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Home My WebLink About51-05 RESOLUTION• RESOLUTION NO. 51 - 05 A RESOLUTION AWARDING BIDS FOR AND APPROVING THE PURCHASE OF BULK MATERIALS AND SERVICES UTILIZED BY VARIOUS DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE AMOUNT OF $1,156,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards bids for and approves the purchase of bulk materials and services utilized by various divisions of the City of Fayetteville in the amount of $1,156,000.00. PASSED and APPROVED this 15th day of March 2005. ATTEST: si) Zit-) By: Mtzetal A SO DRA SMITH, City Clerk oCV:‘"13.4" 4:41:;11, .‘-‘ac'••c.,' \•iCt c5; -••.&-it tic. • • (I‘S. to. • "0"; -.. E :FAYETFEVILLE: .0.s. i ‘32.15.,.1.4:01:1s,:cps S n. . A...." ' ......... • iiiiii APPRO D By: DAN COODY, Mayor •ARKANSAS City Council Agenda Item • '2.65 3101°5 g, -o5 13.4ig rArcito4 I stic ulat6 ?Ad givath3 To: Mayor and City Council Thru: Gary Dumas, Director of Operations From: Terry Gulley, Transportation Manager Date: February 25, 2005 Subject: A resolution approving the 2005 bids for construction materials and services utilized by various divisions of the City of Fayetteville. Recommendation: Transportation Division staff recommends a resolution approving the 2005 bids for the purchase of various bulk materials and services in the amount of One Million One Hundred Fifty -Six Thousand Dollars ($1,156,000.00). Background: The purchase of various bulk materials and services is necessary to maintain current infrastructure and implement the capital improvement projects outlined in the annual 2005 Budget & Work Program. Discussion: Sealed formal bids for asphalt and aggregate materials, curb and gutter, street repair, hillside gravel, reflectorized paint marking, thermal striping, and topsoil were publicly read and results are attached to this memo. Staff recommends awarding the asphalt bid to Gilbert Central, the aggregate bid to NWA Quarries, the curb and gutter bid to Sweetser Construction, Inc., the hillside gravel bid to Sweetser Construction, Inc., the reflectorized paint marking bid to Time Striping, Inc., the thermal striping bid to Time Striping, Inc., and the topsoil bid to Central Redi-Mix. Budget Impact: Funds for the acquisition of these materials and services have been budgeted city-wide and sufficient funds are available for the 2005 purchases. Attached: Bid 05-10 Curb and Gutter Bid 05-11 Hillside Gravel Bid 05-12 Thermal Striping Bid 05-13 Asphalt and Aggregate Materials Bid 05-14 Topsoil Bid 05-15 Reflectorized Paint Markings Advanced Wamings Request to Decline Partial Award of Bid 05-15 5_/- o RESOLUTION NO. A RESOLUTION AWARDING BIDS FOR AND APPROVING THE PURCHASE OF BULK MATERIALS AND SERVICES UTILIZED BY VARIOUS DIVISIONS OF THE CITY OF FAYETTEVILLE IN THE AMOUNT OF $1,156,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteviller-Alkans s hereby awards bids for and approves the purchase of bulk materiaiged ervices utilized by various divisions of the City of Favetteviijnj the am unt of $1,156,000.00. PASSED and APPROVED this 15th day of arch 2005 APPROVE ATT4 DRA SMITH, City Clerk moozE ocsFo o <m>o mEmDC xozcz O 0(15-30 mzinxiz o -z-> czaz mPrno 0 00000 mmmom mm -4.4w mmooa In in 14 14 14 NWWWW MNmmW .11h 4). N in cn cn cn V Sp000 10 4S03 Cost of City Transportation Cost of Contract Hauling mesa -4..00mm-44 m-qmow mmtopm o then-haa-a C WMOWW ONmCOV O iniaWin wmoom COMPLETE COST TO CITY INCLUDING TRANSPORTATION 0 11 —4 0 co 7.1-0/1(006)7!fl 1.2m.ml.CUrtalrm tta 3 LI 14 mg 0ij 0 -0-I. X)7Xxill -40 ozin E033%03=0007 co000005=0, =etc 0 0 e• manm0d,3 a Ile 0 O corr4,74>g 0001:00... n CO 0. O 12,1111 @ m X0 CD fg. 0 CL 0 tl la 44 44 44 Oc 0 TKIJ6Jr, '--0. (0 "IC w 0 = m a wNI 0 W 0 in g g ao,,,o▪ w-hmo w IgggEtzlgt2m00 000, 0 004041—h3-11.0404, (1.71_-;Eg 9Tt-7.'r CA C) '" 0 0 44 in 0 cn o 10 000001 C) 4•04icn0W, a-.13- 0•• v "w"°:04t1 mWIE.2-400-E m000 mo 006 0 = 0 =cc e 0 • 4•41°C CPI a CL I I CI1 ti) r- r: 4. u) 3> wwwwm, olos- asteraild 0 a :to 00l 0 MOOZ* 00=C005 C < E 0 7,CO 3" a) en a 0 aoS gi — 0 Sanc-1 41,03r). .=3><> < < m• clooto. 9 4444 WW in44 OCA 001 WW :a in CA 0 CA 0 X‘40 7' 7-7 0 0 llneH locilun0 40 As 40 44 44 .1. hj ..a. * m WC1f-u 0 • 0A -u .." -1 -g "1.4 -01 i. a; .4.; ic. a in C) CD CD )10 IP Y. 20. -n 0 CA 0 w a 0 b g: 0 0 in 000 4e* miate* 22222:.:Poow> 0 0 0 0 0 •a• 1/0 0 cc Cal •J to c MIMEO oh). EE EE Et a a 0 44 0 0 , cn o 0 0 C.11 0 CD 0 Zocomzzzzi; 0;1414-00000, O U;&-4WWW(00 comPEEEE; 4L.121 re 00 AO 44 KD WM412°ZZZZZ -,0P1000000 WamWWWWW0 E F0 EE 2E E 2E 2E 3 1P..) 0 cm 0 m44411400 MMZZZ6N-L-1 O 0000.71 MCDMMEONUIWCW .a1310 EE EE 2E Et EL •p -.3g? mh4 i mOC/102 Cost of Goods for 2005 Based Off 2004 Totals • • CITY OF FAYETTEVILLE COST TO HAUL BULK MATERIALS Number of Hauls Made by City Cost of Vehicle Operation Per Hour $ 17.07 Total Tons of Material. 32,465.00 Cost of Labor Per Hour $ 17.49 Average Tons Per Load 19 Trips Made 1,708.68 Total Cost Per Hour $ 34.56 McClinton Anchor (Sharps Plan Average Trip Time (Minutes) 52 Number of Trips 569.56 Average Wait Time (Minutes) 30 Trip Time 1.37 Total Time (Hours) 1.37 Total Transport Cost $26,901.52 McClinton Anchor (West Fork Plant) Average Trip Time (Minutes) 49 Number of Trips 569.56 Average Wait Time (Minutes) 30 Trip Time 1.32 Total Time (Hours) 1.32 Total Transport Cost $ 25,917.32 McClinton Anchor (Hindsville Plant) Average Trip Time (Minutes) 66 Number of Trips 569.56 Average Wait Time (Minutes) 30 Trip Time 1.60 Total Time (Hours) 1.60 Total Transport Cost $ 31,494.47 Total Cost McClinton Anchor Plants $84,313.31 NWA Quarries LLC. Average Trip Time (Minutes) 60 Number of Trips 1,708.68 Average Wait Time (Minutes) 12 Trip Time 1.20 Total Time (Hours) 1.20 Total Transport Cost $70,862.55 Gilbert Central Average Trip Time (Minutes) 60 Number of Trips 1,708.68 Average Wait Time (Minutes) 12 Trip Time 1.20 Total Time (Hours) 1.20 Total Transport Cost $70,862.55 Rogers Group Plant Average Trip Time (Minutes) 72 Number of Trips 1,708.68 Average Wait Time (Minutes) 15 Trip Time 1.45 Total Time (Hours) 1.45 Total Transport Cost $ 85,625.58 Covington Enterprises Inc. Average Trip Time (Minutes) 80 Number of Trips 1,708.68 Average Wait Time (Minutes) 15 Trip Time 1.58 Total Time (Hours) 1.58 Total Transport Cost $ 93,499.20 CONTRACT HAULING PRICE COMPARISON Tons to Be MULTIPLIER Total Price Hauled McClinton Anchor (All Plants) 5,626.00 $3.55 $19,944.17 NWA Quarries LLC. 5,626.00 $3.25 $18,284.50 Gilbert Central 5,626.00 $3.75 $21,097.50 Rogers Group Plant 5,626.00 $3.00 $16,878.00 Covington Enterprises Inc. 5,626.00 $3.50 $19,691.00 Terry Gulley Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Contracts March 15, 2005 City Council Meeting Date Transportation Division Action Required: Operations Department A resolution approving the 2005 bids for construction materials and services utilized by various divisions of the City of Fayetteville. 1,156,000.00 Cost of this request 4470.9470.5417.00 Account Number 02052 / 1 Project Number Budgeted Item X 1,603,804.82 Category/Project Budget 187,600.73 Funds Used to Date 1,416,204.09 Remaining Balance Budget Adjustment Attached In -House Pavement Improvements Program Category / Project Name In -House Pavement Improvements Program/ Project Category Name Capital Improvement Const Fund Name 1epartment>ector CD 2 ti I City Attorney Attorney 1-2S-a_s Date Date 42.12/0,54 Mayor Date Previous Ordinance or Resolution # Original Contract Date: Origin& Contract Number: Received in City Clerk's Office 4)1 Received in Mayor' Office iQS> 64-- Wi Comments: HOW H32Irld 33IA 'd 0 rn :031d1.11:133 • 2. BOWMAN CONCRETE CURBING INC. °NOS GIB ON 1. SWEETSER CONSTRUCTION INC. • Na.u.no aNv mina HOW 1-10aild 30IA 'd :031311430 • 4. SWEETSER CONSTRUCTION INC. xiw-laaa 1V21.1.N30 't NolionaisNoo =vs 7 '3NI SN300021 931 '1 4/14, 4/, 4* " " M a in k o 4, 4* 40 4/3 14 41 CFI *3 in k io o us o tn -C 1T1 m 111 m cn Ch Z Z Z Z 00 00 • 1 13AVItIO 3019111H ?IOW HONIld 331A md :331ALLe133 • V 01 IA C43 hi -3 64 63 444 Al 40 -• V -3 63 4ft -‘ 4.3 0 CA IQ 0 0 01 IV 0 0 0 01 0 b bOanObborda 0 o o 0 0 o o a '3NI ONIdIaLS 31N11 ONIdIaLS1VIAIN3H1 NOW HOMIld 33IA 'd 0 - t :031d1la33 • 431 C. Ca NI -• 4,1 4R 4ft 40 4.0 .Cfl01Cn. . b b b 00 ol000m° 44 4.9 ca, 14 40 RI4 K)opp 03 PI 0 0 o• ei 0 0 0 cn cn SONINeJVM 033NVACIV 4,4,44 4f. -• 4/3 411 re ONIVO 00 -I-I b 511 01 b b E oobbcncn 0 0 0 gni rn (/) 4/1 4l• 411 IA 40 4/1 Ota 1.▪ 3000 b fm in ° b b co= p a o b b -4 -4 000 ET I'3 • 0 REFLECTORIZED PAINT MARKINGS • PerryFranklin-Bid Number 05-15 Bid_D*2-02-2005 From: To: Date: Subject: Mr. Franklin: "Alma McIntosh" <amcintosh@aw-inc.com> <pfranklin@cilayetteville.ar.us> 2/25/05 11:36AM Bid Number 05-15 Bid Date 02-02-2005 • Page 1 I Thank you for providing the bid tab information for the Reflectorized Paint Marking bid. As discussed with Brad Bickle, our estimator, based on our bid prices, we are not in a position to perform only the pavement markings requiring hand -work. However, we will be more than happy to supply all markings, including the long -line markings, at the prices submitted in our bid. You will be extremely impressed with our work should you choose to award the entire bid to Advanced Warnings Thank you for your consideration. Alma McIntosh Advanced Warnings P 918/682-0039 F 918/682-5436 amcintosh@aw-inc.com Clarice Pearman - Res. 51-05 Page 1 From: Clarice Pearman To: Gulley, Terry Subject: Res. 51-05 Attached is a copy of the resolution passed by City Council, March 15, 2005 Please see that I get a copy of the Bid 05-13. It was not attached in the backup. Thanks. Clarice