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66-05 RESOLUTION
• RESOLUTION NO. 66-05 A RESOLUTION TO APPROVE TASK ORDER #5 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $122,742.00 TO PRODUCE AN AIRPORT MASTER PLAN AND TO APPROVE APPLICATIONS FOR GRANT FUNDING FROM THE FAA AND ARKANSAS DEPARTMENT OF AERONAUTICS TO PAY FOR THIS PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT OF $122,750.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order #5 to the contract with McClelland Consulting Engineers, Inc. in the amount of $122,742.00 to produce an Airport Master Plan and approves applications for grant funding from the FAA and Arkansas Department Of Aeronautics to pay for this project, and approves a budget adjustment of $122,750.00 as attached. PASSED and APPROVED this 5th day of April, 2005. •�,,,,,K/TR,,,,i�i T Y O' •Se!.. `� • G\ F O. .1) U• •�: :FAYETfEVILLE• - -.t., At., &A 9'QkANSPt'Jam': ATTEST: ;#74/ GTON CP. 1auuuw% By: SONDRA SMITH, City Clerk By: APPROVED: DAN COODY, Mayor • TASK ORDER NO. 5 AIRPORT MASTER PLAN UPDATE FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled AGREEMENT FOR ENGINEERING SERVICES BETWEEN McCLELLAND CONSULTING ENGINEERS, INC. AND THE CITY OF FAYETTEVILLE, ARKANSAS, executed on April 30, 2003. The referenced basic agreement pertains to proposed improvements to Fayetteville ' Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project description, project schedule, and professional fees related to the preparation of an Airport Master Plan Update. SECTION I - PROJECT DESCRIPTION The description of the project is as described in Exhibit "A" to this Task Order. SECTION I1 - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will endeavor to provide the draft Airport Master Plan Update within 9 months. After review and comments by the FAA, MCE will endeavor to complete the final Airport Master Plan Update within 90 calendar days. J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 5 doc Page 1 of 3 • • SECTION III - SCOPE OF SERVICES MCE shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, the Master Plan project is to include the Program of Services as outlined in Exhibit "A". SECTION IV - FEES AND PAYMENTS A Lump Sum fee of $ 122,742.000 is to be paid to McClelland for the work associated with the described project. The basis for this fee is presented in Exhibit B. SECTON V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT shall remain in full force as originally approved and executed. J:\DRAKE FIELD \CONTRACTS\2003-2006\Task Order 5 doc Page 2 of 3 • • IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Attest: Mayor ' Qn Date: X-12/"/( 50264-5- FOR 4S FOR McCLELLAND CONSULTING ENGINEERS, INC.: J:\DRAKE FIELD\CONTRACTS\2003-2006\Task Order 5 doc Page 3 of 3 Exhibit A Program of Services Fayetteville Municipal Airport/Drake Field Planning Program Introduction The City of Fayetteville wishes to update the master plan and program for the development of Fayetteville Municipal Airport/Drake Field, identifying and examining the role of the airport within the region's system of airports, and formulating a strategic plan and program that best represents the goals of the community and airport and sets forth a realistic and achievable direction and plan of action for the development of the airport and its environs. The Consultant will work in close liaison with the City of Fayetteville, Airport Management, Airport Advisory Board, interested parties, and the Federal Aviation Administration to make certain that the plan for Fayetteville Municipal Airport truly reflects the airport's development and strategic needs. The following work program describes the effort required to successfully complete the planning program for Fayetteville Municipal Airport, addressing the development needs of the airport and providing a program for realistic implementation. This study will consider, at a minimum, the numerous elements described in FAA's Advisory Circular 150/5070-6A, Airport Master Pians, and AC 150/5300, Airport Design. Element One/Project Management and Organization Task 1.1. Project Coordination Description: The Consultant will work in close liaison with the City of Fayetteville, Airport Management, interested parties, and the Federal Aviation Administration to make certain that the plan truly reflects the airport development needs. Regular meetings and discussions will be held between the Consultant and Airport Management. (Airport Management shall include the City of Fayetteville, Airport Staff, and the Airport Advisory Board). It is envisioned that the meetings will be held on approximately monthly basis during the course of the study (maximum of six meetings), supported by telephone discussions. The purpose of the meetings will be to report on progress made on the study since the prior meeting, receive input from the participants, report on important phases or sub -phases that have been completed, identify problems encountered for the purpose of resolution, evaluate and select alternatives presented, and generally afford an opportunity to review the work and findings at various stages of completion. The Consultant will develop a schedule for conducting the planning program, updating it as appropriate with the approval of Airport Management. Fayetteville Municipal Airport/Drake Field Planning Program Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • Product: Meetings will be held with Airport Management on approximately monthly basis, as necessary, supported by regular communication, verbal and written during the course of the planning program. Task 1.2. Public Information Program Description: Two (2) Public Information Meetings will be held as a means of informing the Airport Management, users and the public about the project and obtaining comments. The initial Public Information Meeting will be held following the development of the forecasts of aviation activity and the development and analysis of alternatives, and the second Public Information Meeting will be held following the formulation of the recommended development plan, environmental review, and implementation plan. The Consultant will be responsible for conducting the meetings, reviewing the scope of the project, presenting the findings and recommendations of the plan and program, and responding to any technical and professional questions