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Home My WebLink About100-06 RESOLUTION• • RESOLUTION NO. 100-06 A RESOLUTION APPROVING CONTRACT AMENDMENT #2 TO THE JUNE 15, 2004 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH RJN GROUP, INC. IN THE AMOUNT OF $124,105.00 TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION PHASED SERVICES INCLUDING INSPECTION FOR SANITARY SEWER REHABILITATION IN THE FARMINGTON SEWER BASIN; AND APPROVING A FIVE PERCENT (5%) CONTINGENCY IN THE AMOUNT OF $6,200 00. BE IT RESOLVED BY THE. CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Contract Amendment #2 to the June 15, 2004 Agreement for Professional Engineering Services with RJN Group, Inc. in the amount of $124,105.00 to provide engineering design and construction phased services including inspection for sanitary sewer rehabilitation in the Farmington Sewer Basin. A copy of Amendment #2, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a five percent (5%) contingency in the amount of $6,200.00. PASSED and APPROVED this 6th day of June, 2006. APPROVED: By ATTEST: By: t .c.� :qS''. .^G\SY Oc•.C� tV° • (rk: 6. -At: ;FAYETTEVILLE• 's9»l• 4—ANSP�J1'.' ��''�;;;,GTON CP,` ONDRA SMITH, City Clerk AMENDMENT NO: 2 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND RJN GROUP, INC., DALLAS, TEXAS WHEREAS, On June 15, 2004 the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and RJN Group, Inc., of Dallas, Texas (RJN GROUP, INC.) entered into an agreement for engineering services in connection with the planning, design, permitting, construction, operation, maintenance, management and financing of the Fayetteville Wastewater System Improvement Project, and in particular the Collection System Improvements related to the Unites States Environmental Protection Agency (USEPA) State and Tribal Assistance Grant Program (PROJECT), and WHEREAS, RJN GROUP, INC. has proceeded with these services in accordance with the scope set forth in the agreement, and WHEREAS, CITY OF FAYETTEVILLE requests that the scope of RJN GROUP, INC.'s services be amended and increased to include additional design and construction resident engineering services for the Farmington Sewer Rehabilitation Project (FARMINGTON PROJECT), the basic nature, extent and schedule for the services being detailed in Attachment Number 1, which forms a part of this amendment; and WHEREAS, RJN GROUP, INC. agrees to provide the amended scope of services for the FARMINGTON PROJECT on a cost plus fixed fee basis with an upper limit of costs of one hundred twenty-four thousand, one hundred five dollars ($124,105.00); NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, CITY OF FAYETTEVILLE and RJN GROUP, INC., the parties hereto, stipulate and agree that the Agreement for Engineering Services dated June 15, 2004, is hereby amended in the following particulars: SECTION 6 -PAYMENTS TO ENGINEER is amended to read as follows: For the scope of services set forth in the original PROJECT agreement for $226,978.00, plus the services set forth for the FARMINGTON PROJECT in Amendment No. 1 for $175,000.00, and additional services contained in this Amendment No. 2 for $124,105.00, CITY OF FAYETTEVILLE shall authorize RJN GROUP, INC. to provide the stipulated scope of services for a • not -to -exceed maximum fee of FIVE HUNDRED TWENTY-SIX THOUSAND, EIGHTY-THREE UNITED STATES DOLLARS (US $526,083.00) For purposes of progress payments and accounting, RJN GROUP, INC. shall maintain separate accounting and billing for the original services of the PROJECT and for the amended scope of services for the FARMINGTON PROJECT. All other provisions of the original agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be duly executed this (04-k day of j u r ,e 2006. CITY OF FAYETTEVILLE ARKANSAS By Dan Goody Mayor ATTEST: Sondra Smith City Clerk aU•GSTY 0 . Pcfp i :FAYETTEVILLE: V:64- 6 9:;KR NISP�J=:•c; �''y.;v TON 4,4)41 ��e.10 �` By: RJN GROUP, INC. HugM. Kelso Vice President ATTACHMENT NO. 1 EXPANDED SCOPE OF SERVICES Amendment No. 2 to Agreement Dated June 15, 2004 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND RJN GROUP, INC. SEWER SYSTEM STUDY OF THE CITY OF FARMINGTON WASTEWATER COLLECTION SYSTEM The City of Fayetteville and the City of Farmington have entered into an Agreement to complete specific sanitary sewer maintenance activities in the City of Farmington. The specifics of the activities are set forth in the approved Settlement Agreement between Farmington and Fayetteville. The City of Fayetteville retains RJN Group to provide engineering services for the evaluation, planning, design, bidding and construction assistance of applicable sanitary sewer maintenance and rehabilitation activities in the Farmington sewer system, hereinafter referred to as the Project. The extent of the Project includes the City of Farmington's System containing approximately 121,000 linear feet of sewer and 540 manholes Improvements to the Town Branch Interceptor Sewer will be limited in scope to plans for future upgrading/replacement. A study of the collection system was completed in 2002 by Severn Trent and included manhole - inspection, smoke testing, and television inspection activities. The report for the study included recommendations for repair of various manhole and sewer line defects identified during the investigation. Work completed to date on the project includes the following: • Review of Sevem Trent (ST) Report • Review of all ST inspection forms and computer printouts. • Review of all ST CCTV tapes • Inspection of all manholes • Smoke testing of selected portions of the system • Flow monitoring • Preparation of construction documents for Manhole Rehabilitation • Bidding and construction assistance for Manhole Rehabilitation • Development of rehabilitation requirements for sewer mains • Partial preparation of plans and specifications for sewer main rehabilitation Amendment 2 services will include completion of the plans and specifications as defined in Amendment No. 1 Scope of Services and Resident Engineering Services as defined in the following section. 5/17/2006 A-1 RESIDENT ENGINEERING RJN GROUP, INC. will provide resident engineering services which will include the following: A. Resident Engineering 5/17/2006 Provide the successful bidder(s) with three (3) sets of the contract specifications for execution and the insertion of the required insurance certificates. Provide the successful bidder(s) with five (5) sets of the contract documents for construction purposes. 2. Assist the CITY in conducting a pre -construction conference with the Contractors by notifying utilities, governmental agencies, and other interested parties, and answer questions at the conference. 3. Review shop drawings, scheduling, test results, and other submittals which the Contractor is required to submit. 4. Consult with CITY and act as the CITY's engineering representative in dealings with the Contractor. Issue instructions of CITY to Contractor and issue necessary interpretations and clarification of the contract specifications. 5. Provide engineering survey(s) for construction to establish horizontal and vertical reference points which are necessary for the Contractor to construct the work. Coordinate the taking of preconstruction photos and surface video taping with the Contractor as necessary. 6. Provide resident observation for rehabilitation and sewer replacement construction for general conformance to the contract drawings and contract specifications. Also provide resident observation of acceptance testing and restoration work by the Contractor. 7. Review and respond to complaints received by CITY and report any differences of opinion between the Contractor, ENGINEER and complaining party. 8. Review applications for partial payment with the Contractor for compliance with contract specifications and submit to the CITY a recommendation for payment. Issue field orders to Contractor after consultation with the CITY. Review any change orders proposed by the Contractor and provide recommendations to the CITY. 10. Conduct an on-site review to determine if the projects are substantially complete and submit to the Contractor a list of observed items requiring completion or correction. A-2 5/17/2006 11. Conduct a final on-site review, in the company of the CITY and Contractor, to verify the projects are fully complete. Submit a recommendation for final acceptance of the projects to the CITY. 12. Provide the CITY with three (3) sets of black line prints of the record drawings. 13. RJN will not be responsible for the means or sequences of the construction work or the implementation program for safety of the construction contractor and subcontractors and it will be stipulated as such in the contract documents. A-3 David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items or Contracts 6 -Jun -06 City Council Meeting Date Water/Wastewater Division Action Required: Rest 6/G /a6 yov 4/ Grafl /An vhkrmf Qi), Water/Wastewater Department Approval of a contract amendment with the RJN Group, for engineering design and construction phased services including inspection for sanitary sewer rehabilitation in the Farmington sewer basin, as required by the Farmington - Fayetteville Arbitration Agreement dated 22 October, 2004, in the amount of $124,105.00, and approve a 5% contingency of $6,200.00. Funds are available in Fiscal Year 2006 project budget. $130,305.00 Cost of this request . S4W—alk —SISI S. Ns 4480 -9480 -52•46700 - Account Number 04042-0001 Project Number Budgeted Item XX 541, 831.00 Category/Project Budget 52,799.85 Funds Used to Date 489,031.15 Remaining Balance Budget Adjustment Attached Farmington Sewer Rehabilitation Program Category / Project Name Water and Wastewater Program / Project Category Name Water/Sewer Fund Name V�-+stn l Departrr n Dire t for City Attorney 91-04 Previous Ordinance or Resolution # 169 04 Date Original Contract Date: 5/2 Z/24.1664 s Finance and Internal Service Director/ ate Mayor > /3 /s Date Original Contract Number: 11/1/04 6/15/04 961 (Comments: City Council Meeting of June 6, 2006 CITY COUNCIL AGENDA MEMO To: Fayetteville City Council Thru: Mayor Dan Coody Fayetteville Sewer Committee From: David Jurgens, Water and Wastewater Directo Date: May 22, 2006 Subject: Approval of a contract amendment with the RJN Group, for engineering design and construction phased services including inspection for sanitary sewer rehabilitation in the Farmington sewer basin, as required by