HomeMy WebLinkAbout03-06 RESOLUTIONRESOLUTION NO. 03-06 L 1
A RESOLUTION AWARDING BID #05-82 TO DOWNING SALES
AND SERVICE FOR THE PURCHASE OF TWO (2) SIDE LOAD
SOLID WASTE COLLECTION TRUCKS IN THE AMOUNT OF
$397,908.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-82 to Downing Sales and Service for the purchase of Two
(2) Side Load Solid Waste Collection Trucks in the amount of $397,908.00.
PASSED and APPROVED this 3rd day of January, 2006.
ATTEST:
By
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SONDRA SMITH, City Clerk
APPROVED:
By:
ted
DAN COODY, Mayorj
David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
3 -Jan -06
City Council Meeting Date
Fleet Operations
Division
Action Required:
ncutIVEQ 03-1°/
DEC 1 6 2005n111
CITY ATTORNEY'S OFFICE2�
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Operations
Department
A resolution awarding Bid #05-82 to Downing Sales and Service in the amount of $397,908 for the purchase of two
Side load Solid Waste Collection trucks for use by Solid Waste Division.
$397,908.00
Cost of this request
9700.1920.5802.00
Account Number
02082.1
Project Number
Budgeted Item
X
795,000.00
Category/Project Budget
Funds Used to Date
795,000.00
Remaining Balance
Budget Adjustment Attached
Solid Waste Equipment Replacement
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Dector
City Attorney
2,16ts
Date
/21945
Date
Mayor
'Comments:
Date
Previous Ordinance or Resolution # n/a
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
n/a
n/a
Received in Mayor's Office
1
liayeCCeylle
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Interdepartmental Correspondence
To: Mayor/City Council
Thru: Gary Dumas, Director of Operations
From: David Bragg, Fleet Operations Superintendent 0.2-40
Date: December 15, 2005
Subject: Side Load 'Solid Waste Collection Truck Purchase
RECOMMENDATION: That City Council approve the purchase of two Side Load Solid Waste
Collection trucks for use by Solid Waste Division.
BACKGROUND: Bid #05-82 was opened on November 14, 2005 for two Side Load Solid
Waste Collection trucks for use by Solid Waste Division. Four bid responses were received. A
detailed tabulation sheet is attached. The lowest bid from Downing Sales and Service for a
Freightliner Condor chassis with Caterpillar engine does not meet all specifications.
The second lowest bid from Downing Sales and Service meets all chassis specifications and the
body satisfactorily meets the intent and performance aspects of the specifications. A route
demonstration of the New Way body was conducted on November 14th and 15th. Solid Waste
and Fleet staff were satisfied with the performance and operation of the body Satisfactory
customer references have been received.
These two trucks are requested expansions to accommodate route growth and the need for an
additional maintenance reserve as the remaining seven automated trucks reach the midpoint of
their expected life.
I recommend acceptance of the lowest bid to meet specs from Downing Sales and Service in
the amount of $198,954•per unit - $397,908 for two.
Funds are available for the replacement in 9700.1920.5802.00, Project #02082.1
The purchase of these two units was approved by the Equipment Committee on November 30,
2005, subject to budget approval.
RESOLUTION NO.
A RESOLUTION AWARDING BID #05-82 TO DOWNING SALES
AND SERVICE FOR THE PURCHASE OF TWO (2) SIDE LOAD
SOLID WASTE COLLECTION TRUCKS IN THE AMOUNT OF
$397,908.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #05-82 to Downing Sales and Service for the purchase of Twp‘
(2) Side Load Solid Waste Collection Trucks in the amount of $397,908:00
PASSED and APPROVED this 3rd day of January., -200.
ATTFaST
'PROVED:
S6WDRA Siff H ,;,C�Ierk
DEAN CadDY, Mayor
FayttMUe
ARKANSAS
Equipment Committee Correspondence
1525 S. Happy Hollow Road
Fayetteville, AR 72701
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman Don Marr
Bobby Ferrell Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: November 22, 2005
SUBJECT: Award of Equipment Bid — Auto Side Load Waste Collection
Bid #05-82 was opened on November 14, 2005 for two Auto Side Load Solid Waste Collection
Trucks for use by Solid Waste Division. Four bid responses were received. A detailed tabulation
sheet is attached.
The lowest bid from Downing Sales- and Service for a Freightliner Condor chassis with Caterpillar
engine does not meet specifications.
The second lowest bid from Downing Sales and Service meets all chassis specifications and the body
satisfactorily meets the intent and performance aspects of the specifications. A route demonstration
of the New Way body was conducted on November 14 and 15. Solid Waste and Fleet staff was
satisfied with the performance and operation of the body. Satisfactory customer references have
been received
Contingent upon approval of the 2006 budget, I recommend acceptance of the lowest bid from
Downing Sales and Service in the amount of $198,954.00 per unit - $397,908.00 for two.
I request approval of the Equipment Committee to place the purchase of no more than two auto side
Toad solid waste. collection trucks from Downing Sales and Service on the January 3, 2006 Council
agenda Quantitysubmitted will be subject to budget approval.
These two trucks are requested expansions in the 2006 budget to accommodate route growth and
the need for an additional maintenance reserve as the remaining seven automated trucks reach the
mid point of their expected life.
Cc:
Gary Dumas
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Finance & Internal Services Director. Budget Manager: IT Manager.
Dispatch Manager: Utilities Manager:
Special Instructions:
o CO O> �I m) UI A W N I
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'Requester
BARBARA OLSEN
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Vendor #
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City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
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(FIXED ASSET #700485, 700486
BODY, TO BE UNITS 485 and 486 J
NEW WAY AUTOMATED SIDE LOAD
AUTOCAR WXLL 64 TRUCK WITH
Description
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Quantity
Lot
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$198,954.00
Unit Cost
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Vendor Name:
DOWNING SALES AND SERVICE
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Requester's Employee #
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Fob Point:
Ship to code:
050
Subtotal: 397,908.00
Tax: EXEMPT
Total: 397,908.00
02082.1
Project/Subproject #
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[Quotes Attached
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Expected Delivery Date:
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From:
To:
Date:
Subject:
Clarice Pearman
Bragg, David
1/6/06 5:31 PM
Res. 03-06
David,
Attached is a copy of the resolution passed by City Council, January 3, 2006. !forward via interoffice mail
the purchase requisition to the auditor.
Thanks.
Clarice
CC:
Bell, Peggy; Deaton, Vicki; Olsen, Barbara