and concerns. The Consultant shall plan the format, graphics, and handouts needed for the meetings. Following each meeting, and for all meetings held in conjunction with the development of the planning program for Fayetteville Municipal Airport, the Consultant will prepare meeting notes and, upon approval, shall make these meeting notes a part of the record for the project. The City of Fayetteville shall be responsible for the meeting location. Product: Two Public Information Meetings as a means of informing the Airport Management, users and public about the study and its findings and recommendations. Element Two/Background Information Inventories This phase of the project involves the establishment of a sound basis for plan and program development through the assimilation and documentation of appropriate base data. Maximum utilization of existing information that is current and applicable to the objectives and overall intent of this study will be made to avoid redundancy and unnecessary data collection. Task 2.1. Identification of Available Information, Inventory of Existing Planning Data, and Collection of Socioeconomic Data Description: Existing (secondary) data and information, such as, but not necessarily limited to, documents, maps, studies and projects currently underway or in the planning stages (on and off airport property and in the vicinity) that may directly or indirectly influence this study effort will be identified, reviewed, and documented. Such information would, for example, include a review of any existing regional and state system plans, airport layout plans, environs plans, surface transportation plans, terminal plans, utility plans, engineering reports, community master plans, airport security plans, among others. Fayetteville Municipal Airport/Drake Field Planning Program 2 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY The Consultant will collect, analyze and incorporate information from local, regional and state aeronautical studies, comprehensive planning documents, and ground transportation studies as related to the development of Fayetteville Municipal Airport. In addition, historic and forecast socioeconomic data for Fayetteville and the region will be collected from secondary sources. Product: Identification, review and documentation of existing data and information for use as input to future tasks. Collection and analysis of relevant information that could impact this study and the recommendations that are ultimately formulated. Task 2.2. Facilities Inventory Description: The Consultant will inventory all facilities within the boundaries of Fayetteville Municipal Airport, including buildings, runways, taxiways, aprons, internal roadways, navigational and electronic aids. This will result in a complete facilities inventory recording, serving as information for the demand/capacity analysis and overall database and informational program. The building inventory will include a very brief assessment of each building as to age and function -ability . The facilities information that is gathered will result in written and graphic documentation in the master plan, as well as a technical drawing file documentation (AutoCAD°) for use in preparation of the Airport Layout Plans. Product: Recording all facilities within airport bounds to serve as input to future tasks. Task 2.3. Building Height Survey Description: The Consultant will determine the height of each building and structure within the bounds of the airport. This information will be used on the Airport Layout Plan and can be included in any data base management program established for the airport. Product: A determination and recording of the height of each building and structure within airport bounds. To be used as required information on the Airport Layout Plan. Task 2.4. Inventory Existing Land Use and Zoning Description: Review and update as necessary and appropriate existing land use and zoning maps and accompanying narrative within the airport environs, including that area anticipated to be encompassed by the existing and/or future noise contours resulting from this study effort. General boundaries can be initially established for ascertaining land use and zoning patterns based on current noise contours. This environs area would then be refined, but would extend a minimum of one mile off each runway end and one-half mile off the sides of the runway, following ownership lines or other definable landmarks, for inventory purposes. Existing land use within the airport environs shall be reviewed. Noise sensitive uses/areas shall be identified. In addition, natural characteristics that shall impact development and planning on and off airport property shall be identified. Key transportation routes shall be identified. Fayetteville Municipal Airport/Drake Field Planning Program 3 Program of Servicos/February 7, 2005/BARNARD DUNKELBERG & COMPANY Product.: Documentation of existing land use and zoning within the airport environs to be used as input to future tasks. Task 2.5. Airspace and NAVAIDS Inventory Description: The Consultant will identify and present existing airspace utilization factors for the area surrounding Fayetteville Municipal Airport. This will provide an inventory of local instrument approach procedures, as well as a verbal and graphic depiction of regional airspace considerations. Product: An inventory and assessment of airspace structure surrounding and affecting Fayetteville Municipal Airport; to be used as input to future tasks. Task 2.6. Financial Inventory Description: The objective of this task is to gather documents which affect the financial management of airport operations and capital development and to develop an understanding of the structure, constraints, requirements and opportunities for financing airport activities as related to the development of a capital improvement program. The documents gathered and preliminarily reviewed will be used to complete subsequent tasks. Potential funding sources for airport capital improvements and for subsidizing airport operations, if applicable, will be identified. A compilation and summarization of this financial information to be used in subsequent tasks relating to altemative evaluations as well as final plan recommendations will be provided which will indicate the anticipated flow of funds for each year