the Farmington - Fayetteville Arbitration Agreement dated 22 October, 2004, in the amount of $124,105.00, and approve a 5% contingency of $6,200.00. Funds are available in Fiscal Year 2006 project budget. RECOMMENDATION Fayetteville City Administration recommends approval of a contract amendment with the RJN Group, for engineering design and construction phased services including inspection for sanitary sewer rehabilitation in the Farmington sewer basin, as required by the Farmington - Fayetteville Arbitration Agreement dated 22 October, 2004, in the amount of $124,105.00, and approve a 5% contingency of $6,200.00. Funds are available in Fiscal Year 2006 project budget. BACKGROUND The project entails design and construction inspection for an estimated 9,967' of 6" - 10" gravity sewer main, in the Farmington sewer basin. SUMMARY OF REPAIRS Item No. of Segments Estimated Total Length Construction Cost (1f) ($) Point Repairs CIPP Lining Complete Reconstruction Total 66 22 17 105 NA 5,548 3 719 9,267 303 500 221 92011 464,875 990,295 1/ Does no nclude cost of service lateral re -instatement by City of Fayetteville forces. DISCUSSION This is the contract that was identified, but for which the scope of work could not be clearly defined, in the initial contract for Farmington rehabilitation. That contract, approved 1 November, 2004, states 'The City of Fayetteville and RJN Group, Inc. recognize that the Scope of Services and anticipated fee may need to be modified as the project progresses and the required work items are more fully defined and information on the system is compiled." All field work and review of television tapes is now complete; the full scope of work is identified. Final design may dictate some changes to the work breakdown and methods shown above; these changes are not expected to be major. FarminglonRchab Engr CCM emoJun06.doc City Council Meeting of June 6, 2006 BUDGET IMPACT Funds are available for this Engineering contract in the Fiscal Year 2006 budget. This contract will be funded by system revenues. Based on the initial scope and breakout of work shown above, funding for the engineering and construction, based on the terms of the Arbitration Agreement, is broken down as follows: Item COST BREAKDOWN Fayetteville Farmington Estimated Cost ($) Estimated Cost ($) Total Estimated Cost ($) Engineering 130,305 0 130,305 Point Repairs CIPP Lining Complete Reconstruction Total 303,500 100,000 0 $533,805 0 121,920 464.875 $586,795 303,500 221,920 464.875 $1,120,600 • FanningtonRchab Engr CCMemoJun06.doc RESOLUTION NO. A RESOLUTION APPROVING CONTRACT AMENDMENT #2 TO THE JUNE 15, 2004 AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH RJN GROUP, INC. IN THE AMOUNT OF $124,105.00 TO PROVIDE ENGINEERING DESIGN AND CONSTRUCTION PHASED SERVICES INCLUDING INSPECTION FOR SANITARY SEWER REHABILITATION IN THE FARMINGTON SEWER BASIN; AND APPROVING A FIVE PERCENT (5%) CONTINGENCY IN THE AMOUNT OF $6,200.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Contract Amendment #2 to the June 15, 2004 Agreement for Professional Engineering Services with RJN Group, Inc. in the amount of $124,105.00 to provide engineering design and construction phased services including inspection for sanitary sewer rehabilitation in the Farmington Sewer Basin. A copy of Amendment #2, marked Exhibit "A," is attached hereto -and made a part hereof. Section 2. That the City Council of the City ofiFayettev 11e, Aikansas hereby approves a five percent (5%) contingency in thearuntf $6,200.00. ,� PASSED and APPROVED this 6th flay of June, 2006 13 A SMITH, City Clerk AN COODY, Mayor 1 rj'ngroup 'Excellence through Ownership April 21, 2006 Mr. David Jurgens, P.E. Water and Wastewater Director City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 Subject: Farmington Sanitary Sewer Rehabilitation Dear Mr. Jurgens: www.rjn.com Enclosed please find a requested amendment for the above referenced project. The amendment is requested to provide additional design services and resident engineering services during construction. As stated in the November 1, 2004 agreement "The City of Fayetteville and RJN Group, Inc. recognize that the Scope of Services and anticipated fee may need to be modified as the project progresses and the required work items are more fully defined and information on the system is compiled." All field work and review of CCTV tapes is now completed and the full extent of rehabilitation design has been identified. It is estimated that the total cost to complete the design is $54,400 and the construction resident engineering services is estimated at $70,105. Therefore, the total requested amendment amount is $124,105. If you should have any questions or require additional information, please call me. RN GROUP, INC. 41 in a Hugh M. Kelso Vice President HMK/kb/1959-01 26 East Meadow #8 • Fayetteville, AR472701 • 479.444.6119 • fax 479.444.6119 f Clarice Pearman - Res. 100-06 Page 1 From: Clarice Pearman To: Jurgens, David Date: 6.15.06 5:53PM Subject: Res. 100-06 David, Attached is a copy of the above resolution regarding Amendment #2 to the RJN Group agreement for engineering services. I forward to you two of three original amendments via interoffice mail. Thanks. Clarice CC: Audit