specified date. See EPA Order 5700.7. Outputs may be quantitative or qualitative but must be measurable during an assistance agreement funding period. Outputs reflect the products and services provided by the recipient, but do not, by themselves, measure the programmatic or environmental results of an assistance agreement. Examples of outputs for SAAPs are: • Number of additional homes (or equivalents) provided adequate wastewater treatment (can be centralized or decentralized). • Number of additional homes (or equivalents) provided safe drinking water 'Throughout this section, the term "work plan" is used for convenience. For construction projects, outputs/outcomes are normally included in a Facility Plan, Preliminary Engineering Report, or an Environmental Information Document in many cases these documents may not exist at the time of grant application. In those situations the development of the documents will be included in the scope of work of the assistance agrccment "The Strategic Plan is available on the internet at www.epa.gov/ocfo/plan/2003sp.pdf 15 • Percent improvement in infrastructure reliability and maintenance (e.g., collection and distribution system improvements, pump replacement, improvements at wastewater treatment or drinking water facilities plant, upgrade, expansion, integrity, reduction of infiltration/inflow, etc.). • Capacity (MGD) of newly constructed wastewater treatment plant. • For expansion of an existing wastewater treatment plant, increase in capacity (MGD) of plant. • For upgrade of an existing wastewater treatment plant, new level of treatment provided. • Storage (MG) provided by newly constructed drinking water tank. • Storage (MG) provided by new reservoirs. • Population served by new construction. • Feet of sewer lines replaced. • Feet of sewer lines extended. • Feet of water lines replaced. • Feet of water lines extended. • Wet weather improvement: Estimated number of combined sewer overflows (CSOs) reduced. Estimated amount (e.g., million gallons per year) of untreated wastewater not discharged as a result of CSO improvements. Number of sanitary sewer overflows reduced. Storm water improvements. • Environmental restoration improvements. • Enhanced security improvements to wastewater or drinking water facilities. The term "outcome" means the result, effect or consequence that will occur from carrying out an environmental program or activity that is related to an environmental or programmatic goal or objective. See EPA Order 5700.7. Outcomes may be environmental, behavioral, health - related or programmatic in nature, must be quantitative, and may not necessarily be achievable within an assistance agreement funding period. There are two major types of outcomes - end outcomes and intermediate outcomes. End outcomes are the desired end or ultimate results of a project or program. They represent results that lead to environmental/public health cur -L_I .L:..1 (IDfi::::..'.- 16 improvement. Intermediate outcomes are outcomes that are expected to lead to end outcomes but are not themselves "ends." Given that the end outcomes of an assistance agreement may not occur until after the assistance agreement funding period, intermediate outcomes realized during the funding period are an important way to measure progress in achieving end outcomes. Program offices must include in the funding recommendation for a proposed assistance agreement an assurance that the program office has reviewed, or will review, the assistance agreement work plan14 and that the work plan includes, or will include, well-defined outputs and, to the maximum extent practicable, well-defined outcomes. The CWSRF program has finalized a "Benefits Assessment" format for individual projects, see Attachment 6. This format can be used to measure "outcomes" for the SAAPs. Accordingly, the Regions can include the information contained in Items 1, 2, 3,and 4 of Attachment 6 as a means for measuring and reporting outcomes. The measurement of environmental outcomes is in the developmental stages. The Regions will be informed of changes as they occur. Examples of Acceptable Descriptions In Assistance Agreement Funding Recomendations Program offices must include in the funding recommendation for a proposed assistance agreement a description of how the program/project fits within the Agency's Strategic Plan/GPRA architecture. The following are examples of acceptable descriptions in assistance agreement funding recommendations: Example 1: This project supports Goal 2 (Clean and Safe Water), Objective 2.2 (Protect Water Quality), Subobjective 2.2.1 (Improve Water Quality on a Watershed Basis). The overall goal of the project is to provide adequate wastewater treatment services for those areas of the community with failing on -site septic systems. The Project Results Code (PRC) assigned to the funding for this project is 202B51E which is consistent with the strategic goal/objective/subjective. The (name of Division/Branch) in (Region_) has reviewed the work planes for this project and determined that it contains well-defined outputs, and to the maximum extent practicable, well defined outcomes. Example 2: This project supports Goal 2 (Clean and Safe Water), Objective 2.1 (Protect Human Health), Subobjective 2.1.1 (Water Safe to Drink). The overall goal of the project is lower the amount of arsenic in the drinking water to meet revised permit requirements. The Project Results Code (PRC) assigned to the funding for this project is 201B51E which is consistent with the strategic goal/objective/subjective. The (name of Division/Branch) in (Region_) will review the work "See Footnote 11, supra. "See Footnote 11, supra. 17 plan'6 for this project and will determine that it contains well-defined outputs, and to the maximum extent practicable, well defined outcomes when these measures are developed. These measures will be developed during the planning portion of the grant. Additionally, EPA will not fund any design or construction work until these measures are accepted. EPA Review of Recipient Performance Resorts EPA Order 5700.7 also establishes requirements for program office review of construction and non -construction interim and final recipient performance reports for progress in achieving outputs and outcomes contained in assistance agreement work plans. Under 40 CFR Parts 30 and 31, EPA may require recipients to submit performance/progress reports as frequently as quarterly but no less frequently than annually. These regulations also require recipients to provide the EPA with an acceptable final performance report at the end of a project. While performance reports are one way for the EPA to obtain information on a recipient's progress toward achievement of agreed -upon outputs and outcomes, program offices may also conduct mid -year and end -of -year reviews to evaluate recipient performance. The review of recipient performance reports is largely the responsibility of the EPA project officer. The project officer must review interim17 and final18 performance reports to determine whether they adequately address the achievement of agreed -upon outputs/outcomes, including providing a satisfactory explanation for insufficient progress or a failure to meet planned accomplishments (when compared with the most recently approved project schedule and completion dates for project milestones). This review must be documented in the official project file. If a report does not adequately address the achievement of outputs/outcomes, the project officer should seek further explanation from the recipient and require appropriate corrective action. Award officials must use the following special conditions in all assistance agreements requiring performance reports to provide a comparison of actual accomplishments to agreed - upon outputs/outcomes: Required special conditions for assistance agreements to State and local governments In accordance with 40 CFR §31.40, the recipient agrees to submit performance reports that include brief information on each of the following areas: 1) a comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period; 2) the reasons for slippage if established outputs/outcomes were not met by 16See Footnote 11, supra. "For construction projects, on -site technical inspections and certified percentage of construction data meet the interim reporting requirements, see 40 CFR 31.40(c). '"For