for each projects. Product: A compilation and summary of financial information as input to the development of the capital improvement program and funding resource recommendations. Element Three/Forecasts of Aviation Activity The importance of assessing future trends relating to airport utilization and operational activity levels is especially significant in the development of the planning program for Fayetteville Municipal Airport in that many of the proposals and recommendations of the ultimate plan for the facility is principally based, in many cases, on such aviation activity forecasts. This aspect of the master planning process, in essence, acts as the hub for the remainder of the plan. In many cases, the decision to proceed with projects is based on the anticipated levels — including numbers as well as types of aircraft — of activity. Therefore, the importance of accurate and defensible forecasts cannot be overemphasized, nor can the need to present a sound basis for the forecasts, which is an accurate portrayal of the existing level and composition of aviation activity coupled with historical levels of such activity. The primary and certainly the dominant objective of forecasting is the use of such information in the determination of future demand at the airport, and within the airport Fayetteville Municipal Airport/Drake Field Planning Program 4 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • system as a whole, which enable the determination of potential impacts created by the type and magnitude of future operational activity at the airport and within the system. Because of the importance and long-term effects of aviation activity forecasts, they must be reasonable, appropriate and defensible. Prudent management and implementation decisions are based on conditions and occurrences that are expected to transpire in the future. All the aviation activity forecasts will be summarized and presented in a one -table format. Task 3.1. Collect and Evaluate Existing Operational Data Description: This task will focus on reviewing and evaluating existing operational data for airport operations, collecting and updating, as appropriate, the aircraft mix and flight track utilization, flight procedures, and aircraft profiles specific to Fayetteville Municipal Airport. Sources of information include local, regional and national economic determinants and trends, approach control records, airport advisory records, airport tenants, and, very importantly, ground observations. Data needed to generate the long-term noise contours as a part of the development of the planning program for the airport, include numbers of current operations of aircraft, aircraft fleet mix, flight tracks, flight profiles, and typical operational procedures. This element will ensure that the noise contours generated for the airport will reflect the actual flight tracks and operational procedures. Product: A documented evaluation of existing operational data for Fayetteville Municipal Airport. Input to future tasks. Task 3.2. Aviation Activity Evaluation and Projections Description: The Consultant will compile a summary of aviation activity and operational data for Fayetteville Municipal Airport to indicate historical growth and present a basis for statistical analysis of based aircraft, aircraft mix, annual aircraft operations, and related factors for the airport within the airport system. The operational forecasts will be made by the following categories: based aircraft by mix, local and itinerant operations by aircraft type and mix, instrument activity and busy -hour operations. Critical aircraft at Fayetteville Municipal Airport will be identified by Airport Reference Code and forecasts for such aircraft at the airport will be developed as well. The forecasts will be developed for a 20 -year planning period and broken down into short- term, intermediate-term, and long-term (6 year, 10 year and 20 year, respectively) time periods, with specific forecast years to correspond, as appropriate, with those used by local and regional planning agencies. A summary of forecasts of aviation activity will be provided and presented in a manner that corresponds with heading formats used in the FAA's Terminal Area Forecasts documentation. In addition, operational fleet mix will be summarized by Airport Reference Code with anticipated growth in fuel sales. Product: Preparation of operational, aircraft, cargo and passenger forecasts. Serves as input for several subsequent tasks. Fayetteville Municipal Airport/Drake Field Planning Program 5 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY Task 3.3. Develop Working Paper Description: The Consultant will develop a detailed working paper describing the tasks outlined above. The technical portions of the paper will be in terms that are easily understandable to the layman. The working paper will be considered a draft of a chapter of the Study document and will provide information for subsequent decisions. Fifteen (15) copies of the Working Paper will be prepared, two (2) of which will be submitted to the FAA. Product: A written and graphical summary of the findings from completion of the foregoing tasks, becoming a chapter in the final report. Fifteen (15) copies of the Working Paper will be prepared, two (2) of which will be submitted to the FAA. Element Four/Capacity Analysis Task 4.1. Capacity Analysis Description: The ability of an airport to accommodate both existing operations and projected operations for the future is paramount. It is basic to the development of the airport. Insufficient capacity can reduce existing airport capabilities as well as the development of aviation potential Airport operating capability is determined and expressed in terms of Annual Service Volume (Asv) and Capacity, relating to both visual flight rules and instrument flight rules [including Visual Flight Rules (vFR) and Instrument Flight Rules (IFR) Arrival Rates]. The capacity of an airfield is primarily a function of the major aircraft traffic surfaces that compose the facility and the configuration of those surfaces (runways and taxiways). However, it is also related to and considered in conjunction with wind coverage, airspace utilization and capacity, ground access capacity, the types of aircraft that utilize the facility, and the availability and type of navigational