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HomeMy WebLinkAbout04-06 RESOLUTIONRESOLUTION NO. 04-06 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) LARGE DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM EQUIPMENT RESOURCE MANAGEMENT IN THE AMOUNT OF $128,490.00 FOR USE BY THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) large double drum Vibratory Asphalt Roller from Equipment Resource Management in the amount of $128,490.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $32,490.00. PASSED and APPROVED this 3rd day of January, 2006. ATTEST: By: ............ •tti• • O,C4/,:a / a Ze a aa to. °T. ;FAYETTEVILLE: =tz: ..s.3 V-22,1:90 al -,ziva� oN1,�p��.. SONDRA SMITH, City Clerk APPROVED: By DAN COODY, Mayor Maur IM -4 . Budget Adjustment Form Budget Year Department: Sales Tax Capital Improvements Division: Program: 2006 Project or Item Added/Increased: $32,490.00 is requested in the Transfer to Shop Fund account. Justification of this Increase: This funding is needed for the upgrade technology associated with the purchase of one double drum vibratory asphalt roller to replace Unit #66. Account Name Date Requested 1/3/2006 Adjustment Number Project or Item Deleted/Reduced: Norie. Funds are budgeted in the In -House Pavement Improvements capital project. Justification of this Decrease: Funding for this purchase has been budgeted within the capital project. , Increase Expense Budget (Decrease Revenue Budget) Account Number Transfer to Shop 4470 9470 Account Name Street improvements tequested By Amount Project Number. 02 OSZ 7602 70 32,490 -629/-7- t Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Approval Signatures dget Manager rector Finance & In Servic Dire r 4470 9470 5809 00 ate ZVeei Date __ 2.27oS Dte Da Project Number 32,490 02052 Budget Office Use Only Type: A B C �� E Date of Approval Posted to General Ledger Initial Date QS Posted to Project Accounting Initial Initial Date Date City of Fayetteville Staff Review Form City Council Agenda Items Contracts 3 -Jan -06 City Council Meeting Date HtUtIVED o if °$ DEC 16 2005 X5"%"144t CITY ATTORNEYS OFFICE &era 9 : y1 Asi. David Bragg Fleet Operations Operations Submitted By Division Department Action Required: A resolution awarding bid #05-72 for one large double drum vibratory asphalt roller for use by Transportation Division to Equipment Resource Management in the amount of $128,490 and approval of the Budget Adjustment to move funds to the Fleet Expense account. $128,490.00 Cost of this request 9700.1920.5802.00 Account Number 02077.1 Project Number Budgeted Item X Department 1 reo 134,800.00 Construction Equipment - Replcmt Category/Project Budget Program Category / Project Name 38,800.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 96,000.00 Remaining Balance Budget Adjustment Attached T .�. City Attorney Comments: 12,16© Date 2/74 Date Date X Shop Fund Fund Name Previous Ordinance or Resolution # n/a Original Contract Date: n/a Original Contract Number: n/a (Received in City Clerk's Office !Received in Mayor's Office ECLaID FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: December 1, 2005 Subject: Purchase of one Double Drum Vibratory Roller, Large RECOMMENDATION: That City Council award Bid #05-72 for one large double drum vibratory asphalt roller for use by Transportation Division to Equipment Resource Management in the amount of $128,490 and approval of the Budget Adjustment to move funds to the Fleet Expense Account. BACKGROUND: Bid #05-72 was opened on November 15, 2005 for one Double drum vibratory asphalt roller — Large. Five bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Clark Machinery Co. doe$ not offer roller offset articulation, split drums and other deficiencies. The second lowest bid from Hugg & Hall Equipment does not offer roller offset articulation, split drums and other deficiencies. The third lowest bid from J. A. Riggs Tractor was incomplete — vendor verified the same deficiencies noted above by phone on 11/23/05. The fourth lowest bid from Equipment Resources Management meets all specifications. The fifth lowest bid from H & E Equipment also meets specifications with three minor exceptions. recommend acceptance of the lowest bid meeting specifications from Equipment Resource Management in the amount of $128,490. This roller is a replacement for unit #66, a 1993 roller that is overdue for replacement and not up to current asphalt compaction technology. Funds are available in Fleet Account 9700.1910.5802.00, Project #02077 — Construction Equipment for the replacement of unit #66. Funds for the upgrade technology in the amount of $32,490 have been transferred from street funds. The purchase of this unit was approved by the Equipment Committee on November 30, 2005. RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) LARGE DOUBLE DRUM VIBRATORY ASPHALT ROLLER FROM EQUIPMENT