construction projects, the final inspection report or other final performance report should include a comparison of the actual outcomes/outputs with those incorporated into the assistance agreement 18 the agreed upon or scheduled date; and 3) additional pertinent information, including, when appropriate, analysis and information of cost overruns or high unit costs. In accordance with 40 CFR. §31.40(d), the recipient agrees to inform EPA as soon as problems, delays or adverse conditions become known which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work plan. Required special conditions for assistance agreements to institutions of higher education and other non-profit organizations: In accordance with 40 CFR §30.51(d), the recipient agrees to include in performance reports submitted under this agreement brief information on each of the following areas: 1) a comparison of actual accomplishments to the outputs/outcomes specified in the assistance agreement work plan and scheduled or established for the period; 2) reasons why anticipated outputs/outcomes were not met; and 3) other pertinent information, including, when appropriate, analysis and information of cost overruns or high unit costs. In accordance with 40 CFR §30.51(f), the recipient agrees that it will notify EPA of problems, delays or adverse conditions which materially impair the ability to meet the outputs/outcomes or objectives of the award specified in the assistance agreement work plan and what corrective actions are being contemplated to resolve the situation. Advanced Monitoring EPA Order 5700.7 directs program offices, when conducting on -site reviews or desk reviews under EPA Order 5700.6, Policy on Compliance, Review and Monitoring, to include an assessment of the recipient's propess in achieving the outputs and outcomes set forth in the assistance agreement work plan. 9 If the assessment reveals significant problems in meeting agreed -upon outputs/outcomes, the project officer must require the recipient to develop and implement an appropriate corrective action plan and implementation schedule. The results of the assessment must be documented in the Grantee Compliance Database in a format determined by the Director of the Grants Administration Division. PROGRAM SPECIFIC GUIDELINES The Agency's FY 2006 Appropriations Act and accompanying reports contain a number of requirements for the United States -Mexico Border Program and the Alaska Rural and Native Villages Program. This section describes the Agency's interpretation and planned implementation of those requirements. "See Footnote 11, supra. 19 United States -Mexico Border Program The Agency's FY 2006 Appropriations Act provides $49,264,300, after rescission, for: ... architectural, engineering, planning, design, construction and related activities in connection with the construction of high priority water and wastewater facilities in the area of the United States -Mexico Border, after consultation with the appropriate border commission. The scope of work for grants awarded for the United States -Mexico Border Program must conform with the language contained in the Appropriations Act and the grant file should include documentation that describes the results of the discussions and consultations with the appropriate border commissions. In large part, EPA provides grant funding to the Border Environmental Cooperation Commission (BECC) for the project development assistance program (PDAP) and the North American Development Bank (NADBank) for the Border Environmental Infrastructure Fund (BEIF); in these cases, the subgrants from BECC and NADBank should contain similar documentation. The Conference Report identifies two projects that are to be funded by monies provided for the United States -Mexico Border Program: "$4,000,000 is for the El Paso Utilities Board and $3,000,000 is for the City of Brownsville water supply project." The Brownsville and El Paso projects will be awarded by the EPA Region VI Office and administered within the provisions, including the 45 percent matching requirement, contained in this memorandum. EPA cost participation on projects funded from the United States -Mexico Border appropriation item (with the exception of the two projects identified above) will be decided on a project -by -project basis. The EPA cost share will depend on a number of factors which have been separately defined within the context of the United States -Mexico Border Program. On May 12, 1997, the Agency issued a memorandum20 concerning "Program Requirements for Mexican Border Area Projects Funded under the Authority of this Agency's FY 1995, 1996 and 1997 Appropriations Acts." That memorandum also applies to the United States -Mexico Border Area projects funded under the authority of the Agency's FY 2006 Appropriations Act. Alaska Rural and Native Villages Program The Agency's FY 2006 Appropriations Act provides $34,435,100, after rescission, for: 'grants to the State of Alaska to address drinking water and waste infrastructure needs of rural and Alaska Native Villages: Provided, That, of these funds: (1) the State of Alaska shall provide a match of 25 percent;_ (2) no more than 5 percent of the funds may be used for administrative and overhead expenses; and (3) not later than October 1, 2005[211 the State of �°rhis document is available on the Internet at www.epa.gov/owm/mab/owm0327.pdf. "in order to maintain consistency with past appropriations acts language, the Agency assumes Congress intended to state "October 1, Alaska shall make awards consistent with the State-wide priority list established in 2004 for all water, sewer, waste disposal, and similar projects carried out by the State of Alaska that are funded under section 221 of the Federal Water Pollution Control Act (33 U.S.C. 1301) or the Consolidated Farm and Rural Development Act (7 U.S.C. 1921 et. seq.) which shall allocate not less than 25 percent of the funds provided for projects in regional hub communities. Item (1) above means that the State of Alaska must provide $11,495,033 as its share for the program. Items (2) and (3) above are self-explanatory and do not require any further explanation. Additionally, the Alaska Rural and Native Villages Program funds may be used to pay for activities specified in the Safe Drinking Water Act of 1996, (P. L. 104-182, Section 303), specifically: "training, technical assistance, and educational programs relating to the operation and management of sanitation services in rural and Native villages." These include the Remote Maintenance Worker (RMW) and the Rural Utility Business Advisory (RUBA) programs. GRANTS MANAGEMENT Grants awarded under the authority of an Appropriations Act are subject to assistance agreement regulations, OMB cost principles and Agency policies. The grants must be awarded and managed as any other assistance agreement. The Grants Administration Division (GAD) has developed Grants Policy Issuances (GPIs) and directives to assist project officers and program offices in fulfilling and understanding their responsibilities. Two GPIs that are directly related to the award and management of Special Appropriations Act projects are GPI -03 -01 -Attachment VI "Policy and Procedures for Funding Assistance Agreements" and GPI -00-05 "Cost Review Guidance."22 A directive outlining roles and responsibilities for all EPA staff with grants management responsibilities is found at http://intranet epa gov/rmpolicy/ads/updates htm . On January 20, 2006, OGD issued Interim Guidance "Assessing Grants Management Performance under the Performance Appriaisal and Recognition Systems (PARS)". The OGD Interim Guidance should be used for the development of 2006 PARS performance agreements and for 2006 mid -year and end -of -year performance reviews for project officers and their supervisors/managers. 