aids. An instrument approach analysis will be prepared as a part of this study. Helping to achieve and maintain a balance between demand and capacity is a direct benefit of the planning program. The use of the plan in identifying projects for implementation and making decisions concerning to what extent the demand for facilities should be satisfied, should be a primary objective. Both airside and landside capacity determinations are made as a part of this analysis. Product: Determination and documentation of the existing and future airside and landside demand placed on Fayetteville Municipal Airport and the existing and potential capacity for accommodating future airside and landside needs; input to future tasks. Element Five/Facility Requirements Airport capacities analyzed in the preceding task, both existing and future for airside and landside facilities at Fayetteville Municipal Airport, shall be utilized in the determination of the type and magnitude of facilities to be ultimately planned and programmed for the airport. Fayetteville Municipal Airport/Drake Field Planning Program 6 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • Specific allocations of the type and magnitude of such facilities shall be noted as a basis for the recommendations. The facilities requirements analysis focuses on the actual physical facilities and associated improvements needed to safely and efficiently accommodate the projected demand at the airport. For airside development, runway orientation, length and grade is specified and dimensional criteria relating to runway width, taxiway width, taxiway exits, safety areas, runway protection zones, and setbacks is documented, all in accordance with the standard dimensional criteria set forth in FAA Advisory Circular 150/5300-13. For landside development, the quantity and areas needed for development of apron areas, hangars, parking areas, maintenance buildings, among others, are calculated and presented. The calculation for needed landside development is based on a conversion of many considerations to specific figures that are premised on accepted design standards. These considerations include the number and type of projected aircraft operations; the type of aircraft utilizing and expected to utilize the airport; the number and type of projected based aircraft; projected vehicular movements; and, similar considerations. During the determination of both airside and landside facilities requirements, the Consultant shall coordinate with the Federal Aviation Administration to ensure that all Standards and Safety Requirements, as defined in AC 150/5300-13 and as determined by the FAA during field investigations, are met in this analysis and included in the recommended facilities for the development of the airport. The FAA Airport Design Program Version 4.2d, or latest version will initially be used to help in determining runway length and dimensional criteria, with the results being incorporated into the plan narrative. Additionally, a copy of the actual printout from the Airport Design Program, indicating runway length requirements, dimensional standards and declared distances, shall be included in an Appendix to the appropriate working paper as well as to the final Master Plan Update document. The appropriate Airport Reference Code (ARC) shall be recommended as a part of the study effort, based upon forecast demand and airport role. A table listing all deviations from current FAA design standards pertaining to the recommended ARC shall be provided in the Master Plan Update report, including proposed disposition of the deviations. Disposition would entail recommended improvements and/or recommended FAA approval of modification to standards Any requests for modification of standards shall be submitted in an FAA acceptable format. Task 5.1. Determine Aircraft Operational Requirements Description: In accordance with the above described aviation demand forecasts, the Consultant shall identify the types of aircraft expected to operate at Fayetteville Municipal Airport , with particular attention being given to the critical aircraft as prescribed by AC 150/5300-13. The Consultant shall analyze the operational requirements of these aircraft to assist in the determination of facility standards, including the airport design category in accordance with AC 150/5300-13. Product: Determination of aircraft types and associated operational requirements. To be used as input to future tasks. Fayetteville Municipal Airport/Drake Field Planning Program 7 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY Task 5.2. Airside Facilities Requirements Determination Description: In accordance with the above described aviation forecasts and capacity analysis, and in consideration of established facility standards and airport system influences and characteristics, the Consultant shall convert the aeronautical demand forecast into the number, type, and amount of airside facilities needed including runway, taxiway, NAVAIDS and approaches, lighting and approximate land area needs, based on the different development scenarios that would affect airside requirements. An evaluation of the safety areas shall be accomplished, with recommendations made for resolution, and any deviations from Federal Aviation Administration design standards shall be noted in the Master Plan Update document as well as on the Airport Layout Plan. Consideration shall also be given to any navigational aid facilities needed for the continued safe and effective use and development of the airport and the location of such facilities. The Consultant shall work with the Federal Aviation Administration to determine the most appropriate facilities and the location of the facilities. Product: Identification and presentation of airside facility needs and requirements based on the forecasts of aviation activity. Task 5.3. Landside Facilities Requirements Determination Description: Considering established facility standards and airport system influences and characteristics, the Consultant shall convert the aeronautical demand forecast into the number, type, amount and nature of aprons, terminal building, ARFF facilities, terminal area aircraft parking spaces, hangars, automobile parking, access roads, security fencing and facilities, regional roadway network interfaces, automobile parking