RESOURCE MANAGEMENT IN THE AMOUNT OF $128,490.00 FOR USE BY THE TRANSPORTATION DIVISION; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) large double drum Vibratory Asphalt Roller from Equipment Resource Management in the amount of $128,490.00 for use by the Transportation Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $32,490.00. • PASSED and APPROVED this 3rd day of January, 2006. APPROVED DAN cOODi&, Mayor, TTFae1Le - -- I s w r• '• ‘• • V• i V 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Don Marr Bobby Ferrell Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: November 28, 2005 SUBJECT: Award of Equipment Bid = Asphalt Roller - Large Bid #05-72 was opened on November 15, 2005 for one Double Drum Vibratory Asphalt Roller -Large for use by Transportation Division. Five bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Clark Machinery Co. does not offer roller offset articulation specified in par. 3.4,f; split drums specified in par 3.5, a; as well as other deficiencies. The second lowest bid from Hugg & Hall Equipment Co. does not offer roller offset articulation specified in par. 3.4,f; split drums specified in par. 3.5, a; as well as other deficiencies. The third lowest bid from J. A. Riggs Tractor Co. was incomplete and unable to evaluate specifications. Vendor venfied same deficiencies noted above by phone 11/23. The fourth lowest bid from Equipment Resource Management meets all specifications. The fifth bid from H & E Equipment Services also meets specifications with three minor exceptions. I.recommend acceptance of the lowest bid meeting -specifications from Equipment Resource Management in the amount of $128,490.00 and request approval to place this purchase on the agenda for the December 20, 2005 Council meeting. • This roller is a replacement for unit #66, a 1993 Ingersol Rand roller that is overdue for replacement and not up to current asphalt compaction technology. Funds'are available in the 2005 Fleet Replacement Special Project Account 02077 — Construction. Equipment, for the replacement of unit #66. Funds for the upgrade technology in the amount of $32,490 will be transferred from street funds. Cc: Gary Dumas A pp'oVL-0 IANffM!'nmus >/ izo/a5 0 m m .o 0 -I 1 v :3 3 PI 0 o A 0 to O 73 C C n M -4.0m 0 a) _ m o 6' seopueS 3uewdinb3 3214 4 W to 0 w 0 O D Z' 2 3 v m > rO 7J 2 0 0 1 3uawdlnb3 I1eH g 66nH Z ONVii -11OS2130NI . •00 fueulgoeIN 5VeIO D 1 0 m ov thW m 0 co O l/ (A CO N N 0 CO . (O N 0 W ON) O N OD O O 0 o O O IA N C 44 N (ND 0 0) CO co O N O CO CO O 0 o 0 0 0 0 aa6eum yoledsiO :ie5euew sagllgn Finance & Internal Services Director: aa6eueyj le6png \ o J :JopeJia luawpedea :ie6eueyy 6ulseyoind 0 \cncnco 1co CD Co 0 01 iCO 0 CO § TO BE UNIT 9085, FIXED ASSET 21311021 A21OLV2181A 302IV1 1 HAMM HD 90 4HV DOUBLE DRUM \r ; Ill ; ; ; ; ; Ito; > 0 0 $128,490.00 $128,490.00 007099'0Z6VOOL6 73 g > < / li ;� - _ 973 cji) 3 \> 0rm z Quantity Unit of Issue Unit Cost ( a 2 \ ha 2 /q [CD £/ƒEc k� 0 a m ƒ\ cn @ C 0 m ƒ 0 \§0 cc c___ ®/ a EC be40 2* CO 3 n .�2 !` ((\ c ] \& co ( \�0 :%° O. \J cn CD * / to JegwnN Cid •oN uallslnbaa obi -o X SD co co DO 0 OD \ (> cD a ; o� o o 0 � \_k Z E IlassV pexlj Budget Year Department: Division: Program: %DD(o 1 mage[ AUJUstment r oan Operations Fleet Operations Capital Expenditures Project or Item Requested: $32,490 is requested in the Fleet Operations Capital Expenses Account, Project# 02077. Justification of this Increase: Replacement roller for #66 has been approved for purchase from this project. Date Requested Adjustment Number 12/15/2005 Project or Item Deleted: Move $32,490 from Fleet Revenue Account to Fleet Expense account for the purchase of one large double drum vibratory roller. Justification of this Decrease: Recognizing revenue of $32,490 from Transportation for the purchase of one large double drum vibratory roller. Increase Budget (Decrease Revenue) Account Name Account Number Amount Project Number Vehicles and equipment 9700 1920 5802 00 32,490 02077 1 Account Name Transfer from Street Requested By Budget Manager Department Director Finance & Intemal�iervices Diyttctor Mayor Approval Signatures O :Decrease Budget (Increase Revenue) Account Number Amount Project Number 9700 0970 6602 10 32,490 02077 1 / il/e/af Type: A Date Date Date pate S Cr Date Budget Office Use Only B Date of Approval Posted to General Ledger Posted to Project Accounting Entered in Category Log D E Initial Date Initial Date Initial Date Initial Date From: Clarice Pearman To: Bragg, David Date: 1/18/06 5:14PM Subject: Res. 04-06 Attached is a copy of the resolution. I will forward the budget adjustment to Budget & Research and the purchase requisition to audit. Sorry this was so long in getting to you but there was errors on the resolution and I had to wait for the mayor to sign to finish processing. CC: Bell, Peggy; Deaton, Vicki; Fell, Barbara