2006." nThese GPIs are available on the EPA intranet at httpJlnuanetepa.gov/ogd/policyn.0-GPI-GPI-03-01;5.htm and httpJfintraneLepa.gov/ogd/policyf7.0-GPI-GPI-00-05.htm 21 EPA Order.5700.6A1, issued January 8, 2004,23 streamlines post -award management of assistance agreements and helps ensure effective oversight of recipient performance and management. The Order encompasses both the administrative and programmatic aspects of the Agency's financial assistance programs. It requires each EPA program office providing assistance to develop and carry out a post -award monitoring plan, and conduct baseline monitoring for every award. From the programmatic standpoint, this monitoring should ensure satisfaction of five core areas: (1) compliance With all programmatic terms and conditions, (2) correlation of the recipient's work plan/application and actual progress under the award, (3) availability of funds to complete the project, (4) proper management of and accounting for equipment purchased under the award, and (5) compliance with all statutory and regulatory requirements of the program. If during monitoring it is determined that there is reason to believe that the grantee has committed or commits fraud, waste and/or abuse, then the project officer must contact the Office of the Inspector General. Advanced monitoring activities must be documented in the official grant file and the Grantee Compliance Database. The EPA Order applies to the projects identified in Attachment 1. A work group consisting of staff from the Regions, the Office of Water, and the Office of Grants and Debarment has been established for the purpose of developing recommendations for alternative reporting procedures that would comply with the requirements of EPA Order 5700.6A1. The scope of the work group will be expanded to include development of recommendations for alternative reporting procedures that will comply with the requirements contained in GPI -00-05 "Cost Review Guidance." In addition to the general requirements contained in the EPA Order, the following types of activities, which are directly related to construction projects, should be considered in the development of a post -award monitoring plan: Review periodic payment requests. Compare actual completion percentages and milestones with the approved project schedule Compare actual costs incurred with the approved project budget Conduct interim inspections. Review change orders and claims. Review and approve final payment requests. Determine that the project is capable of meeting the objectives for which it was planned, designed and built and is operational Many of these activities can be performed by a State, the Corps of Engineers or a contractor, and as such, are eligible for funding under the three percent set -aside provision. "The Order is available on the EPA intmnet at http://intranct.epagovlmpolicy/adslorded5700-6Al.pdf 22 PROJECT OFFICER RESPONSIBILITIES The project officers must review the grant application to determine that: the scope of work of the grant is clearly defined; the scope of work is in conformance with the project description contained in Attachment 1; project schedule and milestones are addressed; there is a clearly stated environmental or public health objective; the applicant has the programmatic capability to successfully manage the project; it is expected that the project will achieve its objective(s); and the costs are reasonable, eligible, allowable, and allocable to the project. Grant applications should be processed in a timely manner, but the applications should be carefully reviewed and the grant awarded only when it is prudent to do so. Additionally, the Regions may impose reasonable requirements through grant conditions in those situations considered necessary. PROJECT MANAGEMENT RESOURCES You should invite State agencies to participate as much as possible in the pre -application, application review, and grant administration process. Legislative language in the Agency's FY 1997 Appropriations Act authorized the use of title II deobligations for State administration of special Appropriations Act wastewater projects, coastal/needy cities projects and construction grant projects. The guidance document on the implementation of this provision was issued by the Director, Municipal Support Division, on December 3, 1996 .24 The interagency agreement (IAG) with the Corps of Engineers was recently amended to allow the TAG funds to be used for the administration, oversight and management of all special Appropriations Act projects, including those involving drinking water and other water related projects. States may also use funds awarded under Section 106 of the Clean Water Act (P. L. 92- 500) for activities associated with these special projects provided Section 106 program officials agree. The Agency's FY 2001 Appropriations Act states that "the Administrator may use up to 3 percent of the amount of each project appropriated to administer the management and oversight of construction of such projects through contracts, allocation to the Corps of Engineers, or grants °'This document is available on the intemet at www.epa.gov/owm/rnab/owm0328.pdf. 23 to States." A discussion of the three percent set -aside provision is contained on page two of this memorandum. REVISION OF LANGUAGE CONTAINED IN PREVIOUS APPROPRIATIONS ACTS The Agency's FY 2006 Appropriations Act did not amend any language from previous appropriations acts. The Act did, however, contain the following language: "notwithstanding this or any other appropriations Act, heretofore and hereafter, after consultation with the House and Senate Committees on Appropriations and for the purpose of making technical corrections, the Administrator is authorized to award grants under this heading to entities and for purposes other than those listed in the joint explanatory statements of the managers accompanying the Agency's appropriations Acts for the construction of drinking water, wastewater and stormwater infrastructure and for water quality protection." The purpose of this language is to allow technical corrections to be made by EPA with Congressional consultation. Approved technical corrections will no longer be made in the following year's appropriations act. It should be noted that this provision allows EPA to make technical corrections for past appropriations acts as well as the current Act. Technical corrections for both the FY 2005 and FY 2006 Acts will be made in accordance with SAAP memo 06-1. Additionally, as mentioned on pages 1 and 2 of this guidance, two technical corrections to previous appropriations acts were included in the FY 2006 Agriculture Appropriations Act. The language from that Act is as follows: (4) In title II, under the heading "Environmental Protection Agency, State and Tribal Assistance Grants" — (A) before the period at the end of the first paragraph, insert ": Provided further, That of the funds made available under this heading in division I of Public Law 108-447, $300,000 is for the Haleyville, Alabama, North Industrial Area Water Storage Tank project: Provided further, That the referenced statement of the managers under the heading "Environmental Protection Agency, State and Tribal Assistance Grants" in Public Law 107-73, in reference to item 184, is deemed to be amended by striking "$2,000,000" and inserting "$29,945" and by inserting after H. R. 2744-48 "improvements" the following: ", $500,000 to the City of Sheridan for water system improvements, $500,000 to Meagher County/Martinsdale Water and Sewer District for Martinsdale Water System Improvements, and $970,055 to the City of Bozeman for Hyalite Waterline and Intake"; and (B) in the second paragraph strike "original". 24 ACTIONS If you have not already done so, you and your staff should initiate discussions with the appropriate grant applicants to develop a detailed scope of work and to explain the grant application and review process. Additionally, the grant applicant should be provided with a copy of this memorandum prior to grant award to ensure that the applicant is on notice of the applicable requirements before the grant is awarded. If you have any questions concerning the contents of this memorandum, you may contact me, or have your staff contact George Ames, Chief, State Revolving Fund Branch, Municipal Support Division, at (202) 564-0661. 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L�y.5.µ',kr ++' ff fiY' * _ .`' ,{ y <vu e'l9C.i l <i �"vl .eF • M' .•-Jh {i Ali`...`rI A n.�Y....'/.i .'<.1. / ft'I:. r-."'A$l.Sf :.t %, 5", °.