requirements, maintenance buildings, fueling facilities location, rental car facilities, and the approximate land area needed. The Consultant shall also identify land that should be acquired for aviation purposes as well as land that is currently not and shall not be suitable for future airport uses, if any. The findings from this analysis shall serve as the basis for identifying various development alternatives, the allocation of various uses at the airport, and the specific layout of the facilities at each airport as noted above. Product: Identification and presentation of landside facility needs and requirements based on the forecasts of aviation activity. Task 5.4. Develop Working Paper Description: The Consultant shall develop a detailed working paper describing the tasks outlined above. The technical portions of the paper shall be in terms that are easily understandable to the layman. The working paper shall be considered a draft of a chapter of the Master Plan Update document and shall provide information for subsequent decisions. This working paper shall be submitted to the Federal Aviation Administration as well for review and comment. Fifteen (15) copies of the Working Paper shall be prepared, two (2) of which shall be submitted to the FAA. Fayetteville Municipal Airport/Drake Field Planning Program 8 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY Product: A written and graphical summary of the findings from completion of the foregoing tasks, becoming a chapter in the final report. Element Six/Development Plan Based on established goals and desires of the City of Fayetteville, Airport Management and others as appropriate, as well as an evaluation of potential alternatives, a specific plan and program for airport development at Fayetteville Municipal Airport will be prepared. Task 6.1. Goals Development Description: Based on inventory findings, demand considerations, forecasts of aviation activity and input from the City of Fayetteville, Airport Management, and the Consultant will assemble a series of goals that subscribe to the intent, direction and purpose of and for the airport. These goals will, after thorough review and approval by the appropriate entities, serve as the basis for the preparation of the Development Plan for Fayetteville Municipal Airport and will help to ensure a commonalty in terms of communication, direction and cohesiveness of future improvements at the airport. Product: Documented goals that will serve as the basis for various decisions regarding airport development and implementation mechanisms, and a basis on which to evaluate future projects and any changes in the plan or any part of the plan in the future. Task 6.2. Prepare Development Alternatives Description: The Consultant will be responsible for identifying and documenting feasible altematives for airside and landside facility modifications and improvements at Fayetteville Municipal Airport, in light of individual airport considerations as well as system -wide factors. Specifically, this will include alternatives related to the configuration of the runway and taxiway systems and alternatives related to airport development, including operational scenarios, additional navigational facilities, environmental enhancement considerations, general aviation development areas, cargo development areas, user development areas, vehicular accommodation and surface transportation development (i.e., access/entrance roadways, parking, service roadways, internal roadway systems, etc.), terminal area development, utilities, off -airport development, land acquisition, site development projects and programs, regional roadway and other airport proposals and programs, as well as many other considerations to be determined as the planning process evolves. The process of alternative development will begin with a "brainstorming" session with the Airport Management. Two or three such sessions may be appropriate as various alternatives, concepts and potential directions are identified and considered. It is important that the alternative analysis and evaluation give adequate consideration to the engineering feasibility, environmental impact potential, noise exposure implications and development costs, all of which are included in various sections of this work program. Fayetteville Municipal Airport/Drake Field Planning Program 9 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • All viable alternatives will be considered and each will be evaluated in the process of establishing the development plan and program for the airport, with generalized implications and consequences of each alternative being presented in written and graphic form. In doing so, the alternatives will be tested against established criteria, goals for the airport and of the City of Fayetteville, and consistency with Federal requirements. The results of this effort will assist in yielding a positive and unified direction for specific projects and establishing an overall framework for airport development. Alternative development concepts will be prepared and presented, serving as the basis for ultimate plan and program recommendations. Each of the alternatives and potential development alternative derivatives will be described in narrative form and graphically illustrated in report form and large-scale presentation form, and presented to the above noted entities for review and consideration as a prelude to plan and program development based on a selected alternative or series of alternatives. Product: A presentation and evaluation of the various alternatives that may be available for airport development and growth throughout the planning period. Input to later tasks. Task 6.3. Prepare Development Plan and Program. Description: The Consultant shall prepare a Development Plan and Program for Fayetteville Municipal Airport in both narrative and graphic form, as a precedent to the preparation of the Airport Layout Plan. The Development Plan and Program shall depict specific projects in conjunction with a staging program for implementation. The implementation program for each facility will be "demand based" to facilitate timed development activities that are focused on project need, available resources, anticipated activity levels and prevailing conditions. As a part of this assessment and determination of facilities and projects, all