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Home My WebLink About81-05 RESOLUTIONMI. • • RESOLUTION NO. 81-05 A RESOLUTION APPROVING THE PURCHASE OF ONE (1) LARGE SQUARE HAY BALER FROM WILLIAMS TRACTOR CO. IN THE AMOUNT OF S54,949.00 FOR USE BY OMI BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Large Square Hay Baler from Williams Tractor Co. in the amount of 554,949.00 for use by OMI. PASSED and APPROVED this 19th day of April 2005. ATTEST: ..ui"nr,.. �S 14, •'01Y . o.•�P�= :FAYEITEVILLE. E wt ;tee .9�KASP6 NJ? ...........1 By: l.,� . ,' Muff-) S 1 NDRA SMITH, City Clerk APPROVED: By: DAN COODY, Mayor • �r♦ a e: evl e r ARKANSAS y/i9/85 FLEET ISERATIONS 67-03- 1525 7.031525 S. Happy Hollow Road 04745 Fayetteville, AR 72701 ii-4c7`6ti' Nay la Interdepartmental Correspondence To: Mayor/City Council Thru: Gary Dumas, Director of Operations From: David Bragg, Fleet Operations Superintendent Date: March 30, 2005 Subject: Purchase of Large Square Hay Baler from Williams Tractor RECOMMENDATION: That City Council approve the purchase of a Large square hay Baler for OMI use from Williams Tractor, per bid #05-22 for $32,449.00 exercising the trade-in option, purchase price of $54,949 less trade in of $22,500. BACKGROUND: This is a replacement for unit #987, a 1998 Hesston large square Baler. While still serviceable, this machine has reached an age (7 years) that daily dependability is questionable and maintenance cost is nsing. This is the only piece of equipment in the fleet that produces this type of bale Though the use of Targe square bales is a growing market, the market for used balers is limited and I am satisfied that the trade allowance is reasonable and greater than could be achieved at auction in the fall. Square balers contain a Targe number of high wear moving parts in areas where fit is crucial to operation. With the opportunity to replace this machine for 66% of replacement cost, the timing is appropriate to replace it. The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications. Funds for this purchase are available in 2005 Fleet Replacement Project Account #02080 — Other Vehicles and Equipment. This was approved by the Equipment Committee on March 29, 2005. • Wttevlllei • FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Robert Reynolds, Chairman Bobby Ferrell Don Marr Lioneld Jordan Billy Sweetser FROM: David Bragg, Fleet Operations Supt DATE: March 29, 2005 SUBJECT: Award of Equipment Bids Bid #05-21 was opened on March 9, 2005 for one disc mower conditioner for use by OMI hay farm. Two bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications. recommend acceptance of the bid from Williams Tractor Co. in the amount of $5,699 exercising the trade in option. This is a replacement for unit # 990, a 1998 New Holland Haybine mower conditioner. While still serviceable, this machine has reached an age (7 years) that daily dependability is questionable and maintenance cost is using With the opportunity to replace this machine for 39% of replacement cost, the timing is appropriate to replace it. Funds for this purchase are available in 2005 Fleet Replacement Project Account 02083 — Tractors and Mowers. • • • Bid #05-22 was opened on March 9, 2005 for one large square hay baler for use by OMI hay farm. Two bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications. I recommend acceptance of the bid from Williams Tractor Co. in the amount of $3649300 exercising the trade in option. 