$^``." °' at. vJ. 1„ N<<. t iF at: '�°✓ter S SPECIAL WATER AND WASTEWATER INFRASTRUCTURE PROJECTS (STAG ACCOUNT) INCLUDED IN EPA'S FY 2006 APPROPRIATIONS ACTS Line Item d State Region Earmark Designation Conference Report Earmark Amount Final Amount• 41 c i t ¢ast nampton, r, r muniapar vvater aysrem nnprovemenu r I.cw,vvv •1 • i o,V V Infrastructure upgrades at wafer pollution control plant in the Town of 42 CT I Plainville, Connecticut $500,000 $477,900 Stamford, CT Mill River Stormwater Management Infrastructure 43 CT I Improvements $1,000,000 $955,600 Combined sewer overflow abatement project in Bristol County, 90 MA I Massachusetts $1,000,000 $955,600 Hartford, CT; Springfield, Chicopee, Holyoke, Ludlow, South Hadley, MA 91 MA I Connecticut River Clean-up $2,000,000 $1,911,500 100 ME I Wastewater treatment project in the Town of Machias, Maine $500,000 $477,900 Waterline extension and water system upgrade project in the Town of 101 ME I Dover-Foxcroft, Maine $472,000 $451,100 Combined sewer overflow separation project in the City of Manchester, 161 NH 1 New Hampshire $500,000 $477,900 162 NH 1 Exeter, NH Water and Wastewater Infrastructure Improvements $1,000,000 $955,600 163 NH I Waterworks Project in the City of Berlin, New Hampshire $500,000 $478,200 213 RI 1 Cumberland, RI Cumberland Drinking Water Infrastructure Improvements $500,000 $477,900 214 RI 1 New water storage tank in the Town of Westerly, Rhode Island $875,000 $836,300 Water infrastructure improvements in the City of Cumberland, Rhode 215 RI 1 Island $500,000 $477,900 Water infrastructure improvements in the City of North Smithfield, Rhode 216 RI 1 Island $200,000 $191,100 243 VT 1 Wastewater treatment project in the Town of Pownal, Vermont $1,000,000 $955,600 244 VT 1 Water treatment projects in the Town of Waitsfield, Vermont $1,000,000 $955,600 1 Total $12,747,000 $12,182,600 $250,000 for the Rahway City Sanitary Sewer I&I, and $250,000 for the 164 NJ 2 Rahway Valley Sewerage Authority $500,000 $477,900 Bergen County, NJ Bergen County Wastewater Infrastructure 165 NJ 2 Improvements $1,000,000 $955,600 Passaic Valley, NJ Passaic Valley Sewerage Commission Combined 166 NJ 2 Sewage Overflow Project $2,500,000 $2,389,400 Stormwater infrastructure improvements at Farnham Park in the City of 167 NJ 2 Camden, New Jersey $500,000 $477,900 Ballston Spa, NY Saratoga County Water Treatment and Transmission 179 NY 2 Facilities $3,000,000 $2,867,100 Cayuga County, NY Village of Fairhaven Wastewater Infrastructure 180 NY 2 Improvements $750,000 $716,800 181 NY 2 Coming, NY Water and Wastewater Infrastructure Improvements $750,000 $716,800 Dunkirk, NY Chadwick Bay West End Water and Wastewater 182 NY 2 Infrastructure Improvements $400,000 $382,300 Monroe County Water Authority Eastside Water Treatment Project Water 183 NY 2 and Wastewater Infrastructure Improvements $2,000,000 $1,911,500 184 NY 2 Mt. Pleasant, NY Stomiwater Infrastructure Improvements $138,000 $131,900 Saugerties, NY Saugerties Water and Wastewater Infrastructure 185 NY 2 Improvements $2,100,000 $2,007,000 186 NY 2 Stormwater restoration project in the Town of North Hempstead, New York $1,000,000 $955,600 187 NY 2 Water and sewer extension project in the Town of Bethel, New York $1,000,000 $955,600 2 Total $15,638,000 $14,945,400 44 DE . 3 Combined sewer overflow program in the City of Wilmington, Delaware $1,000,000 $955,600 92 MD 3 Anacostia Sanitary Sewer Overflow $500,000 $477,900 93 MD 3 Combined sewer overflow project in the City of Cumberland, Maryland $350,000 $334,500 94 MD 3 Combined sewer overflow project in the City of Frostburg, Maryland $500,000 $477,900 95 MD 3 Combined sewer overflow project in the City of Westemport, Maryland $500,000 $477,900 I Greenmount Interceptor sewer improvement project in the City of 96 MD 3 Baltimore, Maryland $1,000,000 $955,600 Port Tobacco, MD Port Tobacco Watershed Water and Wastewater 97 MD 3 Infrastructure Improvements $200,000 $191,100 98 MD 3 Sewer line repair project in the City of Emmitsburg, Maryland $150,000 $143,400 99 MD 3 Wastewater lagoon repair in the City of Funkstown, Maryland $150,000 $143,400 Allegheny County Sanitary Authority for the Three Rivers Wet Weather 198 PA - 3 program in Allegheny County, Pennsylvania $1,750,000 $1,672,500 199 PA 3 Ambridge, PA Drinking Water Infrastructure Improvements $92,000 $88,000 Central sewer collection and treatment replacement in Tulpehocken 200 PA 3 Township, Pennsylvania. $250,000 $238,900 Combined sewer overflow and flood protection project in the City of Plum 201 PA 3 Creek and Allegheny County, Pennsylvania $800,000 $764,600 202 PA 3 Interceptor improvements project in Penn Hills, Pennsylvania $200,000 $191,100 203 PA 3 Kingston, PA Luzerne County Combined Sewer Overflow $1,000,000 $955,600 204 PA 3 Pen Argyl Borough, PA Wastewater Treatment Plant $100,000 $95,500 Philadelphia, PA Southeastern Pennsylvania Waterways Restoration 205 PA 3 Slormwater Infrastructure Improvements $695,000 $664,200 206 PA 3 Pleasantville, PA Borough of Pleasantville Water System Improvements $300,000 $286,700 207 PA 3 Public sewer service extensions in Menallen Township, Pennsylvania $250,000 $238,900 208 PA 3 Sewer improvement project in the Borough of Archbald, Pennsylvania $750,000 $716,800 209 PA 3 Storm sewer pipe construction in Millcreek Township, Pennsylvania $250,000 $238,900 Stormwater infrastructure improvements project in the Borough of 210 PA 3 Pottstown, Pennsylvania $250,000 $238,900 211 PA 3 Tarentum, PA Bull Creek Flood Protection Plan $1,000,000 $955,600 212 PA 3 Water infrastructure improvements in the City of Lancaster, Pennsylvania $500,000 $477,900 Sparta, NC & Independence, VA Virginia Carolina Water Authority Water 149 NCNA 3 and Wastewater Infrastructure Improvements $1,000,000 $955,600 237 VA 3 Alexandria, VA Four Mile Run Restoration $1,500,000 $1,433,600 Construction of wastewater treatment facilities expansion in Lee County, 238 VA 3 Virginia $500,000 $477,900 239 VA 3 Hanover County, VA Water and Wastewater Infrastructure Improvements $682,000 $651,800 Henry County, VA Henry County Water System Connector to Pittsylvania 240 VA 3 County , $110,000 $105,100 National Capital Region, VA, MD, DC Real -Time Drinking Water 241 VA 3 Distribution Security Monitoring $521,000 $497,900 Wastewater treatment infrastructure improvements project in the Town of 242 VA 3 Onancock, Virginia - $500,000 $477,900 253 WV 3 .Beckley, WV Piney Creek Interceptor Sewer Replacement Project $1,000,000 $955,600 254 WV 3 Canaan Valley, WV Canaan Valley Decentralized Wastewater System $1,000,000 $955,600 255 WV 3 Mineral County, WV Lakewood Wastewater Treatment Facility $220,000 $210,300 Spencer, WV Spencer Water and Wastewater Infrastructure 256 WV 3 Improvements $1,000,000 $955,600 3 Total $20,570,000 $19,658,300 3 AL 4 Coosa Valley Water Supply District surface water project in Alabama $800,000 $764,600 4 AL 4 Haleyville, AL North Industrial Area Water Storage Tank $50,000 $47,800 5 AL 4 Heflin, AL Industrial Site Water and Sewer Project $150,000 $143,400 6 AL 4 Huntsville, AL City of Huntsville Water System Improvements $1,000,000 $955,600 7 AL 4 4 Sewer improvement project in the City of York, Alabama $700,000 -. $669,000 8 AL 4 Twin, AL Twin Water Authority Water Systems Renovation. $250,000 $238,900 9 AL 4 Water main extension improvements project in Alexander City, Alabama $500,000 $477,900 45 FL 4 Citrus County, FL Homosassa Wastewater Collection System Project $750,000 $716,800 46 FL 4 Coral Springs, FL Water and Wastewater Infrastructure Improvements $700,000 $669,000 47 FL 4 East Central, FL East-Central Florida Integrated Water Resources $1,500,000 - $1,433,600 Emerald Coast treatment plant replacement project foi the Northwest 48 FL 4 Florida Water Management District - $800,000 $764,600 Jacksonville Beach, FL North 2nd Street Drainage Collection and 49 FL 4 Treatment System $1,000,000 $955,600 50 FL 4 Keaton Beach, FL Taylor Coastal Wastewater Project $750,000 $716,800 Lake Region water treatment plant improvements for the South Florida 51 FL 4 Water Management District $300,000 $286,700 52 FL 4 North Port, FL Water and Wastewater Infrastructure Improvements $500,000 $477,900 53 FL 4 Pinellas Park, FL On -site Sewerage system elimination $1,787,000 $1,707,800 • 54 GA 4 Columbus, GA —Ox Bow Meadows Wastewater Improvements $1,000,000 $955,600 • 55 GA 4 Moultrie, GA City of Moultrie Wastewater Treatment Plant Rehabilitation $350,000 $334,500 West Area Combined Sewer Overflow Tunnel in the City of Atlanta, 1 56 GA 4 Georgia - $500,000 $477,900 City of Columbia, Kentucky, and the Adair County Regional Water 82 KY 4 Treatment Plant - $500,000 $477,900 Louisville, KY Louisville Olmsted Parks Conservancy Watershed 83 KY 4 Restoration $1,000,000 $955,600 84 KY 4 Somerset, KY