physical and operational aspects of each airport will be evaluated. Such considerations may include regional activities and issues, relationships with other area aviation facilities, as well as airport specific issues. Product: Presentation of a development plan and implementation program for Fayetteville Municipal Airport stemming from the forecasts presented earlier and a thorough alternatives analysis. Task 6.4. Develop Working Paper. Description: The Consultant will develop a detailed working paper describing the tasks outlined above. The technical portions of the paper will be in terms that are easily understandable to the layman. The working paper will be considered a draft of a chapter of the Master Plan document and will provide information for subsequent decisions. This working paper will be submitted to the Federal Aviation Administration as well as for review and comment. Fifteen (15) copies of the Working Paper will be prepared, two (2) of which will be submitted to the FAA. Fayetteville Municipal Airport/Drake Field Planning Program 10 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • Product: A written and graphical summary of the findings from completion of the foregoing tasks, becoming a chapter in the final report. Fifteen (15) copies of the Working Paper will be prepared, two (2) of which will be submitted to the FAA. Element Seven/Environmental Review The Consultant shall prepare an Environmental Review to identify significant environmental issues that may be of concern with the proposed development at Fayetteville Municipal Airport. This document shall summarize the general impacts associated with the Preferred Alternative for the airport in a non -quantified fashion and identify the likely environmental processing necessary for the improvements. Following is a summary of the tasks to complete this review. Task 7.1. Data Collection Description: The following information necessary to understand the existing environmental conditions shall be collected: • State and local wetland inventories, water resource inventories; • State inventories of endangered and threatened species in the vicinity; • State inventories of historic and archaeological sites; • Topographical maps and earth/soil information; • State data concerning air quality in the Airport vicinity; • Airport policies and procedures, including a wildlife management plan and any operating permits; Data collected for other aspects of the planning program, such as historic airport activity and area demographics shall be incorporated in this analysis. Additionally, a summary map(s) shall be prepared that describes/documents these conditions, as appropriate, based on both historical results and current findings. Product: Collection and documentation of information relating to environmental issues. Task 7.2. Existing and Future Noise Contours Description: The Consultant shall generate existing noise contours for current airport development and operational levels and future noise contours for the recommended development alternative at Fayetteville Municipal Airport. The contours shall be generated utilizing the most recent version of the Integrated Noise Model and shall reflect the end of the twenty-year planning period. Noise sensitive land uses shall be identified and evaluated for each alternative. The noise contours shall be illustrated for DNL 65, 70, and 75, and, at the City's discretion, for the DNL 55 and 60. Product: Existing and future noise contours reflective of current and forecasted operational levels and aircraft types. Fayetteville Municipal Airport/Drake Field Planning Program 11 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY Task 7.3. Existing Conditions Analysis Description: The Consultant shall develop a characterization of the existing conditions at Fayetteville Municipal Airport. A general site conditions description shall be prepared that summarizes earth, air quality, surface and ground water wetlands, landfill locations, plants and animals, energy and natural resources, land use resources. Product: Documentation and presentation of current conditions within the vicinity of Fayetteville Municipal Airport. Task 7.4. Future Conditions Impact Description: Based on the understanding of the existing conditions, the impact of the proposed Master Plan Update actions at the airport shall be considered. The environmental screening analysis shall identify the probable change in impacts that could be caused by the actions selected for inclusion in the Master Plan Update. While specific impacts shall not be numerically quantified, the degree of change over existing conditions shall be described. Focus shall be placed on environmental conditions that shall be most affected by the Master Plan Update actions. Product: Documentation and presentation of future conditions within the vicinity of Fayetteville Municipal Airport. Task 7.5. Prepare Working Paper Description: The Consultant shall prepare a Working Paper describing the tasks outlined above. The technical portions of the paper shall be in terms that are easily understandable to the layman. The working paper shall be considered a draft of a chapter of the Master Plan document and shall provide information for subsequent decisions. This working paper shall be submitted to the Federal Aviation Administration as well for review and comment. Fifteen (15) copies of the Working Paper shall be prepared, two (2) of which shall be submitted to the FAA. Product: A written and graphical summary of the findings from completion of the above tasks This working paper shall become a chapter in the final report. Element Eight/Airport Plans Task 8.1. Airport Layout Plan and Exhibit "A" Description: An Airport Layout Plan (ALP) shall be prepared for Fayetteville Municipal Airport in accordance with the findings, recommendations and approvals resulting from the study. The ALP shall be developed utilizing the current ALP electronic files, supplemented with new aerial information, and AutoCAD© Map 2004 or the most current version. The ALP will depict the configuration and general dimensioning of the initial and proposed airport Fayetteville Municipal Airport/Drake Field Planning Program 12 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • facilities, including building height of all buildings on airport property obtained from the aerial