HomeMy WebLinkAbout65-05 RESOLUTIONRESOLUTION NO. 6 5-0 5
A RESOLUTION TO APPROVE A CONTRACT WITH
DESIGN WORKSHOP, INC. IN THE AMOUNT OF $32,550.00
PLUS REIMBURSABLES NOT TO EXCEED $6,000.00 AND
TO APPROVE A BUDGET ADJUSTMENT OF $40,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby
approves the Professional Services Agreement (attached as Exhibit A) with Design
Workshop, Inc. in the amount of $32,550.00, plus reimbursables not to exceed $6,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjust of $40,000.00 attached as Exhibit B.
PASSED and APPROVED this 5th day of April, 2005.
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SONDRA SMITH, City Clerk
By:
APPRO D:
DAN COODY, Mayor
SERVICES AGREEMENT
OR
PROFESSIONAL SERVICES AGREEMENT
This Agreement is entered into this ihday of 4r 1 , 2005 by and between
the City of Fayetteville, a municipal corporation of the State of Arkansas ("City") and Design
Workshop Inc., a Colorado Corporation with offices located at 14 S Pack Square, Suite 500 in
Asheville N.C. 28801, hereafter called the "Design Workshop".
In consideration of the mutual covenants and promises herein contained, Design Workshop and
the City agree as follows:
TERMS:
1. TERM: The term of this Agreement shall be 3.5 months, commencing on the
effective date hereof. Design Workshop agrees that it will be able to complete performance of
the Contract Services within the Initial Term, subject, however, to delays beyond Design
Workshop's reasonable control.
2. SCOPE OF SERVICE:
A. Design Workshop agrees to provide the Services as specifically described, and
subject to the special terms and conditions set forth in Attachment "A" hereto, which by this
reference is incorporated into and made a part of this Agreement.
• •
B. Design Workshop represents and warrants to the City that: (i) it possesses all
qualifications, licenses and expertise required for the performance of the Services; (ii) it is not
delinquent in the payment of any sums due the City, including payment of permits fees,
occupational licenses, etc., nor in the performance of any obligations to the City, (iii) all
personnel assigned to perform the Services are and shall be, at all times during the term hereof,
fully qualified and trained to perform the tasks assigned to each; and (iv) the Services will be
performed in the manner described in Attachment "A".
3. COMPENSATION:
A. The amount of compensation payable by the City to Design Workshop shall be
based on the rates and schedules described in Attachment "B" hereto, which by this reference is
incorporated into this Agreement; provided, however, that in no event shall the amount of
compensation exceed $38,500.00, including all labor compensation and direct and normal
expenses incurred in completing its professional research and advisory services to the City's
Planning Division.
B. Design Workshop shall send invoices to the City no more frequently than once per
month, reflecting compensation due for services rendered by Design Workshop and
reimbursement due for expenses incurred by Design Workshop. All invoices are payable upon
receipt by the City. If payment for an invoice is not received within sixty (60) days of the invoice
date, Design Workshop reserves the right to suspend performance of Contract Services until
Design Workshop receives all payments due.
Design Workshop Contract for Hillside Ordinance
2
• •
All submitted invoices from Design Workshop shall be accompanied by sufficient
supporting documentation and contain sufficient detail, to allow a proper audit of expenditures,
should City require one to be performed.
4. OWNERSHIP OF DOCUMENTS: To assist Design Workshop in performing
the Contract Services, the City shall furnish to Design Workshop, without charge, copies of all
available background reports, memoranda, correspondence, ordinances, legislation, rules and
regulations, technical data and other information reasonably requested by Design Workshop that
is relevant to the Contract Services to be provided by Design Workshop. In addition, the City
shall be responsible for taking, in cooperation with Design Workshop, such actions as may be
necessary to obtain required reviews and approvals from appropriate public agencies. Design
Workshop understands and agrees that any information, document, report or any other material
whatsoever which is given by the City to Design Workshop is and shall at all times remain the
property of the City. Design Workshop agrees not to use any such information, document, report
or material for any other purpose, other than general corporate promotion/qualification purposes,
without the written consent of the City, which may be withheld or conditioned by the City in its
sole discretion.
Notwithstanding the completion, suspension, termination, or expiration of this Agreement,
the following provisions in this section shall apply with respect to ownership of documents
produced by Design Workshop:
A. Final Work Products. Final work products shall be delivered to and become
property of the City in the format specified in Attachment A. City shall have a right to retain, use,
and reproduce final work products.