Somerset Wastewater Treatment Plant $3,200,000 $3,058,400 Wastewater sewer line extension project in the City of South 85 KY 4 Campbellsville, Kentucky $1,000,000 $955,600 86 KY 4 Wastewater treatment plant expansion project in Culver City, Kentucky $500,000 $477,900 Drinking water and wastewater treatment improvements project in the 119 MS 4 Chipley area in the City of Pascagoula, Mississippi $747,000 $713,900 120 MS 4 Regional wastewater program In DeSoto County, Mississippi $500,000 $477,900 Wastewater infrastructure evaluation and repair project in the City of 121 MS 4 Ridgeland, Mississippi $500,000 $477,900 Wastewater system rehabilitation for the West Rankin Water Authority in 122 MS 4 Mississippi $2,000,000 $1,911,500 Wastewater treatment facilities improvements in the City of Pontotoc, 123 MS 4 Mississippi $1,200,000 $1,146,900 Wastewater treatment Improvements in the City of Brookhaven, 124 MS 4 Mississippi $1,000,000 $955,600 125 MS 4 Wastewater treatment improvements in the City of Flowood, Mississippi $500,000 $477,900 126 MS 4 Wastewater treatment improvements project in Wheeler, Mississippi $750,000 $716,800 127 MS 4 Water and sewer infrastructure project in Forrest County, Mississippi $700,000 $669,000 128 MS 4 Water and sewer infrastructure project In the City of Biloxi, Mississippi $1,000,000 $955,600 129 MS 4 Water and sewer Infrastructure project in the Town of McLain, Mississippi $250,000 $238,900 138 NC 4 Anson County, NC Raw Water Intake Project $1,000,000 $955,600 Brightwater, NC Water and Wastewater Infrastructure Improvements 139 NC 4 (water distribution system) (grantee Is City of Hendersonville) $587,000 $561,000 140 NC 4 Cedar Grove, NC Cedar Grove Waterline Project $253,000 $241,800 141 NC 4 Charlotte, NC Providence Road Water Line project $1,000,000 $955,600 Haywood County, NC Water and Wastewater Infrastructure Improvements 142 NC 4 (Town of Clyde 500k, Canton 500k) $1,000,000 $955,600 143 NC 4 Kannapolis, NC Groundwater Storage Tank & Fire Pump System $500,000 $477,900 • Mitchell County, NC Ledger Community Water and Wastewater 144 NC 4 Infrastructure Improvements $500,000 $477,900 Moore County, NC North West Moore Water District Water and 145 NC • 4 Wastewater Infrastructure Improvements $500,000 $477,900 Sylva, NC Jackson County Water and Wastewater Infrastructure 146 NC 4 Improvements $500,000 $477,900 Wake County, NC Jordan Lake Water and Wastewater Infrastructure 147 NC 4 Improvements $1,500,000 $1,433,600 - - 148 NC 4 Wilson, NC Wilson Wastewater Infrastructure Program $1,000,000 $955,600 Construction of the Maple Creek Water Treatment Plant for the Greer 217 SC 4 Commission of Public Works in Greer, South Carolina _ $500,000 $477,900 21B SC 4 Myrtle Beach, SC Storm Water Management System $615,000 $587,800 219 SC 4 Olar. SC Olar and Govan Regional Water System $733,000 $700,500 East Tennessee Development District Water and Wastewater Infrastructure Improvements (Jefferson City 700k, Norris 300k. 222 TN 4 Cumberland Gap 250k, Jefferson County 300k) - $1,550,000 $1,481,300 223 TN 4 Lake Tansi Sewer Projectin Cumberland County. Tennessee $1,000,000 - $955,600 Southeast Tennessee Development District Water and Wastewater Infrastructure Improvements (Cleveland 550k, Ducktown 150k, Spring City 224 TN 4 250k) $950,000 $907,900 225 TN 4 Watauga River Regional Water Authority in Carter County, Tennessee $1,000,000 $955,600 West End water and wastewater infrastructure project in Oak Ridge. 226 TN 4 Tennessee $1,000,000 $955,600 4 Total $44,422,000 $42,453,900 65 IL 5 Big Rock, IL Big Rock South Side Drainage System $175,000 $167,300 66 IL 5 Calumet City, IL Water and Sewer Improvements $275,000 $262,600 Construction of a wastewater treatment facility in the Village of Pecatonica, 67 IL 5 Illinois $250,000 $238,900 68 IL 5 Drinking wafer improvements in the City of Wauconda, Illinois $750,000 $716,800 Drinking water infrastructure Improvements in the City of Springfield, 69 IL 5 Illinois $250,000 $238,900 70 IL 5 Hampshire. IL Water and Wastewater System Improvements $600,000 $573,400 71 IL 5 Hinckley, IL Water Main Replacement $418,000 $399,500 Pleasant Plains, IL New Sanitary Sewer Collection System and 72 IL 5 Wastewater Treatment Facilities $765,000 $731,200 Sewer Improvement Consortium of Lake Bluff, Highwood, Highland Park 73 IL .5 and Lake Forest, Illinois $500,000 $477,900 74 IL 5 Water system upgrades in the Village of Port Byron, Illinois $250,000 $238,900 Construction of a wastewater treatment facility in Morgan County, Indiana 75 IN 5 for the Town of Waverly $750,000 $716,800 76 IN 5 Sandbom, IN Water and Wastewater Infrastructure Improvements $500,000 $477,800 77 IN 5 Valparaiso, IN Valparaiso Sewer Infrastructure Improvements $825,000 $788,500 78 IN 5 Water infrastructure upgrades in the City of Upland, Indiana $1,700,000 $1,624,800 Combined sewer overflow control program for the City of Port Huron, 102 Ml 5 Michigan $1,000,000 -$955,600 Detroit, MI Far Eastside Water and Wastewater Infrastructure 103 MI 5 Improvement Project - $1,500,000 $1,433,600 104 MI 5 North-East Relief Sewer (NERS) project in Genesee County, Michigan $250,000 $238,900 1 Oakland County, MI Evergreen -Farmington Sanitary Sewer Overflow 105 MI 5 Control Demonstration Project $2,000,000 $1,911,500 106 MI 5 Public sewer system improvements in the City of Northport, Michigan $250,000 $238,900 Regional wastewater treatment system improvements in Eastern Calhoun 107 Ml 5 County, Michigan $225,000 $215,000 Rouge River CSO, SSO Wet Weather demonstration project in Wayne 108 Ml 5 County, Michigan $500,000 $477,900 109 MI 5 Sewage treatment program in Traverse City, Michigan $150,000 $143,400 110 MI 5 Sewer plant improvements In the City of Saginaw, Michigan $250,000 $238,900 Construction of a new wastewater treatment plant in the City of Willmar, Ill MN 5 Minnesota $500,000 $477,900 112 MN 5 Minneapolis, MN Combined Sewer Overflow Program $1,500,000 $1,433,600 113 MN 5 Sanitary management district of Crow Wing County, Minnesota $500,000 $477,900 114 MN 5 Western Lake Superior Sanitary District in the City of Duluth, Minnesota $500,000 $477,900 Canal Winchester, OH Village of Canal Winchester Water Treatment Plant 188 OH 5 Expansion $500,000 $477,900 Construction of a sewer collection and treatment system in the Village of 189 OH 5 Higginsport, Ohio $850,000 $812,400 190 OH 5 Drinking water line replacement in Muskingum County, Ohio $200,000 $191,100 191 OH 5 Galion, OH Wastewater Infrastructure Improvements $1,000,000 $955,600 Greene Community in Greene County, Ohio for wastewater and drinking 192 OH 5 water projects $150,000 $143,400 Wastewater collection and treatment system in the City of Elmira, Ohio, 193 OH 5 and the City of Burlington, Ohio $800,000 $764,600 194 OH 5 Yellow Springs, OH Morris Bean Sanitary Sewer Connection Project S $125,000 $119,500 Metropolitan sewage district interceptor system program in the City of 248 WI 5 Milwaukee, Wisconsin $800,000 $764,600 Park Fans, Wi Water and Wastewater Infrastructure Improvements (wells, 249 WI • 5 pumphouse, water main) - $1,000,000 $955,800 Pittsville, Wf Wastewater Treatment PlantMater and Wastewater 250 WI 5 Infrastructure Improvements $1,900,000 $1,815,900 Radionuclide standard drinking water project in the City of Waukesha, 251 WI 5 Wisconsin $800,000 $764,600 Rhinelander, WI Water and Wastewater Infrastructure Improvements 252 WI 5 (well, pumphouse, water main, stone sewer) $1,000,000 $955,700 5 Total $26,2$5,000 $25,095,600 Improvements to the Little Maumelle water treatment plant in the City of 10 AR 6 Little Rock, Arkansas $500,000 $477,900 Regional wastewater treatment improvements for the City of Fayetteville, 11 AR 6 Arkansas $500,000 $477,900 12 AR 6 St. Charles, AR St. Charles Drainage Planning and Improvements $50,000 $47,800 Shreveport Municipal Water Distribution system backilow prevention 87 LA 6 project in Shreveport, Louisiana $400,000 $382,300 88 LA 6 South Lake Charles, LA Wastewater Treatment Plant $1,000,000 $955,600 Toga, LA Water Works District No. 3 of Rapides Parish —Drinking Water 69 LA 6 Extension $1,500,000 $1,433,600 168 NM 6 Construction of a wastewater treatment system in Kirtland, New Mexico $1,000,000 $955,600 169 NM 6 Village of Tijeras, NM Phase III Water System $952,000 $909,900 Wastewater and drinking water improvements project for the 170 NM 6 Albuquerque/Bernalillo Water