photography and mapping work element. The Airport Layout Plan will include such information as: 1) Airport Layout; 2) Existing and Future Boundaries; 3) Location Map; 4) Vicinity Map; 5) Basic Data Tables; 6) Utility Data; and, 7) Wind Information. Each of these components of the Airport Layout Plan will contain the information as required in FAA Advisory Circular 150/5300-13. No new land or aeronautical surveying work is included in this program. The Airport Layout Plans will be depicted in two forms: one as a line drawing; and, one as a color drawing. One reproducible copy of the Airport Layout Plan will be provided to the Sponsor Ten (10) copies of the line drawing and ten (10) copies of the color drawing (or aerial drawing) [with seven (7) of each version of the final ALP being provided to the Federal Aviation Administration] for the airport will be provided. In addition, the data files developed using AutoCAD© Map 2004 or the most current version will be supplied in electronic format. Prior to the finalization of the ALP, one (1) copy of a preliminary draft ALP will be provided to the FAA for review and seven (7) copies of the final draft ALP will be provided to the FAA. As a part of the process of developing the Airport Layout Plan, an Airport Property Map (Exhibit "A"), using existing survey information (including existing property map data/drawings along with existing local, state, and federal mapping and charts) will be prepared in accordance with the guidelines provided by the FAA. Any deviations to FAA design standards will be noted on the Airport Layout Plan as well as in the Master Plan narrative. Large-scale reproducible drawings shall be prepared on a sheet size no smaller than 24" by 36". Product: Preparation of Airport Layout Plans and Airport Property Maps in AutoCAD° Map 2004 format and in full color as well as reproducible formats. All existing and proposed modifications of FAA design standards will be identified, with rationale for any proposed modifications provided on the ALP and/or in the Master Plan document, as appropriate. A Declared Distances table will be included on the ALP. Task 8.2. On -Airport Individual Area Plans Description: The Consultant will prepare a set of Individual Area Plans for various areas within the bounds of airport property. The plans will generally be comprised of, but not necessarily limited to, the terminal area, the general aviation area, commercial and industrial complexes, hangar areas, and other special use areas. The Individual Area Plans will illustrate existing and proposed facilities, including such elements as building configuration and location, taxiway and apron development, vehicle access roads (including recommendations for service road locations) and parking areas, specifically indicating those facilities which currently exist and those which are proposed and labeling the various components of each of the Individual Areas Plans. The relationship with appropriate immediately surrounding airfield and landside components (i.e., runway, taxiways, object free area, runway protection zones, external roadways, on -airport navigational aids, airport Fayetteville Municipal Airport/Drake Field Planning Program 13 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • boundary, among other considerations) will also be illustrated, as will available topographical characteristics. Specific utilization for undeveloped/underdeveloped areas on the airport will be considered and recommendations made, with particular emphasis placed on potential development/redevelopment areas and expansion areas. Plans shall be established for these areas to guide improvement activity for the benefit of the airport and the airports environs in keeping with the overall objectives established for airport enhancement. The information on these drawings shall be depicted at a scale not less that 1"=100', unless another scale is mutually agreed upon by the Sponsor, the FAA, and the Consultant. Product: A set of plan drawings for various airport areas as noted, provided on AutoCAD° Map 2004, in color and as a reproducible. Task 8.3. Land Use Plan Description: A Land Use Plan for Fayetteville Municipal Airport will be developed which depicts existing and recommended uses of all land within the ultimate airport property line (on -airport) and within the vicinity of the airport (off -airport). Land uses will be depicted by general land use categories, including such categories as agriculture, residential, industrial, commercial, parks and open space, aviation -related, public, flood plains, DOT Section 4f, among others as appropriate, but including special note of noise sensitive uses. The Consultant will prepare a height zoning ordinance for controlling the height of objects around the airport. The Land Use Plan will be illustrated on a drawing (same sheet size as the ALP) and described within the body of the Master Plan Update document. Findings resulting from this study effort will be incorporated into environs land use recommendations that will be provided to affected governmental jurisdictions in the vicinity of the airport. Draft portions of land use control ordinances will be provided, as appropriate, for review, consideration and appropriate action by the Sponsor As appropriate and applicable, an Airport Overlay Zone will be prepared for Fayetteville Municipal Airport, suitable for incorporation into the City's Comprehensive Plan. Product: Development of a Land Use Plan that depicts existing and recommended uses of all land within the ultimate airport property line (on -airport) and within the vicinity of the airport (off -airport). Task 8 4 Airport Airspace Drawing and Inner Portion of the Approach Surface Drawing Description: The Airport Layout Plan set also includes an Airport Airspace Drawing and an Inner Portion of the Approach Surface Drawing. Based on AC 150/5300-13 entitled Airport Design, an Airport Airspace Drawing and an Inner Portion of the Approach Surface Drawing shall be prepared in accordance with the findings, recommendations and approvals resulting from the study. These drawings supplement information on the Airport Layout Plan. Fayetteville Municipal Airport/Drake Field Planning Program 14 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • • A plan showing the existing and the ultimate runway protection and