Design Workshop Contract for Hillside Ordinance
3
• •
5. AUDIT AND INSPECTION RIGHTS:
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Design Workshop under this Agreement, audit,
or cause to be audited, those books and records of Design Workshop which are related to Design
Workshop's performance under this Agreement. Design Workshop agrees to maintain all such
books and records at its principal place of business for a period of three (3) years after final
payment is made under this Agreement.
B. The City may, at reasonable times during the term hereof, inspect Design
Workshop's facilities and perform such tests, as the City deems reasonably necessary, to
determine whether the goods or services required to be provided by Design Workshop under this
Agreement conform to the terms hereof, if applicable. Design Workshop shall make available to
the City all reasonable facilities and assistance to facilitate the performance of tests or
inspections by City representatives.
.1 6. AWARD OF AGREEMENT: Design Workshop represents and warrants to the City
that it has not employed or retained any person or company employed by the City to solicit or secure this
Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission,
percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this
Agreement.
7. ARKANSAS FREEDOM OF INFORMATION ACT City contracts and documents,
including internal documents and documents of subcontractors and sub -consultants, prepared
Design Workshop Contract for Hillside Ordinance
4
• •
while performing City contractual work are subject to the Arkansas Freedom of information Act
(FOIA). If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, Design Workshop will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
§25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be
assessed for this compliance.
8. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS: Design
Workshop understands that agreements between private entities and local governments are
subject to certain laws and regulations, including laws pertaining to public records, conflict of
interest, record keeping, etc. Design Workshop agrees to comply with and observe all applicable
federal, state and local laws, rules, regulations, codes and ordinances, as they may be amended
from time to time.
9. INDEMNIFICATION: Design Workshop shall indemnify, defend and hold
harmless the City and its officials, employees and agents (collectively referred to as
"Indemnitees") and each of them from and against all loss, costs, penalties, fines, damages,
claims, expenses (including attorney's fees) or liabilities (collectively referred to as "Liabilities")
by reason of any injury to or death of any person or damage to or destruction or loss of any
property arising out of, resulting from, or in connection with (i) the performance or non-
performance of the services contemplated by this Agreement which is or is alleged to be directly
or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether
Design Workshop Contract for Hillside Ordinance
5
active or passive) of Design Workshop or its employees, agents or subcontractors (collectively
referred to as "Design Workshop"), or the failure of Design Workshop to comply with any of
the paragraphs herein or the failure of Design Workshop to conform to statutes, ordinances, or
other regulations or requirements of any governmental authority, federal or state, in connection
with the performance of this Agreement. Design Workshop expressly agrees to indemnify and
hold harmless the Indemnitees, or any of them, from and against all liabilities which may be
asserted by an employee or former employee of Design Workshop, or any of its subcontractors,
as provided above, for which Design Workshop's liability to such employee or former employee
would otherwise be limited to payments under state Workers' Compensation or similar laws.
10. CITY'S TERMINATION RIGHTS:
A. The City shall have the right to terminate this Agreement, in its sole discretion, at
any time, by giving written notice to Design Workshop at least ten (10) business days prior to the
effective date of such termination. In such event, the City shall pay to Design Workshop
compensation for services rendered and expenses incurred prior to the effective date of
termination. In no event shall the City be liable to Design Workshop for any additional
compensation, other than that provided herein, or for any consequential or incidental damages.
B. The City shall have the right to terminate this Agreement, without notice or
liability to Design Workshop, upon the occurrence of an event of default thereunder. In such
event, the City shall not be obligated to pay any amounts to Design Workshop while Design
Workshop was in default under this Agreement.
Design Workshop Contract for Hillside Ordinance
6
• •
11. INSURANCE: Design Workshop shall, at all times during the term hereof,
maintain such insurance coverage as may be reasonably required by the City. All such insurance,
including renewals, shall be subject to the approval of the City for adequacy of protection and
evidence of such coverage shall be furnished to the City on Certificates of Insurance indicating
such insurance to be in force and effect and providing that it will not be canceled during the
performance of the services under this contract without thirty (30) calendar days prior written
notice to the City. Completed Certificates of Insurance shall be filed with the City prior to the
performance of services thereunder, provided, however, that Design Workshop shall at any time
upon request file duplicate copies of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Design
Workshop of additional liability insurance coverage or coverage which is different in kind, the
City reserves the right to require the provision by Design Workshop of an amount of coverage
different from the amounts or kind previously required, then Design Workshop shall obtain such
specific coverage requested as an additional cost to the City for such, and shall afford written
notice of such change in requirements thirty (30) days prior to the date on which the requirements
shall take effect.
