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Home My WebLink About62-05 RESOLUTION• RESOLUTION NO. 62-05 A RESOLUTION TO AGREE TO EXTEND FOR ONE YEAR THE EXISTING CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. PURSUANT TO ITS OPTION TO RENEW PROVISION WHEREAS, McClelland Consulting Engineers, Inc was previously selected as the engineer for the Fayetteville Airport and has now sought to renew its contract for the second and last allowed annual renewal (through April 2006). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL -OF THE CITY OF FAYETTEVILLE, ARKANSAS. Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #2 to the Basic Agreement with McClelland Consulting Engineers, Inc. to extend this agreement through April, 2006 and authorizes the Mayor to execute such renewal attached as Exhibit A. PASSED and APPROVED this 5th day of April, 2005. ATTEST: By: SONDRA SMITH, City Clerk By: APPROVED: D COODY, Mayor • • AMENDMENT NO. 2 TO AGREEMENT FOR ENGINEERING SERVICES FAYETTEVILLE MUNICIPAL AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON The basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, is hereby amended. The referenced basic agreement pertains to proposed improvements to Fayetteville Municipal Airport, Drake Field. This Amendment entered into and executed on the date indicated beneath the signature blocks, by and between the City of Fayetteville and McClelland Consulting Engineers (ENGINEER) extends the duration of the contract for the second of a possible three years, as allowed in the first paragraph on page 1 of the basic agreement. This action is taken to allow the ENGINEER to undertake design and construction administration services beyond contract expiration date of April 30, 2005. As a result, the amended contract expiration date becomes April 30, 2006. SECTION I - PROJECT DESCRIPTION The types of projects to be undertaken by the ENGINEER during this extended period include the type of projects listed in Section II of the Basic Agreement and any additional services related to the Fayetteville Municipal Airport as may be included by the City of Fayetteville. J:\DRAKE FIELD \CONTRACTS\2003-2006\Amend2toBAS AGR.doc • • SECTION II - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Date: FOR McCLELLAND CONSUL,u G ENGINEERS, INC.: Attest: By: Attes Vice-Pr/sid� t Date: /Z- r J:\DRAKE FIELD \CONTRACTS\2003-2006\Amend2toBAS AGR.doc City Council Meetiof: N/A Agenda Item Number: N/A STAFF CONTRACT REVIEW 11$FJWIO TO: Mayor THRU: Staff/Contract Review Committee FROM: Ray M. Boudreaux, Director, Aviation and Eco , . 11'c Development DATE: March 3, 2005 SUBJECT: Contract renewal with McClelland Consulting Engineers RECOMMENDATION: Execute by signature of the Mayor the contract renewal for the 2"" renewal to the McClelland Consulting Engineer Inc. contract to provide airport engineering services. The contract was approved following RFP and selection in 2003. At the end of this renewal term, another RFP will be issued and another selection process will be initiated. The Airport Board approved the renewal at their March 11, 2005 meeting. BACKGROUND: MCE has provided services to the airport for many years with intervening contracts with Garver Engineering, Inc. MCE has been by far the long term consultant for the development of Fayetteville Municipal Airport, Drake Field, working with management, the FAA and the State to secure funds for projects that will continue to grow and maintain the airport for the citizens and visitors that use FMA Drake. DISCUSSION: We are planning several projects for the 2005 fiscal year including a new West side GA Ramp, an updated Master Plan, a new entrance for the Terminal Parking lot, a Terminal building update and a new sprinkler system for the Arkansas air Museum building. Each of these projects will require engineering work as the State Law requires any project over $25,000.00 must be designed and supervised by a registered architect or engineer. BUDGET IMPACT: There is no budget impact with the contract as budget is tied to task orders which are approved by project. Attachments: Staff Review Form Consulting Engineering Contract Amendment #2 69-05 • • RESOLUTION NO. A RESOLUTION TO AGREE TO EXTEND FOR ONE YEAR THE EXISTING CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. PURSUANT TO ITS OPTION TO RENEW PROVISION WHEREAS, McClelland Consulting Engineers, Inc. was previously selected as the engineer for the Fayetteville Airport and has now sought to renew its contract for the second and last allowed annual renewal (through April 2006). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment #2 to the Basic Agreement with McClelland Consulting Engineers, Inc. to extend this agreement through April, 2006 and authorizes the Mayor to execute such renewal attached as Exhibit A. PASSED and APPROVED this 56' day of April, 2005. APPROVED: ORh By: DAN COODY, Mayor ATTEST: By: SONDRA SMITH, City Clerk • MtEcoNsu %NG McCLELLAND DESIGNED TO SERVE ENGINEERS, INC. • P.O. Box 1229 Fayetteville, Arkansas 72702-1229 479-443-2377 FAX 479-443-9241 February 24, 2005 Mr. Ray Boudreaux Airport Manager, Fayetteville Municipal Airport 4500 S. School Suite F Fayetteville, AR 72701 Re: Amendment 2 to Basic Agreement Fayetteville Municipal Airport Dear Mr. Boudreaux: In response to your request, please find three (3) copies of Amendment 2 to our Basic Agreement for an additional one (1) year contract extension through April 2006. Please advise if you need further information regarding this Amendment. Sincerely, MGELLAND CONS ING ENGINEERS, INC. Enclosure: Amendment No 2 to Basic Agreement (3 copies) J:\DRAKE FIELD\CONTRACTS\2003-2006\boudreaux-0224-Amend-2.wpd:ch • • Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts iQQrr l S, aoo5 City Council Meetin¢Date Aviation & Economic Development Division Action Required: General Govemment Department Approve Amendment #2 to the Basic Agreement with McClelland Consulting Engineers, Inc., PO Box 1229, Fayetteville, AR, 72702-1229, Wayne Jones P.E., Vice President, 479-443-2377 office, 479-443 9241 fax, wjones@mcclelland-engrs.com. The Amendment will extend the existing agreement for Engineering services for an additional year through April 2006. This is the 2nd and final annual option to extend the Agreement. $0.00 Cost of this request 4470.9470.5804.00 Account Number 03027.1 Project Number Budgeted Item X 620,834.50 Category/Project Budget 604,386.56 Funds Used to Date 16,447.94 Remaining Balance Budget Adjustment Attached U of A Hangar Construction Program Category / Project Name Other Capital Improvements Program / Project Category Name Sales Tax Capital Improvements Fund Name it ter 3 AS - Department Director /ate 3117105 City Attorney • Finance and Internal Service Director Mayor . -(& oar Date Date Previous Ordinance or Resolution # 64-03 (T 0 #1; Original Contract Date: 4/30/2003 Original Contract Number: 917 Received in Mayor's Office Comments: SCANNED Clarice Pearman - Res 62-05 • Page 11 From: Clarice Pearman To: Boudreaux, Ray Subject: Res 62-05 Attached is a copy of the resolution passed by City Council April 5, 2005 Also attached is a copy of the agreement with McClelland. Two of three originals will be returned by interoffice mail. Thanks. Clarice