approach zones will be developed for each runway end at Fayetteville Municipal Airport. Plan and profile views of each area will be developed identifying all physical obstructions. Obstruction data will be gathered from secondary sources (existing airport planning documents, obstruction charts, utility companies, U.S.G.S. maps, etc.). Dimension lines will note the obstruction's height and location. Any obstruction requiring removal or relocation to meet FAA standards will be noted and an action plan identified. The Inner Portion of the Approach Surface Drawing will be prepared depicting the following: 1) Areas under imaginary surfaces as defined in FAR Part 77, Objects Affecting Navigable Airspace; 2) Existing and planned approach slopes and any height zoning ordinance limitations; 3) A plan and profile of runway protection zones and approach areas showing controlling structures and other objects penetrating the runway protection zones and approach areas; 4) Location and elevation of obstructions exceeding runway protection zone requirements [using current NOAA Obstruction Chart information]; and, 5) Areas attracting large numbers of birds or other potential hazards to aircraft flight within the approach zones. A height zoning analysis, per FAR Part 77, will be performed to determine existing obstructions and the potential for future obstructions. A map will be prepared showing the Part 77 surfaces, the existing structures, existing variances from the Part 77 criteria and areas of potential development that will not affect airspace utilization or present a hazard to aircraft. Like the ALP, the Airport Airspace Drawing and the Inner Portion of the Approach Surface Drawing will be developed utilizing AutoCAD° Map 2004 or the most current version. Product: Development of an Airport Airspace Drawing and Runway Protection Zone Drawings in AutoCAD© Map 2004, in a reproducible format. An Obstruction Disposition Table will be illustrated on the Airport Airspace Drawing and/or the Runway Protection Zone Drawings, as necessary. Fifty -foot (50') contour intervals will be shown for all FAR Part 77 sloping imaginary surfaces. The Airport Airspace Drawings and Runway Protection Zone Drawings will depict, in plan and profile views, the full length of all approach surfaces. Any considerations relating to potential instrument approach procedures will be coordinated with the FAA Arkansas ADO and Southwest Regional Office prior to any recommendations for such being made. Element Nine/Implementation Program To provide a program for development and to assist in establishing economic viability, the costs associated with the proposals contained in the Development Plan and Program for Fayetteville Municipal Airport shall be presented. Task 9.1. Prepare Cost Estimates Fayetteville Municipal Airport/Drake Field Planning Program 15 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY • Description: Cost estimates of facility requirements, based on current dollars for immediate projects and adjusted for future projects based on a representative escalation amount commensurate with inflation, shall be prepared for the first six-year period, a more generalized cost breakdown shall be prepared for the ten-year period; and a facility breakdown with costs shall be prepared for the twenty-year period. These facility requirements include potentially, for example, such items as runway strengthening or rehabilitating, runway lengthening, taxiways, aprons, hangars, access roads, perimeter roads, safety areas, lighting and signing, fencing, terminal building, auto parking, airport maintenance, fuel facilities, among others as appropriate. Facility costs shall be prepared using unit prices extended by the size of the particular facility tempered with some specific considerations. Cost estimates are intended to be used for planning purposes only and are not to be construed as construction estimates. The following criteria shall be used in determining the estimates of project costs. First, the type of project estimate is determined. This may be an order of magnitude estimate or a budget estimate. The budget estimates are then developed by itemizing major unit items, i.e. pavement areas, building square footage, etc. Second, a price is determined for the unit bid items by using existing airport bid tabulations, published cost estimating materials, local supplier and distributor price quotes, and our own recent project history. This data is then reviewed and analyzed for specific factors that may influence costs. These factors include airport operational constraints, project schedule, utility locations, future projections of material and labor costs and any other special project requirements. Product: Cost estimates for all improvement projects proposed for the planning period at Fayetteville Municipal Airport. Task 9.2. Implementation Schedule Description: The implementation schedule identifies all airport development projects within the 6 -year, 10 -year and 20 -year planning periods. The short-term (6 -year) plan is an immediate action program recognizing and identifying realistic local, state and federal funding levels. The short-term plan is identified within the Capital Improvement Program (CIP) and shall be noted with indicators, or triggers, that represent action measures and associated requirements. The intermediate-term (10 -year) plan is a detailed description for sizing airport requirements and layout. Intermediate projects may be identified within the CIP. The long-term (20 -year) plan identifies the ultimate role of each airport, airport design type and the concept for accommodating ultimate facility requirements. Some long-term projects may also be identified with the CIP. The report's drawings shall include colored phasing, depicting the short-term, intermediate-term and long-term development stages. Product: Identification of all airport development projects at the airport within the planning period, incrementally presented, and the resultant phasing. Task 9.3. Capital Improvement Program (CIP) Description: The Capital Improvement Program (CIP) generally consists of projects identified within the short-term (6 -year) period. As previously noted, intermediate-term (10 - Fayetteville Municipal Airport/Drake Field Planning Program 16 Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY