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Home My WebLink About98-05 RESOLUTION• RESOLUTION NO. 98-05 A RESOLUTION TO APPROVE A HIGHWAY — UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES WITH THE ARKANSAS STATE HIGHWAY COMMISSION RELATED TO THE RAZORBACK ROAD WIDENING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Highway — Utility Agreement for preliminary engineering services with the Arkansas State Highway Commission related to the Razorback Road widening project. PASSED and APPROVED this 17th day of May, 2005. .G��R �SG% S •. 'A= Et : FAYETTEVILLE • .. A gJh ATTEST: By::4443 SONDRA SMITH, City Clerk By: APPROVED: DAN COODY, Mayor • • • Rev. 07-02-01 LS ❑ AC ARKANSAS STATE HIGHWAY COMMISSION HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES Job No. 040399 (Utilities) FAP No. STP -9142 (16) Job Location North of Hwy. 16 - Hwy. 180 (S) Utility Owner Fayetteville Water & Sewer Route 112 Section 0 Consultant McClelland Engineers County Washington THIS AGREEMENT, made and entered into this /1/4 day of /14/i l 2()5 by and between the Arkansas State Highway Commission, acting by and through the duly authorized representatives of the Arkansas State Highway and Transportation Department, with headquarters at Little Rock, Arkansas, hereinafter referred to as the "Department" and the Fayetteville Water & Sewer acting by and through its duly authorized representatives, herein afer referred to as the "Owner" WITNESSETH: (1). The "Department" proposes to make highway improvements and the "Owner" is required to adjust or relocate its facilities, as necessary, to clear highway construction. (2). The "Owner" is not adequately staffed to carry out the necessary preliminary engineering and has requested the services of the licensed engineering company of McClelland Engineers to perform the following services. (a) Make all necessary field surveys and investigation and subsequently prepare complete plans, estimate of costs, and construction specifications. (b) Furnish four (4) copies of plans, specifications, etc. for "Department" review and approval. (c) If construction work is to be performed by other than "Owner's" forces, prepare all necessary documents to secure bids and let a contract for the proposed work. (d) Conduct bid opening and complete contract documents. (3). The "Owner" has entered into a contract with the consultant, subject to the "Department's" approval, and has furnished a copy which is attached and made part of this agreement. The estimated costs are $22,800.00 *. (4a) The cost of preliminary engineering services shall be eligible for reimbursement from the "Department" at the same ratio as the adjustment of "Owner's" facilities are eligible. (4b) "Owner" agrees to retain cost records and accounts for inspection and audit for a period of three (3) years from the date of final payment. (5) The consultant shall begin work 5 days after receiving written authorization from "Owner" and complete 30 days thereafter. *Not to exceed $22,800.00 (6) The "Department" may suspend or cancel the work under this contract at any time. Reimbursement will be made, in a proportionate amount, for any services performed by the consultant prior to the receipt, by the "Owner," of written notice of cancellation. • • (7) "Owner" shall be responsible for any and all hazards to persons, property, and traffic. With respect to traffic control, owner shall adhere to the requirements of the "Manual of Uniform Traffic Control Devices", as amended and supplemented.. (8). This agreement is governed by all applicable State and Federal laws, rules, and regulations including the Arkansas State Highway Commission Utility Accommodation Policy adopted by Commission Minute Order 96- 167 as amended and supplemented, the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended and supplemented. (9) Subject to the terms and conditions herein, neither the "Owner" nor the "Department" by execution of this agreement waives or relinquishes any rights which either may legally have within the limits of the law or constitution either State or Federal. FAYETTEVILLE WATER & SEWER Title ARKANSAS STATE HIGHWAY COMMISSION Acting By and Through The ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT ail solar a04uel;cttabitti .Qat I✓:Qatat,a.., Title Director of Highways & Transportation Chief, Right of Way Division FEDERAL TAXPAYER IDENTIFICATION # Chief - Utilities Section 2 Right of Way Division • • To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations ""�� Bob Davis, Water & Wastewater Director M^" Ron Petrie, City Engineer VA From: Sid Norbash, Staff Engineer lir✓ Subject: Razorback Road Water & Sewer Relocations Project AHTD-Utility Agreement for Preliminary Engineering Services BACKGROUND ,45 5/' 7,Ms n -vs /48katy uf,])/ Aitnn tkil /MI o Razorback Road 's scheduled for improvements and widening by Arkansas Highway & Transportation Department, from 6th Street to 15th Street (please refer to the attached vicinity map). In order to clear the way for the widening project by A.H.T.D., portions of the existing water and sewer facilities serving this area will have to be relocated to avoid construction conflicts with the highway facilities Per City Council approval, on January 18, 2005 McClelland Consulting Engineers, Inc. was awarded a contract in the amount of $22,800 for performing the preliminary engineering services for this project. DISCUSSION / STATUS Certain portions of the water and sewer facilities are presently located outside the highway right of way, therefore, eligible for cost reimbursement from the Highway Department. In order to determine the percentage of the reimbursable amounts from the Highway Department, AHTD requires that the attached contract be executed between the City of Fayetteville and the Highway Department. • • RECOMMENDATION: The Staff recommends Council approval of the attached Utility -Agreement with AHTD for Preliminary Engineering. FUNDING FOR 2005: 2005 Budget $22,800 Funds used to date $22,800 Remaining Funds $ -0- Please be advised that since this project was submitted to the City of Fayetteville, after the 2005 budget process had been completed, no funds have been officially budgeted for this project. After the preliminary engineering has been completed the cost of this project will be more accurately estimated and communicated to the Council. SN/sn Attachments: Contract Documents Vicinity Map • • RESOLUTION NO. A RESOLUTION TO APPROVE A HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES WITH THE ARKANSAS STATE HIGHWAY COMMISSION RELATED TO THE RAZORBACK ROAD WIDENING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Highway — Utility Agreement for preliminary engineering services with the Arkansas State Highway Commission related to the Razorback Road widening project. PASSED and APPROVED this 17th day of May, 2005. APPROVED:os By: ATTEST: By: SONDRA SMITH, City Clerk DAN COODY, Mayor LLJ FAYETTEVILLE Pop. 58.047 1 VICINITY MAP PROJECT LOCATION • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts May 17, 2005 City Council Meeting Date Sid Norbash, Staff Engineer Ar✓ Engineering Submitted By Division Action Required: Operations Department Approval of the Highway -Utility Agreement for Preliminary Engineering Services between the City of Fayetteville and Arkansas Highway and Transportation Department for Razorback Road Widening Project- from 6th Street to 15th Street. AHTD Job #040399. $-0- Cost of this request 5400-5600-5808-00 Account Number 05014-1 Project Number Budgeted Item X $22,800 Category/Project Budget $22,800 Funds Used to Date $0 Remaining Balance Budget Adjustment Attached Razorback Road Water and Sewer Relocation Project Program Category / Project Name Water System Improvements Program / Project Category Name Water & Sewer Fund Name Department Directo `-I-28•-os City Attorn Finance and Internal Service Director Mayor Previous Ordinance or Resolution # 13-05 Date Original Contract Date: Lt -2g -os `f'- ZI�OJ' Date Date Original Contract Number: 1-18-2005 991 Comments: Clarice Pearman - Res. 98-05 • From: Clarice Pearman To: Norbash, Sid Date: 5/19/05 5:45PM Subject: Res. 98-05 Pa e1 Sid, Attached is a copy of the resolution passed by City Council, May 17, 2005 along a copy of the agreement. Please see that I get a copy of the signed agreement by the state. Thanks. Clarice CC: Deaton, Vicki