12. NONDISCRIMINATION: Design Workshop represents and warrants to the City that
Design Workshop does not and will not engage in discriminatory practices and that there shall be
no discrimination in connection with Design Workshop's performance under this Agre ment on
account of race, color, sex, religion, age, handicap, marital status or national origin. Design
Workshop further covenants that no otherwise qualified individual shall, solely by reason of
his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded
Design Workshop Contract for Hillside Ordinance
7
from participation in, be denied services, or be subject to discrimination under any provision of
this Agreement.
13. ASSIGNMENT: This Agreement shall not be assigned by Design Workshop, in
whole or in part, without the prior written consent of the City's, which may be withheld or
conditioned, in the City's sole discretion.
14. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO DESIGN WORKSHOP:
Jim Pitts, Principal
Design Workshop, Inc
14 South Pack Square, Suite 500
Asheville, NC 28801
TO THE CITY:
Mayor Dan Coody
City of Fayetteville, Arkansas
113 W. Mountain
Fayetteville, Arkansas 72701
15. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced within the legal jurisdiction of
Washington County, Arkansas according to the laws of the State of Arkansas.
B. Title and paragraph headings are for convenient reference and are not a part of this
Agreement.
Design Workshop Contract for Hillside Ordinance
8
• •
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Arkansas or the City of Fayetteville, Arkansas, such
provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary
in order to conform with such laws, or if not modifiable, then same shall be deemed severable,
and in either event, the remaining terms and provisions of this Agreement shall remain
unmodified and in full force and effect or limitation of its use.
E This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
16. SUCCESSORS: This Agreement shall be binding upon the parties hereto, their
heirs, executors, legal representatives, and successors. This agreement may not be assigned.
17. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or effect.
Design Workshop Contract for Hillside Ordinance
9
18. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be exe-
cuted by their respectiverofficials thereunto duly authorized, this the day and year above written.
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City Clerk Mayor
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Title:
Design Workshop Contract for Hillside Ordinance
"Design Workshop"
Design Workshop
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Principal
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
ATTACHMENT B
PROJECT DESCRIPTION
This planning scope of work is for the hillside ordinance revision and recommendations
for the City of Fayetteville, Arkansas.
SCOPE OF SERVICES
The scope of work to be performed by Design Workshop (DW) in connection with this
agreement is separated into six separate tasks as described below:
Task One: Evaluation of Current UDC, Policies, and Development Practices
Task Two: Draft Hillside Development Best Practices Portfolio
Task Three: Project Kick-off and Task Force Work Session
Task Four: Developer and Public Input Work Sessions
Task Five: Draft hillside preservation and protection ordinances, code revisions & update of
best practices portfolio
Task Six: Prepare final recommendations, policies and Hillside Development Best Practices
Portfolio
The project scope is as follows:
Task One: Evaluation of Current UDC, Policies, and Development Practices
Task one focuses on reviewing all the previously completed studies and research by the city. The goal
of the first task is to take a critical look at the previous process to to determine a strategy to find
common ground between the city, the public and private interests. Specific tasks include:
• Review of Existing Unified Development Code Regulations as they relate to individual lot
development and new green field development for slope and land use density and intensity. The
consultant shall specifically review the grading ordinance, storm water ordinance (existing and
proposed), tree preservation ordinance, and zoning.
• Review current development and platting practices as they relate to land disturbance, tree
preservation, and impervious surface on individual platted lots and green field development.
• Review previously completed research, similar codes and proposed ordinance amendments complied
by City staff and the Task Force.
• Review and research methods of delineating hillside areas or boundaries
• Review previously completed GIS mapping studies
Deliverables
• Summary of current regulations regarding hillside development
• Summary of the city's previously conducted research of adopted ordinances from other
municipalities
• Summary of City Staffs recommendations for hillside development regulations and proposed
Hillside Overlay Boundary.
DESIGNWORKSHOP
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
• •
Task Two: Draft Hillside Development Best Practices Portfolio
This task will set the framework for what will be accomplished by the revised ordinance and
development standards. The portfolio will show examples of best practices in hillside areas so that we
can tailor our work to the desired outcome frolm the beginning. Task will include:
• Prepare a draft Hillside Development Best Practices Portfolio including roadway construction, home
placement, driveway access, tree clearing and development patterns.
Deliverables:
• Draft Hillside Development Best Practices Portfolio
• Draft Power Point for presentation including background information designed to educate the public
in regards to hillside development.
Task Three: Project Kick-off and Task Force Work Session
This task will set the stage for the rest of the recommendation process. The consultant will conduct a
work session to accomplish the following:
• Revisit guiding principles and establish goals and objects
• Review city development practices and trends
• Designate special sites and corridors and areas of concern.
• Brainstorm ordinance amendments and ways of delineating hillside areas
Deliverables
• Work session summary memo
Task Four: Developer and Public Input Work Sessions
Task three is focused on gaining feedback on the initial direction established by the consultant and
Task Force. The ability to gain unbiased feedback will be possible from two separate work sessions.
Tasks include:
• Conduct Developer/Engineer/Designer work session to interview and allow input for the
development and design professional community.
• Conduct pubic work session to gain input from the community on current issues, concerns regarding
hillside development and areas of special interest.
Deliverables
• Composition, summary and analysis of public input to gauge citizen and developer input.
Task Five: Draft hillside preservation and protection ordinances, code revisions and update of best
practices
Task four, the most involved and time intensive, will focus on studying areas of concern and creating
recommendations specific to those areas. By creating a Best Practices Portfolio, both the public and private
stakeholders can see the code recommendations in action and facilitate easier interpretation. A meeting
will both the Task Force and the Stakeholders will allow feedback before the final recommendations are
made. Tasks include:
• Study city-wide elevation and slope to facilitate the identification of high slope areas, high visibility
areas and second priority preservation areas.
• Identify the land tracts that may be prone to development.
• Evaluate significant hillsides and view corridors as identified by the Task Force with regard to
existing land use intensity and density and anticipated development.
• Propose methodology of delineating boundaries or areas to be managed by the provisions of the
proposed ordinance.
• Prepare recommendations regarding how existing regulations can be modified to manage hillside
development.
DESIGN WORKSHOP 2
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
• •
Update the Hillside Development Best Practices Portfolio including roadway construction, home
placement, driveway access, tree clearing, development patterns and preservation technique and
criteria.
• Task Force meeting to present the updated portfolio, draft recommendations and gain feedback.
• Developer/Engineer/Designer meeting to present the updated portfolio, draft recommendation and
gain feed back.
Deliverables
• Maps and graphics of the city-wide elevation, slope, viewshed analysis and development
opportunities and draft ordinance overlay area.
• Draft ordinance and code recommendations
• Updated Hillside Development Best Practices Portfolio and power point.
• Two separate meetings with the Task Force and the stakeholders
Task Six: Prepare final recommendations, policies and Hillside Development Best Practices Portfolio
Based on the feedback from the previous task, the consultant will revise the draft recommendations and
present them to the City, conduct a joint session with the Task Force and stakeholders and a public
presentation. Tasks include:
• Amend ordinances and recommendations based on feed back received in draft ordinance work
sessions
• Amend Hillside Development Best Management Practices Portfolio
• Task Force meeting to present final recommendations.
• Developer/Engineer/Designer Meeting to present final recommendations
• Formal presentation to the Community.
Deliverables
• Final draft of ordinances and recommendations
• Final Hillside Development Best Management Practices Portfolio
• Final official regulating map.
• Three separate meetings with City Council, both the Task Force and the stakeholders and a public
presentation.
Deliverable Work Products and Presentations of Final Draft Plan and Report
(All final work products to be provided in both a paper and digital format)
EXCLUSIONS TO SCOPE OF SERVICES
Owner shall provide the following information or services as required for performance of
the work. Design Workshop assumes no responsibility for the accuracy of such
information or services, and shall not be liable for errors or omissions therein. Should
Design Workshop be required to provide services in obtaining or coordinating
compilation of this information, such services shall be identified as Additional Services
and approved in writing prior to the work being performed.
1. Additional detailed mapping, testing and/or engineering.
2. Existing site engineering and utility base information.
3. Overhead aerial photographs at controlled scale.
DESIGNWORKSHOP 3
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
• •
4. Preparation and presentation of graphic exhibits and/ or text documents
other than those described in the Scope of Services in order to aid the
Owner in securing approvals for the project.
5. Meetings or coordination of consultants other than listed in this attached
scope.
6. Copies of any local, jurisdictional controls such as zoning and subdivision
ordinances.
7. Environmental research, evaluations and associated data prepared prior to
this scope of work for wetlands, flood, soils, etc.
ASSUMPTIONS
It is our assumption that all previously completed research, recommendations, copies of
applicable city codes, ordinances, and policies and digital survey data (inclusive of
topographic with elevation data, roadway, parcel line, parcel data, city boundaries, aerial
photographs, etc in shape
file format) will be provided to Design Workshop upon the start of this project. We
assume that we will not need to complete any additional base mapping or tracking down
of any documentation completed by the city or its consultants. We also assume that any
travel will be by air and we will make every attempt to combine meetings to make best
use of travel time.
PROJECT TEAM
Design Workshop typically organizes projects in a team format with key responsibilities
divided between the Principal -in -Charge and Project Manager although, other roles may
be added as required given the nature of the project scope or additional services that may
be agreed-upon during the course of the work. The key team members for your project
are listed below:
Principal -in -Charge — Jim Pitts
Jim will serve as Principal -in -Charge of the project and will have primary responsibility
for the overall content and quality of the work prepared by Design Workshop and our
consultant team.
Protect Manager — Bret Frk
Bret will serve as the Project Manager for the project and will be responsible for leading
all planning and design efforts associated with the work. His responsibilities will include
the coordination of Design Workshop's in-house design/ planning team as well as regular
communication and coordination with all members of the City's or Design Workshop's
consultant team.
DESIGNWORKSHOP 4
• •
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
Project Landscape Architect — TBD
At the appropriate time a Project Landscape Architect will be identified and will assist in
the planning and design efforts associated with the work.
SCHEDULE
Design Workshop is prepared to begin work immediately upon receipt of a signed copy
of this proposal from either the Owner or an authorized representative. At this time, the
following generalized schedule is anticipated.
Task One:
Task Two:
Task Three:
Task Four:
Task Five:
Task Six:
Evaluation of Current UDC, Policies, and Development Practices
Draft Hillside Development Best Practices Portfolio
Project Kick-off and Task Force Work Session
Developer and Public Input Work Sessions
Draft hillside preservation and protection ordinances,
code revisions & update of best practices portfolio
Prepare final recommendations, policies and Hillside
Development Best Practices Portfolio
14 days
21 days
7 days
7 days
21 days
21 days
Total Timeframe
DESIGNWORKSHOP 5
3.5 months
• .
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
FEES AND EXPENSES
All services to be performed here under shall be performed pursuant to the fee schedule
below and based on the following assumptions and according to the terms and conditions
of Exhibit A. The parties understand and agree that Design Workshop acts as consultant
and not as a general contractor, general partner, joint venturer, limited partner, or project
manager.
1. Basic Services
Compensation to Design Workshop for the services described herein and in
accordance with the Conditions of this Agreement shall be on a lump sum basis
and billed as a percentage complete monthly per Design Workshop's published
rate schedule.
The estimated fees are as follows:
Task One:
Task Two:
Task Three:
Task Four:
Task Five:
Task Six:
Evaluation of Current UDC, Policies, and Development Practices
Draft Hillside Development Best Practices Portfolio
Project Kick-off and Task Force Work Session
Developer and Public Input Work Sessions
Draft hillside preservation and protection ordinances,
code revisions & update of best practices portfolio
Prepare final recommendations, policies and Hillside
Development Best Practices Portfolio
$2,910
$5,260
$4,260
$4,640
$8,790
$6,640
Sub -Total
Reimbursable Expenses
TOTAL PROJECT
$32,500
$6,000
$38,500
Reimbursable Expenses
Reimbursable Expenses are in addition to compensation for Basic Services.
Reimbursable expenses incurred by Design Workshop and consultants directly
related to the project such as, but not limited to, travel, photography, telephone
charges, video conference charges, and printing expenses shall be billed at a lump
sum not to exceed $6,000.00. This amount assumes that Design Workshop will
travel with two people for three separate trips. Additional trips will be considered
an additional service and invoiced as the current published billing rate plus $1,000
travel expenses, per person for each trip.
2. Additional Services
Services in addition to those described above are to be compensated on a Time
and Materials basis per Design Workshop's current published rate schedule (see
exhibit A). Additional services will include (but are not limited to) redesign of
previously approved work, major revisions to program and/or expansion of scope
of services. Whenever practical, changes, additions, or modifications to the scope
DESIGNWORKSHOP 6
• •
Hillside Ordinance
Fayetteville, Arkansas
03/18/05
of services shall be authorized by written change request; however, the absence of
such a written change order shall not act as a bar to payment of fees due Design
Workshop, provided the change was in fact approved and ordered by the Owner.