132, i Y 9 This is a replacement for unit # 987, a 1998 Hesston large square baler. While still serviceable, this machine has reached an age (7 years) that daily dependability is questionable and maintenance cost is rising This is the only piece of equipment in the fleet that produces this type of bale. Though large square bales is a growing market, the market for used balers is limited and I am satisfied that the trade allowance is reasonable and greater than could be achieved at auction in the fall. Square balers contain a Targe number of high wear moving parts in areas where fit is crucial to operation. With the opportunity to replace this machine for 66% of replacement cost, the timing is appropriate to replace it. Funds for this purchase are available in 2005 Fleet Replacement Project Account0-020go 83—TimUurs and -Mowers. Cc: Gary Dumas 0 % t Go iP 3/-2_67/°9 On David Bragg Submitted By • City of Fayetteville • Staff Review Form City Council Agenda Items Contracts 19 -Apr -05 City Council Meeting Date Fleet Operations Division Action Required: Operations Department Action Required: Approval of purchase of a large square hay Baler for use by OMI from Williams Tractor Co. $54,949.00 Cost of this request 9700.1920.5802.00 Account Number a o g-3 .1 $ /7Co,00ran 9 • Category/Project Budget $/Y 64g. 11.49 Funds Used to Date $/‘/ 306 Project Number , Q 0_ 13.0 Remaining Balance Budgeted Item X Budget Adjustment Attached Other Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name 3411.05 Dep ment ector Date cD cCity Attorney Mayor Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: ay%%d, Date IZCZC Date n/a n/a n/a Comments: 0.6 U Mayor: ( LL 1.64 Department Director: Purchasing Manager Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: leftyRequester � Requesters Employee # BARBARA OLSEN % .t 1940 :• (State: (Zip Code IShip to code:IDivison Head provallQuotes Attached 050 Yes:_ _ No: Requisition No. Date: City Of Fayetteville 3/29/2005 (Not a Purchase Order) P.O Number Expected Delivery Date: Vendor # Vendor Name: Mail 11133 WILLIAMS TRACTOR CO Yes:_ No:_XX_ Address: Fob Point: Taxable Yes: XX No: a 3 1 cu O a 2005 NEW HOLLAND BB940A LARGE 1 EA $54,949.00 $54,949.00 9700.1920.5802.00 02080 SQUARE HAY BALER EA $0.00 LESS TRADE IN ON #987 1 EA -$22,500.00 -$22,500.00 9700.1920.5802.00 0208o NEW UNIT TO BE #583 EA $0.00 FIXED ASSET #700583 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 r 0 !Unit of IssueUnit Cost Extended Cost !Account Numbers !Project/Subproject #Inventory # Fixed Asset # U O O O 0.6 U • RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF ONE (1) LARGE SQUARE HAY BALER FROM WILLIAMS TRACTOR CO. IN THE AMOUNT OF $54,949.00 FOR USE BY OMI. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Large Square Hay Baler from Willi; Tractor Co. in the amount of $54,949.00 for use by OMI. PASSED and APPROVED this 19th day of April -2 APPRO By: DAIa(COODY, Mayor A l ST: By' 1S07 sM4w:-`, " ity Clerk BID TABULATION BID NO. 05 21 Delivery Days Delivery Specified • • BIDDER Williams Tractor 30 30 ITEM 1 DISC MOWER CONDITIONER QUANTITl 1 BRAND MODEL BID AMT. ITEM 2 New Holland 1412 $14,699.00 BIDDER Countryside Farm Equip. 30 30 TRADE-IN ALLOWANCE UNIT #990 QUANTITI 1 BRAND MODEL BID AMT. TOTAL BID BID NO. 05-22 Delivery Days Delivery Specified New Holland 1411 -$9,000.00 $5,699.00 BIDDER Williams Tractor 30 30 ITEM 1 LARGE SQUARE HAY BALER QUANTIT' 1 BRAND MODEL BID AMT. ITEM 2 NEW HOLLAND BB940A $54,949.00 John Deere 530 $15,924.00 New Holland 1411 -$7,780.00 $8,144.00 BIDDER Rogers Farm Equipment 30 30 TRADE-IN ALLOWANCE UNIT #987 QUANTITI 1 BRAND MODEL BID AMT. TOTAL BID HESSTON 4755 -$22,500.00 $32,449.00 HESSTON 4760 $58,993.00 HESSTON 4755 NO BID $58,993.00 Clarice Pearman - Res81-05 Page 1, From: Clarice Pearman To: Bragg, David Subject: Res81-05 Attached is a copy of the resolution and purchase passed by the City Council April 19, 2005. The original requisition will sent interoffice mail to Internal Audit. Thanks. Clarice CC: Deaton, Vicki