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Home My WebLink About97-05 RESOLUTION• RESOLUTION NO. 97-05 A RESOLUTION TO APPROVE A HIGHWAY — UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES WITH THE ARKANSAS STATE HIGHWAY COMMISSION RELATED TO THE HIGHWAY 16 WEST (WEDINGTON ROAD) WIDENING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the Highway — Utility Agreement for preliminary engineering services with the Arkansas State Highway Commission related to the Highway 16 West (Wedington Road) widening project. PASSED and APPROVED this 17th day of May, 2005. ATTEST: G: • S Y OF .............. G,pc 'c U;FAYETIEVILLE A .,7d:I 'KANSPyJ=s� 11111......... CFP0‘‘ iiiiiiii,ii By:04-) SONDRA SONDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor • • Rev. 07-02-01 LS ❑ AC ARKANSAS STATE HIGHWAY COMMISSION HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES Job No. 040423 (Utilities) FAP No. STP -9142 (15) Job Location Hwy. 16 Widening (Fayetteville) (S) Utility Owner Fayetteville Water & Sewer Route 16 County Washington Section 2 Consultant McClelland Engineers THIS AGREEMENT, made and entered into this _Eta day of /tI1QV , 20615' , by and between the Arkansas State Highway Commission, acting by and through the duly authorized representatives of the Arkansas State Highway and Transportation Department, with headquarters at Little Rock, Arkansas, hereinafter referred to as the "Department" and the Fayetteville Water & Sewer acting by and through its duly authorized representatives, herein afer referred to as the "Owner" WITNESSETH: (1). The "Department" proposes to make highway improvements and the "Owner" is required to adjust or relocate its facilities, as necessary, to clear highway construction. (2). The "Owner" is not adequately staffed to cavy out the necessary preliminary engineering and has requested the services of the licensed engineering company of McClelland Engineers to perform the following services. (a) Make all necessary field surveys and investigation and subsequently prepare complete plans, estimate of costs, and construction specifications. (b) Furnish four (4) copies of plans, specifications, etc. for "Department" review and approval. (c) If construction work is to be performed by other than "Owners" forces, prepare all necessary documents to secure bids and let a contract for the proposed work. (d) Conduct bid opening and complete contract documents. (3). The "Owner" has entered into a contract with the consultant, subject to the "Department's" approval, and has furnished a copy which is attached and made part of this agreement. The estimated costs are $54,000.00*. (4a) The cost of preliminary engineering services shall be eligible for reimbursement from the "Department" at the same ratio as the adjustment of "Owners" facilities are eligible. (4b) "Owner" agrees to retain cost records and accounts for inspection and audit for a period of three (3) years from the date of final payment. (5) The consultant shall begin work 5 days after receiving written authorization from "Owner" and complete 30 days thereafter. *Not to exceed $54,000 (6) The "Department" may suspend or cancel the work under this contract at any time. Reimbursement will be made, in a proportionate amount, for any services performed by the consultant prior to the receipt, by the "Owner," of written notice of cancellation. • • (7) "Owner" shall be responsible for any and all hazards to persons, property, and traffic. With respect to traffic control, owner shall adhere to the requirements of the "Manual of Uniform Traffic Control Devices", as amended and supplemented.. (8). This agreement is govemed by all applicable State and Federal laws, rules, and regulations including the Arkansas State Highway Commission Utility Accommodation Policy adopted by Commission Minute Order 96- 167 as amended and supplemented, the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended and supplemented. (9) Subject to the terms and conditions herein, neither the "Owner" nor the "Department" by execution of this agreement waives or relinquishes any rights which either may legally have within the limits of the law or constitution either State or Federal. FAYETTEVILLE WATER & SEWER ARKANSAS STATE HIGHWAY COMMISSION Acting By and Through The ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Title S Director of Highways & Transportation Title e41 eQ&„ /a _/aAtatNeh- FEDERAL TAXPAYER IDENTIFICATION # 2 Chief, Right of Way Division Chief- Utilities Section Right of Way Division • • Res 7 7/65 f7-O5 /ciay/I/! g5re.ern tt fAHTb To: Fayetteville City Council Thru: Dan Coody, Mayor Gary Dumas, Director of Operations Bob Davis, Water & Wastewater Director ittb Ron Petrie, City Engineer From: Sid Norbash, Staff Engineer �.✓ Subject: Wedington Drive Water & Sewer Relocations Project AHTD-Utility Agreement for Preliminary Engineering Services BACKGROUND Wedington Drive is scheduled for improvements and widening by Arkansas Highway & Transportation Department, from Rupple Rd. to Double Springs (please refer to the attached vicinity map). In order to clear the way for the widening project by A.H.T.D., the existing water and sewer facilities serving this area will have to be relocated to avoid construction conflicts with the highway facilities. Also, in addition to the necessary relocation, the Staff has requested some over -sizing of the water mains, and fire protection improvements for this area Per City Council approval, on January 18, 2005 McClelland Consulting Engineers, Inc. was awarded a contract in the amount of $54,000 for performing the preliminary engineering services for this project. DISCUSSION / STATUS Certain portions of the water and sewer facilities are presently located outside the highway right of way, therefore, eligible for cost reimbursement from the Highway Department. In order to determine the percentage of the reimbursable amounts from the Highway Department, AHTD requires that the attached contract be executed between the City of Fayetteville and the Highway Department. • • RECOMMENDATION: The Staff recommends Council approval of the attached Utility -Agreement with AHTD for Preliminary Engineering. FUNDING FOR 2005: 2005 Budget $54,000 Funds used to date $54,000 Remaining Funds $ -0- Please be advised that since this project was submitted to the City of Fayetteville, after the 2005 budget process had been completed, no funds have been officially budgeted for this project. After the preliminary engineering has been completed the cost of this project will be more accurately estimated and communicated to the Council. SN/sn Attachments: Contract Documents Vicinity Map • • RESOLUTION NO. A RESOLUTION TO APPROVE A HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES WITH THE ARKANSAS STATE HIGHWAY COMMISSION RELATED TO THE HIGHWAY 16 WEST (WEDINGTON ROAD) WIDENING PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Highway — Utility Agreement for preliminary engineering services with the Arkansas State Highway Commission related to the Highway 16 West (Wedington Road) widening project. PASSED and APPROVED this 17th day of May, 2005. ATTEST. By: SONDRA SMITH, City Clerk APPROVED: "S OODY, Mayor rrr /01.001tagi4-60 / 2 / G 0 0 / 9T § ) ; 555 S NOI.L3 S LLNI100 NO,LONIHSVM (S) ON r -c x go cm-1,1/47:0:008ra° in?- 2& z 0 xi `§ • City of Fayetteville Staff Review Form City Council Agenda Items Contracts May 17, 2005 City Council Meeting Date Sid Norbash, Staff Engineer it./ Engineering Submitted By Division Action Required: • Operations Department Approval of the Highway -Utility Agreement for Preliminary Engineering Services between the City of Fayetteville and Arkansas Highway and Transportation Department for Hwy. 16 Widening (Wedington Drive), from Rupple Road to Double Springs Road. AHTD Project # 040423. Cost of this request 5400-5600-5808-00 Account Number 05015-1 Project Number Budgeted Item X $54,000 Category/Project Budget $54,000 Funds Used to Date $0 Remaining Balance Budget Adjustment Attached Wedington Drive Water & Sewer Relocations Project Program Category / Project Name Water System Improvements Program / Project Category Name Water & Sewer Fund Name 1► , e -28 -es Date Department 'rector City Attorney Vim Financ and ernal Service Director Mayor Li-bets—Os Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 12-05 1-18-2005 900 Comments: C larice Pearman Res 97 05 Pa e1 From: Clarice Pearman To: Norbash, Sid Subject: Res. 97-05 Sid,of the Attached is a copy of the resolution passed by City Council, May 17, 2005 along with a copy agreement with the mayor and city clerk's signatures. Please see that I get a signed agreement after it is signed by the state. I will return the original agreement you for signature through interoffice mail. Thanks. Clarice CC: Deaton, Vicki