EXHIBIT A - FEE SCHEDULE
Principal $175/Hr
Project Manager $90/Hr
Project Landscape Architect $75/Hr
Support Staff/Project Assistant $65/Hr
PAYMENT TERMS
1. Invoices will be mailed from Design Workshop's office by the 10th of each
month. Invoices are payable within 30 days of the date of billing. Invoicing shall
be specific to each major task and will describe the completed portion of the
services.
2. Extensive itemized breakdowns of hourly activities or provision of detailed
backup for reimbursed expenses for accounting purposes are not a normal
procedure; however, at the Owner's request, Design Workshop will provide this
service at an hourly rate of $65 (sixty-five dollars) per hour.
DESIGNWORKSHOP 7
ATTACHMENT B
Fayetteville Hillside Ordinance Fee Estimate
Description
Evaluation of Current UDC. Policies and Dev. Practices
PIC
PM
PLA
$ 175.00 S 90.00 S 75.00
OTALs
2,910,00
I
Review existing )UDC
1
2
4
2
Review development practice and platting process
1
2
4
3
Review previous research compiled by city
1
2
4
4
Research and review methods of hillside delineation
1
2
4
5
Review previously completed GIS mapping
1
4
12
6
Summary memo of current regulations
1
2
8
7
Summary memo of research
1
2
4
8
Summary memo of city recommendation
I
2
11. Draft Hillside Development Best Practices Portfolio
S 5160.00
I
Roadway construction
1
2
4
2
Ddvewav access
1
2
4
3
l tome placement
1
2
8
4
Tree clearing
1
2
4
5
Development Patient
1
2
12
6
Formal ponrolio
1
2
8
7
Draft Power Point
1
2
4
111. Task Force Work -session
4,260.00
I
Guiding Principles and establish goals and objectives
1
2
2
2
Prepare for city development practices and trends
1
2
2
3
Prepare base maps for special site. corrodors and areas of concern
4
4
2
4
Prepare for ordinance amendments
1
2
5
Prepare for hill side deliniation
1
2
8
6
Work session with Task Force
6
6
7
Work session summary memo
4
I
8
Travel
2
2
9
Summary Memo
4
2
IV, De eloper and Public Input Work Session
S 4,640.00
1
Preparation
4
8
4
2
Developer Engineer Work Session
4
4
12
3
Public Worksession
4
4
4
4
Travel
2
2
5
Summary Memo
4
3
8
V. Dr fl Ordinance, Code Revision and Update Best Practices Portfolio
S 8,790.00
I
City wide slope map
4
2
Land Tract development study
2
12
3
View Corridor Study
16
4
4
Boundary Definition Methodology
2
6
5
Update Best Practices Portfolio
4
4
8
6
Draft Ordinance Recommendations
2
8
7
Task Force Meeting
4
4
8
Stakeholder Meeting
4
4
8
Travel
4
4
V. Fin 1 Recommendation & Policies; Best Practices Portfolio
$ 6,640.00
1
Creat final ordinance and recommendation
12
2
Create final Best Practices Portfolio
4
3
Create final regulating map
8
4
4
Task Force and Stakeholder Meering
4
4
5
City Council meeting
4
4
6
Public Meeting
4
4
7'fravel
4
4
SUB -TOTAL HOURS 70
TOTAL FEE S 12,250.00 S 13.500.00 S 6.750.00 $ 32,500.00
SUBTOTAL $ 32,500.00
Total Reintbursables (Travel. Meals, Lodging. Supplies, Postage)" $ 6.000.00
• Assumes 3 trips with Iwo attendees
TOTAL $ 38.500,00
150
90
• City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2005
Department: General Government
Division: Miscellaneous
Program: Miscellaneous
Date Requested
4/5/2005
Adjustment Number
Project or Item Added/Increased:
$40,000 in the Professional Services Account.
Project or Item Deleted/Reduced:
None. Use of fund balance is proposed.
Justification of this Increase:
To fund a contract in the amount of $32,550 and
reimbursables in the amount of $6,000 to Design
Workshop, Inc. for the development of a hillside
preservation ordinance and $1,450 in miscellaneous
costs (meetings, etc.).
Justification of this Decrease:
Sufficient funding remains to comply with City policies.
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Professional services.
Account Name
1010 6600 5314 00 40,000 05033 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Use of Lund balance
1010 0001 4999 99 40,000
Project Number
Approval Signatures
Requested By Date
Budget Manager Date
Department Director Date
Finance & Inter4nal vices Directe Date
Mayor
Date
Budget Office Use Only
Type: A B C D
Date of Approval
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Initial Date