Utility Authority in New Mexico $1,000,000 $955,600 Wastewater collection, treatment, and disposal system in the Town of 171 NM 6 Edgewood, New Mexico $1,000,000 $955,600 172 NM 6 Wastewater project in the City of Belen, New Mexico $1,000,000 $955,600 173 NM 6 Water project in the City of Las Cruces, New Mexico $1,000,000 $955,600 195 OK 6 Nicoma Park, OK Nicoma Park Water Line $200,000 $191,100 196 OK 6 Wewoka, OK City of Wewoka Well Water Access $275,000 $262,800 Fresno(Arcola, TX Fort Bend County Water and Wastewater Infrastructure 227 TX 6 Improvements $2,000,000 $1,911,500 Liberty Hill, TX Liberty Hill Wastewater Treatment Facilities and Collection 228 TX 6 System $365,000 $348,900 229 TX 6 Lorena, TX City of Lorena Wastewater Treatment Plant $350,000 $334,500 230 TX 6 Richmond/Rosenberg, TX West Fort Bend County Regional Water System $570,000 $544,800 231 TX 6 Sewer overflow prevention project in the City of Austin, Texas $500,000 $477,900 6 Total $14,162,000 $13,534,500 58 IA 7 Combined sewer separation project in the City of Ottumwa, Iowa $800,000 $764,600 59 iA 7 Construction of a wastewater treatment plant in Sioux City, Iowa $500,000 $477,900 60 IA 7 Mason City, IA Sanitary Sewer Interceptor Project $1,000,000 $955,600 61 IA 7 Sewer separation project in the City of Davenport, Iowa $800,000 $764,600 New drinking water transmission line in the 'City of Medicine Lodge, 79 KS 7 Kansas - $500,000 $477,900 80 KS 7 Water infrastructure improvements in Johnson County; Kansas $500,000 $477,900 81 KS 7 Rose Hill, KS City of Rose Hill Sewer System Improvements $2,500;000 $2,389,400 Expansion of the Clarence Cannon Wholesale Water Commission 115 MO 7 treatment Plant in Missouri. $500,000 $477,900 116 MO 7 Springfield, MO Wastewater System Improvements $1,200,000 $1,146,900 117 MO 7 St Louis, Missouri Combined Sewer Overflow Project $1,000,000 $955,600 118 MO 7 Wastewater improvements project in the City of Seneca, Missouri $850,000 $812,400 159 NE 7 Combined sewer separation projects in the City of Omaha, Nebraska $500,000 $477,900 Water and wastewater infrastructure improvements in the City of Lincoln, 160 NE 7 Nebraska $500,000 $477,900 7 Total $11150000 $10656500 35 CO 8 Drinking water project in the Town of Walden, Colorado $800,000 $764,600 36 CO 8 Stormwater improvement program in Jefferson County, Colorado $500,000 $477,900 37 CO a Wastewater facility upgrades in Yuma, Colorado $100,000 $95,500 38 CO 8 Wastewater treatment facility improvements project in Brush, Colorado $100,000 $95,500 Wastewater treatment plant improvements in the Cities of Englewood and 39 CO 8 Littleton, Colorado - I $500,000 $477,900 40 CO 8 Water treatment facility in the City of Alamosa, Colorado $650,000 $621,200 130 MT 8 Drinking water system upgrades in the City of Belgrade, Montana $750,000 $716,800 131 MT 8 Havre, MT Rocky Boy's/North Central Montana Regional Water System $1,000,000. $955,600 Wastewater treatment improvements in the PablolLake County Water and 132 MT 8 Sewer District, Montana Wastewater treatment improvements in the Seeley Lake Sewer District, $500,000 $477,900 133 MT 8 Montana. $1,000,000 $955,600 134 MT 8 Wastewater treatment improvements in the Town of St. Ignatius, Montana $750,000 $716,800 Wastewater treatment improvements in the Wisdom Sewer District, 135 MT 8 Montana Wastewater treatment plant improvement project in the City of Bozeman, $500,000 $477,900 136 MT 8 Montana $170,000 $162,500 137 MT 8 Water system infrastructure improvements in the City of Helena, Montana $2,250,000 $2,150,200 Drinking water distribution improvements for the North Central Rural Water 150 ND 8 Consortium, North Dakota $250,000 $238,900 Regional drinking water infrastructure expansion for the Towns of Hankinson, Wyndemere, LaMoure, and Oakes, North Dakota (Southeast 151 ND 8 Area) Regional water treatment facility improvements in the City of Washburn, $300,000 $286,700 152 ND 8 North Dakota Regional water treatment facility infrastructure in the City of Riverdale, $700,000 $669,000 153 ND 8 North Dakota $500,000 $477,900 Rural water district infrastructure improvements in Walsh County, North 154 ND 8 Dakota $250,000 $238,900 155 ND 8 Wastewater treatment facility upgrades in the City of Lakota, North Dakota $300,000 $286,700 Water and sewer improvement projects in the City of Crosby, North 156 ND 8 Dakota Water infrastructure improvements in the City of Devils Lake, North $250,000 $239,000 157 ND 8 Dakota Water treatment plant regulatory improvements in the City of Grafton, $500,000 $477,900 158 ND 8 North Dakota Water and wastewater master plan development In Rapid City, South $725,000 $692,900 220 SD 8 Dakota $800,000 $764,600 221 SD a Water infrastructure improvements in the City of Springfield, South Dakota $180,000 $172,000 232 UT 8 Arsenic and Perchlorate removal project in Magna, Utah $700,000 $669,000 Construction of a drinking water nitrate remediation plant for Centerfield, 233 UT 8 Utah, and Mayfield, Utah $1,500,000 . $1,433,600 Drinking water and stormwater infrastructure improvements in Sandy City, 234 UT 8 Utah 235 UT 8 Wastewater treatment plant in Eagle Mountain, Utah $1,000,000 $955,800 $500,000 $477,900 236 UT 8 Water infrastructure improvements for Judge Tunnel in Park City. Utah $300,000 $286,800 Wastewater treatment plant improvements project in the City of Cheyenne, 257 WY 8 Wyoming $7,000,000 $955,600 8 Total $19,325,000 $18,469,100 13 AZ 9 Avondale, AZ Avondale Wastewater Treatment Facility Expansion $1,500,000 $1,433,600 Safford, AZ City of Safford Waste Treatment Plant Debt Repayment to 14 AZ 9 Arizona Infrastructure Finance Authority $800,000 $764,600 15 AZ 9 Tucson, AZ Tucson Water Security Demonstration Project $450,000 $430,200 16 AZ 9 Wastewater treatment plant in Lake Havasu City, Arizona $1,500,000 $1,433,600 17 CA 9 Arcadia, Sierra Madre, CA Joint Water Infrastructure $2,500,000 $2,389,400 18 CA 9 Bakersfield, CA Rexland Aries Wastewater Treatment Project $1,500,000 $1,433,600 19 CA _ 9 Bellflower, CA Drinking Water Infrastructure Improvement $378,000 $361,300 20 CA 9 Cathedral City, CA Water and Wastewater Infrastructure Improvements - $500,000 $477,900 21 CA 9 Colfax, CA Colfax Wastewater Treatment Plant Improvement $600,000 $573,400 22 CA 9 Georgetown. CA Greenwood Lake Water Treatment Facility - $1,500,000 $1,433,600 23 CA 9 Lake Arrowhead, CA Lake Arrowhead Groundwater Development $250,000 $238,900 24 CA 9 Martin Slough interceptor project in the City of Eureka, Callfomia $375,000 $358,400 Monterey, CA Monterey County Development and Implementation of 25 CA 9 Water Management Plan $750,000 $716,800 26 CA 9 Perchlorate treatment program in the City of Pasadena, California $375,000 $358,400 27 CA 9 Riverside, CA Water and Wastewater Infrastructure Improvements $500,000 $477,900 28 CA 9 San Bernardino, CA Lakes and Streams Project - $1,000,000 $955,600 29 CA 9 Santa Jose, CA Perchlorate Assistance Santa Clara Valley Water District $2,000,000 $1,911,500 30 CA 9 Solana Beach, CA Solana Beach Wastewater System Improvements $1,000,000 $955,600 Southern California Water and Wastewater Infrastructure Improvements (Mission Springs Water District 1.6M, Brinton Reservoir (Banning) 1M, Bighorn -Desert View Water Agency 500K, SAWPA SARI 450K, Yucca 31 CA 9 Valley 350K, Dunlap 100K). $4,000,000 $3,822,900 32 CA 9 Wastewater treatment plant expansion in Crescent City, California $375,000 $358,400 Water and wastewater infrastructure improvements project for the San 33 CA 9 Francisco Public Utility Commission in California $500,000 $477,900 34 CA 9 Water facility project in the City of Santa Paula. California $375,000 $358,400 Statewide cesspool replacement in the following counties, $500,000 for the County of Hawaii; $400,000 for the County of Kauai; and, $100,000 for the 57 HI 9 City and County of Hawaii $1,000,000 $955,700 174 NV 9 Henderson, NV Southwest Wastewater Treatment Plant $1,000,000 $955,600 Searchlight sewer system upgrades/Clark County Reclamation District 175 NV 9 improvement project in Nevada 1 $650,000 $621,200 Water and wastewater infrastructure improvements for the MadettelHobart 176 NV 9 water system in Carson City, Nevada $50,000 $47,800 Water infrastructure improvements for the North Lemmon Valley Artificial 177 NV 9 Recharge Project in North Lemmon Valley, Nevada $150,000 $143,400 178 NV 9 Water infrastructure improvements in Douglas County, Nevada $400,000 $382,300 9 Total $25,979,000 $24,827,900 1 AK 10 Water and sewer project in the City of Craig, Alaska $250,000 $239,000 2 AK 10 Water and sewer project in Unalaska, Alaska _ $750,000 $716,800 Construction of a wastewater collection and treatment facility in Valley 62 ID 10 County, Idaho $600,000 $573,400 63 ID 10 Wastewater treatment project in the City of Twin Falls, Idaho $500,000 $477,900 64 ID 10 Water system infrastructure improvements in the City of Casueford, Idaho $400,000 $382,200 197 OR 10 Sanitary district facility upgrades in the City of Winchester Bay, Oregon $750,000 $716,800 Carnation, WA City of Carnation Sewer Collection and Conveyance 245 WA 10 System - . $1,000,000 $955,600 246 WA 10 Groundwater remediation project in North Clark County, Washington $500,000 $477,900 Hood Canal, WA Lower Hood Canal Wastewater Collection and Treatment 247 WA 10 System $5,000,000 $4,778,600 10 Total $9,750,000 $9,318,200 Grand Total $200,000,000 $191,142,000 *Final Amount calculated as: Conference Report Earmark Amount less .0476% rescission less 1% rescisssion less 3% administrative set -aside, rounded to nearest $100. 