HomeMy WebLinkAbout48-05 RESOLUTIONRESOLUTION NO.4 8 — 05
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
MEDIUM FOUR-WHEEL-DRIVE LOADER BACICHOES FROM
WILLIAMS TRACTOR CO. AT A TOTAL COST OF $268,240.00
FOR USE BY THE WATER & SEWER, AND TRANSPORTATION
DIVISIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of five (5) medium four-wheel-drive loader
backhoes from Williams Tractor Co. at a total cost of $268,240.00 for use by the
Water & Sewer, and Transportation Divisions.
PASSED and APPROVED this 15th day of March 2005.
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By: i9atit.0 (1)\4:11-2
SONDRA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayo
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ARKANSAS
Interdepartmental Correspondence
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• 305/05
FLEET OPERATIONS 5445
1525 S. Happy Hollow Road I, cadon
Fayetteville, AR 72701aluftv5'. Iv°
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To: Mayor/City Council
Thru: Gary Dumas, Director of Operations&
From: David Bragg, Fleet Operations Superintendent 2-elee
Date: February 24, 2005
Subject: Purchase of five four wheel drive loader backhoes
RECOMMENDATION: That City Council approve the purchase of five medium four wheel drive
loader backhoes from Williams Tractor Co. for the bid price of $53,648 each, for a total of
$268,240.
BACKGROUND: Bid 05-16 was opened February 8, 2005. The lowest bid from Williams
Tractor meets all specifications. These units are to replace four units for Water and Sewer
Division (Unit #s 633, 634, 635, and 636) and one unit for Transportation (Unit #637). These
are all 1997 Ford Backhoes with an average of 3,300 hours each. While still serviceable, these
machines have reached an age that daily dependability is questionable and maintenance costs
are rising. With an anticipated resale return of $15,000 to $20,000 each, the timing is
appropriate to replace these machines.
Funds are available for the purchase of these backhoes in Project 02076 — Backhoes/Loaders.
The Equipment Committee approved this purchase at the meeting of February 22, 2005.
98-05
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
MEDIUM FOUR-WHEEL-DRIVE LOADER BACICHOES FROM
WILLIAMS TRACTOR CO. AT A TOTAL COST OF $268,240.00
FOR USE BY THE WATER & SEWER, AND TRANSPORTATION
DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Atka/11as
hereby approves the purchase of five (5) medium four-wheel-drive— oacifr
backhoes from Williams Tractor Co. at a total cost of $268;40:00 t use by the
Water & Sewer, and Transportation Divisions.
PASSED and APPROVED this 15th day of March;
PPROVE
ATT ST:
By:
SO DRA SMITH, City Clerk
COODY, Mayor
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ARKANSAS
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FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Robert Reynolds, Chairman Lioneld Jordan
Kyle Cook Don Marr
Bobby Ferrell Billy Sweetser
FROM: David Bragg, Fleet Operations Supt
DATE: February 15, 2005
SUBJECT: Award of Equipment Bids
Bid #05-16 was opened on February 8,2005 for five medium four wheel drive loader backhoes for
use by Water and Sewer Division (4) and Transportation Division (1). Five bid responses were
received. A detailed tabulation sheet is attached.
The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications.
5 Tractor/loader/backhoe Each $52,999.00
Backhoe bucket quick change Each $ 649.00
I recommend acceptance of the bid from Williams Tractor Co. in the amount of $268,240.00.
These are replacements for unit # 633, 634, 635, 636, 637, all 1997 Ford backhoes with an average
of 3,300 hours each. While still serviceable, these machines have reached an age that daily
dependability is questionable and maintenance cost is rising. With an anticipated resale return of $15-
20,000 each, the timing is appropriate to replace these machines.
Funds for this purchase are available in 2004 and 2005 Fleet Replacement Project Account 02076 —
Backhoe/Loaders.
•
Bid #05-17 was opened on FebiMiry 8, 2005 for four skid steer loadEr use by Transportation
Division (2), Parks Division (1), MI Solid Waste Division (1). Four bad eponses were received. A
detailed tabulation sheet is attached.
The lowest bid from Williams Tractor Co. of Fayetteville meets all specifications.
I recommend acceptance of the bid from Williams Tractor Co. in the amount of $122,203.52.
Transportation: Replace unit 975, a 1996 New Holland skid steer loader with 2050 hours. This
unit is used regularly with a hydraulic pavement breaker in the sidewalk division
and is requinng extensive maintenance due to severe service.
One Expansion unit authorized in the 2005 budget for the asphalt prep crew.
Solid Waste: Replace unit 979, a 1997 New Holland skid steer loader with 3350 hours. This
unit is used daily to handle recycled matenals.
Parks. Replace unit 526, a 1990 Ford tractor with 2300 hours that is uneconomically
repairable and was sold at auction November 2004.
Funds for this purchase are available in 2004 and 2005 Fleet Replacement Project Account 02080 —
Other vehicles and equipment.
Cc:
Gary Dumas
Special Instructions:
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!Requester
I BARBARA OLSEN
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'Vendor #
11133
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
657, Fixed Asset #700567
656, Fixed Asset #700656
655, Fixed Asset #700655
654, Fixed Asset #700654
653, Fixed Asset #700653
To be units:
attachment
New Holland Quick attach, bucket
specifications on bid 05-16
New Holland LB75B Backhoes per
Description
Budget Manager: IT Manager:
Utilities Manager:
5
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Quantity
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Unit Cost
State:
Vendor Name:
WILLIAMS TRACTOR
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Extended Cost
9700.1920.5802.00
9700.1920.5802.00
rAccount Numbers
Requester's Employee #
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Subtotal: 268,240.00
Tax: flan per
Total: 41-c2 t. a oc,
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P.0 Number
Requisition No.
'Inventory # 1
'Quotes Attached
'Yes: No: I
Expected Delivery Date:
Date:
2/24/2005
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David Bragg
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
15 -Mar -05
City Council Meeting Cate
Fleet Operations
Division
Action Required:
Operations
Department
Action Required: Approval of purchase of five medium four wheel drive loader backhoes from Williams Tractor, for
the bid price of $52,999 each plus $649 for each bucket quick change, for a total of $268,240.
$268,240.00
Cost of this request
9700.1920.5802.00
Account Number
02076
Project Number
Budgeted Item
X
444,970.00
Category/Project Budget
Funds Used to Date
444,970.00
Remaining Balance
Budget Adjustment Attached
Backhoe/Loaders
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Department Director
Date
c----7;9et 2 (2405—
City Attorney
AI/
-424-eal
Financ and Internal Service Director Date
Mayor
„yak
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
Received in Mayor's Office
a/asks
Comments:
!Clarice Pearman - Res. 48-05
•
From: Clarice Pearman
To: Bragg, David
Subject: Res. 48-05
Pagel
Attached is copy of the resolution passed by City Council, March 15, 2005. Also attached is a copy of your
purchase requisition.
CC: Deaton, Vicki