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Jf a?''r:: S.. ..c Irt- i i t Y"Y \TL, xe•tr• 1 I1 %e 4 LISTING OF CROSS -CUTTING FEDERAL AUTHORITIES FOR SPECIAL APPROPRIATIONS ACT PROJECTS Environmental Authorities • Archeological and Historic Preservation Act, Pub. L. 93-291, as amended • Clean Air Act, Pub. L. 95-95, as amended • Clean Water Act,Tittles III, IV and V, Pub. L. 92-500, as amended • Coastal Barrier Resources Act, Pub. L. 97-348 • Coastal Zone Management Act, Pub. L. 92-583, as amended • Endangered Species Act, Pub. L. 93-205, as amended • Environmental Justice, Executive Order 12898 • Flood Plain Management, Executive Order 11988 as amended by Executive Order 12148 • Protection of Wetlands, Executive Order 11990 as amended by Executive Order 12608 • Farmland Protection Policy Act, Pub. L. 97-98 • Fish and Wildlife Coordination Act, Pub. L. 85-624, as amended • Magnunson-Stevens Fishery Conservation and Management Act, Pub. L. 94-265 • National Environmental Policy Act, Pub. L. 91-190 • National Historic Preservation Act, Pub. L. 89-655, as amended • Safe Drinking Water Act, Pub L. 93-523, as amended • Wild and Scenic Rivers Act, Pub. L. 90-54, as amended Economic and Miscellaneous Authorities • Debarment and Suspension, Executive Order 12549 2 • Demonstration Cities and Metropolitan Development Act, Pub. L. 89 -754, as amended, and Executive Order 12372 • Drug -Free Workplace Act, Pub. L. 100-690 • Government Neutrality Toward Contractor's Labor Relations, Executive Order 13202 as amended by Executive Order 13208 • New Restrictions on Lobbying, Section 319 of Pub. L. 101-121 • Prohibitions relating to violations of the Clean Water Act or Clean Air Act with respect to Federal contracts, grants, or loans under Section 306 of the Clean Air Act and Section 508 of the Clean Water Act, and Executive Order 11738. • Uniform Relocation and Real Property Acquisition Policies Act, Pub. L. 91-646, as amended Civil Rights, Nondiscrimination, Equal Employment Opportunity Authorities • Age Discrimination Act, Pub. L. 94-135 • Equal Employment Opportunity, Executive Order 11246 • Section 13 of the Clean Water Act, Pub. L. 92-500 • Section 504 of the Rehabilitation Act, Pub. L 93-112 supplemented by Executive Orders 11914 and 11250 • Title VI of the Civil Rights Act, Pub. L 88-352 Disadvantaged Business Enterprise Authorities • EPA's FY 1993 Appropriations Act, Pub. L. 102-389 • Section 129 of the Small Business Administration Reauthorization and Amendment Act, Pub. L. 100-590 • Small, Minority and Women Owned Business Enterprises, Executive Orders 11625, 12138 and 12432 ry y' I tn:Shar.:lP ^ .nom laa ilrYN^' ;n 4F �/ i M �. ).a ,M• s r 1 i •l v\ £ Ya4Nf, yY' /4 3� :W-i^ : @ ry v q'ix,?T.? o E.... 1. : ,� . 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'-k. a r-. < YS 3 w 1 . r 4 x;.a € /.- r_t,- -r 'The :i?u ose-.of thasmemorrandum it=to.provide;.guldanoe pn the:- & £ ;zeuiraments foxa co2ipiiance ,it h=the Yiat3onal Envirorswetstal , Palicy'Act (NiPA); Eor spee'tal'projects,authorizea for B Agrant '_ r f :: Eundi ng-'iiy the .i'Y95 Appropriations Act Act) .i: Tfl Asti ." ' appropriated "no-year".:money to ;fond special'3rasttwater-treataent••'h tprojects identified byz:iCongresst _ Each" region, has: projects on , t" ° " ,. ( ;this 11 list. The Mist is =. issclndied in the attached -copy of :the ' ' i _.II puIddance leemoraadca prepaxted by the offite,of iat_er, Management' .. rf, .:' T4e-.OW3.1'meaorandbm ='indicates."that :BEPA applies> tp> al3f, Of- 4 _ ,,tbese,grolects- except ,.the tbreeto betuwded Ct€aii'Waterict 1 ``r p,j {CWAj section •104(b)(3)E'demonstration .projects. 2hese three are,,':r r g =exe pte4'fson NEPA undez-f:the CWA section,333.{0).,a#T1ae QPEice w- t r 't : -Gebera1-Counselry (OG has r�pared as "Ana7.ysis o ; appiicaliility to,paciatgrants; riutaort'xcd by FY;.:1995�` pt}: : � Epprapriations',Act NF.;Tbs analysis is "also attaetied> .f: �z >. ;,� "+ ₹'' 1;., 3+ .. Y3FArfh]ldaric+L'to-gegSo,id t-iCoozdiators sir A <;,.�*;+ y,Vr `f` ,' «"> I%i independent EPA`NAanalysi$ for the noirdesacnstration*. * ' .:,-j}rOje<tzt-b; ifi zequ3;red.,� a ZYi additioflo otl*r cro5.�cuttlntj'Pedera1 a �. .statutes such ;as the Endangered::Specie's, Act and the National IiistoricwPreser'atian Acts aiso apply to'these projects The ,Fy •!z } .Council ,on Envirq ?ext}afl::'SYuxlit3t,.:-s ([2()��{H�pE/P�A� regul�a}tt11ons_ do not t:p , - f , » ': �i� yYt a b .E a stA a aiys s flo**4 e ♦ e i�LC'A ♦ • t r`I1 F s �.;r a at cns do';regaire agencies. to •cooperate with -a 3oaal' agencies tithe- Tulles iextent,possible to ;reduce«t 5 a !: 4 f F: Y[ �..r r •s •' •4S. yw > IL T. 2 •�' say `° •:`, ' � r l.: ye r > [ ,x .Ah.yYV re Y> I �' 1 ) i•• '''+Y, I k ° S__% > <k4 i4k a I .:4r, v�'Y _`.'n •-p r y a z n: r 4 t `Y4 Ix Y f J• �.' yg , a }.t• `.fx., ` f n �I.hww16aW MmVT� •r� , Ev r•.i I S hW 1 a teaF+SI1fY[}ISSC; ., �c ei •. C L ..e .. x •f -_ Y 1,a I tl. '] t , nuw'441' "K-. 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Vi Avr]• ` F N; •1 , F., zwr' � ♦ \: r:. `.�Ti,..- .jy a• iv: ca a s1 ... �'£fN F` iil 1 1 zt,R a v...W �f vc, ?Y? .1.S1�10L.:"ms's>YW�c.�'♦n'�'"� FF7 Y ♦♦ bry�€5y Kv'Y''• w ] S '� . r'a +s< R a H 1.� ' 1 } 1.' � ,£ ' my L .,y A AIA: '. 5- Y��pS i� Ii ' •4 5 z LL,, f l_ f ♦ r x ILMI iYy F. �V `��• 1 I, tr7. t ,ay1 !. tY M Y t ] yy'%° i� e £Y}tp „,C S5 L.0 y$ Y y„55IL �ya;A> ,� Ye:A 4 i.Li � t i 'v W, '+'� 95 4 1 1. 3S �rqY'� S •v anti. - '_- -..,� �R - , -» :l ; and State.aid- locab;requirem•ents .fln. 'r` '} a }' ;`.:` ire several ways the=re.gions_ ca Buse It - 0 r theseprojects'as ;• Liscussed an ` ' i gieatdr.detai'lIinIthe h EPA must !independently+ ,°mot ka atioa aad revisv process and is ,b k• } aC ',/ref: }.�18v�!NFiPA Idocmnentation 'and the ' j„x.. > y, :I' ' ' .t • ~r.?- ,i 4e 4 138.5 ).• I .. . j rcg .[�'.:1 3 1 .. IF .J SS'! J♦�♦/r `• i.iil. J 19} 1 performed enviSconmantal reviewsunder r pursuant to -State Revolving ,Fund _s. i incorporate: -.;but si4Ply�adopt, the „_.i'",- ,:_•d... ': t3ie.,Agencys NEPA analysis, 1 - - t, , ,. , - f' w €_. WSJ$ found iio significant _impacts'atid''; fSaidfng and the stateprocess; E8A''- al "assessment::;(EA}. summariying'acrd ✓ 7 r,_• - analysis and an a' e! a scompanyirig: nnding pact a(:fbN5� ,r '• ; I ,r , vs have,found,significant impacts`ox- EPA '� 'I,:. fines that there are significant impacts;; 1 a ice o#;J intentand proceed Fvitti-rhn ( - statement'(,FZS) and'record of.aecis}on Wlth the =A err �s Y•` ° 4 CY 'e9u'latlons :at 4D CPR - iJ $!' y 'II § •'(" ,F {. ^.'.: -14i<S I w� ♦�_ 4Q�� I. A 1 1{ ♦� i CS4 1i / 15' ,- - S.. ... IY � 'i Yl.. m> s^m. ^AY` �S .. s Y Y Y..\.. 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S�..yS..(5`,-'.°'; : �� { \ vY Y J i i . '1 e: sl ��( L '' $$y ♦4 £ / ''fi rryt ,� J•R ZF' f 11.: ' : V �+a•.e E P ��'e a f :. E1cy^i. ir/:.a f{� rri "i�"Y. �^ n4 1 EI f 1/J:. IIi ¢�• y !v4 r.r ry :�/�>I.1� lJ'�f he f J +M15 'f: +' l.nr j .. r Bl4 .8u�N pP`d, wi. x p3. ,I `.!3. C {'i'. r 3i.1 u }I[." t t > :..e .h' 1 ,J 4 Y y . : �'R •' e a ,. :9 ,fy ;.1',�>Rs .y_.F r E PP%• : N>i:� Y EI �r�l` do .>A.. ,r:'1 i 'f 9S(P" Tt"' s �.i:., w°'..:. h £.wug f,:r, ar; c..dtT if..•..✓AC"'�, .irr%M'3J .J xFm b r':w�"f,G <.r . > ,e'�f. ,:9. .. I "i UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460 Clean Water sthtecvatvl„g Pth d October 26, 2005 MEMORANDUM SUBJECT: Process for Implementing Authority for Changes to Special Appropriations Act Projects (SAAP) in the State and Tribal Assistance Grants (STAG) Appropriations Account FROM: Sheila E. Frace, Director /s/ Municipal Support Division TO: Special Appropriations Act Projects Coordinators Regional Grants Counsels Regional Congressional Liaisons The Agency's FY 2006 Appropriations Act included a perhianent and retroactive provision that allows the Agency to make technical changes to the name of the grantee and the purpose of the grant. The new authority applies to earmarks in the State and Tribal Assistance Grants (STAG) Appropriations Account, also known as Special Appropriations Act Projects (SAAR) grants. Since each of you may at some time be the point of initial contact for requests for technical corrections, I wanted to make sure you were aware of the process by which the Agency will be implementing this provision. Background: Public Law .109-54, Department of the Interior, Environment, and Related Agencies Appropriations Act, 2006, contains the following language: "notwithstanding this or any other appropriations Act, heretofore and hereafter, after consultation with the House and Senate Committees on Appropriations and for the purpose of making technical corrections, the Administrator is authorized to award grants under this heading to entities and for purposes other than those listed in the joint explanatory statements of the managers accompanying the Agency's appropriations Acts for the construction of drinking water, wastewater and stormwater infrastructure and for water quality protection." This authority will expedite technical corrections that have historically taken up to a year to make. In order to ensure expeditious review of requests for technical corrections, the Office of Wastewater Management (OWM) has worked with the Office of the Chief Financial Officer (OCFO) to develop a standard process that will facilitate consultation with the Appropriations Committees. OCFO has worked with the staff on the House and Senate Appropriations Committees to develop a format for a list of corrections with which we will initiate consultation [See Attachment A]. The Agency will consult the Committees before OWM approves requests for technical corrections. Thereafter, the Regional Coordinators will be notified of the corrections that may be implemented and the Region may award the grants consistent with OWM's determination. Process: 1. The Regional SAAP Coordinator will collect all requests for technical corrections identified by the Region and then provide the information to the Office of Wastewater Management (OWM). 2. The SAAP Coordinator must email the information (using the format in the attachment) to Jordan Dorfinan. This should be done at any time the Region becomes aware of a needed change. 3. OWM will compile the list of needed corrections at the end of each quarter. To ensure that corrections are included in any quarter's consultation, SAAP coordinators should provide the information on the needed changes to Jordan at least 2 weeks before the end of the quarter. 4. Upon completion, OWM will submit the list to Delia Scott, Agency Liaison to the• Appropriations Committees in OCFO, and to the Office of General Counsel (OGC). 5. OWM, OCFO, and OGC will evaluate the list to ensure that the requests fall within the bounds of the new authority. 6. OCFO will initiate consultation with the Appropriations Committees by transmitting the final list to the Committees' staff. 7. OWM will notify the respective Regions through their SAAP coordinators of the requests that OWM is approving. The Regions may then award the grants to the new recipient or for the new purpose as approved. For this first quarter only, to address an outstanding need for technical corrections from prior year appropriations, OWM will evaluate requests for corrections based upon two submissions: the first by late October, and a second at the end of the quarter. All outstanding requests from prior years must be resubmitted in accordance with this memorandum to be considered. Please send your list to Jordan by Monday, November 7th for inclusion in the first round of consultation. • [.: Y.rt ^ /f"q X "t f ` a ;3A J `n� 5 dYv "ir, ag M1' s: [it •C i':YMI ^t o,K:=w.4uYLv'A i'JJvv6t+f ..VYv" �,~.YWIL. pf'^I. ..' Irv�a. { li X rn oy4yy $ i sr d'p>}y Os 4' gal <M rt ' - ��YaN fbe iAh a a NA !,E-, { 'I ₹&.>_ •• .J • YY Ty�'.I3 f? )F "1'£. �y+"2� [+.if {p.�{ �^'IG£1 1 . v p°k a.. f 4? • N N : r S f (4� 1^.F a r }+nJe /�u Ai ₹'. '.4�•" ).1!' 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M1{ y�3v a vaF xxq 'Ya. q 2 fry N � Fy S: C r J\ A?n�YL S "nete J Yc rY t NN" {W A, A ' Y a5 {,y c Rca srt IditJ�_ vi UNITED STATES ENVIRONMENTAL PROTECTION i ' AGENCY WASHINGTON, D C. 20460 Clean Water E%*'4e6! ng Ftu,:a: SAAP-06-02 January 20, 2006 MEMORANDUM SUBJECT: Update to Guidelines for Implementing the Three Percent Set -aside Provision FROM: George Ames, Chief /s/ State Revolving Fund Branch TO: Special Appropriations Act Projects Coordinators The purpose of this memorandum is to provide Regional Coordinators with an update to the guidelines for implementation of the three percent set -aside provision ("guidelines"), issued on September 27, 2001. Specifically, this memorandum will change the process for distribution of the set -aside to those States that choose to accept the set -aside for project inspection purposes. Background Page six of the guidelines discusses the process for transference of the set -aside funds to those states that have opted to accept the funds. Specifically, the guidelines state: "The Regional Offices should submit requests to Headquarters for distributions from the set -aside account. All requests for use of the set -aside funds should include the information contained in Attachment 1. In cases where the funds are to be awarded to a State, the request should be on a State -by -State basis. An example of a request that was prepared by the State of South Dakota, which is less than two pages, is shown in Attachment 2. The 253 special projects, including project descriptions and grant amounts, are listed on Attachment 3." This process has been in place since FY 2001. The Regional Coordinators must individually make requests on a state -by -state basis after each state has submitted its request to the Region. EPA Headquarters transfers funds to the Regions on a state-by:state basis, followed by. the state applying for the set -aside grant. Modification Following discussion with the Regional Coordinators at the annual SAAP meeting held in November, 2005, we have decided to modify the process for requesting set -aside funds for states. As of the beginning of FY 2006, the following streamlined process will be in place:. 1. At the beginning of each fiscal year, after the final dollar amount per project is published, each Regional Coordinator will request the set -aside funds to be awarded to states in their respective regions for that fiscal year, based upon the projects listed in the appropriations conference report. The request should be for one lump sum per region. This request should be sent to Jordan Dorfman (dorfman.jordan@eoa.gov). 2. EPA Headquarters will transfer the specified amount to each Region. 3. Each state may submit its request for set -aside funds and grant application at the same time, for review by the Regional Coordinator. 4. The Region will award the set -aside grants. 5. Any remaining funds will be carried over to the next fiscal year. Conclusion We believe that this process will reduce the time and effort needed to award three percent set -aside grants to the states, and reduce the burden on the Regional Coordinators. Thank you for your patience. If you have any questions, please call Jordan Dorfman at (202) 564-0614. cc: Jim Hanlon, OWM Sheila Frace, MSD Ben Hamm, MAB &_ i 1• ��_ _ __ •_�_ I 3 From: Clarice Pearman To: Jurgens, David Date: 7.12.06 9:19AM Subject: Res. 118-06 David, Attached is a copy of the above resolution passed by City Council, July 6, 2006. I will forward the original budget adjustment to Budget & Research via interoffice mail. A copy is also attached for your records. If anything else is needed please let me know. Thanks. Clarice CC: Audit; Fell, Barbara